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Waterworks Board Meeting Minutes 2013

Meeting Minutes

01-24-2013 Waterworks Board

January 24, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Gregory Volk Sherry Sury, Clerk-Treasurer
Michael Forbes, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the Board of Waterworks for January 24, 2013, at 7:04 p.m.

ROLL CALL:

Roll call was taken by Ms. Pat Kocot, Pro Tem, for Ms. Sherry Sury, with the following members present: Ken Gembala and Gregory Volk. Michael Forbes was absent. Staff members: Steve Kil. Chief Willman was also present. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: November 29, 2012, Regular Meeting
December 20, 2012, Regular Meeting

Mr. Gembala stated he would entertain a motion on the meeting minutes of November 29, 2012. Mr. Volk made a motion to approve the meeting minutes of November 29, 2012. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).

Mr. Gembala stated he would entertain a motion on the meeting minutes of December 20, 2012, Board of Waterworks. Mr. Volk made a motion to approve the Board of Waterworks meeting of December 20, 2012. The motion was seconded by Mr. Gembala. The motion was unanimously carried by voice vote (2/0).

NEW BUSINESS:

A. FINANCIAL MANAGEMENT REPORT FOR THE MUNICIPAL SEWAGE WORKS FOR 2011
Mr. Gembala stated he would entertain a motion on the financial report for the Municipal Sewage Works for 2011, from Cender & Company. Mr. Gembala noted that the report is quite lengthy; he asked if there were any comments or questions.

Mr. Kil noted, for the record, that the financial reports that were presented to the Waterworks Board, the Financial Management Report for the Municipal Sewage Works for 2011 and the Interim Financial Report for the Municipal Sewage Works, from January 1, through June 30, 2012, are on file in his office and the office of the Clerk-Treasurer and open for review. The financial reports were generated by Cender & Company.

Mr. Gembala asked for a motion on the Financial Management Report for the Municipal Sewage Works for 2011. Mr. Volk made a motion to accept the Financial Management for the Municipal Sewage Works for 2011. There was no discussion. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).

B. INTERIM FINANCIAL MANAGEMENT REPORT FOR THE MUNICIPAL SEWAGE WORKS AS OF JUNE 30, 2012
Mr. Gembala stated he would entertain a motion on the Interim Financial Management for the Municipal Sewage Works as of June 30, 2012. Mr. Volk made a motion to accept the Interim Financial Management Report for the Municipal Sewage Works as of June 30, 2012. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).
C. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICES (CENDER & COMPANY)
Mr. Gembala stated that he had before him an Agreement to Consider a Professional Services Agreement with Cender & Company for the Waterworks Board. He asked if there were any questions. There were no questions or comments.

Mr. Gembala stated he would entertain a motion on the Professional Services Agreement with Cender & Company for calendar year 2013. Mr. Volk made a motion to retain the Professional Services of Cender & Company. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).

PAYMENT OF BILLS:

Mr. Gembala stated that the following bills were submitted for payment: Waterworks District APVs 3000 through 3005 in the amount of $12,361.01, Water Utility APVs 4000 through 4051 in the amount of $249,862.86 and APVs 4620 through 4622 in the amount of $4,716.68. The total amount of the bills was $266,940.55. Mr. Gembala asked if there was any discussion. There was no discussion.

REPORTS AND CORRESPONDENCE:

CLERK TREASURER:
Ms. Kocot had nothing to report.
ATTORNEY:
Attorney Austgen informed the Board that they can expect a procedural ordinance for their review at the next meeting. He stated that the procedural ordinance is related to the disconnection procedures for delinquent customers. Attorney Austgen explained that a recommendation has been made to expand the amount of time from 45 days to 60 days. Attorney Austgen stated that the Water Board will first have to act by resolution and recommend that the Town Council to adopt an ordinance.

(General discussion ensued.)

Mr. Kil stated that the matter will be placed on the Waterworks February agenda so that in the event it is acted on it can go directly to the Town Council.

TOWN MANAGER:
Mr. Kil reported that he has verified with Simpson that over 90% of the hydrants have been replaced with only a couple private ones left to replace. He stated that he has a map that reflects what has been done.

Mr. Gembala asked if Chief Frego had been notified about malfunction fire hydrants. Mr. Kil stated that Mr. Nietzel has notified Chief Frego of this problem.

Mr. Gembala asked for an update on the well house project. Mr. Kil stated that the well house project is 99% complete and completed ahead of schedule. Mr. Kil stated there will be a final bill less retainer. Mr. Kil stated that the well house is operational and is ahead of schedule. Ms. Kocot stated that the bill was on the docket.

PUBLIC COMMENT:

Mr. Forbes called for public comment. There was no public comment.

ADJOURNMENT:

Mr. Forbes called for an adjournment. Mr.Volk made a motion to adjourn the Waterworks meeting; Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).

(The meeting was adjourned at 7:14 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY

02-28-2013 Waterworks Board

February 28, 2013 Waterworks Board Meeting Minutes

Michael Forbes, President Gregory Volk Sherry Sury, Clerk-Treasurer
Ken Gembala, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the Board of Waterworks for February 28, 2013, at 7:01 p.m.

ROLL CALL:

Roll call was taken by Ms. Sherry Sury, Clerk Treasurer, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Chief Willman was also present. Chief Frego was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: January 24, regular meeting.

Mr. Gembala stated he would entertain a motion to approve or defer the meeting minutes of January 24, 2013. Mr. Forbes made a motion to defer action on the meeting minutes of January 24, 2013. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:

A. RESOLUTION NUMBER 13-02-28 WD – A RESOLUTION RECOMMENDING ADOPTION BY THE TOWN COUNCIL OF ORDINANCE NUMBER 1568 AMENDING THE PROVISIONS AND TERMS OF ORDINANCE NUMBER WD-27
Mr. Gembala explained that the Resolution Number 13-02-28 was before the Board for consideration, and to make a recommendation to the Town Council to adopt Ordinance Number 1568 which amends the provisions and terms of Number WD 27 of the Board of Waterworks.

Mr. Gembala stated as that the Town Council’s adoption of Ordinance 1568 would change the rate fee for disconnections and create a resolution to pass the ordinance. Attorney Austgen concurred. Mr. Gembala asked the Board if they had any questions or comments.

Attorney Austgen explained that Ordinance 1568 was drafted in response to the Board’s discussion over the past few months, and after their consideration of information obtained from the Town’s administrative offices. Mr. Kil stated that adoption of Ordinance 1568 would update the paperwork so that it is consistent with the current practices of the Clerk-Treasurer’s offices.

With no further discussion, Mr. Gembala stated that he would entertain a motion to pass Resolution Number WD 13-02-28. Mr. Forbes made a motion to pass Resolution Number WD 13-02-28 and make a favorable recommendation to the Town Council for adoption of Ordinance Number 1568. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

REPORTS AND CORRESPONDENCE:

COUNCIL:
Mr. Gembala stated that he is in receipt of the final report on the hydrant testing. He stated that there are a number of defective hydrants in various stages of disrepair. Mr. Gembala asked that the Council authorize for Mr. Kil meet with Mr. Nietzel to implement a repair process for the hydrants. Mr. Gembala stated that he would like a status report submitted to the Council reflecting which hydrants have been repaired and which hydrants have not been repaired. Mr. Gembala asked if Mr. Kil if the hydrant repair could be completed by the May Town Council meeting.

Mr. Kil stated that he believes that all of the hydrant repairs could probably be completed by May. Mr. Kil stated he will have Mr. Nietzel prepare a schedule for the hydrant repairs; he stated that there is no reason that all of the hydrants cannot be repaired by the end of May.

Mr. Gembala recommended, for the record, that a report on the hydrant status (repair/disrepair) be submitted in written form by May 1st, 2013, so that the Water Board foreman can sign off on the report.

(General discussion ensued.)

Chief Willman stated that he has a list of the hydrants in need of repair, but the list is an old one. Mr. Gembala stated that the hydrant testing was done over a two year period. Chief Willman stated he will try and obtain an updated list.

Mr. Gembala stated, for the record, that the road at the water main replacement at Olcott and 95th has settled. Mr. Kil has been directed to make arrangements with the contractor to repair this road as soon as possible after the weather breaks.

CLERK TREASURER:
Ms. Sury had nothing to report.
ATTORNEY:
Attorney Austgen had nothing to report.
TOWN MANAGER:
Mr. Kil stated that he had sent an e-mail to Mr. Gembala regarding the cost of the water meters. He stated that the cost of the water meters has increased beyond what the Town currently charges for them. Mr. Kil requested authorization from the Board to start collecting information related to the water meters and costs to provide to Attorney Austgen. Mr. Kil stated that Attorney Austgen will provide the Board with a resolution so that a recommendation can be made to the Town Council.

Mr. Kil stated that the Town is not looking to make money on the water meters, but he does not want to see the Town lose money on the meters. He stated that he would like to pass this cost on to the builders and/or new construction. Mr. Kil stated that Ms. Sury is in the process of gathering an ordinance for him.

Mr. Forbes made a motion to authorize Mr. Kil to commence collecting information on the water meters and costs and pass this information on to Attorney Austgen. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PAYMENT OF BILLS:

Mr. Gembala stated that the following bills were submitted for payment: Waterworks District APVs 3006 through 3015 in the amount of $15,493.17; Water Utility APVs 4052 through 4112 in the amount of $505,307.53. The total amount of the bills was $520,800.70. Mr. Gembala asked if there was any discussion. There was no discussion.

Mr. Forbes made a motion to authorize payment of the aforementioned bills. The motion was seconded by Mr. Volk. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:

Mr. Gembala called for public comment. There was no public comment.

ADJOURNMENT:

Mr. Gembala called for a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

(The meeting was adjourned at 7:12 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY

03-28-2013 Waterworks Board

March 28, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the Board of Waterworks for March 28, 2013, at 7:01 p.m.

ROLL CALL:

Roll call was taken by Ms. Sherry Sury, Clerk Treasurer, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Dave Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: FEBRUARY 28, 2013 WATER WORKS MEETING

Mr. Gembala stated he would entertain a motion on the February 28, 2013, meeting minutes with any amendments, additions or deletions. Mr. Forbes made a motion to approve the minutes of the February 28, 2013, Waterworks meeting with the following amendments, all future meeting minutes shall reflect that Mr. Ken Gembala is President of the Waterworks Board and Mr. Greg Volk is Vice-President of the Waterworks Board. Mr. Volk seconded the motion with amendment. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:

There was no New Business.

REPORTS AND CORRESPONDENCE:

BOARD:
Mr. Volk had nothing to report.

Mr. Forbes had nothing to report.

CLERK TREASURER:
Ms. Sury had nothing to report.
ATTORNEY:
Attorney Austgen had nothing to report.
TOWN MANAGER:
Mr. Gembala asked Mr. Kil if he had any business to report to the Waterworks Board. Mr. Kil stated that the Board had before them a memo regarding the repair of the fire hydrants, as requested. Mr. Gembala asked if the hydrant repair project was on schedule for the May deadline. Mr. Kil stated that the memo reflects that the hydrants will all be repaired within a month or so.

Mr. Kil had no further comments.

PAYMENT OF BILLS:

Mr. Gembala stated that the next item on the agenda was payment of the bills. He stated that the following APVs were submitted for payment: Waterworks District APVs 3016 through 3022 in the amount of $15,071.84; Water Utility APVs 4113 through 4116 in the amount of $141,663.73. The total amount of the bills was $156,735.57. Mr. Gembala asked if there was any discussion on the bills. There was no discussion.

Mr. Forbes made a motion to authorize payment of the aforementioned bills in the amount of $156,735.57. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:

Mr. Gembala called for public comment for the Waterworks Board. There was no public comment.

ADJOURNMENT:

Mr. Gembala called for a motion to adjourn. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

(The meeting was adjourned at 7:04 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
Recording Secretary, St. John WaterWorks Board

04-25-2013 Waterworks Board

April 25, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the Board of Waterworks for April 25, 2013, at 7:00 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: MARCH 28, 2013 WATER WORKS MEETING

Mr. Gembala asked the Board members if there were any additions, corrections or deletions to the meeting minutes of the March 28, 2013. Mr. Gembala stated hearing no changes, he would entertain a motion to approve the meeting minutes of March 28, 2013, as posted. Mr. Volk made a motion to approve the meeting minutes of March 28, 2013, as posted. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:

Mr. Gembala directed some comments to Mr. Kil. He noted that Olcott repairs were complete, a restoration to the water main that had sunk. Mr. Kil concurred.

Mr. Gembala asked for the latest report on the fire hydrant repairs. Mr. Kil informed the Board that all of the fire hydrants contained on the list have been repaired. Mr. Gembala asked if Chief Willman could consider all of the hydrants repaired. Mr. Kil stated that every fire hydrant is now operable. Mr. Gembala expressed his thanks that all of the hydrants were repaired.

Mr. Volk had no new business.

Mr. Forbes had no new business.

Attorney Austgen asked Mr. Kil for a status update on the INDOT culvert replacement and water main relocation. Mr. Kil stated that there is one item that INDOT requires and that is verification from the Town that there are funds are available for the project. Mr. Kil stated that INDOT will accept a letter from him or they will accept meeting minutes from the Water Board.

Attorney Austgen stated it would be appropriate to solicit a motion authorizing Mr. Kil to send a letter to INDOT verifying that funds are adequate and available for the Town’s contribution to this project.

Mr. Gembala asked for a motion. Mr. Forbes made a motion authorizing Mr. Kil to send a letter to INDOT verifying that funds are available for the Town’s contribution to the culvert replacement and water main relocation project. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

Mr. Kil stated that the Town will be working on a couple of water main projects in 2013. He stated that he wanted to bring to the Board’s attention to the projects slated to take place, one project at Columbia and 90th (around the bend), and at US Route 41 at the St. John Mall going north. Mr. Kil explained that the St. John Mall going north is the location where they left off installing a 12" water main.

Mr. Kil stated that these two small projects are being considered for water main replacement. He stated he is presently preparing an estimate of costs for the proposed projects. Mr. Kil stated that this information should be available to the Water Board at their next meeting. Mr. Kil recommended that the Board members take a ride out to the areas he mentioned to inspect them.

(General discussion ensued.)

Mr. Kil explained that the entire Olcott project is going to be a little more expensive than the aforementioned areas that he is proposing. Mr. Gembala noted that it appears that the biggest problem areas on Olcott where breaks have occurred have been repaired. Mr. Kil concurred. Mr. Kil stated at present, they are trying to identify problem areas and replace the old water mains.

REPORTS AND CORRESPONDENCE:

There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala stated he would entertain a motion to pay the bills as follows: APVs 3023 through 3029 for $22,559.62, and Water Utility APVs 4162 through 4213 for $200,547.28, for a total of $223,106.90. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:

Mr. Gembala asked if there was any public comment for the Water Board. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

(The meeting was adjourned at 7:05 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY

05-23-2013 Waterworks Board

May 23, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for May 23, 2013, at 7:01 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: APRIL 25, 2013 WATER WORKS MEETING

Mr. Gembala asked the Board members if they had an opportunity to review the Waterworks Board meeting minutes of the April 25, 2013. He stated if there were no changes, he would entertain a motion.

Mr. Forbes made a motion to approve the April 25, 2013, regular session meeting minutes provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:

Mr. Gembala asked Mr. Kil if he had put together prices on any water improvements that he talked about at the April meeting. Mr. Kil stated that the engineer is currently working on the costs. He stated as soon as he gets the estimated costs he will pass the information on to the Board.

Mr. Volk had no new business.

Mr. Forbes had no new business.

REPORTS AND CORRESPONDENCE:

There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala stated if there were no questions, he would entertain a motion to pay the Waterworks bills with the following APVs 3030 through 3036 in the amount of $12,769.20 and Water Utility APVs 4214 through 4278 in the amount of $196,828.95 for a total of $209,598.15. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:

Mr. Gembala called for public comment for issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

(The meeting was adjourned at 7:04 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

06-27-2013 Waterworks Board

June 27, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for June 27, 2013, at 7:01 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: MAY 23, 2013 WATER WORKS MEETING

Mr. Gembala requested two corrections to the meeting minutes of May 23, 2013; the "April 25" should be changed to "May 23", and under "Approval of minutes," in the third paragraph "Utility Board" should be changed to "Waterworks Board." Mr. Forbes stated he would accept the May 23, 2013, meeting minutes as amended and as provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:

Mr. Gembala asked Mr. Kil if he had any business for the Waterworks Board to consider. Mr. Kil stated he will have one item to present to the Board at the July meeting. He stated that he would be submitting a consideration for a waiver. Mr. Kil stated that the waiver is kind of complicated so he wanted to ensure that the Board has the proper paperwork before they have to make a decision.

Attorney Austgen asked Mr. Kil if he would give a brief update to the Board on anticipated projects. Mr. Kil stated that he just received an e-mail of the draft drawings for the two water mains scheduled for repair. He stated that the drawings are being reviewed in-house at the Public Works Department at the present time and will be submitted to the Board next month. Mr. Kil stated that the Board members would have the drawings well in advance of the meeting.

Mr. Gembala called for additional New Business. There was no further New Business.

REPORTS AND CORRESPONDENCE:

There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala stated that the Board would consider Waterworks Board bills, APVs 3037 through 3050 in the amount of $12,950.69, and Water Utility APVs 4279 through 4345 in the amount of $170,651.81. The total of the bills was $183,602.50. He asked if there were any questions regarding the bills.

Mr. Gembala stated with no questions or comments from the Board, he would entertain a motion. Mr. Forbes made a motion authorizing payment of the bills as read by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:

Mr. Gembala called for public comment for issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

(The meeting was adjourned at 7:04 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

07-25-2013 Waterworks Board

July 25, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for July 25, 2013, at 7:28 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: JUNE 27, 2013 WATER WORKS MEETING

Mr. Gembala asked the Board members if they had an opportunity to review the Waterworks Board meeting minutes of the June 27, 2013. He stated if there were no changes, additions or deletions, he would entertain a motion.

Mr. Forbes made a motion to approve the June 27, 2013, regular session meeting minutes as posted, and as provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:

A. CONSIDER PROJECT AUTHORIZATION FOR WEST 92ND AVENUE WATERMAIN REPLACEMENT
Mr. Gembala asked Mr. Kil for an update on the water main replacement for West 92nd Avenue. Mr. Kil informed the Board that three quotes have been received. He stated that Mr. Kraus, Town Engineer had reviewed the quotes, the lowest quote received from B&D Sewer. Mr. Kil stated that the pricing was great at $67,11.42. He recommended that this project be started immediately.

(General discussion ensued.)

Mr. Gembala stated he would entertain a motion authorizing acceptance of the quote of $67,111.42 from B&D Sewer and proceed with the water main replacement project. Mr. Volk made a motion to accept the B&D Sewer quote and authorize the water main replacement project get started. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0).

Mr. Volk had no new business.

Mr. Forbes had no new business.

REPORTS AND CORRESPONDENCE:

There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala stated if there were no questions, he would entertain a motion to pay the Waterworks bills with the following APVs 3051 through 3056 in the amount of $5,849.67 and Water Utility APVs 4346 through 4403 in the amount of $136,989.91 for a total of $142,839.57. Mr. Volk made a motion to pay the bills in the total amount of $142,839.57. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:

Mr. Gembala called for public comment for issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

(The meeting was adjourned at 7:33 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

08-22-2013 Waterworks Board

August 22, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for August 22, 2013, at 7:02 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: JULY 25, 2013 WATER WORKS MEETING

Mr. Gembala asked the Board members if they had an opportunity to review the Waterworks Board meeting minutes of the July 25, 2013. He stated if there were no changes, additions or deletions, he would entertain a motion.

Mr. Forbes made a motion to approve the July 25, 2013, regular session meeting minutes as posted and provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:

A. CONSIDER REQUEST FOR PARTIAL WAIVER OF WATER BILL, 9616 OLCOTT AVENUE
Mr. Gembala noted that the Board had before them a request for a partial waiver of a water bill for a residence at 9616 Olcott Avenue. Mr. Kil informed the Board that he has spoken with the resident at 9616 Olcott. He stated he has the history of the account going back several years. Mr. Kil stated that this discrepancy occurred right at the time when the water meter was being changed. Mr. Kil noted, bottom line, the meter was not safe. He stated he cannot dispute the high reading. He recommended, in this instance, the waiver be granted.

(General discussion ensued.)

Mr. Gembala asked for any questions or comments. Mr. Forbes stated that he briefly talked with Mr. Kil about the water meter being dismantled, and also about tightening up the procedures in Town to set aside meters that are in question. Mr. Forbes recommended that the questionable meters should be tagged efficiently. Mr. Kil stated that a procedure has been implemented to tag the questionable meters and store them until such time as the discrepancy can be settled.

Mr. Gembala stated he would entertain a motion. Mr. Kil recommended that the charges that are beyond the reasonable and customary charges for this individual as determined by the billing clerk, Connie, be waived.

Mr. Forbes made a motion to grant the partial waiver of charges that are beyond the reasonable and customary charges for this individual as determined by the billing clerk. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

REPORTS AND CORRESPONDENCE:

Mr. Kil informed the Board that the 92nd Avenue project should be starting shortly, and will take approximately one week.

Attorney Austgen asked for an update on the culvert and water main replacement to be performed by INDOT. Mr. Kil stated he would report on this matter on the Utility Board agenda.

Mr. Volk asked for an update on the fire hydrant on Mallard. Mr. Kil stated that the hydrant will be replaced in the next week, new hydrants were ordered.

PAYMENT OF BILLS:

Mr. Gembala stated if there were no questions, he would entertain a motion to pay the Waterworks bills with the following APVs 3057 through 3064 in the amount of $9,184.10 and Water Utility APVs 4404 through 4468 in the amount of $494,694.74 for a total of $503,878.84. Mr. Volk made a motion to pay the bills in the total amount of $503,878.84. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:

Mr. Gembala called for public comment for issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

(The meeting was adjourned at 7:09 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

09-26-2013 Waterworks Board

September 26, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for September 26, 2013, at 7:02 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala and Michael Forbes. Gregory Volk was absent. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: AUGUST 22, 2013 WATER WORKS MEETING

Mr. Gembala asked if there were any changes, additions or deletions to the Waterworks minutes of August 22, 2013. Mr. Forbes had none.

Mr. Gembala stated he would entertain a motion to approve the minutes of August 22, 2013. Mr. Forbes made a motion to approve the August 22, 2013, regular session meeting minutes as posted and as provided by Susan E. Wright. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0).

NEW BUSINESS:

Mr. Gembala noted there was no New Business before the Board.

REPORTS AND CORRESPONDENCE:

There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Gembala stated he would entertain a motion if there were on questions on the Waterworks APVs 3065 through 3070 amounting to $6,370.50 and the Water Utility APVs 4469 through 4540 amounting to 202,870.14. The total amount of the Waterworks and Water Utility APVs was $209,240.64. "So moved," by Mr. Forbes.

Ms. Sury interjected to explain an addition to the docket. She explained that due to the annexation on the east side, residents received a refund on taxes they had paid.

(General discussion ensued.)

Mr. Forbes amended his motion to include the additional Waterworks APV 3071. The total amount of the APVs 3065 through 3071 and Water Utility APVs 4469 through 4540 was $209,268.76. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0).

PUBLIC COMMENT:

Mr. Gembala called for public comment for issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:

Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0).

(The meeting was adjourned at 7:07 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

10-24-2013 Waterworks Board

October 24, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk chaired the St. John Waterworks Board meeting in Mr. Gembala's absence; he called to order the regular meeting for October 24, 2013, at 7:05 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Gregory Volk and Michael Forbes. Ken Gembala was absent. Staff members: Steve Kil was absent. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: SEPTEMBER 26, 2013 WATER WORKS MEETING

Mr. Volk stated he would entertain a motion on the minutes of September 26, 2013. Mr. Forbes made a motion to approve the Waterworks Board meeting minutes of September 26, 2013, provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0).

NEW BUSINESS:

Mr. Volk noted there was no New Business before the Board.

REPORTS AND CORRESPONDENCE:

Mr. Volk asked for reports or correspondence. Mr. Forbes had nothing to report. Attorney Austgen had nothing to report.

PAYMENT OF BILLS:

Mr. Volk stated that payment of the bills was before the Board for their consideration, Waterworks District APVs 3072 through 3081 in the amount of $8,773.67 and Water Utility APVs 4541 through 4596 in the amount of $211,147.61 for a total of $219,921.28. Mr. Volk asked if there were any questions on the bills. Mr. Forbes had no questions.

Mr. Volk stated he would entertain a motion to approve payment of the Waterworks District and Water Utility bills in the amount of $219,921.28. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0).

PUBLIC COMMENT:

Mr. Volk called for public comment for issues related to the St. John Board of Waterworks. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk asked for a motion to adjourn the meeting. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0).

(The meeting was adjourned at 7:08 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

11-21-2013 Waterworks Board

November 21, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk chaired the St. John Waterworks Board meeting in Mr. Gembala's absence; he called to order the regular meeting for November 21, 2013, at 7:06 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Gregory Volk and Michael Forbes. Ken Gembala was absent. Staff members: Steve Kil was absent. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: OCTOBER 24, 2013 WATER WORKS MEETING

Mr. Volk stated he would entertain a motion on the minutes of October 24, 2013. Mr. Volk asked if there were any questions, concerns or changes. Mr. Forbes had none. Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to accept the meeting minutes of the Waterworks Board for October 24, 2013, provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0).

NEW BUSINESS:

Mr. Gembala noted there was no New Business before the Board.

REPORTS AND CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence. Mr. Forbes had nothing to report. Attorney Austgen had nothing to report.

PAYMENT OF BILLS:

Mr. Volk stated that payment of the bills was before the Board for their consideration, Waterworks District APVs 3082 through 3087 in the amount of $4,462.51 and Water Utility APVs 4597 through 4653 in the amount of $142,830.66 for a total of $147,293.17. Mr. Volk asked if there were any concerns, changes or amendments to the bills. Mr. Forbes had no questions, and he made a motion to accept the bills as read. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0).

PUBLIC COMMENT:

Mr. Volk called for public comment for issues related to the St. John Board of Waterworks. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:
Mr. Volk stated he would accept a motion to adjourn the meeting. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0).

(The meeting was adjourned at 7:08 p.m.)

A TRUE COPY

_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS

12-30-2013 Waterworks Board

December 30, 2013 Waterworks Board Meeting Minutes

Ken Gembala, President Michael Forbes Sherry Sury, Clerk-Treasurer
Gregory Volk, Vice President Attorney David Austgen Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gembala called the meeting to order at 7:02 P.M. Roll call was taken with the following members in attendance: Kenneth Gembala, President; Gregory Volk, Vice-President; Michael Forbes, Member; Stephen Kil, Town Manager; David Austgen, Attorney; and Sherry Sury, Clerk-Treasurer.

APPROVAL OF MINUTES:

October 24, 2013 Meeting: Mr. Forbes moved to approve the October 24, 2013 Waterworks minutes. Seconded by Mr. Volk, the motion passed with a vote of 2-0-1. Mr. Gembala abstained as he was absent from the October 24, 2013 meeting.

November 21, 2013 Meeting: Mr. Forbes moved to approve the November 21, 2013 Waterworks minutes. Seconded by Mr. Volk, the motion passed with a vote of 2-0-1. Mr. Gembala abstained as he was absent from the November 21, 2013 meeting.

NEW BUSINESS:

Consider Approval of the Sanitary Master Plan Study to be conducted by Haas & Associates in the amount of $34,000.00 (50% from Water): Mr. Gembala advised the members have attached to their file tonight, a proposal by Haas & Associates to update the water and sewer plans and the SCADA System. Over the years, some of the technology has changed, and now it needs to be updated. Mr. Gembala stated a few years back, the Board looked at a study on some of the lift stations and considered upgrading them with the overall master sewer and water plan. Lift Station #1 is almost maxed out and with the new development coming into Town, and he felt it is a matter that needs to be addressed. Mr. Gembala advised this study is not going to re-invent the wheel, as he has been reassured the study is going to take the work that has already been done by the former town engineer and will bring it up to date, as well as it will make recommendations to both the SCADA and the Master Plan. Mr. Forbes moved to approve the Water Master Plan Study to be conducted as proposed by Haas & Associates. Seconded by Mr. Volk, the motion passed with a vote of 3-0.

Consider Approval to "Write-Off" Uncollectable Bad Debt of $103.29: Mr. Gembala stated, and it was confirmed by Mrs. Sury, that this bad debt was due to bankruptcy. Mrs. Sury commented that these monies were from final bills and collection was attempted; however, it was unsuccessful. Mr. Forbes moved to authorize the write-off of the uncollectable bad debt in the amount of $103.29 for the Water District. Seconded by Mr. Volk, the motion passed with a vote of 3-0.

REPORTS AND CORRESPONDENCE:

There were no Reports or Correspondence brought before the Board at this meeting.

PAYMENT OF BILLS:

Payment of Bills for the Waterworks District and Water Utility: Mr. Volk moved to pay bills for the Waterworks District APV’s #3088 – #3101 in the amount of $19,520.67, and Water Utility APV’s #4654 – #4720 in the amount of $254,916.53, for a total of $274,437.20. Seconded by Mr. Forbes, the motion passed with a vote of 3-0.

PUBLIC COMMENT:

There was no Public Comment at this meeting.

ADJOURNMENT:

Adjournment: Mr. Forbes moved to adjourn the meeting. Seconded by Mr. Volk, the motion passed with a vote of 3-0. Meeting adjourned at 7:05 P.M.

ATTEST:

_______________________________________________
/s/Joan M. Gorcos
Recording Secretary

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