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Waterworks Board Meeting Minutes 2014

Meeting Minutes

01-30-2014 Waterworks Board

January 30, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for January 30, 2014, at 8:01 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

ELECTION OF OFFICERS:

Mr. Gembala noted election of officers was first on the agenda. He stated he would entertain a motion for nominations for the position of President.

Mr. Forbes nominated Ken Gembala for the position of President for 2014. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none.

Mr. Gembala asked for any nominations for the position of Vice-President. Mr. Forbes nominated Gregory Volk for the position of Vice-President for 2014. Mr. Gembala seconded the motion and closed the nominations. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none.

APPROVAL OF MINUTES: DECEMBER 30, 2013 WATERWORKS MEETING

Mr. Gembala stated that the Board had before them the minutes of the December 30, 2013, Waterworks meeting. He asked if there were any questions. There were no questions.

Mr. Gembala stated he would entertain a motion to approve the December 30, 2013 Waterworks Board minutes as posted. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none.

NEW BUSINESS:

A. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICES WITH CENDER & COMPANY

Mr. Gembala stated that the Board had a Professional Services Agreement from Cender & Company for financial services for 2014 for their consideration.

Mr. Gembala stated if there were no questions he would entertain a motion to approve the financial services agreement. Mr. Forbes made a motion to approve the Professional Services Agreement with Cender & Company for 2014. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

Mr. Gembala stated that this issue has recently come to light, and he recommended looking at some markings for the fire hydrants. Mr. Gembala stated that Mr. Kil is in the process of pricing the markings. Mr. Gembala stated he would like to move forward with this project. He asked Mr. Kil to provide information on this matter for the next meeting. Mr. Kil stated he would provide the Board with pricing for the whips.

Mr. Forbes stated that an e-mail was received from Haas & Associates and they are working on the Comprehensive Master Plans for sewer and water. He stated that due to the inclement weather the work has been slowed but the project is ongoing.

(General discussion ensued.)

Mr. Kil informed the Board that he received an e-mail from Jack Slager related to a request for annexation of 23 acres west of Bramblewood. Mr. Kil stated the parcel is owned by the Schillings, but he has no further information. He stated he would forward information to the Board on this annexation request as soon as he receives it.

PAYMENT OF BILLS:

Mr. Gembala stated he had before him Waterworks APVs 3102 through 3110 in the amount of $8,732.16, Water Utility APVs 4721 through 4745 in the amount of $135,405.35. He stated that the total of these bills was $144,137.51. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Forbes made a motion to pay the Waterworks and Water Utility APVs as read. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Volk made a motion to adjourn the meeting. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 8:07 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

02-27-2014 Waterworks Board

February 27, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for February 27, 2014, at 7:03 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: JANUARY 30, 2014 WATERWORKS MEETING

Mr. Gembala noted that the meeting minutes for the January 30, 2014 Water Works were before the Board for their review and consideration. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he would entertain a motion to approve the minutes as posted. Mr. Forbes made a motion to accept the January 30, 2014, Water Works meeting minutes as provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none.

NEW BUSINESS:

Mr. Gembala asked if there was any new business before the Water Works Board. Mr. Kil remarked there was no new business.

Mr. Gembala stated that he would like to keep working toward the hydrant markers as discussed at the last meeting. He also requested that the project wherein laptops will be installed into the fire engines continue to move forward.

Mr. Kil stated that both matters are moving forward. He informed the Board that a less expensive whip was found to put on the hydrants. Mr. Kil stated that 100 of the whips will be purchased at approximately $20 each. He stated that the hydrant whips would first be installed in the worst areas where the snow piles up the highest.

(General discussion ensued.)

Mr. Forbes noted that the laptops that Mr. Gembala referred to will have an app on them similar to a Garmin. This app will direct the fire department to the correct address. Mr. Forbes stated that the app will also indicate the location of the fire hydrants. He stated that this app will be a great tool for the fire department to take advantage of.

Mr. Kil informed the Board that at the present time, they are waiting for upgrades in the Spillman system. Mr. Kil stated that as soon as the upgrade is obtained, the laptops will be installed in the fire department vehicles.

REPORTS AND CORRESPONDENCE:

Mr. Gembala asked if there were any reports or correspondence to be presented to the Water Works Board.

Mr. Volk had no report. Mr. Forbes had no report.

PAYMENT OF BILLS:

Mr. Gembala stated he had before him Water District APVs 3111 through 3122 in the amount of $10,609.18, and Water Utility APVs 4746 through 4818 in the amount of $521,178.46. He noted the total of the bills: $531,787.64. Mr. Gembala stated if there were no questions on the bills, he would accept a motion to approve the bills. There were no questions.

Mr. Forbes made a motion to authorize payment of the bills as described. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Volk made a motion to adjourn the meeting. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:08 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

03-27-2014 Waterworks Board

March 27, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for March 27, 2014, at 7:10 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: FEBRUARY 27, 2014 WATERWORKS MEETING

Mr. Gembala noted that the meeting minutes for the February 27, 2014, Water Works were before the Board for their review and consideration. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he would entertain a motion to approve the minutes as posted. Mr. Forbes made a motion to accept the February 27, 2014, Water Works meeting minutes as provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none.

NEW BUSINESS:

Mr. Gembala asked if there was any new business before the Water Works Board. Mr. Kil remarked there was no new business.

Mr. Gembala mentioned that the Town has received a notice from the State of Indiana concerning the closure of Route 41 for replacement of the culvert structure near the Shrine of Christ’s Passion. He noted that there is an estimated closure restrictions are from April 2, 2014, through May 17, 2014 in one direction, and then in the other direction from July 10, 2014 to completion. Mr. Gembala stated that there would be a 24 hour a day restrictions. He stated that motorists should be informed of the road repair and closures.

REPORTS AND CORRESPONDENCE:

Mr. Gembala asked if there were any reports or correspondence to be presented to the Water Works Board.

Mr. Volk had no report. Mr. Forbes had no report.

PAYMENT OF BILLS:

Mr. Gembala stated he had before him Water Works APVs 3123 through 3133 in the amount of $8,066.08 and Water Utility APVs 4819 through 4870 in the amount of $150,684.12. He noted the total of the bills: $158,750.20. Mr. Gembala stated if there were no questions on the bills, he would accept a motion to approve the bills. There were no questions.

Mr. Volk made a motion to authorize payment of the bills as described. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:13 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

04-24-2014 Waterworks Board

April 24, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for April 24, 2014, at 7:03 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: MARCH 27, 2014 WATERWORKS MEETING

Mr. Gembala noted that the meeting minutes for the March 27, 2014, Water Works were before the Board for their review and consideration. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he would entertain a motion to approve the minutes as posted. Mr. Volk made a motion to accept the March 27, 2014, Water Works meeting minutes as provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none.

NEW BUSINESS:

A. CONSIDER AUTHORIZATION TO PROCEED WITH 95TH PLACE WATER MAIN PROJECT.
Mr. Gembala noted the first item on the agenda for the Board’s consideration to authorize the start of the 95th Place water main project. Mr. Gembala asked Mr. Kil to bring the Board up-to-date on the 95th Place water main project.

Mr. Kil stated that the project will pick up where the water main was left off. He stated that the project will head east/west and replace another back section of the water main.

Mr. Kil stated that after this proposed project’s completion they will continue south on Olcott with repairs. He stated that they will just continue replacing the bad main in this area. Mr. Kil stated that the engineer’s estimate of cost is reasonable. He asked for authorization from the Board to proceed with the project and obtain quotes.

Mr. Kil asked the Board to grant him authorization to proceed with the project and obtain quotes. He stated the project should not need to be bid, but quotes are quotes from all of the contractors to present to the Board.

(General discussion ensued.)

Mr. Kil stated the project will take a week.

Mr. Gembala asked if there was any further discussion. There was no further discussion. Mr. Gembala stated he would entertain a motion to authorize the Town Manager to proceed with the 95th Place water main project.

Mr. Forbes made a motion to authorize Mr. Kil to proceed with the 95th Place water main project not to exceed $146,454.74. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

Mr. Gembala asked if there were any reports or correspondence to be presented to the Water Works Board.

Mr. Kil stated that the whip locaters will be placed on select hydrants through the summer; he stated by winter the problem areas will be taken care of. Mr. Kil stated any further water-related items were placed on the Utility Board agenda.

Mr. Volk had no report. Mr. Forbes had no report.

PAYMENT OF BILLS:

Mr. Gembala stated he had before him Water District APVs 3134 through 3144 in the amount of $18,449.32 and Water Utility APVs 4871 through 4911 in the amount of $112,343.92. He noted the total of the bills: $130,793.24. Mr. Gembala asked if there was any discussion on the bills. There was no discussion.

Mr. Forbes made the motion to approve payment of the bills as stated above. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:09 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

05-22-2014 Waterworks Board

May 22, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for May 22, 2014, at 8:31 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: APRIL 27, 2014 WATERWORKS MEETING

Mr. Gembala noted that the meeting minutes for the April 24, 2014, Water Works were before the Board for their review and consideration. He asked if there were any comments or amendments to the minutes. There were no comments or amendments.

Mr. Gembala asked for a motion. Mr. Forbes made a motion to accept the April 24, 2014, Water Works meeting minutes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none.

NEW BUSINESS:

Mr. Gembala noted there was no New Business before the Water Works Board.

Mr. Kil stated that there was one item he would like to address. He informed the Board that there was a request from Ms. Sandra Bertagnoll, 8233 Meadow Lane. Ms. Bertagnoll was on vacation and while she gone her water heater burst and was flowing uncontrollably for approximately seven days. Mr. Kil noted that her average use is 4,600 gallons and 46,600 gallons were used due to the burst water heater.

Mr. Kil stated that Ms. Bertagnoll has acknowledged that she must pay for the water. He recommended that the Board consider at waiver of $186.64 that was calculated based her average usage of 4,600 gallons per month. Mr. Kil stated this would be a waiver of a portion of the sewage bill that appears to be in excess of her normal usage.

(General discussion ensued.)

Mr. Gembala asked if there was any further discussion. There was no further discussion. Mr. Gembala asked for a motion. Mr. Forbes made a motion to waive $186.64 of the sewer fees for Sandra Bertagnoll. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

Mr. Gembala asked if there were any reports or correspondence to be presented to the Water Works Board. There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala stated he had before him Water District APVs 3145 through 3152 in the amount of $7,258.90 and Water Utility APVs 4912 through 4973 in the amount of $214,681.31. He noted the total of the bills: $221,940.21. Mr. Gembala asked if there was any discussion on the bills. There was no discussion.

Mr. Forbes made the motion to approve payment of the bills as stated. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 8:35 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

06-26-2014 Waterworks Board

June 26, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for June 26, 2014, at 7:06 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: MAY 22, 2014 WATERWORKS MEETING

Mr. Gembala noted that the meeting minutes for the May 22, 2014, Water Works were before the Board for their review and consideration. He stated if there were no corrections to the minutes, he would entertain a motion.

Mr. Volk made a motion to accept the May 22, 2014, Water Works regular meeting minutes as posted. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none.

NEW BUSINESS:

Mr. Gembala noted there was no New Business before the Water Works Board.

Mr. Kil had no New Business for the Water Works Board.

REPORTS AND CORRESPONDENCE:

Mr. Gembala remarked there were no reports or correspondence for the Water Works Board, to his knowledge.

PAYMENT OF BILLS:

Mr. Gembala stated he had before him Water District APVs 3153 through 3168 in the amount of $18,767.35 and Water Utility APVs 4974 through 5043 in the amount of $200,898.48. He noted the total of the bills: $219,665.83. Mr. Gembala asked if there was any discussion on the bills. There was no discussion.

Mr. Gembala stated he would entertain a motion on payment of the bills. Mr. Forbes made a motion to authorize payment of the bills as read. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:08 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

07-24-2014 Waterworks Board

July 24, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk chaired the meeting in Mr. Gembala's absence. He called the regular meeting of the St. John Board of Waterworks to order for April 24, 2014, at 7:09 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Gregory Volk and Michael Forbes. Ken Gembala was absent. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES:

JUNE 26, 2014 WATERWORKS MEETING

Mr. Volk noted that the meeting minutes for the June 26, 2014, Water Works were before the Board for their review and consideration. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to approve the June 26, 2014, Waterworks Board meeting minutes as provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk noted there was no New Business before the Waterworks Board.

REPORTS AND CORRESPONDENCE:

Mr. Volk noted the next item was reports and correspondence.

Mr. Kil informed the Board that the water main project on 95th will start within the next couple of weeks.

Mr. Forbes had no report. Mr. Volk had no report.

PAYMENT OF BILLS:

Mr. Volk noted that the Waterworks District APVs 3169 through 3176 were in the amount of $7,669.20, and Water Utility APVs 5044 through 5082 were in the amount of $157,735.37, for a grand total of $165,404.57. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Forbes made a motion to authorize payment of the bills as read. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would accept a motion to adjourn. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:13 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

08-28-2014 Waterworks Board

August 28, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for August 28, 2014, at 7:30 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: JULY 24, 2014 WATERWORKS MEETING

Mr. Gembala noted that the meeting minutes for the July 24, 2014, Water Works were before the Board for their review and consideration. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he was looking for a motion to approve the minutes of the July 24, 2014, Waterworks Board. Mr. Volk made a motion to approve the minutes of the July 24, 2014, Waterworks meeting. Mr. Forbes seconded the motion. The motion was approved by voice vote (2/0/1.). Mr. Gembala abstained. Ayes --- two. Nays --- none. Abstain --- one. Nays --- none

NEW BUSINESS:

Mr. Gembala asked if there was any New Business for the Waterworks Board. There was no New Business.

REPORTS AND CORRESPONDENCE:

Mr. Gembala asked Mr. Kil if he had anything to report to the Waterworks Board.

Mr. Kil informed the Board that the 95th Avenue water main has been installed and the restoration work will begin immediately.

Mr. Gembala noted he spoke with two residents near 95th Avenue construction site who expressed satisfaction that they were able to access their mailbox while the construction was going on.

PAYMENT OF BILLS:

Mr. Gembala moved on to payment of the bills. He noted that the Waterworks District APVs 3177 through 3185 in the amount of $14,762.83; and the Water Utility APVs 5083 through 5171 in the amount of $484,122.54 for a total of $498,885.37. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Gembala stated he would entertain a motion to approve the aforementioned bills. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would accept a motion to adjourn. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:32 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

09-25-2014 Waterworks Board

September 25, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for September 25, 2014, at 7:07 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: AUGUST 28, 2014 WATER WORKS MEETING

Mr. Gembala noted that the meeting minutes for the August 28, 2014, Water Works were before the Board for their review and consideration. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he would entertain a motion to approve the minutes of the August 28, 2014, Waterworks Board. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Gembala noted there was no New Business before the Waterworks Board.

REPORTS AND CORRESPONDENCE:

Mr. Gembala moved on to Reports and Correspondence.

Mr. Gembala remarked that the water main project on 95th was completed. Mr. Kil concurred. Mr. Kil stated that the landscaping will be finished next week.

For clarification, Mr. Forbes noted that the 2015 Waterworks Budget is typically handled at the Waterworks Board meeting, but it was scheduled and advertised to be held at the Town Council meeting. Attorney Austgen stated that he had reviewed the circumstances brought up by Mr. Forbes. Attorney Austgen stated that the Waterworks Budget public hearing can be properly and statutorily be conducted at the Town Council meeting, as was reflected in the advertisement for the Waterworks Board public hearing.

PAYMENT OF BILLS:

Mr. Gembala moved on to payment of the bills. He noted that the Waterworks District APVs 3186 through 3194 in the amount of $21,948.76; and the Water Utility APVs 5172 through 5203 in the amount of $172,832.17 for a total of $194,780.93. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Gembala stated he would entertain a motion to approve the aforementioned bills. Mr. Volk made a motion to approve the Waterworks APVs as read by Mr. Gembala. Mr. Forbes seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- two. Nays --- none. Mr. Forbes abstained.

For the record, Mr. Gembala stated that the Board did not have much time to review the payment docket. Mr. Forbes concurred.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would accept a motion to adjourn. "So moved," by Mr. Volk. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:10 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

10-23-2014 Waterworks Board Meeting Canceled
11-20-2014 Waterworks Board

November 20, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Beverly Gawrys, Deputy Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for November 20, 2014, at 7:24 p.m.

ROLL CALL:

Roll call was taken by Deputy Clerk-Treasurer, Beverly Gawrys, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: SEPTEMBER 25 AND OCTOBER 23, 2014, REGULAR WATER WORKS MEETINGS

Mr. Gembala noted that the meeting minutes for the September 25 and October 23, 2014, Water Works were before the Board for their review and consideration. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he would entertain a motion to approve the meeting minutes of the September 25, 2014, Waterworks Board. Mr. Forbes made a motion to approve the meeting minutes from the September 25, 2014. Mr. Volk seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.

Mr. Gembala stated no meeting was held on October 23, 2014, due to lack of a quorum.

NEW BUSINESS:

Mr. Gembala noted there was no New Business before the Waterworks Board.

REPORTS AND CORRESPONDENCE:

Mr. Gembala noted there was no business under Reports and Correspondence.

PAYMENT OF BILLS:

Mr. Gembala moved on to payment of the bills. He noted the Waterworks Utility APVs in the amount of $166,077.77 and the Water District APVs for $21,872.73 for a total of $187, 950.50. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Gembala stated he would entertain a motion on payment of the bills as read. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

(General discussion ensued.)

Ms. Gawrys stated she would check to see if the bills from last month’s meeting were included in the docket that was just approved.

Attorney Austgen remarked that it appeared that the APVs from last month’s meeting were not included in the docket. He recommended that the Board consider ratifying the processing of the claims from last month so there is no delay in payment, but review the same at the next meeting.

Mr. Forbes made a motion to ratify payment of the claims from the October, 2014, meeting and preserve the right to review the claims at the next meeting. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would accept a motion to adjourn. “So moved,” by Mr. Volk. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:29 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

12-18-2014 Waterworks Board

December 18, 2014 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Attorney David Austgen
Gregory Volk, Vice President   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for December 18, 2014, at 7:06 p.m.

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES: NOVEMBER 20, 2014, REGULAR WATER WORKS MEETING

Mr. Gembala noted that the meeting minutes for the November 20, 2014, Water Works were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Gembala stated he would entertain a motion to approve the meeting minutes of the November 20, 2014, Waterworks Board. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Gembala noted there was no New Business before the Waterworks Board.

Mr. Gembala asked Mr. Kil if he had anything to report. Mr. Kil informed the Board of the general maintenance he anticipates will be accomplished over the winter, including rebuilding some of the pumps at Well Houses #3 and #5 and replacing the filter media.

REPORTS AND CORRESPONDENCE:

Mr. Gembala noted there was no business under Reports and Correspondence.

PAYMENT OF BILLS:

Mr. Gembala moved on to payment of the bills. He noted the Waterworks Utility APVs 23835 through 24044 for $20,815.25. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Gembala stated he would entertain a motion to approve payment of the bills as read. Mr. Forbes made a motion to approve payment of the bills. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

(General discussion ensued.)

PUBLIC COMMENT:

Mr. Gembala called for public comment on issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala stated he would accept a motion to adjourn. “So moved,” by Mr. Volk. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:08 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

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