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Waterworks Board Meeting Minutes 2016

Meeting Minutes

01-28-2016 Waterworks Board

January 28, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the January 28, 2016, regular Waterworks Board meeting to order at 7:09 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

ELECTION OF OFFICERS:

Mr. Volk noted the first item on the agenda was election of officers.

Mr. Forbes nominated Greg Volk for the position of president. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

Mr. Volk noted the next position up for nomination is for vice-president. Mr. Volk nominated Mr. Forbes for the position of vice-president. Mr. Forbes seconded the nomination. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

APPROVAL OF MINUTES:

Mr. Volk stated that the minutes of December 17, 2015, were before the Board for their action. He stated he reviewed the minutes earlier and they appeared to be in order. Mr. Volk asked for any comments. There were no comments.

Mr. Volk stated he would hear a motion. Mr. Forbes made a motion to approve the December 17, 2015, Waterworks Board meeting minutes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- all. Nays --- none. Mr. Jorgensen abstained.

NEW BUSINESS:

A. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICE FROM CENDER & COMPANY
Mr. Volk noted the first item under New Business was consideration Professional Services Agreement for Cender & Company. Mr. Volk noted that the fees are the same as last year. Mr. Kil concurred.

Mr. Volk stated that he would entertain a motion to approve the financial services agreement with Cender & Company. Mr. Forbes made a motion to approve the professional services agreement with Cender & Company. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk noted Reports & Correspondence. Mr. Forbes stated he had no reports.

Mr. Kil informed the Board that a recommendation and cost estimate has been received related to the 2016 Waterworks project. He stated this project is for the replacement of approximately 1410 feet of 12-inch water main located at 101st Avenue US Route 41. Mr. Kil stated that that there has been a lot of trouble with this portion along the east side of the road. He stated that there have been many road and lane closures on Route 41 due to this water main.

Mr. Kil stated that the engineer's estimated cost for this project is approximately $295,000.00. He stated that the project must be bid. Mr. Kil stated if the Board authorizes this project, he will proceed in setting up the bid process.

Mr. Volk asked for a motion on the 2016 Waterworks project. Mr. Forbes made a motion to authorize the 2016 Waterworks project and ready it for bid. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. He stated the Water District APVs in the amount of $27,800.11 and the Water Utility APVs in the amount of $397,924.47 for a total of $425,724.58. He asked if there were any questions on the bills. There were no questions.

Mr. Volk stated he would entertain a motion to authorize payment of the Waterworks bills in the amount $425,724.58. Mr. Forbes asked if there were any amendments to the bill docket. Mr. Kil stated that for all of the accounts payable tonight a couple of bills were added.

(General discussion ensued.)

Mr. Forbes made a motion to authorize payment for the amended docket in the amount of $426,262.18, as described. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Waterworks Board only. He called for public comment. There was no public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. "So moved" by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting adjourned at 7:18 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

02-25-2016 Waterworks Board

February 25, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the February 25, 2016, regular Waterworks Board meeting to order at 7:00 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES:

Mr. Volk noted the meeting minutes were not available.

Mr. Forbes made a motion to defer the meeting minutes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk noted there was no New Business.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. He stated he had APVs in front of him, Water District APVs and Water Utility APVs. The total of the Water District bills, $18,463.22 and the Water Utility bills, $492,799.75. Mr. Volk asked if there were any questions on the bills.

Mr. Forbes noted that these were two separate dockets. Mr. Volk acknowledged there were two separate dockets.

Mr. Volk stated he would entertain a motion to authorize payment of the bills. Mr. Forbes made a motion to approve payment of the Water District APVs in the amount of $18,463.22 and the Water Utility APVs in the amount of $492,799.25. Mr. Jorgensen seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Waterworks Board only.

Joe Hero, 11723 South Oak Ridge Drive

Mr. Hero noted the agenda reflects “payment of the bills.” He stated if one goes to Schererville and looks at how things are done there, there is a line item for every bill that’s to be paid. Mr. Hero stated if there is to be transparency of what’s going on with money for this Board there should be, at least, a list of the bills, or a line item for each bill.

Mr. Hero asked the Board, “in the interest of transparency” to use a format other than “payment of the bills” which is too generic. He stated, if he wants to come in and ask for a public record of a certain bill to check the legitimacy of that bill, the Town’s format is too general of a statement. Mr. Hero stated the line item format would enable the citizens to see how the money is being spent. Mr. Hero reiterated that the line item format is used in Schererville “And that’s how real transparency should be so people can monitor the money that’s being spent.”

Mr. Forbes commented, for the record, he is now looking at a payment voucher from the Clerk-Treasurer’s office and this document lists every bill that was just approved for the Water and Utility Districts, referenced by start to finish check numbers. Mr. Forbes stated if anyone ever has any questions related to bill payments, they can go into the Clerk’s Office and obtain a copy of the docket.

Mr. Volk called for additional public comment. There was no further public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “I’ll make that motion,” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting adjourned at 7:05 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

03-24-2016 Waterworks Board

March 24, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the March 24, 2016, regular Waterworks Board meeting to order at 7:00 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes and Greg Volk. Christian Jorgensen was absent. Attorney David Austgen was present. Town Manager, Steve Kil, was present

APPROVAL OF MINUTES:

Mr. Volk noted the meeting minutes of January 28, 2016, were before the Board for their consideration and action.

Mr. Forbes made a motion to approve the meeting minutes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. BID OPENING OF THE U.S. ROUTE 41 WATERMAIN PROJECT.
Mr. Volk noted the first item before the Board was bid openings for the U.S. Route 41 water main project. He stated that this project would replace approximately 1400 feet of 12-inch water main at 101st Avenue and Route 41.

Mr. Volk directed Attorney Austgen to begin the bid opening.

Attorney Austgen stated that the Proofs of Publication of Notice to Bidders are evident in both The Times and the Post-Tribune. The notices were published two times in each March 4 and March 11, 2016, editions of the aforementioned newspapers. Attorney Austgen noted that the notices were published timely and consistent with applicable law.

Attorney Austgen opened the first bid from Metro Excavating Corporation, Cedar Lake, Indiana. He noted the bid form was present, executed and notarized. The total base bid on Items One through Thirteen: $149,100.00. A bid bond for ten percent of the amount bid was present. Form 96 was present and executed, an oath affirmation was present for the same amount of $149,100.00, a non-collusion affidavit was also included. E-verify affidavit, Iranian certification and financial data were also enclosed.

Attorney Austgen opened the second bid from LGS Plumbing, Incorporated, He noted the bid form was present. Total base bid, (executed) Items One through Thirteen: $191,535.52. Total optional Alternate A costs, Items One through Fourteen: $211,122.62. Bid bond ten present of the amount was present. Form 96 is present and includes the base amount: $191.535.52. An executed non-collusion affidavit included, an oath affirmation present, executed and notarized. E-verify enrollment is included with affidavit and notarization present. Iranian certification is present along with an information booklet and various information on the company.

Attorney Austgen opened the third bid Rex Construction Company, Incorporated, Schererville, Indiana. He noted the bid form was present. Total base bid, Items One through Thirteen: $199,870.00. Option A, Items One through Fourteen: $216,170.00. Executed bid. Bid bond present in ten percent of the amount bid. Form 96 is present. Oath affirmation and non-collusion affidavit are executed and notarized. E-verify enrollment is present with affidavit. Iranian certification is present. Notices are present, and financial information on the company is enclosed.

Attorney Austgen opened the fourth bid from R&R Sewer, Water & Excavating, Incorporated, Crete, Illinois. He noted the executed bid form was present. Bid bond present for ten percent of the amount bid. Total base bid One through Thirteen: $212,771.17. Option A: One through Fourteen: $254,993.98. Bid form is present. Form 96 is present. Financial data is present. Oath affirmation and non-collusion affidavit are executed and notarized. E-Verify is present with affidavit of compliance. Vendor’s consultant certifications and various certification documents were included.

Attorney Austgen opened the fifth bid from B&D Service & Backhoe Service, Schererville, Indiana. Bid form is present. Total base bid Items One through Thirteen: $165,123.00. Total optional alternate Items One through Fourteen: $170,840.00, executed and witnessed. Bid bond in the amount of ten percent present. Form 96 is present and verifies the base bid. Both affirmation and non-collusion affidavit are executed and notarized. E-verify enrollment agreement with affidavit are present. Notice of nondiscrimination documents present and various financial documents are present. Iranian certification is present.

Attorney Austgen opened the sixth bid from Grimmer Construction, Incorporated, Highland, Indiana. Bid form present. Total base bid Items One through Thirteen: $161,816.00. Option A: Items One through Fourteen, $195,306.00, an executed bid. E-verify enrollment agreement and affidavit are present, executed and notarized. Iranian certification present. Form 96 is present along with various certifications. Oath affirmation and non-collusion affidavit are executed and notarized. Bid bond ten percent of the amount bid is present. Various company documentation concerning qualifications are present. Financial information is included.

Attorney Austgen noted that Gough, Incorporated, is the seventh and final bid. Bid form is present. Total base bid Items One through Thirteen: $154,207.01, Option A: One through Fourteen: $174,392.75, an executed and attested bid. Bid bond ten percent of the amount bid is present. Form 96 is present. Executed oath affirmation and non-collusion affidavit, notarized, is present. E-verify enrollment agreement affidavit of compliance is present, executed and notarized, Iranian certification executed, various certificates present. Financials present.

Mr. Volk stated that he would entertain a motion to take the bids under advisement. Mr. Forbes, “I’ll make that motion.” Mr. Volk seconded the motion. The motion was carried (2/0). Ayes --- all. Nays --- none

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. He stated he had Water Utility APVs and Water District APVs. The Water Utility APVs $203,869.78 and Water District APVs in the amount of $20,200.23 for a total of $224,070.01. Mr. Volk asked if there were any questions on bills. There were no questions on the bills.

Mr. Forbes made a motion to authorize payment of the Water Utility APVs and the Water District APVs for the total amount of $224,070.01. Mr. Volk seconded the motion. The motion was carried (2/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Waterworks Board only. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none. (The meeting adjourned at 7:15 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

04-28-2016 Waterworks Board

April 28, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the April 28, 2016, regular Waterworks Board meeting to order at 7:00 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk and Christen Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES:

Mr. Volk noted the meeting minutes of February 25, 2016, were before the Board for their consideration and action. He stated the March 24, minutes would be deferred.

Mr. Volk asked for a motion on the minutes of February 25, 2016. Mr. Forbes made a motion to approve the February meeting minutes. “So moved,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. U.S. 41 WATER MAIN PROJECT.
Mr. Volk stated that the Board has received a letter from Haas & Associates related to the U.S. 41 water main project wherein seven bids that were opened on March 24, 2016. He stated that the base bid consists of installation of a new water main by open trench construction. Mr. Volk stated that the lowest bid was submitted by Metro Excavating Corporation for a total of $149,099.50.

(General discussion ensued.)

Mr. Forbes stated if there were no other questions, he would make a motion to accept the bid of Metro Excavating Corporation based upon the recommendation of staff and the Town’s engineer. Mr. Jorgensen seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

Mr. Kil stated a letter was received from Mr. Steve Gard, water superintendent of the Town of Fremont. Mr. Kil stated that Fremont is located in the far northeast corner of the state near the Ohio border. He stated that Fremont is requesting that the Town donate to them their “Fast Track It” device for reading water meters. Mr. Kil explained that the Town is no longer in need of this device, and the device is currently sitting in the IT director’s office collecting dust.

Mr. Kil stated that Fremont is not able to fully utilize their software without the Fast Track It device. He reiterated that the device is not needed anymore. Mr. Kil stated if the Board deemed it appropriate, a motion to donate the Fast Track It device to the Town of Fremont would be in order.

(General discussion ensued.)

Mr. Forbes made a motion to donate the Fast Track It device to the Town of Fremont. Mr. Jorgensen seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. He stated he had Water District APVs of $25,942.91 and Water Utility APVs in the amount of $276,661.16 for a total of $302,604.07. Mr. Volk asked if there were any questions on bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to authorize payment of the Water Utility APVs and the Water District APVs for the total amount of $302,604.07. Mr. Jorgensen seconded the motion. The motion was carried (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Water Works Board only. He asked that speakers state their name and address.

Joe Hero, 11723 South Oak Ridge Drive:

Mr. Hero stated that he would like the Clerk-Treasurer list what bills are being paid so the residents can ascertain who the contractors are and who is getting paid.

Mr. Volk called for additional public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “Motion to adjourn,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting adjourned at 7:10 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

05-26-2016 Waterworks Board

May 26, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the May 26, 2016, regular Waterworks Board meeting to order at 7:06 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, and Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES:

Mr. Volk stated he would like to entertain a motion to approve the meeting minutes from March 24, 2016 primarily on the discussion of the bids for the Water Main project on U.S. 41. Mr. Volk asked if there were any questions. There were no questions. Mr. Forbes made a motion to approve the March 24, 2016 meeting minutes. Mr. Volk seconded the motion. Mr. Jorgensen abstained. The motion was carried by voice vote (2/0/1). Ayes --- two. Nays --- none. Abstained --- one.

NEW BUSINESS:

Mr. Volk noted there was no New Business.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. He stated Water Utility APV’s totaled to $263,216.58. Water District APV’s totaling $15,783.84. This gave a total of $279,000.42. Mr. Volk asked if there were any questions on the bills.

Mr. Volk stated he would entertain a motion to authorize payment of the bills. Mr. Forbes made a motion to authorize payment of those bills. Mr. Jorgensen seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Water Works Board only. He asked that speakers state their name and address. There were no public comments.

ADJOURNMENT:

Mr. Volk stated that hearing no comments he would entertain a motion to adjourn. “So moved” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting adjourned at 7:09 p.m.

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

06-23-2016 Waterworks Board

June 23, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the June 23, 2016, regular Water Works Board meeting to order at 7:01 p.m

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk stated that the first item was the approval of the minutes from April 28 and May 26. Mr. Volk added that Ms. Hernandez had sent the minutes out electronically. He asked for any questions or concerns. Hearing nothing, Mr. Volk entertained a motion to approve both sets of minutes. Mr. Forbes made a motion to approve the April 28 and May 26 minutes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. Consider Resolution No. 2016-06-23 WW, a resolution approving a loan to the establishment of a Cash Reserve Fund.

Mr. Volk asked Mr. Kil if he would like to go over this. Mr. Kil stated that this was a fund that, in essence, we could transfer money into from the operating fund into the reserve fund. Then, that would facilitate the next item that is going to be on the agenda, which would be the loan. That is the purpose of it according to our Bond Council. Mr. Austgen can weigh in if there is anything else.

Mr. Austgen stated that will cover the legal requirements for the contemplated transaction. Mr. Volk asked for any questions. Hearing none, Mr. Volk stated that he would entertain a motion. Mr. Forbes made a motion to approve resolution No. 2016-06-23 WW. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

B. Consider Resolution No. 2016-06-23A WW, a resolution approving a loan to the Municipal Sewage Works.

Mr. Volk stated that this was a loan towards the lift station and the work that is going to be done. Mr. Kil said that was absolutely accurate. Mr. Kil added that it is a loan from the water to the sewer. It is an internal loan. Mr. Volk asked if there were any questions. There were no questions. Mr. Volk said he would like to entertain a motion to approve this resolution. Mr. Jorgensen made a motion to approve resolution No. 2016-06-23A WW. Mr. Forbes seconded that motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

B. Consider Resolution No. 2016-06-23B WW, a resolution establishing a Rainy Day Fund for the Waterworks District (Fund No. 268).

Mr. Volk said that he would let Mr. Kil explain. Mr. Kil continued and stated that we received a draw from the state. It is similar to a loan. It is an excess levy draw. It turns out that we need to establish rainy day funds in all of our taxes. The sanitary, water, and the general fund all need a rainy day fund, so we have a place to deposit these monies into. This is why we are establishing this fund. It’s a draw from the state we received.

Mr. Volk stated that if there are no questions he would entertain a motion. Mr. Jorgensen stated that he would make a motion to approve resolution No. 2016-06-23B WW. Mr. Forbes seconded that motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. He stated in front of him was the APV for Water District for checks 27308-27465. This was a total of $21,708.18. On the second page were checks 9913-9954 totaling #326970.34. This came to a total of $348,678.52. There were no questions about the payments. Mr. Volk entertained a motion to authorize payment of the bills. Mr. Forbes made a motion to authorize the payment of both dockets as written. Mr. Jorgensen seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Water Works Board only. He asked that speakers state their name and address.

Joe Hero 11723 South Oakridge Drive:

Mr. Hero asked why we are loaning money from the water works to the sewage works. Mr.Hero stated that it is his opinion that if there is excess money in the water works that means we are overpaying for our water. If there is an excess there it should be refunded back to the taxpayers. Mr. Hero asked for an explanation of why we are doing that. If there is an excess there so that we can loan money to the other entity, shouldn’t that be refunded that we are overcharging for water? Mr. Hero also asked if the new green pipeline on U.S. 41, roughly across from the Tractor Supply, is a new waterline. If so, what is the purpose of the waterline?

(General discussion ensued.)

Mr. Kil answered that we did put a waterline on Route 41 that would be on the east side of the road from somewhere in the vicinity of Tractor Supply in front of Ravenswood. It was to replace an old main that we had a break in countless times over the winter and the past years. It was a maintenance issue, so we just replaced the line. Mr. Kil stated that as far as the loan from water to sewer; we have been contemplating the Lift Station Project for some time. So, the fact that we have a little bit of excess money in the water that we can loan to the utility means that we don’t have to go out and get a loan. We can simply loan ourselves our own money. This helps out the utilities as a whole. When you look at utilities, you look at water and sewer utility in tandem. Every house has both. Mr. Kil stated that we are fortunate to be able to do that.

Mr. Austgen noted to Mr. Volk that this is based on the advice and counsel of our financial consultants and our bond council, as they assessed our situation going forward on the Lift Station #1 and the Water/Utility finances.

ADJOURNMENT:

Mr. Volk stated that hearing no comments he would entertain a motion to adjourn. “So Moved,” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:10 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

07-28-2016 Waterworks Board

July 28, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the June 23, 2016, regular Water Works Board meeting to order at 7:04 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present. Mr. Greg Volk was absent.

APPROVAL OF MINUTES:

Mr. Forbes stated that the first item was the approval of the minutes from the June 23, 2016 meeting. Mr. Forbes asked if there were any questions. Hearing nothing, Mr. Forbes said he would entertain a motion to approve the minutes. Mr. Jorgensen made a motion to approve. Mr. Forbes seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.

NEW BUSINESS:

There was no new business.

REPORTS and CORRESPONDENCE:

Mr. Forbes asked for any reports or correspondence. There were none.

PAYMENT OF BILLS:

Mr. Forbes stated the next item on the agenda was payment of the bills. He said there were Water District APV's in the amount of $17,999.13. Mr. Forbes asked if there were any questions. Mr. Forbes said he would entertain a motion. Mr. Jorgensen made a motion to approve. Mr. Forbes seconded that motion. Motion was carried by voice vote (2/0). Ayes---two. Nays---none. Nays---none.

PUBLIC COMMENT:

Mr. Forbes opened the floor to public comment for the Water District. There was no public comment.

ADJOURNMENT:

Mr. Forbes stated that hearing no comments, he would entertain a motion to adjourn. Mr. Jorgensen made a motion. The motion was seconded by Mr. Forbes. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.

(The meeting adjourned at 7:06 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

08-25-2016 Waterworks Board

August 25, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the August 25, 2016, regular Waterworks Board meeting to order at 7:03 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES:

Mr. Volk stated that the first item on the agenda was approval of the meeting minutes from the July 28, 2016 meeting. Mr. Volk asked for any questions and noted that they are short. Hearing none, Mr. Volk stated he would like to entertain a motion to approve the meeting minutes from July 28, 2016. “So Moved,” from Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- all. Nays --- none. Mr. Volk abstained due to his absence at last month’s meeting.

NEW BUSINESS:

Mr. Volk noted there was no New Business. He asked Mr. Kil if there was anything he would like to bring forward. Mr. Kil said that there was not anything for tonight.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Water District APV’s were in the amount of $18,717.31. Mr. Volk said that the docket is also pretty short. He does not see any problems or have any questions. He asked the members for any questions. Hearing none, Mr. Volk stated he would entertain a motion to authorize payment of the bills. Mr. Forbes made a motion to authorize the payment of the bills. Mr. Jorgensen seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Waterworks Board only. There were no public comments.

ADJOURNMENT:

Mr. Volk stated that hearing no comments he would entertain a motion to adjourn. “I’ll make that motion,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none

(The meeting adjourned at 7:05 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

09-22-2016 Waterworks Board

September 22, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the September 22nd regular Waterworks Board meeting to order at7:14 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES:

Mr. Volk stated that the first item on the agenda is to approve the meeting minutes from August 25, 2016. Mr. Volk said that he has reviewed them, and that they seem to be in order. Mr. Volk asked for any questions or amendments. There were none.

Mr. Volk made a motion to approve the minutes. “So Moved,” by Mr. Jorgensen. Mr.Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. Consider Resolution No. 2016-09-22 WW, re-financing of the 2007 and 2009 Water Bonds.
Mr Volk asked Mr. Kil to address this. Mr. Kil said that he would address it and then defer it to Mr. Austgen.

Mr. Kil explained that this is the first step to the re-financing of the 2007 and 2009 Water Bonds. The market is in great shape right now. The Town’s financial advisor, Mr. Cender, is in the audience to answer any specifics. In terms of talking with Mr. Cender and the Town’s underwriter out of Chicago, they have recommended strongly that the Board proceed at this time.

Mr. Kil asked Mr. Cender if he would like to give a brief explanation of exactly the initial steps.

Mr. Cender explained that the approval of this Resolution authorizes moving forward. Then, after the Town Council meeting, there is a bond ordinance that really lays out the terms of the proposed ordinance, the re-finance of all, or a portion of, the 2007 and 2009 Water Revenue Bonds. This is all for a purpose of saving money. It is not for doing any projects. The savings are projected somewhere between $200,000-$230,000 for the valued savings over the remaining life of these bonds. That would be about 5-6% of the refunded amount. So, as a rule of thumb, if it is around 3% or more, they like to recommend to their clients to refinance. Any bit of savings helps the user rate-payers for the Town. This resolution is to start the process, and we would want to jump into the market before rates start to rise. Mr. Cender said that he would be happy to answer any questions.

Mr. Volk asked if that recommendation was to move now. Mr. Cender said that, if possible, they would like to close before the end of the year.

Mr. Volk asked Mr. Austgen for any comments. Mr. Austgen said that he would identify a couple of specifics, approximately 4.7 million is still outstanding to be repaid on the bond issues that exist. This is proposing, not to exceed 4.99 million, and refunding bonds at an interest rate not to exceed 4.5%. Mr. Austgen agreed with Mr. Cender on the benefits and the downward pressure it will put on the customer-rates.

Mr. Volk asked for any questions. Hearing none, Mr. Volk stated that he would entertain a motion. Mr. Jorgensen made a motion to adopt this resolution. Mr. Forbes seconded. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the Board has an Accounts Payable Vouchers for $16,343.38. He noted that it is a pretty small docket and that everything looks in order.

Mr. Volk asked if there were any questions on this. Hearing none, Mr. Volk stated he would entertain a motion to authorize payment of the bills. Mr. Forbes made a motion to approve. Mr. Jorgensen seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Waterworks Board only. There were no public comments.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So Moved,” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:19 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

10-27-2016 Waterworks Board

October 27, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the October 27th regular Waterworks Board meeting to order at 7:17p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES:

Mr. Volk stated that the first item on the agenda is to approve the meeting minutes from September 22, 2016. Mr. Volk said that he has reviewed them, and that they seem to be in order. Mr. Volk asked for any questions or amendments. There were none.

Mr. Forbes stated that he would make a motion to accept the September 22, 2016 meeting minutes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk stated that there is no new business. He asked Mr. Kil if any new business had come up. Mr. Kil stated there was none for Water Works.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Board has Accounts Payable Vouchers for $24,759.45. He noted that it is a pretty small docket, and that everything looks in order.

(General Discussion Ensued.)

Mr. Volk asked if there were any questions on this. Hearing none, Mr. Volk stated he would entertain a motion to authorize payment of the bills. Mr. Forbes made a motion to authorize the payment of the bills. Mr. Jorgensen seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Waterworks Board only. There were no public comments.

ADJOURNMENT:

Mr. Volk stated that hearing no comments he would entertain a motion to adjourn. “So Moved,” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:20 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

11-17-2016 Waterworks Board Rescheduled to 11-29-2016
11-29-2016 Waterworks Board

November 29, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the November 29, 2016, regular Waterworks Board meeting to order at 7:07 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES:

Mr. Volk stated he would like to entertain a motion to approve the meeting minutes from October 27th. Mr. Volk noted that they were short, and they looked okay to him. Mr. Volk asked if there were any questions. There were no questions. Mr. Forbes made a motion to approve the October 27, 2016 meeting minutes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. Consider Authorization for Peerless Midwest to draw a Temporary/Permanent well.

Mr. Volk said that the Board members should have a bid in front of them. He noted that Peerless Midwest has done our wells in the past, and also other studies that we have had done. So, Mr. Kil is asking for a motion not to exceed $106,000.00 for this project.

Mr. Forbes asked if this well site is on the east-side of Town. Mr. Kil responded that this well is on the east-side of Town and will utilize the current Water Treatment Plant at The Gates. Mr. Kil reminded the Board members that we did drill a test well on the west-side of Town, and it did fail. We know that we have great water. We have a lot of fractures on the east-side of Town. The upside of that is that we will get the gallon-age we need, and we won’t have to build a treatment facility to do that.

During the next well, we will hopefully be looking at the west-side of Town. Mr. Kil said that he will keep the Board advised on how that goes.

Mr. Volk asked if the $106,000.00 is worst case scenario. Mr. Volk said that to his knowledge there are several different components to this with several different scenarios that could happen. Mr. Kil said that is why that number is not to exceed.

Mr. Volk asked what Mr. Kil’s guess is of what it should run or what it might run. Mr. Kil said that he thinks it will be somewhere in the neighborhood of about ninety thousand for a sixteen-inch well. Ninety to one-hundred thousand. One hundred and six thousand is worst case. Mr. Volk said okay, the numbers are in front of them.

(General Discussion Ensued.)

Mr. Jorgensen stated that he would make a motion to approve the proposal for Peerless Midwest not to exceed $106,000.00. Mr. Forbes seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated he would entertain a motion to authorize payment of the bills. The Water District APV’s for November 29th totaled to $17,999.77. Mr. Forbes made a motion to approve. Mr. Jorgensen seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Waterworks Board only. There were no public comments.

ADJOURNMENT:

Mr. Volk stated that hearing no comments he would entertain a motion to adjourn. “I’ll make that motion,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:12 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

12-15-2016 Waterworks Board

December 15, 2016 Waterworks Board Meeting Minutes

Michael S. Forbes Greg Volk
Christian Jorgensen Stephen Kil, Town Manager

CALL TO ORDER:

Mr. Volk called the December 15, 2016 regular Waterworks Board meeting to order at 7:00 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

NEW BUSINESS:

Mr. Volk stated there was no new business to discuss.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk stated the Wastewater APVs totaling $11,318.11 and the Water Utilities totaled $80,973.82 for a grand total of $92,291.93. Mr. Volk asked if there were any questions on this.

Hearing none, Mr. Volk stated he would entertain a motion to authorize payment of the bills. Mr. Forbes made a motion to approve. Mr. Jorgensen seconded the motion. Motion was carried unanimously by voice vote (3/0). Ayes---all. Nays---none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Waterworks Board only. There were no public comments.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. Mr. Jorgensen made a motion to adjourn. Mr. Forbes seconded the motion. The motion was carried by voice vote. (3/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:02 p.m.)

Respectfully submitted:

Beth R. Hernandez, Clerk-Treasurer

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