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Utility Board Meeting Minutes 2015

Meeting Minutes

01-29-2015 Utility Board

January 29, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Steve Kil, Town Manager
Ken Gembala    

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for January 29, 2015, at 7:14 p.m.

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Greg Volk, Larry Bustamante, Michael Forbes, and Ken Gembala. Mark Barenie was absent. Staff members present: Steve Kil. Attorney Austgen was present.

ELECTION OF OFFICERS:

Mr. Volk noted the first item on the agenda was election of officers. He asked for a nomination for the office of president of the Utility Board for 2015. Mr. Forbes made a motion to nominate Greg Volk to the position of president for 2015. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Volk asked for a nomination for the position of vice-president. Mr. Forbes made a motion to nominate Mark Barenie for the position of vice-president for the year 2015. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

APPROVAL OF MINUTES:

Mr. Volk stated the meeting minutes for December 18, 2014, were before the Board for their consideration and action. He asked if there were any questions or comments on the minutes. There were no questions or comments.

Mr. Volk stated he would entertain a motion on the minutes. Mr. Gembala made a motion to approve the minutes of December 18, 2014, as posted. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all.Nays --- none.

NEW BUSINESS:

A. RESOLUTION NO. 2015-01-29UB – A RESOLUTION AUTHORIZING THE CLERK TO WRITE-OFF UNCOLLECTIBLE BAD DEBT.

Mr. Volk stated the first item under New Business for Board’s consideration and action was Resolution No. 2015-01-29UB, a resolution authorizing the clerk to write-off uncollectible bad debt. He asked if there were any questions. There were no questions.

(General discussion ensued.)

For clarification, Mr. Kil explained that the total write-off of all the utilities was $205.29 for 2014; he broke down the amounts as follows: water, $75.34; sewer, $89.51 and associated penalties was $40.44.

Mr. Volk stated he would entertain a motion on Resolution No. 29-01-29UB. Mr. Gembala made a motion to approve Resolution 2015-01-29UB. Mr. Forbes seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

Mr. Kil informed the Board that the Lift Station 1 project is progressing. He stated that the project is currently in the easement acquisition phase. Mr. Kil noted that all of the property owners have been contacted.

Mr. Kil stated that the design for the structure is being reviewed for sizing, pre-fab buildings and other design-related items. He stated that the route has been finalized.

Mr. Kil informed the Board that a permit will have to be obtained to go under US Route 41. He stated the project will go on for months and months, with the longest phase of the project being acquisition of the easements and the bidding process.

(General discussion ensued.)

Mr. Kil stated he will give the Board periodic updates on the Lift Station 1 project.

Mr. Kil stated he has the financial reports for the Utility Department and he would provide a copy of the reports to the Board.

There were no further reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk moved to payment of the bills for Wastewater Utility. He noted Wastewater Utility bills, page 1 of 1 in the amount of $420,519.96. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the bills. Mr. Forbes made a motion to authorize payment of the bills in the amount as stated above. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (4/0). Ayes --- all. Nays --- None.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. Mr. Forbes made a motion to adjourn the meeting. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:20 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

02-26-2015 Utility Board

February 26, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Steve Kil, Town Manager
Ken Gembala    

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for February 26, 2015, at 7:08 p.m.

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Greg Volk, Larry Bustamante and Michael Forbes. Ken Gembala and Mark Barenie were absent. Staff members present: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk stated the meeting minutes for January 29, 2015, were before the Board for their consideration and action. He asked if there were any questions or comments on the minutes. There were no questions or comments.

Mr. Volk stated he would accept a motion. Mr. Forbes made a motion to approve the minutes of January 29, 2015, as posted. Mr. Bustamante seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk noted there was no New Business before the Utility Board.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

Mr. Kil gave the Board a brief update on Lift Station 1. He stated utility easement acquisitions continue.

There were no further reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk moved to payment of the bills for Wastewater Utility. He noted Wastewater APVs in the amount of $209,050.42. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the bills. Mr. Forbes made a motion to authorize payment of the bills in the amount as read. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:11 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

03-26-2015 Utility Board

March 26, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Steve Kil, Town Manager
Ken Gembala    

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board meeting for March 26, 2015, at 7:58 p.m.

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Greg Volk, Mark Barenie, Michael Forbes, Larry Bustamante and Ken Gembala. Staff members present: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk stated the meeting minutes for February 26, 2015, Utility Board meeting were before the Board for their consideration and action. He asked if there were any questions or comments on the minutes. There were no questions or comments.

Mr. Volk stated he would accept a motion. Mr. Forbes made a motion to approve the minutes of February 26, 2015, as posted. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0/2). Ayes --- three. Nays --- none. Abstain --- two. Mr. Gembala and Mr. Barenie abstained from the vote.

NEW BUSINESS:

A. CONSIDER REDUCTION IN UTILITY BILLINGS.

Mr. Volk noted there was the matter of a utility bill reduction for a residence located at 8720 Hillside Driven before the Board for their review.

Mr. Kil informed the Board that the residents were out of town when the neighbors noticed water leaking from the house. He stated a copy of the bill was included in the Board’s packets. Mr. Kil explained that the water was used but not the sewer.

Mr. Kil recommended that since there was clearly no sanitary storm sewer usage, if the Board were so inclined, they could waive the sewer charge potion of the bill. He stated that the billing department will calculate the normal monthly usage for the sewer billing.

(General discussion ensued.)

Mr. Volk stated he would entertain a motion. Mr. Gembala made a motion to authorize an adjustment in the bill. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Volk noted the next item before the Board was another billing adjustment for a resident at 9137 West 107th Lane.

Mr. Kil informed the Board that an e-mail was received from a gentleman complaining of being charged a $1.20 late fee.

Mr. Volk stated he would entertain a motion. Mr. Gembala made a motion to remove the $1.20 late fee. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

There were no Reports or Correspondence.

PAYMENT OF BILLS:

Mr. Volk moved to payment of the bills for Wastewater Utility. He noted Wastewater APVs for March 26, 2015, page 1 of 1, in the amount of $207,989.92. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the bills. Mr. Gembala made a motion to authorize payment of the bills for March 26, 2015, page 1 of 1.

Mr. Kil stated he had a bill to add to the voucher, with the Board’s permission. He stated an invoice was just received today from the Town of Schererville for the Wastewater Treatment Plant expansion project. He stated there were three invoices (to date) as follows: $52,735.62, $45,278.69, $1,426.38, for a total of $99,440.69.

Mr. Kil stated he has all of the supporting documentation, which he has reviewed, and the bills properly reflect the Town’s twenty percent (20%) portion of the wastewater treatment plant improvement project. Mr. Kil stated that if the Board were so inclined, he would like to see this $99,440.69 bill approved for payment tonight.

Mr. Gembala reiterated his motion to authorize payment of the Utility Board bills in the amount of $207,989.82. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes made a motion to authorize payment of the bills submitted by the Town of Schererville for the wastewater treatment plant improvement project in the amount of $99,440.69. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 8:06 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

04-23-2015 Utility Board

April 23, 2015 Utility Board Meeting Minutes

Gregory Volk, President Mark Barenie, Vice-President Ken Gembala
Michael Forbes Larry Bustamante Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board meeting for April 23, 2015, at 7:05 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll call with the following members present: Greg Volk, Michael Forbes, Larry Bustamante and Ken Gembala. Mark Barenie was absent. Staff members present: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk stated the meeting minutes for March 26, 2015, Utility Board meeting were before the Board for their consideration and action. He asked if there were any questions or comments on the minutes. There were no questions or comments.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to approve the minutes of March 26, 2015, as posted. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

NEW BUSINESS:

Mr. Volk announced there was no New Business before the Utility Board

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

Mr. Kil announced that the Lift Station One project is moving along with permitting in the process, one easement has been secured, two more easements are forthcoming and he is awaiting for contact with one of the property owners for another.

(General discussion ensued.)

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

PAYMENT OF BILLS:

Mr. Volk moved to payment of the bills for Wastewater Utility. He noted Wastewater APVs for April 23, 2015, page 1 of 1, in the amount of $390,473.60. He noted the amount was higher than normal due to payment of $99,440.69 to the Town of Schererville for the Town’s twenty percent share of the Wastewater Treatment Expansion project. Mr. Volk asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the bills. Mr. Gembala made a motion to authorize payment of the Wastewater Utility APVs, dated April 23, 2015, for $390,473.60. Mr. Forbes seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

Mr. Volk moved on to the Wastewater Utility APVs for April 23, 2015, in the amount of $241,992.35. He asked if there were any questions on the bills. There were no questions.

Mr. Volk stated he would entertain a motion on payment of the bills in the amount of $241,992.35. “So moved,” by Mr. Gembala. Mr. Forbes seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:08 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

05-28-2015 Utility Board

April 28, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called the regular meeting of St. John Utility Board meeting to order for May 28, 2015, at 7:16 p.m. He chaired the meeting in the absence of Mr. Volk and Mr. Barenie.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll call with the following members present: Michael Forbes, Larry Bustamante and Ken Gembala. Greg Volk and Mark Barenie were absent. Staff members: Steve Kil was absent. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Forbes noted the meeting minutes for the April 23, 2015, Utility Board meeting were before the Board.

Mr. Gembala made a motion to approve the minutes of March [sic] 23, 2015, as submitted. Mr. Bustamante seconded the minutes. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Forbes announced there was no New Business before the Utility Board

REPORTS and CORRESPONDENCE:

Mr. Forbes moved on to Reports and Correspondence.

There were no reports or correspondence to present to the Utility Board.

Mr. Forbes noted that there are two construction easements and two permanent utility easements that are for the Lift Station One project. He asked for a motion to accept these easements and authorize signature by the Town Council President and the Clerk Treasurer to execute signature of the related documents. “So moved,” by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried by voice vote (3/0). Ayes --- three. Nays --- none.

PAYMENT OF BILLS:

Mr. Forbes moved to payment of the bills for Wastewater Utility. He noted Wastewater Utility APVs for May 28, 2015, page 1 of 1, in the amount of $625,143.40 were before the Board for their consideration.

Mr. Gembala made a motion to approve the Wastewater Utility APVs in the amount of $625,143.40. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). Ayes --- three. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:20 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

06-25-2015 Utility Board

June 25, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board meeting for June 25, 2015, at 7:17 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll call with the following members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk noted the meeting minutes for the May 28, 2015, Utility Board meeting were before the Board. He asked if there were any changes or amendments to the minutes of May 28, 2015. There were no changes or amendments.

Mr. Volk stated he would entertain a motion on the meeting minutes of May 28, 2015. Mr. Forbes made a motion to approve the minutes of May 28, 2015, provided by Susan E. Wright. Mr. Bustamante seconded the minutes. The motion was carried by voice vote (3/0/2). Ayes --- three. Nays --- none. Abstain --- two. Mr. Volk and Mr. Barenie, due to their absence, abstained from the vote.

NEW BUSINESS:

A. CONSIDER UTILITY BILL REFUND FOR BRIAN P. --- 10822 MANOR DRIVE.

Mr. Volk stated the first item under New Business was to consider a utility bill refund for the resident at 10822 Manor Drive; he stated the resident is looking for a refund adjustment of $141.75.

Mr. Kil stated he has the file and a picture. He stated the leak was outside in the sprinkler system. Mr. Kil stated that the water was used, obviously, but did not enter into the sanitary sewer. Mr. Kil recommend that the bill be adjusted for the sanitary sewer portion.

Mr. Volk commented that the Board has made adjustments like this in the past. He asked if there were any questions. There were no questions.

Mr. Volk stated he would entertain a motion to make the $141.75 refund adjustment. “So moved,” by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

There were no reports or correspondence to present to the Utility Board.

PAYMENT OF BILLS:

Mr. Volk moved to payment of the bills for Wastewater Utility. He noted Wastewater Utility APVs for June 25, 2015, page 1 of 1, checks 3141 through 3166 in the amount of $197,941.71 were before the Board for their consideration. He asked if there were any questions. There were no questions.

Mr. Volk stated he would entertain a motion to approve the $197,941.71 for payment of the bills. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:21 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

07-23-2015 Utility Board

July 23, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board meeting for July 23, 2015, at 7:28 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll call with the following members present: Gregory Volk, Mark Barenie, Michael Forbes and Larry Bustamante. Ken Gembala was absent. Staff members: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk noted the meeting minutes for the June 25, 2015, Utility Board meeting were before the Board. He asked if there were any changes or amendments to the minutes of June 25, 2015. There were no changes or amendments.

Mr. Volk stated he would entertain a motion on the meeting minutes of June 25, 2015. Mr. Forbes made a motion to approve the minutes of June 25, 2015, provided by Susan E. Wright. Mr. Barenie seconded the minutes. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk moved on to New Business.

Mr. Kil recommended that the Board approve payment for one of the easements acquired for the Lift Station One project. He stated all of the easements have been finalized, and this one is ready for payment.

Mr. Kil stated the payment for this particular easement will be made to the Knabenhans Family Trust/Joanne Knabenhans, in the amount of $44,100. He stated this easement will accommodate the installation of a force main out of Lift Station One.

Mr. Volk stated he would entertain a motion on payment of $44,100 to Knabenhans Family Trust/Joanne Knabenhans to finalize acquiring the easement. ”So moved,” by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

There were no reports or correspondence to present to the Utility Board.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for Wastewater Utility. He noted Wastewater Utility APVs for July 23, 2015, in the amount of $499,803.03. were before the Board for their consideration.

Mr. Volk stated he would entertain a motion on payment of the Wastewater Utility bills. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:31 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

08-27-2015 Utility Board

August 27, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board meeting for August 27, 2015, at 7:07 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll call with the following members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk noted the minutes for the July 23, 2015, Utility Board meeting were before the Board for their review and action. He asked if there were any comments, questions or amendments on the minutes of July 23, 2015. There were no questions, comments or amendments.

Mr. Volk stated he would entertain a motion on the meeting minutes of July 23, 2015. “So moved,” by Mr. Barenie. Mr. Forbes seconded the motion. The motion was carried by voice vote (4/0/1). Mr. Gembala abstained from the vote. Ayes --- three. Nays --- none. Abstain --- one.

NEW BUSINESS:

Mr. Volk moved on to New Business.
A. LIFT STATION ONE PROJECT --- AUTHORIZE PAYMENTS TO (WACHTER OF $1,450.00; HUSEMAN OF $16,800.00; AND PEOPLES BANK TRUST OF $20,700.00).

Mr. Volk stated the first item under New Business was to consider authorization of three payments for easements that were acquired for the Lift Station 1 project. He stated one payment of $1,450.00 to the Wachter estate, the Huseman payment of $16,800.00 and a payment to Peoples Bank Trust for $20,700.00.

Mr. Kil stated that one easement payment was approved at the last meeting. He stated that these three easements will conclude the easements that need to be purchased for the Lift Station One project. He stated that the property owners have signed off.

Mr. Volk asked if there were any questions. There were no questions. Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to authorize payment as read. Mr. Bustamante seconded the motion. The motion is carried by voice vote (5/0). Ayes --- all. Nayes --- none.

B. CONSIDER APPROVAL OF TEMPORARY AND PERMANENT EASEMENT AGREEMENTS FOR GDS HOLDING, LLC (LIFT STATION ONE PROJECT).

Mr. Volk stated that the next item for the Council’s review was to consider approval of temporary and permanent easement agreements for GDS Holding, LLC., Lift Station One project.

Mr. Volk stated this is another easement for the Lift Station One. He stated this is a donated easement. Mr. Kil concurred. Mr. Volk noted that this parcel is located behind Knabenhans Automotive and the railroad tracks.

(General discussion ensued.)

Mr. Volk stated that he would entertain a motion. Mr. Forbes made a motion to approve the easement agreement and send a favorable recommendation to the Town Council regarding the acceptance of the easements. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

There were no reports or correspondence to present to the Utility Board.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for Wastewater Utility. He noted Wastewater Utility APVs for August 27, 2015, page one of one, for $208,797.94.

Mr. Volk stated he would entertain a motion on payment of the Wastewater Utility bills in the amount of $208,797.94. “So moved,” by Mr. Bustamante. Mr. Forbes seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:10 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

09-24-2015 Utility Board

September 24, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board meeting for September 24, 2015, at 7:10 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll call with the following members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members: Steve Kil. Attorney Austgen was present. Susan E. Wright, Recording Secretary, was also present.

APPROVAL OF MINUTES:

Mr. Volk noted the meeting minutes for the August 27, 2015, Utility Board meeting were before the Board for their review. He asked if there were any comments, questions or amendments on the minutes of August 27, 2015. There were no questions, comments or amendments.

Mr. Volk stated he would entertain a motion on the meeting minutes of August 27, 2015. Mr. Forbes made a motion to approve the August 27, 2015, Utility Board meeting minutes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

A. UTILITY DISTRICT BUDGET --- PUBLIC HEARING.

Mr. Volk noted the second item on the agenda was a public hearing for the Utility District budget. He stated that the Proofs of Publication have been waived this year. He asked Mr. Kil for opening remarks.

Mr. Kil stated that both of the Town’s utilities are in very sound financial condition. He stated there are really no concerns.

Mr. Volk stated the dollar amount of the budget is $422,872.00. He asked if the Board had anything additional to add before he opened the public hearing. There were no comments from the Board.

Mr. Volk opened the public hearing. He called for public comment two times. There was no public comment. Mr. Volk closed the public hearing and brought the matter back before the Board.

Mr. Volk stated if there were no questions, he would entertain a motion. “So moved,” by Mr. Barenie. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0/2). Mr. Gembala and Mr. Bustamante abstained. Ayes --- three. Nays --- none. Abstain --- none.

NEW BUSINESS:

Mr. Volk moved on to New Business. He asked Mr. Kil if he had anything to report.

Mr. Kil updated the Board on the Lift Station One easement acquisitions. He stated all of the easements have been acquired with the exception of Mr. Frank Schilling. He stated the Schilling easements are being worked on. Mr. Kil stated that the route is being “tweaked” right now and there are no problems with it.

Mr. Kil stated the final routes are being worked out with the engineer. He stated the legal descriptions are being rewritten for them, so that cost will not have to be incurred by the Town. He stated within the next month all of the easement acquisitions should be completed. Mr. Kil stated after the easement acquisitions are finalized the project will be ready to be sent out for bid.

Mr. Gembala stated with the Town growing, it is getting more difficult to read all of the water meters. He stated technology has now advanced to the point where the Town can have telemetry on the water towers. He stated that the meter reading would go right into the telemetry and be read this way. Mr. Gembala stated that the older meters will still have to be read by the truck until such time that the old meter is replaced with the computerized water meter. Mr. Gembala stated the total cost of this project is $78,332.99 between the software and mounting the antennas on the water towers.

Mr. Forbes stated, for clarification, the purpose of this project will be that moving forward all new subdivisions coming into Town will get the new style water meter. Mr. Forbes stated the new meters will be able to transmit to the antenna on the tower and the tower will transmit the information back to the Town Hall. He stated that the existing meters will still need to be read by truck. Mr. Forbes stated when the time comes and a meter has to be changed, it will be replaced with the auto-read meters.

Mr. Forbes stated that only new subdivisions will be getting the new style of meters. He stated there is no visible difference in the meters. He stated that the difference will be the electronics and that the meters will broadcast to a different location.

Mr. Volk asked if there were any further questions or comments regarding this project. There was no discussion. He stated that there are actually two different companies involved in this project, Underground Pipe and Master Meter. Mr. Volk stated the total for the project is $78,332.99.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to approve both of the Requests to Purchase. Mr. Gembala seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

There were no reports or correspondence to present to the Utility Board.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for Wastewater Utility. He noted Wastewater Utility APVs dated September 24, 2015, amount to $267,950.19, page one of one.

Mr. Volk stated he would entertain a motion on payment of the Wastewater Utility vouchers in the amount of $267,950.19. Mr. Forbes made a motion to authorize payment of the Wastewater Utility vouchers. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment.

Mr. Hero stated he wanted to clarify something. He asked if Mr. Forbes abstained on one of the votes during this meeting. Mr. Forbes responded that he did not abstain from any vote.

Mr. Volk called for further public comment. There was no further public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Gembala seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:17 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

10-22-2015 Utility Board

October 22, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board meeting for October 22, 2015, at 7:10 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll call with the following members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members: Steve Kil. Attorney Austgen was present. Susan E. Wright, Recording Secretary, was also present.

APPROVAL OF MINUTES:

Mr. Volk noted the meeting minutes for the September 24, 2015, Utility Board meeting were before the Board for their review. He asked if there was any discussion on the September 24, 2015, Board. There was no discussion.

Mr. Volk stated he would entertain a motion on the meeting minutes of September 24, 2015. Mr. Gembala made a motion to approve the September 24, 2015, Utility Board meeting minutes as posted. Mr. Forbes seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

OLD BUSINESS:

A. ORDINANCE NO. 111, ST. JOHN 2016 SANITARY BUDGET

Mr. Volk stated the first item under Old Business, Ordinance No. 111, the 2016 St. John Sanitary Budget. He asked if there were any questions on the budget. There were no questions.

Mr. Volk stated the total St. John Sanitary budget for 2016 was $422,872.00. He stated he would entertain a motion to adopt Ordinance No. 111. “So moved,” by Mr. Barenie. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0/2). Ayes --- three. Nays --- none. Abstain --- two. Mr. Gembala abstained from the vote. Mr. Bustamante abstained from the vote*.

NEW BUSINESS:

A. CONSIDER REQUEST OF PROVIDENCE CHRISTIAN ACADEMY TO CONNECT TO THE TOWN’S MUNICIPAL SEWER UTILITY (LOCATED ON THE WEST SIDE OF CALUMET AVENUE APPROXIMATELY 700’ SOUTH OF 117TH AVENUE). PETITIONER: DVG, INC. AS AGENT FOR THE OWNER.M.

Mr. Volk stated that the first item under New Business was to consider the request of Providence Christian Academy to connect to the Town’s municipal sewer utility.

Mr. Dan Gardner, DVG project manager and Kourtney Kay, project engineer, appeared before the Board representing Petitioner, Providence Christian Academy. Mr. Gardner stated he wanted to introduce the project request to the Utility Board in order to receive guidance from them on the proper steps to take to secure a legal agreement and a letter of approval.

Mr. Gardner informed the Board that the Petitioner owns a ten-acre parcel of land located on the west side of Calumet Avenue approximately 700 feet south of 117th Avenue. He stated that the parcel is located in unincorporated Lake County. Mr. Gardner stated that the 500x870 square foot parcel has 500 feet bordering Calumet Avenue.

Mr. Gardner stated the Providence Christian Academy has been operating a Christian-based K through 8th grade educational institution since 2009. He stated the academy currently educates 30 students in a rented facility in Schererville. Mr. Gardner stated that the proposed facility design is scheduled to eventually serve 200 students when fully built out.

Mr. Gardner stated the finished building will total 20,047 square feet. He stated Phase One will have 8,103 square feet, contain five classrooms and a part of the administration building, Phase Two will be a four classroom addition, Phase Three, a gymnasium and support facilities, Phase Four, four additional classrooms. Mr. Gardner stated the additional phases will be predicated upon need. He stated that when the school is fully built the staff will include 21 members, ten teachers, a principal, a nurse and a custodian.

Mr. Gardner stated that the Petitioner’s proposed plan is to connect to the proposed sanitary sewer extension currently planned for Illiana Christian. He stated that the extension is located along 109th and south along Calumet Avenue and is 4,500 feet. Mr. Gardner stated the drawing reflects the stub of a 15” sewer at this point.

Mr. Gardner stated the Providence board members and Illiana Christian board members have had some preliminary discussions. He stated that Illiana Christian has deemed to move forward and seek an extension of sanitary sewer which is approximately an additional 5,000 linear feet.

Mr. Gardner stated that the Petitioner is before the Board tonight to inform them that they are in the early stages of planning. He stated, currently, Providence is doing some fundraising. Mr. Gardner stated that Jeff Bann, DVG principal, and himself have met with Mr. Kil to introduce the project to him. He stated Petitioner’s representatives would answer questions from the Board. Mr. Gardner reiterated that the Petitioner is requesting the Board’s guidance so that they can proceed properly with this project.

Mr. Gardner stated there is no set time table right now. He stated that the parcel is currently zoned agricultural. Mr. Gardner stated that Petitioner will need to obtain a special exception from the Lake County Board of Zoning Appeals to allow for the school. He stated the initial approach was to put the school on a mound septic system, but this proposal has not gained favor with the County.

Mr. Gardner stated that the Petitioner is committed to pursuing a sanitary sewer. He stated that they have some very preliminary figures with ten and eight inch sewers. He reiterated that the Petitioner will certainly seek the guidance and involvement of the Utility Board.

Mr. Gardner stated he would be happy to answer any questions.

Mr. Volk asked about the water. Mr. Gardner stated that the Petitioner is currently planning on having well water.

(General discussion ensued.)

Mr. Kil stated that the sewers will have to be sized to take in the entire catchment area. He stated Illiana Christian wants a recapture agreement and he asked if this Petitioner will want the same. Mr. Gardner acknowledged that Mr. Kil’s statement was correct.

Mr. Kil stated that he does not know how far along Illiana Christian is in obtaining a recapture agreement in terms of presenting it to the Board. He stated that there is approximately 10,000 feet between the two schools. Mr. Kil asked about timing and if the two schools will install their sewers simultaneously. Mr. Gardner stated he could not answer these questions specifically tonight. He stated that there have been conversations between the two schools.

Mr. Kil remarked that Illiana Christian school is going to run sewer and water. He stated that the two schools are going to have to get together and decide on their catchment areas. Mr. Kil stated that the catchment areas can’t overlap. He stated that the Board should be able to consider the information presented by both schools at the same time. Mr. Kil stated this is a tremendous amount of area of nearly two square miles.

Mr. Kil stated that this matter will require that he send Petitioner a letter authorizing them to connect to the municipal sewer system. Mr. Kil stated this letter will not be issued unless and until the Board approves the Petitioner’s plan.

(General discussion ensued.)

Mr. Kil recommended that Mr. Gardner to meet with Illiana Christian representatives to work together on the catchment areas, and then present the Board with a proposal(s) at the same time.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

Mr. Bustamante stated he would have to abstain from the vote on Ordinance No. 111*. Mr. Volk acknowledged Mr. Bustamante’s remark.

Mr. Kil stated that the Lift Station One project is moving along. He stated all of the easement documents from Mr. Frank Schilling were submitted today and forwarded to Attorney Austgen’s office. He stated Frank Schilling has authorized soil borings, and soil borings will be done along the entire route.

(General discussion ensued.)

Mr. Kil stated the lift station project should be out to bid in approximately five weeks, bids ready to open in December/January, and the project ready to start in February. He stated that this is a preliminary time line for the lift station project.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for Wastewater Utility. He noted Wastewater Utility APVs dated October 22, 2015, amount to $272,798.88. Mr. Volk asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the Wastewater Utility vouchers in the amount of $272,798.88. “So moved,” by Mr. Forbes. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no further public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Gembala seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:22 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

11-19-2015 Utility Board

November 19, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board meeting for November 19, 2015, at 7:11 p.m.

ROLL CALL:

Clerk Treasurer, Sherry Sury took roll call with the following members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members: Steve Kil. Attorney Austgen was present. Susan E. Wright, Recording Secretary, was also present.

APPROVAL OF MINUTES:

Mr. Volk noted the meeting minutes for the October 22, 2015, Utility Board meeting were before the Board for their review. He asked if there was any discussion on the minutes. There was no discussion.

Mr. Volk stated he would entertain a motion on the meeting minutes. Mr. Gembala made a motion to approve the October 22, 2015, Utility Board meeting minutes as posted. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

OLD BUSINESS:

Mr. Volk noted there was no Old Business.

NEW BUSINESS:

Mr. Volk noted there was no New Business.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

There were no reports or correspondence from the other members.

Mr. Volk asked Mr. Kil if the upcoming lift station project was still on schedule. Mr. Kil stated that the project is on time. He stated he has received all of the recorded easements with the exception of a railroad easement, which should be done any day. Mr. Kil stated when the easements are completed the project will go out immediately for bid. He anticipates that the bids will be opened the first week or so of February.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for Wastewater Utility. He noted the Wastewater Utility APVs dated November 19, 2015, in the amount of to $155,646.28. Mr. Volk asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the Wastewater Utility vouchers. Mr. Forbes made a motion to authorize payment of the bills. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no further public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:14 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

12-17-2015 Utility Board

December 17, 2015 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Gregory Volk called the December 17, 2015, regular meeting of the St. John Utility Board to order at 7:15 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Clerk Treasurer, Sherry Sury, took roll call with the following members present: Gregory Volk, Ken Gembala, Michael Forbes and Larry Bustamante. Mark Barenie was absent. Town Manager, Steve Kil, was present. Attorney Austgen was present. St. John Utility Board Recording Secretary, Susan E. Wright was present.

APPROVAL OF MINUTES:

Mr. Volk noted the minutes of November 19, 2015, were before the Board for action. He asked if there were any questions on the meeting minutes. There were no questions.

Mr. Gembala made a motion to approve the minutes as circulated. “So moved,” by Mr. Forbes (second). The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

OLD BUSINESS:

Mr. Volk called for Old Business. There was no Old Business.

NEW BUSINESS:

A. RESOLUTION NO. 2015-12-17B, A RESOLUTION AUTHORIZING THE CLERK TO WRITE-OFF UNCOLLECTIBLE BAD DEBT.

Mr. Volk stated that Resolution No. 2015-12-17B, a resolution authorizing the Clerk to write-off uncollectible bad debt was before the Board for their consideration.Ms. Sury stated that this is a necessary step that must be taken once a year. She explained that all of the residents who have moved out of Town are taken off of the books and if there is any unpaid balance that the Clerk’s office was not able to collect, it is written off as bad debt. Ms. Sury stated it is a relatively small amount this year at $42.99. Ms. Sury stated that the water, utility and trash are in pretty good shape.

Mr. Volk asked if there were any questions. There were no questions. Mr. Gembala made a motion to approve Resolution No. 2015-12-17B to write off $42.99 in uncollectible debt. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk called for Reports & Correspondence. There were no Reports or Correspondence.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for Wastewater Utility. He noted the Water District APVs 3313 through 3338 in the amount of $374,099.23. Mr. Volk asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the bills. “So moved,” by Mr. Bustamante. Mr. Forbes seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Waterworks Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:18 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

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