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Waterworks Board Meeting Minutes 2015

Meeting Minutes

01-29-2015 Waterworks Board

January 29, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for January 29, 2015, at 7:07 p.m.

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present.

ELECTION OF OFFICERS:

Mr. Gembala noted the first item on the agenda was election of officers for 2015. He asked if there were any nominations for the office of president. Mr. Forbes made a motion to nominate Mr. Gembala for the position of president for 2015. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

Mr. Gembala stated he would entertain a nomination for the office of vice-president. Mr. Forbes made a motion to nominate Greg Volk for the position of vice-president for the year 2015. Mr. Gembala seconded the motion. The motion was carried by voice vote (3/0) Ayes --- all. Nays --- none.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the December 18, 2014, Water Works were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he would entertain a motion to approve the meeting minutes of the December 18, 2014, Waterworks Board. Mr. Volk made a motion to approve the December 18, 2014, Water Works meeting minutes. Mr. Forbes seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICES WITH CENDER & COMPANY.
Mr. Gembala noted the first item under New Business for the Board's consideration was the 2015 professional services agreement for financial services with Cender & Company.

Mr. Gembala stated if there were no questions, he would entertain a motion to approve the 2015 professional services agreement with Cender & Company. There were no questions.

Mr. Forbes made a motion to approve the 2015 professional services agreement with Cender & Company. Mr. Volk seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.

B. RESOLUTION NO. 2015-01-29WW, A RESOLUTION AUTHORIZING THE CLERK-TREASURER TO WRITE-OFF BAD DEBT FOR WATER DEPARTMENT.

Mr. Gembala noted there was a resolution before the Board to authorize the Clerk-Treasurer to write-off bad debt for the Water Department. He stated he had a list with individuals and their addresses and the amounts to be written off. Mr. Gembala asked if there were any questions. There were no questions.

Mr. Forbes made a motion to adopt Resolution No. 2015-01-29WW. Mr. Volk seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Gembala asked Mr. Kil about the water main replacement project for 2015. Mr. Kil stated the water main replacement will be picked up where it was left off in 2014. Mr. Kil stated that the repairs will pick up on Olcott going south another 1,000 feet. He stated costs are presently being reviewed for this project. Mr. Kil stated he would have more information at the next meeting.

Mr. Kil informed the Board he had the annual financial report for the Water Utility prepared by Cender & Company. He stated he would provide copies to the Board after the meeting.

There were no further reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala moved on to payment of the bills. He noted the Waterworks Utility APVs, for January 25, 2015, pages 1 through 3, in the amount of $164,609.14. Mr. Forbes made a motion to authorize payment of the bills as provided. Mr. Volk seconded the motion. The motion was y carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would accept a motion to adjourn. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0) --- all. Nays --- none. (The meeting was adjourned at 7:11 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

02-26-2015 Waterworks Board

February 26, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gregory Volk, Vice-President, chaired the meeting in Mr. Ken Gembala’s absence; he called to order the regular meeting of the St. John Board of Waterworks for February 26, 2015, at 7:05 p.m.

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Gregory Volk and Michael Forbes. Ken Gembala was absent. Staff members: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk noted that the meeting minutes for the January 26 [sic], 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to accept the minutes of the January 29, 2015, meeting as submitted. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk noted there was no New Business before the Water Works Board.

REPORTS and CORRESPONDENCE:

Mr. Volk noted there were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk noted the voucher summary reflected a total of $529,693.96. Mr. Forbes made a motion to authorize payment for the water utilities APVs as read. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

Mr. Forbes asked if the Water District APVs were separate from the Water Utility APVs. He commented that these bills had never been approved for payment separately.

(General discussion ensued.)

Mr. Volk returned to the voucher summary for the Water District APVs dated February 26, 2015, in the amount of $3,886.88. Mr. Forbes made a motion to approve payment of the Water District APVs in the amount of $3,886.88. Mr. Volk seconded the motion. The motion was carried by voice vote. Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk called for public comment on issues related to the St. John Board of Water Works. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:08 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

03-26-2015 Waterworks Board

March 26, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Ken Gembala called to order the regular meeting of the St. John Board of Waterworks for March 26, 2015, at 7:55 p.m.

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the February 26, 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to accept the minutes of the February 26, 2015, meeting as submitted. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- all. Nays --- none. Abstain --- one. Mr. Gembala, due his absence from the February 26, 2015, meeting, abstained from the vote.

NEW BUSINESS:

Mr. Gembala asked about the water main replacement slated for summer/spring. Mr. Kil noted that he has met with Mr. Bob Davis, who has identified the water project for 2015.

Mr. Ken Kraus, present in the audience, noted that the design for the project has been started. Mr. Kil stated the project would be in front of the Board in approximately a month.

(General discussion ensued.)

REPORTS and CORRESPONDENCE:

Mr. Gembala called for reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala stated he would accept a motion on payment of the bills for the Water District APVs for March 26, 2015, page 1 of 1, and for Water Utility APVs, March 26, 2015, pages 1 of 2 and pages 2 of 2, in the amount of (amount not cited).

Mr. Volk made a motion to authorize payment for the Water District APVs, page 1 of 1, and the Water Utility APVs for March 26, 2015, page 1 of one and page 2 of 2. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Water Works. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:57 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

04-23-2015 Waterworks Board

April 23, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Ken Gembala called to order the regular meeting of the St. John Board of Waterworks for April 23, 2015, at 7:01 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the March 26, 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to accept the meeting minutes of the March 26, 2015, meeting as provided. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. AUTHORIZATION TO BID THE BELMONT AVENUE WATER MAIN REPLACEMENT PROJECT.
p>Mr. Gembala noted the first item under New Business was consideration of authorization to bid the Belmont Avenue Water Main Replacement Program. He stated that the Public Works general foreman had recommended that the Belmont Avenue water main should be replaced due to the number of water main breaks.

Mr. Gembala noted that the Board had before them plans and an estimate from Mr. Ken Kraus, Town engineer. Mr. Forbes concurred with Mr. Gembala that this section of water main needs to be replaced. He stated he was okay with going out for bids.

(General discussion ensued.)

Mr. Forbes made a motion to authorize bids for the Belmont Avenue Water Main Replacement Project. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

Mr. Kil stated that the Board should be opening bids in approximately a month and one half. He stated it’s not a real complicated job. Mr. Gembala remarked, “The sooner the better.”

REPORTS and CORRESPONDENCE:

Mr. Gembala called for reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala moved on to payment of the bills. He noted a one page voucher registry dated April 23, 2015. He stated he would accept a motion on payment of the bills, if there was no comment. There was no comment.

Mr. Forbes made a motion to authorize payment of the one page voucher registry dated April 23, 2015, in the amount of $42,892.34. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Water Works. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:04 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

05-28-2015 Waterworks Board

May 28, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Ken Gembala called to order the regular meeting of the St. John Board of Waterworks for May 28, 2015, at 7:01 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll with the following members present: Ken Gembala and Michael Forbes. , Gregory Volk was absent. Staff: Steve Kil was absent. Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the April 23, 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to accept the meeting minutes of the April 23, 2015, meeting as provided. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. BELMONT DRIVE WATERMAIN REPLACEMENT PROJECT BID OPENING.
Mr. Gembala stated the first order of business was the opening of bids for the Belmont Drive bid opening.

BID OPENING

Attorney Austgen stated, for the record, that the proofs of publication and Notice to Bidder has been made, Affidavit of Publication has been provided and timely publication has occurred.

Attorney Austgen proceeded to open the bids, as follows:

Metro Excavating, Cedar Lake, Indiana: The bid form was present and executed and notarized. The bid bond is present in the amount of ten percent of bid amount. Form 96 is present. The bid amount is $230,061.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit and a consultant certificate denying engaging in investment in Iran and other related certificates were also present.

B&D Sewer & Backhoe, Schererville, Indiana: The bid form was present and executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $219,929.80. Attorney Austgen noted that an oath affirmation was included, non-collusion affidavit, e-verify enrollment affidavit, consultant certificate denying investment in Iran, and other related certificates.

LGS Plumbing, Crown Point, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $268,140.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided. An information booklet on the company was also included.

Rex Construction Company, Schererville, Indiana. The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount for items 1 through 19, Addendum Number 2, $229,702.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.

Grimmer Construction Company, Highland, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $298,872.30. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial data was provided.

Hasse Construction Company, Calumet City, Illinois: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. Total bid, line items 1 through 19, is in the amount of $268,576.00 was present. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.

Gough, Incorporated, Merrillville, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. Bid amount, $267,769.80, the total cost of items 1 through 19. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.

Mr. Forbes made a motion to take the bids under advisement for review by staff. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0).

REPORTS and CORRESPONDENCE:

Mr. Gembala called for reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala moved on to payment of the bills. He noted APVs for the Waterworks District and Water Utility, a two page voucher docket dated May 28, 2015, in the amount of $186,007.19. He stated he would accept a motion on payment of the bills, if there was no comment. There was no comment.

Mr. Forbes made a motion to authorize payment of the bills as presented. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Water Works. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:16 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

06-25-2015 Waterworks Board

June 25, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Ken Gembala called to order the regular meeting of the St. John Board of Waterworks for June 25, 2015, at 7:11 p.m.

ROLL CALL:

Roll call was taken by Clerk Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. St. John Waterworks Board Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the May 28, 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to accept the minutes of the May 28, 2015, Water Works meeting minutes as submitted by Susan E. Wright. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- two. Nays --- none. Abstain --- one. Mr. Volk, due to his absence, abstained.

NEW BUSINESS:

A. AWARD OF BID FOR BELMONT DRIVE WATER MAIN REPLACEMENT PROJECT.
Mr. Gembala noted the first item for the Board’s attention was awarding of the bid for the Belmont Drive Water Main Replacement Project. He stated that the Board is in receipt of a letter from Haas & Associates related to reviewing of the bid packages.

Mr. Gembala announced that the bid was awarded to B&D Sewer as the most responsive bidder in the amount of $219,929.80. Mr. Gembala asked if there was any discussion on the bid award. There was no discussion.

B. WELL TREATMENT SITE AND TOWER IN THE FUTURE.
Mr. Gembala noted the next item for the Board’s consideration was the well treatment site and tower in the future. He stated that the Town’s well is within its capacity at this point. He stated that the Board needs to start planning, first, by looking at another well site. Mr. Gembala stated that he is seeking authorization to bid a new well site in the Gates. He asked if there was any discussion.

Mr. Forbes stated a new well site was discussed briefly. He stated that a letter from Mr. Haas outlines one of the INDEM requirements.

Mr. Kil stated that in order to permit new water main going into the ground, (with every new development), IDEM is requiring that a municipality be able to serve at maximum peak flow in a day with the largest well out of service. Mr. Kil stated, in the Town’s case, several million gallons per day is serviced.

Mr. Kil stated the plan is to dig another well and utilize the same treatment plant at the Gates. He stated this plan would allow the Town to maintain the capacity for development. Mr. Kil stated that the Town will be considering another well site/treatment plant and possibly a water tower in the southwest quadrant of Town as this portion develops.

Mr. Kil stated the cost of a well, with more capacity, will be a couple hundred thousand dollars as opposed to four million dollars because of the ability to use the existing treatment plant.

Mr. Gembala asked if there was any further discussion. There was no further discussion.

Mr. Gembala stated he would entertain a motion authorizing the seeking of bids. “So moved,” by Mr. Volk. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Gembala called for reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala stated he had in front of him an Accounts Payable Voucher, Water Works District APVs, June 25, 2015, page one of one, and Water Utility APVs, dated June 25, 2015, pages one of two and two of two. He asked if there was any discussion on the bills. There was no discussion.

Mr. Gembala stated he would entertain a motion to pay the bills. Mr. Forbes made a motion to authorize payment of the Water District APVs in the amount of $22,172.61 and the Water Utility APVs in the amount of $213,963.48. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Water Works. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Volk. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:17 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

07-23-2015 Waterworks Board

July 23, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Greg Volk chaired the July 23, 2015, Waterworks Board regular meeting in Mr. Ken Gembala’s absence; he called the meeting to order at 7:23 p.m.

ROLL CALL:

Roll call was taken by Clerk Treasurer, Sherry Sury, with the following members present: Gregory Volk and Michael Forbes. Ken Gembala was absent. Staff members: Steve Kil. Attorney Austgen was present. St. John Waterworks Board Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the meeting minutes for the June 25, 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to approve the minutes of the June 25, 2015, Water Works meeting minutes as submitted by Susan E. Wright. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.

NEW BUSINESS:

A. CONSIDER CONSTRUCTION OF WELL NO. 8, GATES 2 SITE AND THE RECOMMENDATION OF THE TOWN ENGINEER.
Mr. Volk noted the first item under New Business for the Board’s attention as consideration of construction of Well No. 7, at the Gates 2 site, and at the recommendation of Mr. Kenn Kraus, town engineer.

Mr. Kil explained to the Board that the construction of a second well at the Gates of St. John Water Treatment plant would basically double the capacity of the treatment plant and the water it would be able to treat. He stated that a well will be drilled, but it will not be necessary to build a new treatment plant.

Mr. Kil stated that Mr. Kraus is recommending that the bid be awarded to Peerless Midwest for $80,988.00. Mr. Kil stated that correspondence related to this recommendation was included in the Board’s packets.

Mr. Kil stated the well is needed to boost the Town’s production to adhere to the Indiana Department of Environmental Management’s (IDEM) standards. He stated that a construction permit has been obtained from IDEM.

Mr. Volk asked for a motion. Mr. Forbes made a motion to award the contract for construction of Well No. 7 to Peerless Midwest. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk called for Reports and Correspondence. There were no Reports and Correspondence before the Board.

PAYMENT OF BILLS:

Mr. Volk noted payment of the bills for the Waterworks District was next for the Board’s review and action.

Mr. Forbes made a motion to authorize payment of the bills for the Waterworks District in the amount of $20,864.10. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.

Mr. Volk stated he would entertain a motion to authorize payment of Water Utility APVs. Mr. Forbes made a motion to authorize payment of the Water Utility bills in the amount $313,245.83. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.

PUBLIC COMMENT:

Mr. Volk called for public comment on issues related to the St. John Board of Waterworks District. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none. (The meeting was adjourned at 7:28 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

08-27-2015 Waterworks Board

August 27, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Ken Gembala called to order the Waterworks Board regular meeting for August 27, 2015, at 7:03 p.m.

ROLL CALL:

Roll call was taken by Clerk Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. St. John Waterworks Board Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the July 23, 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he would entertain a motion to approve the minutes of the July 23, 2015, Water Works meeting as submitted by Susan E. Wright. Mr. Volk made a motion to approve the minutes of July 23, 2015. Mr. Forbes seconded the motion. The motion was carried (2/0/1). Mr. Gembala abstained. Ayes --- two. Nays --- none. Abstain --- one.

NEW BUSINESS:

Mr. Gembala noted there was no New Business before the Waterworks Board.

Mr. Gembala asked about the water main project. He stated that there are a couple of residents who are concerned about their landscaping being done before winter. Mr. Kil stated that the landscape crew is going to over to the water main project very shortly.

REPORTS and CORRESPONDENCE:

Mr. Gembala called for Reports and Correspondence. There were no Reports and Correspondence before the Board.

PAYMENT OF BILLS:

Mr. Gembala noted payment of the bills for the Waterworks District was next for the Board’s review and action. He stated the accounts payable voucher dated August 27, 2015, page one of one, for items listed from July 23, 2015 to August 21, 2015; and page one of two and page two of two, dated August 27, 2015.

Mr. Volk stated “I’ll make that motion.” Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. He stated he would entertain a motion.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks District. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:07 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

09-24-2015 Waterworks Board

September 24, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Ken Gembala called to order the Waterworks Board regular meeting for September 24, 2015, at 7:03 p.m.

ROLL CALL:

Roll call was taken by Clerk Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. St. John Waterworks Board Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the August 27, 2015, meeting were before the Board for their review. He asked if there were any questions, additions or corrections to the minutes. There was no discussion on the minutes.

Mr. Gembala stated he would entertain a motion to approve the minutes of the August 27, 2015, Water Works meeting as submitted. Mr. Volk made a motion to approve the minutes of August 27, 2015. Mr. Forbes seconded the motion. The motion was carried (3/0). Ayes --- all. Nays --- none.

PUBLIC HEARING:

A. ORDINANCE NO. 78 --- ST. JOHN WATERWORKS DISTRICT BUDGET.
Mr. Gembala stated that the first item on the agenda was a public hearing for Ordinance No. 78, the Waterworks District budget. He asked if the Proofs of Publication were in order for the meeting. Ms. Sury explained that the budget is not required to be advertised; she stated the budget is available for inspection on Gateway.

Mr. Gembala asked Mr. Kil if he had anything. Mr. Kil reported that the Waterworks District is in very fine shape. Mr. Forbes noted the advertised budget number is $332,522.00, the adopted tax levy is $249,238.00 with an adopted tax rate of .0311.

(General discussion ensued.)

Mr. Gembala noted the budget had a few increases due to inflation, but otherwise was the same as the 2015. He asked the Board if there was any further discussion. There was no further discussion.

Mr. Gembala stated he would open the public hearing.

PUBLIC HEARING

John Vortman, 97th Lane:
He asked Mr. Gembala if he was talking about a “fee increase.” Mr. Forbes stated “No fee increase.”

Mr. Gembala called twice for additional public comment. There was no additional public comment. Mr. Gembala closed the floor to public comment and brought the matter back before the Board.

Mr. Gembala stated he would entertain a motion. Mr. Forbes made a motion to consider Ordinance No. 78 on first reading. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0/1). Mr. Gembala stated he had to abstain. He stated, according to State law, he cannot vote on a budget because he is a volunteer fireman. Ayes --- two. Nays --- none. Abstain --- one.

NEW BUSINESS:

Mr. Gembala asked if there was any New Business before the Waterworks Board. Mr. Kil responded that there was no new business at this time.

Mr. Gembala asked about the water main project. He stated that there are a couple of residents who are concerned about their landscaping being done before winter. Mr. Kil stated that the landscape crew is going to over to the water main project very shortly.

REPORTS and CORRESPONDENCE:

Mr. Gembala called for Reports and Correspondence. There were no Reports and Correspondence before the Board.

PAYMENT OF BILLS:

Mr. Gembala noted payment of the bills for the Waterworks District was next for the Board’s review and action. He stated the total amount for the Waterworks District vouchers was $32,176.85, and dated September 24, 2015. He asked if there were any questions on the bills. Mr. Forbes stated, for clarification, the Water District vouchers are $32,176.85 and the Water Utility APVs are $266,777.00.

Mr. Gembala stated he would accept a motion on the vouchers together. Mr. Forbes made a motion to authorize payment of both bill dockets as presented. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks District. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- two. Nays --- none. (The meeting was adjourned at 7:10 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

10-22-2015 Waterworks Board

October 22, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Ken Gembala called to order the Waterworks Board regular meeting for October 22, 2015, at 7:05 p.m.

ROLL CALL:

Roll call was taken by Clerk Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. St. John Waterworks Board Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the September 24, 2015, meeting were before the Board for their review. He asked if there were any questions, additions or corrections to the minutes. There was no discussion on the minutes.

Mr. Gembala stated he would entertain a motion to approve the minutes of the September 24, 2015, Water Works meeting as posted. Mr. Volk made a motion to approve the minutes of September 24, 2015. Mr. Forbes seconded the motion. The motion was carried (3/0). Ayes --- all. Nays --- none.

OLD BUSINESS:

Mr. Gembala noted that there was no Old Business before the Board other than acknowledging the completion of the Belmont Avenue project. Mr. Kil concurred. He stated the Belmont Avenue project was finished along with the Town’s new well at the Gates of St. John.

Mr. Gembala stated that he hoped that the next Waterworks Board continues with the replacement projects because it is important to continue to replace the old with the new.

OLD BUSINESS:

A. ORDINANCE NO. 78 --- ST. JOHN WATER DISTRICT BUDGET FOR 2016.
Mr. Gembala noted the first item under Old Business was Ordinance No. 78, the St. John Water District Budget for 2016, ready for the Board’s action. He stated the budget was advertised for $332,522.00. Mr. Gembala asked if there was any further discussion on Ordinance No. 78, the St. John Water District Budget for 2016. There was no discussion.

Mr. Gembala stated he would entertain a motion to adopt Ordinance No. 78. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0/1). Mr. Gembala abstained from the vote. Ayes --- two. Nays --- none. Abstain --- one.

NEW BUSINESS:

Mr. Gembala moved on to New Business. He asked Mr. Kil if there was any new business for the Water District. Mr. Kil stated that the road repair is wrapping up; he stated Belmont Avenue is the last project that will be done this year.

There was no further New Business.

REPORTS and CORRESPONDENCE:

Mr. Gembala called for Reports and Correspondence. There were no Reports and Correspondence before the Board.

PAYMENT OF BILLS:

Mr. Gembala noted payment of the bills for the Waterworks District was next for the Board’s review 2015. He stated that the vouchers were dated October 22, 2015. The Water District APVs amounted to $24,040.60 and the Water Utility APVs amounted to $342,556.31. He asked if there was any discussion on the payment of the bills. There was no discussion.

Mr. Gembala stated he would accept a motion on the payment of the bills for the Waterworks District. Mr. Forbes made a motion to authorize payment of both bill dockets as presented. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks District. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- three. Nays --- none. (The meeting was adjourned at 7:07 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

11-19-2015 Waterworks Board

November 19, 2015 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk, Vice-President
Michael Forbes Steve Kil, Town Manager

CALL TO ORDER:

Mr. Ken Gembala called to order the Waterworks Board regular meeting for November 19, 2015, at 7:08 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury, took roll call with the following members present: Ken Gembala, Michael Forbes and Gregory Volk. Town Manager, Steve Kil, was present. Attorney Austgen was present. St. John Waterworks Board Recording Secretary, Susan E. Wright was present.

APPROVAL OF MINUTES:

Mr. Gembala noted that the meeting minutes for the October 22, 2015, were before the Board for action. He asked if there were any questions, additions or corrections to the minutes. There was no discussion on the minutes.

Mr. Gembala stated he would entertain a motion on the minutes. Mr. Forbes made a motion to approve the October 22, 2015, Waterworks meeting minutes, as circulated. Mr. Volk seconded the motion. The motion was carried (3/0). Ayes --- all. Nays --- none.

OLD BUSINESS:

Mr. Gembala noted that there was no Old Business before the Board other than acknowledging the completion of the Belmont Avenue project. Mr. Kil concurred. He stated the Belmont Avenue project was finished along with the Town’s new well at the Gates of St. John.

Mr. Gembala stated that he hoped that the next Waterworks Board continues with the replacement projects because it is important to continue to replace the old with the new.

NEW BUSINESS:

Mr. Gembala noted there was no New Business.

REPORTS and CORRESPONDENCE:

Mr. Gembala called for Reports and Correspondence. There were no Reports and Correspondence before the Board.

PAYMENT OF BILLS:

Mr. Gembala noted payment of the bills for the Waterworks Utility APVs, 2 pages dated November 19, 2015, in the amount of $672,839.77 and the Waterworks District APVs in the amount of $20,706.51. He asked if there was any discussion on the payment of the bills. There was no discussion.

Mr. Gembala stated he would accept a motion on the payment of the bills for the Waterworks District. Mr. Volk made a motion to authorize payment of both bill dockets as presented. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks District. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- three. Nays --- none. (The meeting was adjourned at 7:11 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

12-17-2015 Waterworks Board

December 17, 2015 Waterworks Board Meeting Minutes

Michael Forbes, President Larry Bustamante, Vice-President Steve Kil, Town Manager
Greg Volk Mark Barenie Ken Gembala

CALL TO ORDER:

Mr. Ken Gembala called the December 17, 2015, regular meeting of the St. John Town Board of Waterworks to order at 7:11 p.m. (The Pledge of Allegiance was said.)

ROLL CALL:

Clerk Treasurer, Sherry Sury, took roll call with the following members present: Ken Gembala, Michael Forbes and Gregory Volk. Town Manager, Steve Kil, was present. Attorney Austgen was present. St. John Waterworks Board Recording Secretary, Susan E. Wright was present.

APPROVAL OF MINUTES:

Mr. Gembala noted the minutes of November 19, 2015, were before the Board for action. He asked if there were any questions on the meeting minutes. There were no questions from the members.

Mr. Gembala stated he would entertain a motion to approve the minutes of November 19, 2015. Mr. Forbes made a motion to approve the minutes as circulated. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

OLD BUSINESS:

Mr. Gembala called for Old Business. There was no Old Business.

NEW BUSINESS:

A. CONSIDERATION FOR CREDIT FOR A WATER CHARGE FROM BRAMBLEWOOD HOMEOWNERS ASSOCIATION OF $24.08.
Mr. Gembala stated that there was consideration for a credit for a water charge submitted by Bramblewood Homeowner’s Association in the amount of $24.08 for the Board’s consideration. He stated his understanding of the letter received on this matter is that there was a miscommunication between the Town and a contractor.

Mr. Kil explained to the Board that the Bramblewood Homeowner’s Association bill is fairly consistent. He stated everything was done correctly in this case but there was a failure of a fax transmission.

Mr. Gembala stated he would entertain a motion. Mr. Forbes made a motion to authorize a $24.08 credit to the Bramblewood Homeowners Association. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none. :

REPORTS and CORRESPONDENCE:

Mr. Gembala called for Reports & Correspondence. There were no Reports or Correspondence.

PAYMENT OF BILLS:

Mr. Gembala moved on to payment of the bills for Wastewater Utility. He noted The Water District APVs were $23,375.48 and Water Utility APVs in the amount of $202,245.49. Mr. Gembala asked if there were any questions on the bills. There were no questions on the bills.

Mr. Gembala stated he would entertain a motion on payment of the bills. Mr. Volk made a motion to authorize payment of the bills. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala opened the floor for public comment related to the Waterworks Board. He called for public comment. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:15 p.m.)

Susan E. Wright, Recording Secretary
St. John Board of WaterWorks

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