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Utility Board Meeting Minutes 2017

Meeting Minutes

01-12-2017 Utility Board

January 12, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Volk called the January 12, 2017, regular Utility Board meeting to order at 7:16 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Michael Forbes, Mark Barenie, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present.

ELECTION OF OFFICERS:

Mr. Volk stated that the first item was the Election of Officers. Mr. Volk asked for nominations for President. Mr. Forbes nominated Mr. Greg Volk. Mr. Jorgensen seconded that motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays -- - none.

Mr. Volk said that the next item was for Vice President. He asked for nominations for Vice President. Mr. Barenie nominated Mike Forbes. Mr. Volk asked for a second. Mr. Forbes seconded that nomination. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

APPROVAL OF MINUTES:

Mr. Volk stated that the next item on the agenda was the approval for the meeting minutes of November 29, 2016. Mr. Volk mentioned that Ms. Hernandez forwarded these the other day and that they are also in the packet. Mr. Volk asked if there were any questions. There were no questions or amendments. Mr. Volk said that he would entertain a motion. Mr. Forbes made a motion to accept the November 29, 2016 meeting minutes as presented. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICES WITH CENDER & COMPANY.

Mr. Volk asked Mr. Kil if there were any changes here. Mr. Kil responded that it is the same rate structure. Mr. Barenie stated that he makes a motion to accept the agreement with Cender & Company. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk addressed Reports & Correspondence. There were no reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. He stated that we have Wastewater and Water Utility APV’s. A grand total of $1,282,106.94. Mr. Volk shared that this included our one-million dollar payment to Schererville for our share of the Wastewater Treatment Plant. Mr. Jorgensen thanked him for clarifying that. Mr. Volk said that is why it is unusually high this month. Mr. Volk asked if there are any questions on the payment of the bills. Mr. Forbes made a motion to authorize the payment of the Water Utility APV’s. Mr. Jorgensen seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Utility Board only.

Gerald Swets, 9490 Joliet Street:

Mr. Swets said that his comment was in regards to the payment of the bills. Earlier today, he was wondering about the big numbers, but Mr. Volk answered that as far as the payment goes.

Mr. Swets asked about a payment to Austgen, Kuiper & Jasaitis for $42,000.00. Mr. Swet’s asked if that is for a month, or if it is for a longer period than that. Mr. Austgen explained that is from January 2014 related to the Wastewater Improvement Project, financing the Lift Station and the land acquisition. Mr. Swets’ asked Mr. Austgen if he did all that work in one month. Mr. Austgen said, “No”.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:21 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

02-23-2017 Utility Board

February 23, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Volk called the February 23, 2017 Utility Board meeting to order at 7:18 p.m

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Michael Forbes, Mark Barenie, and Steve Hastings. Town Manager, Steve Kil, was present. Attorney David Austgen was present. Christian Jorgensen was absent.

APPROVAL OF MINUTES:

Mr. Volk stated that first item on the agenda was the approval for the meeting minutes of December 15, 2016 and January 12, 2017. He said that he reviewed the minutes, and they appear to be in order. He asked for any questions or amendments. There were no questions or amendments.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to approve both the December 15, 2016 and January 12, 2016 minutes. Mr. Hastings seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk stated that there are no items under new business.

REPORTS and CORRESPONDENCE:

Mr. Forbes mentioned that he and Mr. Kil received news from Ken Krauss regarding the Lift Station Project. As of February 20, R&R installed 1,000 feet of force main, 500 feet of trench, 2 pipes, and has 60 feet left to boar for the CSX railroad crossing. Force main piping is stockpiled between the CSX and NS railroads. They estimate that R&R will be nearly completed with Division 2 Force Main Construction in 3 to 5 weeks, weather dependent.

PAYMENT OF BILLS:

Mr. Volk stated that some of the work Mr. Forbes mentioned is included on this month’s docket. He then stated that the Wastewater APVs total $1,994,745.93. Mr. Volk asked if there are any questions regarding the bills. There were none.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to authorize payment of the bills. Mr. Barenie seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Utility Board only.

Joe Hero, 11723 South Oak Ridge Drive

Mr. Hero questioned the Board if the members were paid to be on the Utility Board. The members replied they were paid. Mr. Hero then wanted to know how much they received. Mr. Volk stated he wasn’t sure of the exact amount. Mr. Kil replied $5,000 and some change. Mr. Hero clarified that each member received that amount. He further questioned if you were required to be a St. John resident in order to be on the Utility Board. Mr. Volk replied that the Utility Board is made up of Council members, so, yes. Mr. Hero also wanted to know if members were still paid if they were absent from the meetings. Mr. Volk responded, “Yes.”

Finally, Mr. Hero wanted to know why Austgen and Kuiper were paid over $41,000 for December 2016. He questioned why the amount was so high. Mr. Kil answered that a large portion of the bill was for the Lift Station 1 Project. Mr. Austgen added that it consisted of 22 months of work, including land acquisition, easements, contracts, and bidding. It was a 22 month bill that was paid at the back end of the project.

Mr. Hero also wanted to know if Lift Station 1 was done because of new development. He wanted to know if the developers have to contribute to any of the costs for legal expenses, engineering, and construction costs or if the existing residents are paying the costs. Mr. Kil responded that the fees for the project are being paid by Town funds; there were no developer contributions. Mr. Hero questioned why it was all taxpayer dollars. Mr. Kil replied that the money was coming from rates and not related to taxes. Mr. Hero stated that the rates were imposed on customers, and the Town recently had a rate increase this year that is in effect now. Mr. Kil replied the rate increase was not due to Lift Station 1 but rather the Schererville Wastewater Treatment Plant that needed upgrades.

Mr. Hero questioned, again, where the dollars are coming from for all of this work. Mr. Kil replied that it is coming from system development fees that are collected from building permits for new developments. Mr. Kil explained that system development fees are paid on new building permits and provided the following example: when you build a home, you pay a $1,500 fee for water and $1,500 for sewer so that’s $3,000 that goes toward system development for each new home. These fees are primarily funding Lift Station 1.

Mr. Hero questioned why the developer did not pay any fees. Mr. Kil stated that the developer pays a two percent fee for the cost of improvements and provided the following example: if a subdivision is being constructed, and the cost for improvements is one million dollars, the developer will receive a bill for two percent of that cost from the Town.

Mr. Hero then questioned why there was a rate increase if the Town received fees from the permits and the developer fees. Mr. Kil stated that rate increase was due to the wastewater treatment plant improvements in Schererville that were part of our contract. Mr. Hero asked if the rate increase was strictly for the wastewater treatment plant improvements in Schererville. Mr. Kil responded that there was a clarifier project, capacity expansion, and a buy-in for additional capacity for St. John. Mr. Kil went on to say we have a 30 percent interest in the plant right now.

Mr. Hero stated that the two percent fee from the developers was not sufficient and the residents had to pay for the rest. Mr. Kil said he never said the two percent fee went there but rather the developers have to pay two percent. It was never indicated where it went.

(General Discussion Ensued.)

Mr. Barenie asked if the minutes were posted to the website and Mrs. Hernandez replied that they were.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved” by Mr. Hastings. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:29 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

03-23-2017 Utility Board

March 23, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Volk called the March 23, 2017 Utility Board meeting to order at 7:12 p.m.

ROLL CALL:

Chief Deputy Clerk-Treasurer Marilyn Hrnjak took roll call with the following members present: Greg Volk, Michael Forbes, Mark Barenie, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present. Clerk-Treasurer Beth Hernandez was absent.

OPENING REMARKS: Public Comment

Chief Kveton requested to make a few comments to the audience before the meeting continued.

“Just so that everyone understands, for safety reasons, we want to make sure that everyone in the room stays safe both on the dais and in the audience. I just want everyone to know some basic rules and expectations. I would ask, as a security officer here in the room, that nobody approaches the dais without consent or permission. Also, the public comment section. I think there has been some confusion since I have been here. When I first started, a little over a year ago, it was more of a debate. We had some changes in ordinance and we’ve moved that public comment section to the front of all the agendas so that your comments can be considered while decisions are being made on the dais. Understand, please, with respect, that it is a public comment section not a public debate section. If somebody on the dais chooses to answer a question, that’s up to them, but that’s not expected or required. It’s for you to say the things that you expect or you want to make known, but it is public comment not public debate.”

Mr. Volk clarified that the public comment section is only at the beginning of the Town Council meetings, but it is still at the end for all other meetings.

APPROVAL OF MINUTES:

Mr. Volk stated that first item on the agenda was the approval for the meeting minutes of February 23, 2017. He said that he reviewed the minutes and asked for any questions or amendments. There were no questions or amendments.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion. Mr. Hastings seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. Consider request for sewer reimbursement for Anthony and Kimberly Sarti of 10603 Northcote Drive

Mr. Volk stated they have a letter from the couple stating, in the fall, they accidently left their water hose trickling without their knowledge. After several months of a large bill, they searched around for a leak, and discovered the water hose was not turned off outside. They are asking for a waiver from the sewer charges.

Mr. Kil stated that he asked the billing department in the Clerk-Treasurer’s office to determine the sum. The Clerk Treasurer’s office figured $560.36 was the amount they paid over and above their regular usage. This would be the sewer only credit.

Mr. Volk asked if there were any questions or comments on the matter. Hearing none, he stated he would entertain a motion to reduce the water bill by $560.36. “So Moved” from Mr. Barenie. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (5/0). Ayes –all. Nays –none.

B. Consider request for reimbursement for Meyers Development, Commercial Project on U.S. 41

Mr. Volk stated they are asking for a $15,754 reimbursement. Mr. Volk stated the Board is pretty aware but asked Mr. Kil to comment further.

“You guys have had the opportunity to go ahead and review the memorandum from the Clerk-Treasurer. The long and the short of it is, is that there are twoinch taps on the property. He wants to reduce them down to a one-inch and put in a one-inch meter as he has figured out he doesn’t require the volume of twoinch service lines to every one of the buildings and it’s up to you guys to determine if you are going to allow that. Our ordinance right now is pretty specific. It tells you that it’s the greater of whatever exists: meter size, line size, something like that. The only thing I will tell you is that it would not be possible…once he puts the one-inch water meters in, those cannot be removed or our system will come up with a tamper. They can’t be removed and they can’t arbitrarily just put a two-inch meter in. You would have to buy that from the Town and then we would have to go out and install it. So, that’s just kind of a determination that the Board would have to make.”

Mr. Volk asked for any thoughts or comments. Mr. Forbes stated he was okay with the refund. Mr. Jorgensen stated he had no problem. Mr. Volk stated he felt the same way. Mr. Hastings, “I’m good.” Mr. Barenie, “Good.” Mr. Volk entertained a motion to approve the reimbursement. Mr. Forbes made a motion to authorize the refund of $15,754 to Meyers Development for their commercial project on US 41. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (5/0). Ayes—all. Nays—none.

REPORTS and CORRESPONDENCE:

There were no reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Board has Wastewater Utility APV’s totaling $233,301.52. Mr. Volk asked if there are any questions regarding the bills. There were none.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to authorize payment of the Waste Water APVs. Mr. Barenie seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Volk stated they also have the Water Utility APV’s totaling $98,550.63. Mr. Volk asked if there were any questions regarding the bills. There were none.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to authorize payment of the Water Utility bills. Mr. Barenie seconded the motion. The motion was passed by voice vote (5/0). Ayes—all. Nays—none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Utility Board only. There was no public comment.

ADJOURNMENT:

Mr. Jorgensen made a motion to adjourn. Mr. Forbes seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:22 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

04-27-2017 Utility Board

April 27, 2007 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Volk called the April 27, 2017 Utility Board meeting to order at 7:01 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Michael Forbes, Mark Barenie, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk stated that first item on the agenda was the approval for the meeting minutes of March 23, 2017. He asked for any questions or amendments. There were no questions or amendments.

Mr. Volk stated he would entertain a motion. “Motion to adopt,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk stated they have a Request to Purchase for a portion of work being completed at the Wastewater Treatment Center in Schererville. He stated that it appears to be all electrical related. Mr. Kil confirmed that it is all electrical work and includes refit of blowers and controllers.

Mr. Volk stated that our share, which is 30%, totals $37,780.80. Mr. Kil also added that they have a memorandum from the Town Engineer who has reviewed the project and is recommending approval as well.

Mr. Jorgensen asked if they actually have an option to not approve the plan. Mr. Kil responded that the Town must participate with their 30% share because that was the agreement with Schererville, and it is a capital project. Mr. Jorgensen stated that it is important for everyone to understand that the Town has a good agreement with Schererville for the modernization of this plant.

REPORTS and CORRESPONDENCE:

Mr. Volk addressed Reports & Correspondence. There were no reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Board has the Wastewater APVs totaling $1,538,976.20. Ms. Hernandez added that there was a revised docket and the new total is $2,128,358.01 to include Lift Station 1 work. The revised docket was emailed to Board members at 11:06 A.M. but did not appear in their packets. Ms. Hernandez passed the original document to the Board members for their review. Mr. Volk asked if there are any questions regarding the bills. There were none.

Mr. Forbes made a motion to authorize payment of the bills in the amount of $2,128,358.01. “So moved,” by Mr. Barenie. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Joe Hero, 11723 South Oakridge Drive

Mr. Hero had questions regarding the bills for the BLB St. John Development. He asked for an explanation of the formula used for the recapture. He wanted to know how we know if it is correct, who does the auditing and if there was a document showing proof of the correct amount of the recapture. He asked that somebody answer these questions.

Mr. Kil responded by stating that the recapture fee is assessed on every new building permit. BLB has two recapture fees. The first one is a 36-inch sanitary sewer recapture fee that runs from the intersection of 85th Avenue and Alexander, which is by Bingo Lake Road. It then runs straight north for three miles to the Schererville Wastewater Treatment Plant. All of the sewage that our Town generates flows to that location and continues north for 3.5 miles. Mr. Kil stated the sewer was constructed by BLB and a 15-year recapture agreement was placed on that with an amortization schedule. The amortization schedule is kept in the Building and Planning Department that covers each month of every year for the 15 years and that fee is accessed on the building permit. He added that once the fee collected reaches a certain dollar amount, BLB will request disbursement of that in writing. Mr. Kil finished by stating that amount is what appears on the docket.

Mr. Hero questioned what the formula was for determining the recapture amount. Mr. Kil responded that it is in the amortization schedule, which is a graduating formula for the next 15 years. He added it is a 12-page document and he does not know the exact figures.

Mr. Hero asked who does the auditing. Ms. Hernandez answered that her office does the auditing and they are able to keep track of incoming revenue to ensure Mr. Lotton does not collect on anything that is not owed to him.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved” by Mr. Jorgensen. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:09 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

05-25-2017 Utility Board

May 25, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Volk called the May 25, 2017 Utility Board meeting to order at 7:12 p.m

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Michael Forbes, Mark Barenie, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk stated that first item on the agenda was the approval of the meeting minutes of April 27, 2017. He asked for any questions.

Hearing none, Mr. Volk stated he would entertain a motion to pass the April 27, 2017 meeting minutes. “So moved,” by Mr. Hastings. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk stated they did not have any new business tonight.

REPORTS and CORRESPONDENCE:

There were no reports from any of the Board members or staff.

PAYMENT OF BILLS:

Mr. Volk stated the Board has the Wastewater APVs totaling $489,320.14. Mr. Volk asked if there are any questions regarding the bills. There were none.

Mr. Volk entertained a motion to approve the bills. Mr. Forbes made a motion to authorize payment of the bills. Mr. Jorgensen seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk asked for Public Comment for the Utility Board only. There was no public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:15 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

06-29-2017 Utility Board

June 29, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Volk called the June 29, 2017 Utility Board meeting to order at 7:16 p.m

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Michael Forbes, Mark Barenie, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk stated that first item on the agenda was the approval for the meeting minutes of May 25, 2017. He stated they were pretty short and he did not see any problems with them. He asked for any concerns or amendments.

Hearing none, Mr. Volk stated he would entertain a motion. “So moved,” by Mr. Jorgensen. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk stated they did not have any new business tonight.

REPORTS and CORRESPONDENCE:

Mr. Volk addressed Reports & Correspondence. There were no reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Board has the Wastewater APV’s totaling $1,183,343.03. Mr. Volk mentioned it is a little bit higher than normal, and there are several large payments for the Parrish Avenue extension, Wastewater Treatment in Schererville, and Lift Station 1. Mr. Volk asked if there are any amendments or questions regarding the bills. There were none.

Mr. Volk asked for a motion to authorize payment of the bills. “So moved” by Mr. Barenie. Mr. Forbes seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes asked for Public Comment for the Utility Board only. There was no public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:19 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

07-27-2017 Utility Board

July 27, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Forbes called the July 27, 2017 Utility Board meeting to order at 7:01 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Mark Barenie, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present. Greg Volk was absent.

APPROVAL OF MINUTES:

Mr. Forbes stated that first item on the agenda was the approval for the meeting minutes of June 29, 2017. He asked for any questions or corrections.

Hearing none, Mr. Forbes stated he would entertain a motion. “I’ll make that motion,” by Mr. Jorgensen. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. Consider request of Peter and Kimberly Manyek (8819 Teal Place), related to utility usage.

Mr. Kil stated the Manyeks have provided a brief outline as to why they are requesting the waiver. It appears they have filed a police report due to the circumstance that they feel their water was turned off at night before they went into their house, but then, was connected onto and caused the excess water usage.

Mr. Jorgensen stated it is his understanding that they are accusing a neighbor or someone else of fraud with regard to the water usage.

Mr. Kil stated it certainly appears that way. They claim they didn’t use it. It was off at night, and all of a sudden they woke up in the morning and it was on.

Mr. Jorgensen asked who was using it. Mr. Kil replied that he did not know. They are claiming they did not.

Mr. Jorgensen asked if it was used for someone else’s benefit. Mr. Kil replied, “Apparently.” Mr. Jorgensen asked for whose benefit. Mr. Kil responded it is unknown.

Mr. Jorgensen asked if there was a copy of the police report and who it was filed against. Mr. Kil replied that they had a copy and clarified it was an incident report. Mr. Kil read from the report, “Upon arrival the police officers discovered their outside water had been on at approximately 6:30 in the evening which caused minimal flooding in their yard.” The complaint further reads that they turned the water off last night at approximately 6:00 p.m. The complainant checked the meter and discovered approximately 7,000 gallons was used and contacted the Town to see what could be done.” Mr. Kil add that they are claiming that an additional 7,000 gallons of water was used through their meter, but they did not use it through some external circumstance.

Mr. Jorgensen stated he does not understand what the water was being used for. He questioned if someone else went and connected to it and turned it on. Mr. Kil reiterated that appears to be the claim.

Mr. Jorgensen asked where the water was going and questioned if it was going into someone’s pool next door. Mr. Kil stated they claimed, in the incident report, that it was going in the ground, and it flooded some of the yard. Mr. Barenie suggested a prank. Mr. Kil stated he was not going to take a guess at exactly what it was.

Mr. Jorgensen stated he would like to hear what Mr. Austgen, Council for the Town, has to say about it. Mr. Austgen stated that with all the uncertainty of information provided to Mr. Kil, it sounds as though there may be a civil issue between the property owner and somebody unknown. He added that it is clear that the water was discharged and consumed by the ground. Mr. Austgen said it sounds to him like the neighbors may have an issue here.

Mr. Kil stated he just reports the information and added that this was what was given to him by the homeowners. He stated if they would like more information, they could certainly defer the matter.

Mr. Jorgensen made a motion to defer so that Mr. Kil can try to acquire a little more information with regard to the usage of the water. Mr. Kil responded, “If they can, but there is already an incident report.” Mr. Jorgensen stated since a police report has been filed, there is obviously some allegation of malfeasance and stands by his motion to defer. Mr. Hastings seconded the motion. The motion was passed (4/0). Ayes—four. Nays—none.

Consider request of Richard Nowacki (14150 West 94th Avenue), related to utility usage

Mr. Kil stated Mr. Nowacki was the gentleman, who for years, refused to let the Town change his water meter. The Town’s system operates on a radio read and has a transponder unit in every home that sends out a signal. That transponder unit has about a 10 year battery, and when that goes out, we can’t read the meter.

Mr. Nowacki kept getting an “E” for his reading on his bill, which meant estimated. The water department could not get into the house for years, so the Town eventually took him to court. Finally, he agreed to let us into his house. When you do a “true up” on the actual meter, and look at the actual water that was used, Mr. Nowacki claims he was charged too much. However, the Clerk’s office had no choice but to estimate it because he refused to let us change the meter. Mr. Kil added he tried to explain to Mr. Nowacki that if they were allowed to change the meter when they asked to, they would not have had to estimate the reading.

Mr. Kil stated Mr. Nowacki wrote a letter, but failed to include how much money he would like relief for. Mr. Kil mentioned he placed three separate calls to him after receiving the letter to ask him exactly how much money he would like but has not received a response.

Mr. Jorgensen stated it would be impossible to quantify how much money if he did not allow the water department to come into his home and believes there is an ordinance regarding this mater.

Mr. Austgen stated it is in the code for the regulation permit and that was the basis of the lawsuit they had to file after multiple attempts to contact Mr. Nowacki. Mr. Jorgensen asked if the Town actually had to file a lawsuit and obtained court costs. Mr. Austgen answered yes, but there were no costs.

Mr. Jorgensen made a motion to deny the request. Mr. Barenie seconded the motion. The motion was passed (4/0). Ayes—four. Nays—none.

REPORTS and CORRESPONDENCE:

There were no reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Forbes stated the next item on the agenda was payment of the bills. It is a two-page docket. The Board has the Wastewater APVs totaling $733,726.60. Mr. Forbes asked if there are any questions regarding the bills. There were none.

Mr. Forbes asked for a motion to authorize payment of the bills. “So moved,” by Mr. Barenie. Mr. Jorgensen seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

There was no public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn. “So moved,” by Mr. Jorgensen. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:10 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

08-24-2017 Utility Board

August 24, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Forbes called the August 24, 2017 Utility Board meeting to order at 6:57 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Mark Barenie, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present. Greg Volk was absent.

APPROVAL OF MINUTES:

Mr. Forbes stated the first item on the agenda was the approval of the July 27, 2017 meeting minutes. He asked for any questions.

Hearing none, Mr. Forbes stated he would entertain a motion. “So moved,” by Mr. Hastings. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. Consider approval of the Lake County Utility Agreement related to the installation of the water and sanitary sewer for the Iliana Christian High School Project.

Mr. Kil stated any time utilities are installed along a county road, which is one that is not in the Town, there is a standard utility agreement with the County Highway Department. The utilities are going to be installed by a private entity, which, in this case, Iliana Christian’s contractor. Mr. Kil added the utilities will then be dedicated to the Town, and St. John will assume responsibility. He stated it is a standard, boilerplate agreement, and he has seen it several times in the past. Mr. Kil mentioned that Mr. Austgen may have some comments, but the agreement is not a big deal. Mr. Austgen stated that Mr. Kil’s comments were accurate

Mr. Forbes asked if there were any questions. Hearing none, he entertained a motion to approve the agreement. “So moved,” by Mr. Barenie. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (4/0). Ayes—four. Nays—none.

B. Consider request of Peter and Kimberly Manyek (8819 Teal Place), related to utility usage.

Mr. Kil stated this item was a carry-over from last month’s Utility Board meeting. He stated Mr. Jorgensen asked him to reach out to the property owner and reminded the Board this was about the mysterious hose left on at night. Mr. Kil added that Mr. Manyek stated the bill was not too bad when he received it, so he just wants it removed from the agenda; therefore, Mr. Manyek has withdrawn his request.

Mr. Forbes stated he would like to acknowledge the petitioner has removed his request.

REPORTS and CORRESPONDENCE:

Mr. Kil stated Lift Station 1 is operational.

PAYMENT OF BILLS:

Mr. Forbes stated the next item on the agenda was payment of the bills. The Board has the Wastewater APVs totaling $193,367.18. Mr. Forbes asked if there are any questions regarding the bills. There were none.

Hearing none, Mr. Forbes entertained a motion. “So moved” by Mr. Barenie. Mr. Hastings seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

There was no public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn. “So moved” by Mr. Barenie. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:02 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

09-28-2017 Utility Board

September 28, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Forbes called the September 28, 2017 Utility Board meeting to order at 6:59 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Michael Forbes, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present. Mark Barenie was absent.

APPROVAL OF MINUTES:

Mr. Volk stated that first item on the agenda was the approval for the meeting minutes of August 24, 2017. He asked if everyone reviewed them and if there were any questions.

Hearing none, Mr. Volk stated he would entertain a motion. “I’ll make a motion to approve,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- three. Nays --- none. Abstain—one (Volk).

NEW BUSINESS:

A. Consider Providence Christian Academy request to connect to the Town of St. John Municipal Utilities.

Mr. Volk stated this was a request from the school to run a water main and connect to St. John’s sanitary and water at the intersection of 109th and Calumet. He asked Mr. Kil if that was correct. Mr. Kil stated they were proposing to connect to the south end of the Illiana Christian High School extension. He stated if the members had any specific questions, Jeff Ban with DVG was here tonight to answer them. He added the project is a grade school/middle school and a feeder school for Illiana Christian High School. It is currently proposed to be located south of 117th Avenue on the west side of Calumet, which puts it about one mile south of Illiana Christian High School. He continued that this was the first step for the school project itself, and Mr. Ban has been in front of the county. He added they are not willing to entertain any of the variance requests unless they know they can connect to St. John’s Municipal Utilities. Mr. Kil concluded that is why Mr. Ban is here tonight. They have a lot of steps to take in front of the county and they cannot get off square one unless St. John authorizes them to connect to the utility system. He said Mr. Ban is sitting in the front row if anyone has any specific questions.

Mr. Volk stated that falls under their Sanitary District, although it is way out of Town. Mr. Kil said it was at the very south edge of their planning district. He added it goes down to 125th Avenue and that is where it terminates so they are very close. He confirmed they are within the planning district.

Mr. Forbes stated he believes it is a very straight forward request. Illiana had to come in and get approval and then go back and get all of their approvals from the county. He said it was the same process. Mr. Kil stated Mr. Ban understands there is a waiver of rights to remonstrate against annexation and go through the engineering approvals. He understands all of those steps, but he cannot get anywhere without the formal approval from the Utility Board.

(General discussion ensued.)

Volk asked if it was a gravity feed or if it was pushed. Mr. Ban said they are evaluating it right now and believe it is gravity. He stated they have not had the chance to reevaluate the plans but it should be all gravity.

(General discussion ensued.)

Mr. Jorgensen stated he would make a motion to approve the agreement. Mr. Forbes seconded the motion. The motion was carried by voice vote (4/0). Ayes—four. Nays— none.

Mr. Kil informed Mr. Ban he would supply him with the letter in the next day or so.

REPORTS and CORRESPONDENCE:

Mr. Kil stated Lift Station 1 was nearly complete, about 99 percent. He said the project is on line and operating right now, but they cannot finalize until NIPSCO moves a utility pole that has live three-phase power on it. Mr. Kil added one more connection will be made right next to it. It is simply a holding pattern until that occurs. Once it occurs they will regrade the site and landscape and clean up the mess out there. Again, the project is 99 percent done and functional.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Board has the Wastewater APVs totaling $524,317.62. Mr. Volk said a large portion was the recapture fee for $178,000. Mr. Volk asked if there are any amendments or questions regarding the bills. There were none.

Mr. Volk asked for a motion. “I’ll make a motion to authorize payment of bills,” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

There was no public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “Motion to adjourn,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:05 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

10-26-2017 Utility Board

October 26, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Volk called the October 26, 2017 Utility Board meeting to order at 6:59 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Michael Forbes, Steve Hastings, Christian Jorgensen, and Mark Barenie. Town Manager, Steve Kil, was present. Attorney David Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk stated that first item on the agenda was the approval for the meeting minutes. He stated he has reviewed them and asked if there were any questions or concerns.

Hearing none, Mr. Volk stated he would entertain a motion. “I’ll make a motion to adopt,” by Mr. Jorgensen. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

There were no items under new business.

REPORTS and CORRESPONDENCE:

Mr. Volk stated Mr. Kil sent him some information about the Clarifier Project. He asked if Mr. Kil wanted to elaborate.

Mr. Kil stated the Schererville Clarifier Project, for which St. John is paying 30 percent, is under way and moving along. He said he is keeping Mr. Volk “up to speed” with the monthly progress reports and invoices that Schererville pays. He added St. John does not pay any of the invoices because it is all figured into the rate. He said he spoke with Jim Gorman today, and Mr. Gorman said he could definitely tell that St. John’s Lift Station 1 is up and running. It went from 2,000 gallons a minute to 6,000 during the last rainstorm; the plant was able to handle it.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Board has the Wastewater APVs totaling $268,806.94.

“I’ll make a motion to authorize payment of those bills,” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk asked for Public Comment for the Utility Board only. There was no public comment

ADJOURNMENT:

Mr. Volk, “Adjournment.” “So moved,” by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting adjourned at 7:02 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

11-16-2017 Utility Board

November 16, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN CLERK-TREASURER, BETH HERNANDEZ
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   ATTORNEY, DAVID AUSTGEN

CALL TO ORDER:

Mr. Volk called the November 16, 2017 Utility Board meeting to order at 7:01 p.m

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present. Michael Forbes and Mark Barenie were absent.

APPROVAL OF MINUTES:

Mr. Volk stated that first item on the agenda was the approval for the meeting minutes. He said they were rather short and believed everyone had a chance to review them.

Hearing none, Mr. Volk stated he would entertain a motion. “I’ll make a motion to approve,” by Mr. Jorgensen. Mr. Hastings seconded the motion. The motion was carried by voice vote (3/0). Ayes --- three. Nays --- none.

NEW BUSINESS:

There were no items under new business.

REPORTS and CORRESPONDENCE:

Mr. Kil wanted to make a quick report that the Lift Station 1 Project was almost finalized. There is some paving that needs to be done and a fence that needs to be installed and then it is done. He added the highway is cleaned up and all of the debris is gone so it is starting to look better.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Board has the Wastewater APVs totaling $309,623.65.

Mr. Volk asked for a motion to authorize payment of the bills. “Motion to pay the bills,” by Mr. Jorgensen. The motion was seconded by Mr. Hastings. The motion was passed by voice vote (3/0). Ayes --- three. Nays --- none.

PUBLIC COMMENT:

Mr. Volk asked for Public Comment for the Utility Board only. There was no public comment

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. Mr. Jorgensen made a motion. “So moved” by Mr. Hastings. The motion was carried by voice vote (3/0). Ayes --- three. Nays --- none.

(The meeting adjourned at 7:04 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

12-14-2017 Utility Board

December 14, 2017 Utility Board Meeting Minutes

GREG VOLK, PRESIDENT CHRISTIAN JORGENSEN BETH HERNANDEZ, CLERK-TREASURER
MIKE FORBES, VICE-PRESIDENT MARK BARENIE STEVE KIL, TOWN MANAGER
STEVE HASTINGS   DAVID AUSTGEN, TOWN ATTORNEY

CALL TO ORDER:

Mr. Volk called the December 14, 2017 Utility Board meeting to order at 7:00 p.m.

ROLL CALL:

Clerk Treasurer, Beth Hernandez took roll call with the following members present: Greg Volk, Michael Forbes, Steve Hastings, and Christian Jorgensen. Town Manager, Steve Kil, was present. Attorney David Austgen was present. Mark Barenie was absent. Christian Jorgensen entered the meeting at 7:02 p.m.

APPROVAL OF MINUTES:

Mr. Volk said the meeting minutes of November 16, 2017 were very short as the meeting itself was short. He asked if there were any questions or concerns.

Hearing none, Mr. Volk stated he would entertain a motion. "I'll approve the minutes," by Mr. Hastings. Mr. Forbes seconded the motion. Mr. Forbes abstained. Mr. Jorgensen entered the meeting . The motion was passed by voice vote (3/0/1) Ayes --- three. Nays --- none. Abstention-one (Forbes).

NEW BUSINESS:

A. Consider request of Mr. Micheal Nielson, 8900 Mallard Lane, for a waiver of sanitary sewer fees due to a leaky sprinkler system, in the amount of $594.50.

Mr. Volk stated they had a letter from a resident Michael Nielson asking for a waiver of sanitary sewer fees due to a leaky sprinkler system. His total bill was $1 ,055.83. Mr. Kil confirmed the amount of $594.50 was the sewer portion of the bill. He added there is an attached worksheet the Clerk-Treasurer's office prepared to show the amount of the sewer credit based upon the historic usage of the account. Mr. Volk stated that leaves the resident with a balance of $461.33. He added that is normally what the Town does with similar requests.

Mr. Volk asked if there were any concerns . Hearing none, he stated he would entertain a motion. "I will make a motion granting the waiver of the $594.50 for the sewer portion of the bill," by Mr. Forbes. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (4/0). Ayes-four. Nays-none.

REPORTS and CORRESPONDENCE:

There were no reports tonight.

PAYMENT OF BILLS:

Mr. Volk stated the next item on the agenda was payment of the bills. The Board has the Wastewater APVs totaling $292,339.06. He added it was a page and a half and he did not see anything that caught his eye. He asked if there were any questions or concerns.

Mr. Volk asked for a motion to authorize payment of the bills. "I'll make a motion authorizing payment of the bills in the amount of $292,339.06," by Mr. Forbes. The motion was seconded by Mr. Jorgensen. The motion was passed by voice vote (4/0). Ayes --- four. Nays --- none.

PUBLIC COMMENT:

Mr. Volk asked for Public Comment for the Utility Board only.

Mr. Bugariu stated he understands the Utility Board returned some money to the gentleman who had a problem with his sprinkler. He said in January 2015 he received a bill with 13,500 gallons of usage on his water bill. Last year, in January 2016, he received a bill with over 5,000 gallons of usage. He said he is sure he does not use that, and he does not have any leaks.

Mr. Volk asked if he told anyone in the Town. Mr. Bugariu replied he told Wayne Pondinas. Mr. Bugariu told Mr. Pondinas that he did not have any leaks and asked what he could do.

Mr. Kil stated almost everyone in Town uses that amount and it is not an odd amount. He added the gentleman tonight ran over 100,000 gallons and that is definitely odd to do that. He said the Town's system sends "red flags" all the time.

Mr. Bugariu said he did not get a notice for 13,500 gallons. Mr. Kil replied that 13,500 gallons would not "flag" as an odd amount. He added 113,000 gallons would.

Mr. Bugariu said he does not water the lawn and does not have any plants outside. Mr. Volk stated he could put in a request to have his bills reviewed over the past two years and do a comparison .

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. "I'll make that motion," by Mr. Jorgensen. It was seconded by Mr. Hastings. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

(The meeting adjourned at 7:08 p.m.)

ATTEST:

___________________________________________
Beth R. Hernandez
Clerk-Treasurer

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