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Waterworks Board Meeting Minutes 2018

Meeting Minutes

01-23-2018 Waterworks Board

January 23, 2018 Waterworks Board Meeting Minutes

Greg Volk, President Kenneth Gembala, Member
Michael S. Forbes, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

The meeting was called to order at 6:35 p.m. with the recitation of the Pledge of Allegiance.

ROLL CALL:

In attendance were Michael Forbes, Kenneth Gembala and Steve Kil. Absent Greg Volk.

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the December 19, 2017 meeting minutes. Mr. Gembala agreed to accept the minutes with an amendment that he did not attend the meeting. Mr. Forbes seconded. Motion carried.

NEW BUSINESS:

Update as to the status of the test well and permanent well site locations
Mr. Kil reported that they went down 400 feet. Water quality is good but they hit fractures at bottom of the 400 feet. Because of the location of the site, the proximity to a large 12” water main and proximity to a discharge point meaning the ditch and the fact we own the property on the on the other side of White Oak to put a treatment plant on I told them to go another 200 feet down.

Mr. Forbes entertained a motion to approve the financial agreement with Cender and Company. Mr., Gembala so moved. Mr. Forbes seconded. Motion carried.

REPORTS and CORRESPONDENCE:

Nothing to report.

PAYMENT OF BILLS:

Mr. Forbes entertained a motion to approve the Water District bills in the amount of $30,006.47. Mr. Gembala so moved. Mr. Forbes seconded. Motion carried.

Mr. Forbes entertained a motion to approve the Water Utility District bills in the amount of $142,087.22. Mr. Gembala so moved. Mr. Forbes seconded. Motion carried.

PUBLIC COMMENT:

No one from the public is present.

ADJOURNMENT:

Mr. Gembala entertained a motion to adjourn the meeting. Seconded by Mr. Forbes. Motion carried. The meeting adjourned at 6:45 p.m.

Respectfully submitted:

Kathleen A. Falaschetti
Recording Secretary

02-27-2018 Waterworks Board

February 27, 2018 Waterworks Board Meeting Minutes

Steve Hastings, President Kenneth Gembala, Member
Michael S. Forbes, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

The meeting was called to order at 6:30 p.m. with the recitation of the Pledge of Allegiance.

ROLL CALL:

In attendance were Steve Hastings, Michael Forbes, Kenneth Gembala and Steve Kil.

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the January 23, 2018 meeting minutes. Mr. Gembala so moved. Mr. Forbes seconded. Motion carried. Mr. Hastings abstained.

NEW BUSINESS:

Update as to the status of the test well and permanent well site location
Mr. Kil reported that we could not go down and extra 200 feet at White Oak and 93rd.The drill was just not going down and the company didn’t want to risk the equipment. As a result Mr. Kil set up a meeting with the Town of Schererville to discuss our plans.
Status of Water Main
It was reported that the permits have been secured including the DNR and we’re ready to go.

REPORTS and CORRESPONDENCE:

Nothing to report.

PAYMENT OF BILLS:

Mr. Forbes entertained a motion to approve the Water Utility bills in the amount of $485,531.04 and the Water District bills in tbhe amount of $23,754.58. Mr.Hastings seconded. Mr. Gembala so moved. Motion carried.

PUBLIC COMMENT:

No one from the public is present.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn Mr. Gembala so moved. Seconded by Mr. Hastings. Motion carried. The meeting adjourned at 6:45 p.m.

Respectfully submitted:

Kathleen A. Falaschetti
Recording Secretary

03-27-2018 Waterworks Board

March 27, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

The meeting was called to order at 6:20 p.m. with the recitation of the Pledge of Allegiance.

ROLL CALL:

In attendance were Michael Forbes, Steve Hastings and Steve Kil. Absent Kenneth Gembala.

APPROVAL OF MINUTES:

Mr. Hastings entertained a motion to approve the February 27, 2018 meeting minutes. Seconded by Mr. Forbes. Motion carried.

NEW BUSINESS:

Update as to the status of the test well locations
We are going to upgrade the pumps from 8” to 12” and they should be in operation by the summer.
Status of water main relocation for Blaine Bridge project
The project is nearly complete and will be done before the road closes on April 9 and will be four feet higher.
Consider water reimbursement request of Mr. Lemmon at 10873 Edgewood Court
Mr. Forbes entertained a motion to reimburse $264.00 to Mr. Lemmon who lives at 10873 Edgewood Court for sediment that built up and migrated to his water line. Mr. Hastings so moved. Motion carried.

REPORTS and CORRESPONDENCE:

Nothing to report.

PAYMENT OF BILLS:

Mr. Forbes entertained a motion to approve the Water Utility District bills in the amount of $123,710.50 and the Water District in the amount of $23,607.34. Mr. Hastings so moved. Mr. Forbes seconded. Motion carried.

PUBLIC COMMENT:

No one from the public is present.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn. Mr. Hastings so moved. Mr. Forbes seconded. Motion carried. The meeting adjourned at 6:30 p.m.

Respectfully submitted:

Kathleen A. Falaschetti
Recording Secretary

04-24-2018 Waterworks Board

April 24, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

The meeting was called to order at 6:25 p.m. with the recitation of the Pledge of Allegiance.

ROLL CALL:

In attendance were Michael Forbes, Kenneth Gembala, Steve Hastings and Stephen Kil.

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the March 27, 2018 meeting minutes. Mr. Hastings so moved. Mr. Forbes seconded. Mr. Gembala abstained. Motion carried.

NEW BUSINESS:

A. Update as to the status of the test well locations
B. Status of other additional water main improvements
Letters A and C can be lumped together. We completed another fracture trace analysis on the east side of the Gates between Joliet Street and 109th. These are two good locations. So we are going to attempt a test well on #11 and #12 which is off Cline. #1 we are not going to do. Other locations would be #2, #3, and #4.
C. Review of Fracture Trace Analysis
When you review the analysis from the geologist the range is from one to twenty-seven, with one being the most optimum, then it goes down from there and we’re still going to proceed with the emergency connection with Schererville.

REPORTS and CORRESPONDENCE:

Nothing to report.

PAYMENT OF BILLS:

Mr. Gembala made a motion to approve the Water Utility bills in the amount of $196,017.35 and the water district in the amount of $25,421.61. Mr. Hastings seconded. Motion carried.

PUBLIC COMMENT:

No one from the public is present.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn the meeting. Mr. Gembala so moved. Mr. Hastings seconded. Motion carried. The meeting adjourned at 6:30 p.m.

Respectfully submitted:

Kathleen A. Falaschetti
Recording Secretary

05-22-2018 Waterworks Board

May 22, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the Waterworks Board Meeting to order on Tuesday, May 22, 2018, at 6:18 p.m.

ROLL CALL:

Mr. Kil took roll call with the following members present: Steve Hastings, Kenneth Gembala, and Michael Forbes. Staff Present: Mr. Stephen Kil, Town Manager.

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the minutes from the April 24, 2018 meeting. Motion by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes – 0 nays.

NEW BUSINESS:

A. Test Well Locations Update:
(Note: Items A and C were reported together.)

Mr. Kil reported there was a fracture trace analysis done on the east side of Cline Avenue between Joliet Street and 109th. Mr. Lotton has since acquired the property, so we will get in there and do two residential-size test wells. The locations are along the main fracture that goes to our current well, which we know is a good producer.

Mr. Kil advised we are working with Schererville to upsize the connection to the standpipe in Schererville, our emergency water connection, from an 8-inch connection to a 12-inch connection. All that work is taking place at this time. Our engineers are working with Nies Engineering. In order to increase the water supply, we have to expand the pumps.

A calculation was done of our current water supply and we are currently capable of producing 7.3-million gallons a day. We are working to expand it to 10-million gallons per day. IDEM’s requirement is to be able to supply your max peak demand with your largest well out of service. That removes 3-million gallons a day off of our calculation.

B. Water Main Improvements Update:
Mr. Kil advised it will be the 12-inch main on US 41.

Mr. Kil addressed the board about a water main they were debating. He asked Mr. Gembala if he would be interested in drafting a preliminary plan set and a budget.

Mr. Gembala asked if the fire hydrant flow test report needs updated. Mr. Kil advised him that the fire chief takes care of that matter.

C. Review of Upgrade to Emergency Connection with Schererville:
Reported with Item “A” above.

REPORTS and CORRESPONDENCE:

Nothing to report.

PAYMENT OF BILLS:

Mr. Forbes advised there are Water District APVs in the amount of $18,484.01 and Water Utility APVs in the amount of $197,856.35.

Mr. Gembala made a motion to approve both dockets, dated May 22, 2018. Seconded by Mr. Hastings. Motion carries 3 ayes to 0 nays.

PUBLIC COMMENT:

No one from the public is present.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn. Motion to adjourn by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes to 0 nays.

(Mr. Forbes adjourned the meeting at 6:27 p.m.)

Respectfully submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

06-26-2018 Waterworks Board

June 26, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the Waterworks Board Meeting to order on Tuesday, June 26, 2018, at 6:28 p.m.

ROLL CALL:

Roll call was taken by the recording secretary the following members present: Kenneth Gembala, Steve Hastings, and Michael Forbes.

Staff Present: Stephen Kil, Town Manager.

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the minutes from the May 22, 2018 meeting. Motion by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes – 0 nays.

NEW BUSINESS:

A. Wellhead Protection Plan Update:
Mr. Forbes stated he has a Request to Purchase from Peerless Midwest and advised it is an update to The Town’s Wellhead Protection Plan.

Mr. Kil stated it is a booklet the size of the Comprehensive Plan that identifies any current hazards and helps guard against potential future hazards. Mr. Kil advised it has been fifteen years since it has been studied; and with the commercial development on US 41, it would probably be a good idea to look at it.

Mr. Kil recommends Peerless Midwest as they are already familiar with the aquifer system. They are the company who does the fracture-trace analysis for the test wells, so they have working knowledge of the community and the aquifer system.

Mr. Forbes asked for any questions or comments on the matter. Hearing none, he entertained a motion. Motion to approve Peerless Midwest to complete the Wellhead Protection Update in the amount of $28,840. Seconded by Mr. Gembala. Motion carries 3 ayes to 0 nays.

(The Proposal and the Request to Purchase are attached hereto and made a part thereof as Exhibit Nos. WB-6-26-2018-1 and WB-6-26-2018-2 respectively.)

REPORTS and CORRESPONDENCE:

Mr. Gembala – Spillman System:

Mr. Gembala reported that the Fire Department had a presentation during their June meeting from Lake County 911 instructors who went over the Spillman system. Mr. Gembala added the fire hydrants can be put on it if we provide them with the information.

Mr. Forbes advised there are GPS locations on all of them.

Mr. Kil stated he is not sure what the county needs from us; however, the GPS points can be downloaded to them.

Mr. Gembala stated that if we provide the County with the information, they’ll incorporate it. Kevin LaDuke is our contact person.

Mr. Kil stated that the Fire Department has that data; and if they need help, Jason Dravet can help. He further stated that it should be initiated by Kevin LaDuke if he is responsible to coordinate the transfer of information from the Town to the County.

Mr. Gembala stated there are things that the system can access such as previous calls, potentially dangerous situations, and many things that were shown last night that were unknown to them that can assist in preparing reports.

Mr. Kil – Test Wells:

Mr. Kil reported that two test wells were drilled on the east side of Cline Avenue north of 109th Avenue. One was okay; the other was exceptional. The Town will be proceeding with the one that looks like it is going to be exceptional.

If it works out as expected, Mr. Kil advised he will be coming back to the board for authorization to run a water main to The Gates Treatment plant. Mr. Kil advised that Mr. John Lotton is making arrangements to plat easements through The Gates.

PAYMENT OF BILLS:

Mr. Forbes advised the next item on the agenda is the payment of the bills.

Mr. Forbes advised there are Water District APVs in the amount of $8,431.22 and Water Utility APVs in the amount of $150,228.09. Mr. Gembala made a motion to approve both dockets, dated June 26, 2018. Seconded by Mr. Hastings. Motion carries 3 ayes to 0 nays.

PUBLIC COMMENT:

No one from the public is present.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn. Motion to adjourn by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes to 0 nays.

(Mr. Forbes adjourned the meeting at 6:40 p.m.)

Respectfully submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

06-26-2018 Waterworks Board Exhibit.pdf
07-24-2018 Waterworks Board

July 24, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the Waterworks Board Meeting to order on Tuesday, July 24, 2018, at 6:40 p.m.

ROLL CALL:

Roll call was taken by the recording secretary with the following members present: Kenneth Gembala and Michael Forbes.

Staff Present: Stephen Kil, Town Manager.

Absent: Steve Hastings.

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the minutes from the June 26, 2018 meeting. Motion by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes – 0 nays.

NEW BUSINESS:

A. Report on Status of Test Wells:
Mr. Forbes advised the first item on the agenda is the report on the status of the test wells.

Mr. Kil reported that two wells were dug recently. One didn’t work satisfactorily, the other is excellent. Mr. Kil would like to proceed to a regular production well at the site, proceed with the acquisition of the necessary property, and request that Kenn Kraus start the engineering.

Mr. Kil advised that there’s approximately three-fourths of a mile of water main that will need to be run from the well to the treatment plant in The Gates, which is a less-expensive alternative to building a new treatment plant. He has been working with Mr. Lotton on a proposed route.

Motion to proceed with the well, pipe route, associated water main, property acquisition, and engineering by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

REPORTS and CORRESPONDENCE:

Mr. Kil advised that IDEM is requiring that the Town initiate its backflow inspection program. Over the past few months, Bob Davis Bob Valois, Tammy Anderko, and he have been meeting with various companies regarding assisting with the process and reporting. Aqua Backflow is the company they feel would be best to move forward with.

For $10 per test, Aqua Backflow will send all required notifications, handle all the paperwork, complete all reporting to IDEM, and maintain all record tracking. The Town does not pay the $10 fee. When an inspection company performs a backflow test, the fee is incorporated in the price of that test which is then paid to Aqua Backflow by the inspection company via an account they have set up with Aqua Backflow.

Mr. Kil requested that he be authorized to proceed with a contract with Aqua Backflow. Non-compliance can result in water shutoff so Ordinance 1510, the ordinance establishing the Water Cross-Connection Control Program and regulations may need an amendment allowing for the fee to be assessed as well as authorization for the utilization of an outside contractor to handle the ministerial processes.

Mr. Forbes asked how the process works. Mr. Kil responded Aqua Backflow will send notification that the annual test is due within X number of days. The consumer will contact a plumber for the test. The company hired by the consumer will perform the backflow testing and place a tag on the backflow device when it is tested. There are specific tags to indicate whether or not the test was a pass. The inspection company then uploads the test results and associated photographs, documentation, or the like to Aqua Backflow. Aqua Backflow will then take the data records, report the data to IDEM, keep track of the records, and send out notifications the following year for that year’s testing.

Mr. Kil stated every backflow device will have a number like a water meter does. All commercial entities are going to be required to have a backflow-prevention device. Individual homes with a sprinkling system need to have a backflow-prevention device and a separate meter for that.

Mr. Forbes asked if the only change that needs to be made to the ordinance is that Aqua Backflow will be doing the reporting for us. Mr. Kil referenced Ordinance 1510: Section Two; Authority, Responsibility, and Enforcement; item 2, Utility Sole Interpreter, which reads as follows:

“The Board of Commissioner of the St. John Waterworks District and Department of Waterworks shall be the sole interpreter of this Ordinance and the judge as to whether such a backflow prevention device is required. In the event that such a backflow prevention device is required, the Utility may order installation of said device by written notice to the customer.”

Mr. Kil stated that Section Two, item 2 may not be broad enough. Mr. Kil stated he wanted to inform the Board that the Town is under pressure by IDEM to get this program in place. Aqua Backflow was selected as the company to proceed with because every person that works for the company is a licensed plumber. They also field all phone calls, and there will be numerous calls.

Mr. Gembala asked if it would take much time to add a section stating that the Utility Board can make contract of the recording process or is there enough leeway as it is written. Mr. Kil stated it will impose a fee, so he is asking the Board to acknowledge that it needs to be done and to authorize him to start the paperwork to implement the program. It will be brought back to the next meeting, and then, if there is an ordinance required, you will make a recommendation to the Town Council to adopt that ordinance.

Mr. Kil stated that since it will impose a fee and it is required by IDEM, he wants to ensure everything is properly executed. Mr. Kil further stated there will be upwards of 3000 backflow tests that will need to be completed annually. Some communities have full-time staff just to handle the workload this creates, and it just makes more sense to have an independent contractor who has the experience and functional operations in place to handle it for us.

Mr. Kil is confident that Aqua Backflow is the company to go with as they have been in business for fifteen years and are very knowledgeable. Their presentation and the communities they represent are equally as impressive. Aqua Backflow informed him that Fort Wayne has the best system down pat and are going to get him Fort Wayne’s ordinance for review, which may assist in authoring a proper ordinance for St. John.

The Waterworks Board is an agreement and acknowledge that the backflow-water testing program needs to be implemented and, therefore, direct that Mr. Kil start the necessary paperwork and/or processes to implement the backflow-water testing program to include Aqua Backflow as the company that the Town of St. John would prefer to use for data recordation and reporting of the same.

PAYMENT OF BILLS:

Mr. Forbes advised the next item on the agenda is the payment of the bills.

Mr. Forbes advised there are Water Utility APVs in the amount of $433,027.53 and Water District APVs in the amount of $7,327.39. Motion to approve payment of the Water Utility APVs in the amount of $433,027.53 dated July 24, 2018, and the Water District APVs in the amount of $7,327.39, dated July 24, 2018, by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

PUBLIC COMMENT:

No one from the public is present.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn. Motion to adjourn by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

(Mr. Forbes adjourned the meeting at 6:56 p.m.)

Respectfully submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

08-28-2018 Waterworks Board

August 28, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the Waterworks Board Meeting to order on Tuesday, August 28, 2018, at 6:26 p.m.

ROLL CALL:

Roll call was taken by the recording secretary with the following members present: Kenneth Gembala, Steve Hastings, and Michael Forbes.

Staff Present: Stephen Kil, Town Manager.

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the minutes from the July 24, 2018, meeting. Motion to approve by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes – 0 nays.

NEW BUSINESS:

A. Peerless-Midwest – Test Drilling for Well No. 9 (Site No. 3, East of Cline Avenue):
Mr. Forbes advised that the first item on the agenda under New Business is Peerless-Midwest – test drilling for Well No. 9, Site No. 3 located on the east side of Cline Avenue and turned the floor over to Mr. Kil.

Mr. Kil advised that there is a formal proposal for the permanent well site, which will be done after the Town takes possession and deed of the property. The Town also needs the easements in order to run the raw water from the water main to the treatment plan in The Gates of St. John.

Mr. Kil requested that the board approve the well-drilling proposal so that everything is in order for this project, we can start drilling the permanent well. The well will be a 16-inch well with a maximum depth of 500 feet into the bedrock; however, it may not need to be that deep.

Mr. Gembala stated the proposal lists a price of $105 a foot and asked if that is in addition to the $83,688 from the 400 feet. Mr. Kil responded that the cost is $83,000 for 400 feet. How deep they drill is dependent upon the bedrock, so they want the ability to go down to 500 feet, if necessary. The test well displayed a good fracture in the bedrock at 400 feet, so it was decided to ask for up to 500 feet to be safe. Mr. Kil stated that the test well was televised, and it showed what depth it was at the various stages and if it had a horizontal or vertical fracture.

Mr. Gembala asked if the cost of the Construction Permit includes the inspection afterwards. Mr. Kil stated that cost includes the IDEM permits.

Motion to approve the August 16, 2018, proposal by Peerless-Midwest for a 16” test/permanent well east of Cline Avenue based on the cost shown on the proposal by Mr. Gembala. Second by Mr. Hastings. Motion carries 3 ayes – 0 nays.

REPORTS and CORRESPONDENCE:

None were had.

PAYMENT OF BILLS:

Mr. Forbes advised the next item on the agenda is the payment of the bills.

Motion to approve payment of the Water District APVs in the amount of $6,865.90 dated August 28, 2018, and the Water Utility APVs in the amount of $769,046.24 dated August 28, 2018, by Mr. Gembala. Second by Mr. Hastings. Motion carries 3 ayes to 0 nays.

PUBLIC COMMENT:

None were had.

ADJOURNMENT:

Before adjourning, Mr. Gembala advised the board that he passed on the surveys to Mr. Kenn Kruas so that the legal descriptions can be written for the well.

Mr. Forbes entertained a motion to adjourn. Motion to adjourn by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes to 0 nays.

(Mr. Forbes adjourned the meeting at 6:34 p.m.)

Respectfully submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

09-25-2018 Waterworks Board

September 25, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the Waterworks Board Meeting to order on Tuesday, September 25, 2018, at 6:20 p.m.

ROLL CALL:

Roll call was taken by the recording secretary with the following members present: Kenneth Gembala, Steve Hastings, and Michael Forbes.

Staff Present: Stephen Kil, Town Manager.

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the minutes from the August 28, 2018, meeting. Motion to approve the minutes as posted by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes – 0 nays.

NEW BUSINESS:

A. Consider Approval of the Installation of a Segment of Raw Water Main – Approximately 1000’ of 16” Main
Mr. Forbes advised that the first item on the agenda is to consider approval of the installation of a segment of raw water main which will be approximately 1700 feet of 18-inch main.

Mr. Kil explained that we were going to use a 16-inch main; however, there is a vertical lift of 500’ and friction loss. Jim Maurer with Haas & Associates did the calculations on it; and there is very little cost difference to use the 18-inch water main. The pipe being used is rated at 240 psi, and the system pressure never exceeds 65 pounds.

There are several thousand feet to go; however, this 1700-foot section will take us from the east side of Cline Avenue through the developing section of The Gates. It is far less expensive to do it now before all the roads go in and it is still fields, which is why this section is being proposed at this time. It will be stubbed on the east side of Cline so when the well is energized, it can be tied into at that time.

Motion to approve the installation of a raw water main of approximately 1700 feet, 18 inches in diameter, not to exceed the cost of $140,000 by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes to 0 nays.

REPORTS and CORRESPONDENCE:

Mr. Kil reported that Haas will be preparing the legal descriptions and then the attorney will prepare the deeds to the well house and water main route. Kenn Krauss is working on it and has received the survey points from Ken Gembala.

Mr. Kil stated that we will probably wait a bit longer until the ground freezes because we can’t get the well truck out there. If we can get the water main in, then over the winter, we can get everything else going.

PAYMENT OF BILLS:

Mr. Forbes advised the next item on the agenda is the payment of the bills.

Motion to approve payment of the Water District APVs in the amount of $5,127.15 dated September 25, 2018, and the Water Utility APVs in the amount of $362,401.24 dated September 25, 2018, by Mr. Gembala. Second by Mr. Hastings. Motion carries 3 ayes to 0 nays.

PUBLIC COMMENT:

None were had.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn. Motion to adjourn by Mr. Gembala. Seconded by Mr. Hastings. Motion carries 3 ayes to 0 nays.

(Mr. Forbes adjourned the meeting at 6:26 p.m.)

Respectfully submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

10-23-2018 Waterworks Board

October 23, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the Waterworks Board Meeting to order on Tuesday, October 23, 2018, at 6:10 p.m.

ROLL CALL:

Roll call was taken by the recording secretary with the following members present: Steve Hastings and Michael Forbes.

Staff Present: Stephen Kil, Town Manager. Absent: Kenneth Gembala

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the minutes from the September 25, 2018 meeting. Motion to approve the minutes by Mr. Hastings. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays. Mr. Forbes declared a quorum.

NEW BUSINESS:

A. New Production Well and Associated Raw Water Main Progress Update
Mr. Forbes advised that the first item on the agenda is an update on the progress of the new production well and associated raw water main.

Mr. Kil reported that they are prepping the pad, which is the earthwork that’s necessary to get the drilling rig out into the field to drill the well. All the legal descriptions have been written for the easements, and the lawyer is in the process of preparing the deeds. Once all that is done, we will commence with the work.

REPORTS and CORRESPONDENCE:

None were had.

PAYMENT OF BILLS:

Mr. Forbes advised the next item on the agenda is the payment of the bills.

Motion to approve payment of the Water District APVs in the amount of $5,037.28 dated October 23, 2018, and the Water Utility APVs in the amount of $203,071.60 dated October 23, 2018, by Mr. Hastings. Second by Mr. Forbes. Motion carries 2 ayes to 0 nays.

PUBLIC COMMENT:

None were had.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn. Motion to adjourn by Mr. Hastings. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

(Mr. Forbes adjourned the meeting at 6:13 p.m.)

Respectfully submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

11-27-2018 Waterworks Board

November 27, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the Waterworks Board Meeting to order on Tuesday, November 27, 2018, at 7:02 p.m.

ROLL CALL:

Roll call was taken by the recording secretary with the following members present: Kenneth Gembala and Michael Forbes.

Staff Present: Stephen Kil, Town Manager. Absent: Steve Hastings

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the minutes from the October 23, 2018 meeting. Motion to approve the minutes based on content, as he was not at the meeting, by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

NEW BUSINESS:

A. Consider Acceptance of Deeds for Property and Easements for the New Well and Raw Water Main
Mr. Forbes advised that the first item on the agenda is to consider the acceptance of the deeds for property and easements for the new well and raw water main.

Motion to approve the deeds of property and easements for the new well and raw water main by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

REPORTS and CORRESPONDENCE:

Mr. Kil reported that a pump test was done on the well resulting in flow of approximately 1400 to 1500 gallons per minute, perhaps 3 million gallons a day, so it is a very good-producing well.

Mr. Gembala asked if it would affect the other wells. Mr. Kil responded that it would not as they are completely different aquifer systems.

Mr. Kil stated that you had already approved the one stretch of water main to be installed through the development where they are putting the roads in. Mr. Kil further stated that we will be going out for bid shortly, and the engineers at Haas & Associates have been working diligently on that.

Mr. Kil advised that there is no rush on that right now. We’d like it to get it out to bid this winter, open the bids in early spring, and then get it installed. Mr. Kil further noted that it should only take about a month to get it installed.

Mr. Forbes stated that it is straight pipe in a field. Mr. Kil advised that it is straight through a field and they easily can do 1000 feet in a day.

PAYMENT OF BILLS:

Mr. Forbes advised the next item on the agenda is the payment of the bills.

Motion to approve payment of the Water District APVs in the amount of $5,844.57 dated November 27, 2018, and the Water Utility APVs in the amount of $297,361.86 dated November 27, 2018, by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

PUBLIC COMMENT:

None were had.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn. Motion to adjourn by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

(Mr. Forbes adjourned the meeting at 7:05 p.m.)

Respectfully submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

12-18-2018 Waterworks Board

December 18, 2018 Waterworks Board Meeting Minutes

Michael S. Forbes, President Steve Hastings, Member
Kenneth Gembala, Vice-President Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the Waterworks Board Meeting to order on Tuesday, December 18, 2018, at 6:03 p.m.

ROLL CALL:

Roll call was taken by the recording secretary with the following members present: Kenneth Gembala and Michael Forbes. Staff Present: Stephen Kil, Town Manager.

Absent: Steve Hastings

APPROVAL OF MINUTES:

Mr. Forbes entertained a motion to approve the minutes from the November 27, 2018 meeting.

Motion to approve by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

NEW BUSINESS:

A. Discussion and Update on Revisions to the Well Head Protection Plan
Mr. Forbes advised that the first item on the agenda is a discussion and update on revisions to the Well Head Protection Plan.

Mr. Kil advised that Peerless Midwest is updating the Well Head Protection Plan and IDEM has been informed. We have had to add new wells since the last time this was completed, which was 14 years ago; so there will be new well head protection zones, new administrative districts, etc.

Mr. Kil further advised that a draft should be ready for review in the next month or so.

Mr. Forbes asked if this information goes out as a report to the residents. Mr. Kil responded that this is a requirement of IDEM to protect our groundwater supply, so it is going to be sent out to the Plan Commission and others.

Mr. Kil stated that if a development or structure is proposed that could potentially have an impact on the groundwater, we know to pay closer attention to that project. The Well Head Protection Plan also reviews all current uses within the district to show what is currently operating that may need to be monitored.

Mr. Gembala asked how the new well head is doing. Mr. Kil responded that, when tested, the new well pumped out at over 1000 gallons per minute; and as you know, with wells, the more they are used, the better they get.

REPORTS and CORRESPONDENCE:

None was had.

PAYMENT OF BILLS:

Mr. Forbes advised the next item on the agenda is the payment of the bills. We have Water District APVs in the amount of $5,155.85 and Water Utility APVs in the amount of $350,349.89.

Motion to approve payment of the bills by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

PUBLIC COMMENT:

None were had.

ADJOURNMENT:

Mr. Forbes entertained a motion to adjourn. Motion to adjourn by Mr. Gembala. Seconded by Mr. Forbes. Motion carries 2 ayes to 0 nays.

(Mr. Forbes adjourned the meeting at 6:06 p.m.)

Respectfully submitted:

Margaret R. Abernathy, Recording Secretary
St. John Waterworks Board

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