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Waterworks Board Meeting Minutes and Recordings 2020

Agendas

01-21-2020 Waterworks Board Agenda.pdf
02-28-2020 Waterworks Board Agenda.pdf
03-17-2020 Waterworks Board Meeting Canceled
04-21-2020 Waterworks Board Meeting Canceled
05-19-2020 Waterworks Board Agenda.pdf
06-16-2020 Waterworks Board Agenda.pdf
07-21-2020 Waterworks Board Agenda.pdf
08-18-2020 Waterworks Board Agenda.pdf
09-15-2020 Waterworks Board Agenda.pdf
10-20-2020 Waterworks Board Agenda.pdf
11-17-2020 Waterworks Board Agenda.pdf
12-15-2020 Waterworks Board Agenda.pdf

Meeting Minutes

01-21-2020 Waterworks Board

January 21, 2020 Waterworks Board Meeting Minutes

CALL TO ORDER:

Dr. Chavez called the St. John Waterworks Board Regular Meeting to order on Tuesday, January 21, 2020, at 6:10 p.m.

ROLL CALL:

Board Members present: Jack Chavez and Bill Manousopoulos. Also Present: Michael Schilling and Wayne Pondinas, Town Councilmen. Absent: Ken Gembala.

Note: Election of Officers are slated to take place in February due to discussion of adding additional members.

APPROVAL OF MINUTES:

Mr. Manousopoulos made a motion to approve the December 17, 2019 minutes; Dr. Chavez seconded the motion. Motion carried unanimously.

NEW BUSINESS:

A. Authorize the Clerk-Treasurer to Write Off Unpaid Water Debt
Mr. Manousopoulos made a motion to authorize the Clerk-Treasurer to write off unpaid water debt in the amount of $37.77; Dr. Chavez seconded the motion. Motion carried unanimously.
B. Consider Professional Services Agreement with Baker Tilly for 2020
Mr. Manousopoulos made a motion to approve the Financial Services Agreement with Baker Tilly for 2020; Dr. Chavez seconded the motion. Motion carried unanimously.

REPORTS AND CORRESPONDENCE:

Councilman Pondinas commented that to have a write off of only $37.77 is a great amount.

PAYMENT OF BILLS:

Mr. Manousopoulos made a motion to pay the Water Utility APVs of $194,476.40 and the Water District APVs of $21,800.23; Dr. Chavez seconded the motion. Motion carried unanimously.

PUBLIC COMMENT:

None was had.

ADJOURNMENT:

Mr. Manousopoulos made a motion to adjourn the meeting; Dr. Chavez seconded the motion. Motion carried unanimously. The meeting adjourned at 6:20 p.m.

Respectfully Submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

02-18-2020 Waterworks Board

February 18, 2020 Waterworks Board Meeting Minutes

CALL TO ORDER:

Mr. Gembala called the St. John Waterworks Board Regular Meeting to order on Tuesday, February 18, 2020, at 6:00 p.m. and led all in the Pledge of Allegiance.

ROLL CALL:

Board Members present: Jack Chavez, Vice President; Bill Manousopoulos; and Ken Gembala, President. Also Present: Wayne Pondinas, Town Councilman; Bryan Blazak, Town Councilman; and Gerald Swets, Town Council President. Absent: None.

A quorum was attained.

ELECTION OF OFFICERS:

President:

Mr. Manousopoulos nominated Ken Gembala for President; Dr. Chavez seconded the nomination. Nomination carried unanimously.

Vice-President:

Mr. Manousopoulos nominated Jack Chavez for Vice President; Mr. Gembala seconded the motion. Nomination carried unanimously.

APPROVAL OF MINUTES:

Mr. Manousopoulos made a motion to approve the January 21, 2020 minutes; Dr. Chavez seconded the motion. Motion carried unanimously.

NEW BUSINESS:

None was had.

REPORTS AND CORRESPONDENCE:

None was had.

PAYMENT OF BILLS:

Mr. Manousopoulos made a motion to pay the Water Utility APVs of $479,384.54 and the Water District APVs of $29,267.90; Dr. Chavez seconded the motion. Motion carried unanimously.

PUBLIC COMMENT:

None was had.

ADJOURNMENT:

Dr. Chavez made a motion to adjourn the meeting; Mr. Manousopoulos seconded the motion. Motion carried unanimously. The meeting adjourned at 6:04 p.m.

Respectfully Submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

03-17-2020 Waterworks Board Meeting Canceled
04-21-2020 Waterworks Board Meeting Canceled
05-19-2020 Waterworks Board

May 19, 2020 Waterworks Board Meeting Minutes

CALL TO ORDER:

Mr. Gembala called the St. John Waterworks Board Regular Meeting to order on Tuesday, May 19, 2020, at 6:00 p.m., with all members present on site, and led all in the Pledge of Allegiance.

ROLL CALL:

Board Members present: Jack Chavez, Vice President; Bill Manousopoulos; and Ken Gembala, President. Also Present: Craig Phillips, Town Manager; and Wayne Pondinas, Town Council Liaison. Absent: None.

A quorum was attained.

APPROVAL OF MINUTES:

Mr. Manousopoulos made a motion to approve the minutes of February 18, 2020; Dr. Chavez seconded the motion. Motion carried unanimously.

NEW BUSINESS:

None was had.

REPORTS AND CORRESPONDENCE:

Mr. Pondinas reported that the well in The Gates is on hold under advice of the Town Attorney. He further reported that the SCADA system is outdated, that we have three different quotes, and that the cost to update it will be anywhere from $850,000 to $1.1 million. He noted that if Lift Station 1 were to be hit by lightning, we wouldn’t have any way to turn it back on. It has four pumps, and the cost to change the pumps is approximately $25,000 per pump.

Mr. Gembala asked if the Town would be doing main replacements this summer as was done in the past. Mr. Pondinas stated that he has not seen any information on that as yet, but he added that he would find out and let them know.

PAYMENT OF BILLS:

Mr. Manousopoulos made a motion to pay the May Water Utility APVs of $218,895.78; Dr. Chavez seconded the motion. Motion carried unanimously.

Mr. Manousopoulos made a motion to pay the April Water Utility APVs of $286,664.64; Dr. Chavez seconded the motion. Motion carried unanimously.

Mr. Manousopoulos made a motion to pay the March Water Utility APVs of $86,724.98; Dr. Chavez seconded the motion. Motion carried unanimously.

Mr. Manousopoulos made a motion to pay the May Water District APVs of $29,683.45; Dr. Chavez seconded the motion. Motion carried unanimously.

Mr. Manousopoulos made a motion to pay the April Water District APVs of $35,403.97; Dr. Chavez seconded the motion. Motion carried unanimously.

Mr. Manousopoulos made a motion to pay the March Water District APVs of $19,733.33; Dr. Chavez seconded the motion. Motion carried unanimously.

PUBLIC COMMENT:

None was had.

ADJOURNMENT:

Dr. Chavez made a motion to adjourn the meeting; Mr. Manousopoulos seconded the motion. Motion carried unanimously. The meeting adjourned at 6:16 p.m.

Respectfully Submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

06-16-2020 Waterworks Board

June 16, 2020 Waterworks Board Meeting Minutes

CALL TO ORDER:

Mr. Gembala called the St. John Waterworks Board Regular Meeting to order on Tuesday, June 16, 2020, at 6:00 p.m., with all members present on site.

ROLL CALL:

Board Members present: Jack Chavez, Vice President; Bill Manousopoulos; and Ken Gembala, President. Also Present: Craig Phillips, Town Manager; and Wayne Pondinas, Town Council Liaison. Absent: None.

A quorum was attained.

APPROVAL OF MINUTES:

Mr. Manousopoulos made a motion to approve the minutes of May 19, 2020; Dr. Chavez seconded the motion. Motion carried unanimously.

NEW BUSINESS:

None was had.

REPORTS AND CORRESPONDENCE:

Mr. Pondinas noted that he did not have a report but has been in and will be having meetings with members of Public Works and others regarding the SCADA system and water mains, etc.

PAYMENT OF BILLS:

Dr. Chavez made a motion to pay the June Water District APVs of $22,449.42; Mr. Manousopoulos seconded the motion. Motion carried unanimously.

Mr. Manousopoulos made a motion to pay the June Water Utility APVs of $211,323.55; Dr. Chavez seconded the motion. Motion carried unanimously.

PUBLIC COMMENT:

None was had.

Dr. Chavez requested a copy of the minutes or notes for the meetings that were had or will be had regarding the SCADA system. Mr. Pondinas agreed to provide the same.

ADJOURNMENT:

Mr. Manousopoulos made a motion to adjourn the meeting; Dr. Chavez seconded the motion. Motion carried unanimously. The meeting adjourned at 6:04 p.m.

Respectfully Submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

07-21-2020 Waterworks Board

July 21, 2020 Waterworks Board Meeting Minutes

CALL TO ORDER:

Mr. Gembala called the St. John Waterworks Board Regular Meeting to order on Tuesday, July 21, 2020, attended by its members onsite and virtually, at 6:03 p.m.

ROLL CALL:

Board Members present: Jack Chavez, Vice President; and Ken Gembala, President. Also Present: Craig Phillips, Town Manager; and Wayne Pondinas, Town Council Liaison. Absent: Bill Manousopoulos. A quorum was attained.

APPROVAL OF MINUTES:

Dr. Chavez made a motion to approve the minutes of June 16, 2020; Mr. Gembala seconded the motion. Motion carried unanimously.

NEW BUSINESS:

Mr. Phillips notified that a flyer is going out with the water bill to promote water conservation.

REPORTS AND CORRESPONDENCE:

None was had.

PAYMENT OF BILLS:

Dr. Chavez made a motion to pay the July Water District APVs of $21,419.48 and the July Water Utility APVs of $283,132.81; Mr. Gembala seconded the motion. Motion carried unanimously.

PUBLIC COMMENT:

None was had.

ADJOURNMENT:

Dr. Chavez made a motion to adjourn the meeting; Mr. Gembala seconded the motion. Motion carried unanimously. The meeting adjourned at 6:07 p.m.

Respectfully Submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

08-18-2020 Waterworks Board

August 18, 2020 Waterworks Board Meeting Minutes

CALL TO ORDER:

Mr. Gembala called the St. John Waterworks Board Regular Meeting to order on Tuesday, August 18, 2020, attended by its members on-site, at 6:01 p.m.

ROLL CALL:

Board Members present: Bill Manousopoulos and Ken Gembala, President. Also Present: Craig Phillips, Town Manager; and Wayne Pondinas, Town Council Liaison. Absent: Jack Chavez, Vice President. A quorum was attained.

APPROVAL OF MINUTES:

Mr. Manousopoulos made a motion to approve the minutes of July 21, 2020; Mr. Gembala seconded the motion. Motion carried unanimously.

NEW BUSINESS:

None was had.

REPORTS AND CORRESPONDENCE:

Mr. Pondinas reported that the Town Engineer recommended having Wells 3 and 5 inspected and rebuilt, which would include doing the casings and lowering the pumps.

Mr. Pondinas also reported that they would like to continue a water line to where Well No. 8 is going to be, just east of where Cline Avenue would go in. The cost would be approximately $149,000, but if we wait until the streets are installed, it would be more costly. There would be an 18-inch transition line from Well 8 into the treatment plant that is in The Gates of St. John.

Mr. Gembala commented that there are two prices based on the type of overhaul. Mr. Pondinas responded that one is for a partial overhaul and that the other is to do the whole thing. He recommended having the entire overhaul.

Mr. Manousopoulos asked how much time overhauling the well would give us on the pump. Mr. Pondinas responded that he did not know but that Bob Volois with Public Works has recommended the same thing.

Mr. Manousopoulos made a motion to approve the quotes from Peerless Midwest for PW No. 3 in the amount of $44,750 and PW No. 5 in the amount of $45,270 for complete restoration; Mr. Gembala seconded the motion. Motion carried unanimously.

PAYMENT OF BILLS:

Mr. Manousopoulos made a motion to pay the August Water Utility APVs of $826,790.14 and the August Water District APVs of $28,442.58; Mr. Gembala seconded the motion. Motion carried unanimously.

PUBLIC COMMENT:

None was had.

ADJOURNMENT:

Mr. Manousopoulos made a motion to adjourn the meeting; Mr. Gembala seconded the motion. Motion carried unanimously. The meeting adjourned at 6:09 p.m.

Respectfully Submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

09-15-2020 Waterworks Board

September 15, 2020 Waterworks Board Meeting Minutes

CALL TO ORDER:

Dr. Chavez called the St. John Waterworks Board Regular Meeting to order on Tuesday, September 15, 2020, attended by its members on-site and virtually, at 6:04 p.m.

ROLL CALL:

Board Members present: Jack Chavez, Vice President, and Bill Manousopoulos. Also Present: Craig Phillips, Town Manager; and Wayne Pondinas, Town Council Liaison. Absent: Ken Gembala, President. A quorum was attained.

APPROVAL OF MINUTES:

Mr. Manousopoulos made a motion to approve the minutes of August 18, 2020; Dr. Chavez seconded the motion. Motion carried unanimously.

NEW BUSINESS:

A. Bid Advertisement for New SCADA System
Mr. Phillips advised that SCADA stands for supervisory control and data acquisition and that a SCADA system is a combination of computers and equipment that help monitor water levels. He summarized how the system works, stated that the system’s cost would be $1.2 to $1.4 million, and noted that the cost would be split between the water and wastewater utilities. He requested permission to advertise for bids due to the cost of the project.

Mr. Pondinas advised that our current SCADA system has been failing at different locations. Lift Station No. 1, the largest and newest lift station, can’t be monitored at this time, so this needs to be done as quickly as possible.

Mr. Phillips noted that the expected timeline is to advertise the bid before the October meeting, accept bids by the November meeting.

Mr. Manousopoulos made a motion to grant permission to advertise for the new SCADA system; Dr. Chavez seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Manousopoulos Aye
Dr. Chavez Aye

REPORTS AND CORRESPONDENCE:

Mr. Pondinas reported that the 1400-foot transition line was run for Well No. 8, commencing at Cline Avenue and running to the future pump-house location. Once the pump house is built, the line will be continued into the treatment plant in The Gates of St. John.

PAYMENT OF BILLS:

Mr. Manousopoulos made a motion to pay the September Water Utility APVs of $221,315.28; Dr. Chavez seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Manousopoulos Aye
Dr. Chavez Aye

Mr. Manousopoulos made a motion to pay the September Water District APVs of $17,104.97; Dr. Chavez seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Manousopoulos Aye
Dr. Chavez Aye

PUBLIC COMMENT:

None was had.

ADJOURNMENT:

Mr. Manousopoulos made a motion to adjourn the meeting; Dr. Chavez seconded the motion. Motion carried unanimously. The meeting adjourned at 6:16 p.m.

Respectfully Submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

Meeting Video Recordings may be found on the Town's YouTube channel

Meeting Audio Recordings

01-21-2020 Waterworks Board

02-18-2020 Waterworks Board

05-19-2020 Waterworks Board

06-16-2020 Waterworks Board

07-21-2020 Waterworks Board

08-18-2020 Waterworks Board

09-15-2020 Waterworks Board

10-20-2020 Waterworks Board

11-17-2020 Waterworks Board

12-15-2020 Waterworks Board

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