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Utility Board Meeting Minutes 2014

Meeting Minutes

01-30-2014 Utility Board

January 30, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for January 30, 2014, at 8:10 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Mike Forbes, Ken Gembala, Greg Volk and Larry Bustamante. Mark Barenie was absent. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

ELECTION OF OFFICERS:

Mr. Volk noted the first thing on the agenda was election of officers. He stated he would entertain a nomination for the position of president.

Mr. Forbes moved to nominate Gregory Volk to sit as president for 2014. Mr. Gembala seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes made a motion to nominate Mark Barenie to sit as vice-president for 2014. Mr. Bustamante seconded the motion. Mr. Volk asked if there were any further nominations. Mr. Gembala seconded the motion and moved to close nominations. The motion was passed by voice vote (4/0). Ayes --- all. Nays ---

APPROVAL OF MINUTES:

Mr. Volk noted that the December 30, 2013, meeting minutes were before the Board for their consideration. He stated he would entertain a motion on the minutes if there were no questions or concerns.

Mr. Forbes made a motion to approve the special meeting minutes of December 30, 2013. Mr. Gembala seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICES WITH CENDER & COMPANY

Mr. Volk stated the Professional Services Agreement with Cender & Company, for financial services, was before the Board for their consideration. He asked if there were any questions on the agreement. There were no questions.

Mr. Gembala made a motion to approve the Professional Services Agreement with Cender & Company for 2014. Mr. Forbes seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk asked if there were any reports from the Board. Mr. Gembala asked about the status of the lift stations. Mr. Kil informed the Board that the water and sewer master plans will run concurrently so the report will be one and the same.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He stated the APVs were in the amount of $143,129.51. Mr. Volk asked if there were any questions on the payment of the bills. There were no questions.

Mr. Forbes made a motion to approve the payment of the bills for the Waste Water Utility. Mr. Gembala seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment.

Mr. Dan Gherghe, 9310 Northcote Avenue

Mr. Gherghe asked for the name of the Code Enforcement Officer and the same was provided to him.

(General discussion ensued.)

Mr. Volk called for additional public comment. There was no further public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain adjourn. “So moved,” by Mr. Forbes. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 8:14 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

02-27-2014 Utility Board

February 27, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for February 27, 2014, at 7:08 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the January 30, 2014, meeting minutes were before the Board for their review and consideration. He asked if there were any questions or amendments to the meeting minutes.

Mr. Gembala made a motion to approve the minutes of the January 30, 2014, Utility Board meeting as posted. Mr. Bustamante seconded the motion. The motion was unanimously passed by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. INDOT PROJECT NO. B-31714, BRIDGE REPLACEMENT OVER BRANCH OF WEST CREEK ON U.S. 41 (UPDATE)

Mr. Volk noted that an update on the INDOT project bridge replacement over a branch of West Creek was next on the agenda. He asked Mr. Kil to update the Board.

Mr. Kil stated that the project has been sent out for bid. He stated that he has requested a copy of the bids. Mr. Kil stated that the Town has to contribute monetarily to this project. He stated that he also requested an invoice that reflects the Town’s monetary contribution to the project.

Mr. Kil stated that the Town will have to relocate utilities that lie within the INDOT right of way. He stated that a pre-construction meeting is scheduled to take place in LaPorte on February 28, 2014. He stated that Mr. Kenn Kraus, Haas & Associates, will attend the pre-construction meeting.

Mr. Kil stated that as soon as he received a copy of the invoice for the INDOT project, he will inform the Board. He stated that INDOT will commence construction as soon as the weather permits.

(General discussion ensued.)

Mr. Volk requested that Mr. Kil update the Board on the Master Plan. Mr. Kil stated that the Utility Master Plan is being updated (water and sewer). He stated that the Town’s engineering firm is working with members of the Public Works Department. Mr. Kil stated that the Master Plan is moving forward, but is slightly behind schedule due to the adverse weather conditions.

REPORTS and CORRESPONDENCE:

Mr. Volk asked if there were any reports from the Board.

The Board members had no reports or correspondence to submit to the Utility Board.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He stated the Waste Water Utility APVs 6400 through 6435 were a total of $408,120.56. Mr. Volk asked if there were any questions on the payment of the bills. There were no questions.

Mr. Volk stated he would entertain a motion to authorize payment of the aforementioned bills. “So moved,” by Mr. Forbes. Mr. Barenie seconded the motion. The motion was unanimously passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Utility Board. He called for public comment. There was no public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain adjourn. “So moved,” by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:13 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

03-27-2014 Utility Board

March 27, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for March 27, 2014, at 7:13 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the February 27, 2014, meeting minutes were before the Board for their review and consideration. He asked if there were any questions, concerns or discussion related to the minutes of February 27, 2014. There were no comments from the Board.

Mr. Volk stated he would entertain a motion to approve the minutes of the February 27, 2014, Utility Board meeting as posted. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was unanimously passed by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. CONSIDER THE WAIVER OF FEES FOR LAKE HILLS BAPTIST CHURCH.
Mr. Volk noted that the first matter before the Board was consideration of the waiver of fees for Lake Hills Baptist Church. He asked Mr. Kil to provide the Board with information and a recommendation on the waiver.

Mr. Kil noted that there were representatives of Lake Hills Baptist Church in the audience. He stated that the permit fees were calculated for the utility charges that would affect the Lake Hills Baptist Church. He stated that the church will be tying into the water and sewer lines that they are installing very shortly.

Mr. Kil stated a total utility fee of $55,618.42 was calculated for Lake Hills Baptist Church. He explained where all of the utility fees originated. Mr. Kil stated that the Town’s past practice for institutions such as churches and schools is to have the Board consider a fifty percent waiver of fees. He stated that the waiver that would apply to Lake Hills Baptist Church would total $27,809.21.

(General discussion ensued.)

Mr. Volk noted that Mr. Kil is recommending a fifty percent waiver based on past practice. He asked if there was any discussion on this matter.

The Reverend of Lake Hills Baptist Church appeared before the Board and thanked them for their consideration in waiving utility fees. He stated that the highest fee, to his understanding, was for the 4” fire protection water tap. Mr. Kil concurred. The Reverend stated that he is working with the architect in order to eliminate the need to install a 4” fire protection water tap.

Mr. Kil stated that the utility fee was calculated based upon the drawings provided by Lake Hills Baptist Church. He stated that if the 4” fire protection water tap was not needed or installed it would automatically reduce the bill by $37,500.

(General discussion ensued.)

Mr. Kil stated that the revised figure, without the 4” fire protection water tap and with a fifty percent waiver, would be approximately $9,000. Mr. Kil clarified that when Petitioner comes in for a permit, it would be for three 1” taps.

Mr. Volk stated he would entertain a motion to authorize a waiver for fifty percent of the total utility bill of $18,118.42. Mr. Gembala made a motion to authorize the fifty percent waiver of $18,118.42 based on the installation of three 1” taps. Mr. Barenie seconded the motion. The motion was unanimously passed by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk asked if there were any reports from the Board.

The Board members had no reports or correspondence to submit.

Mr. Kil had nothing further to report. Attorney Austgen had nothing to report.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He stated the Waste Water Utility APVs 6436 through 6464 were a total of $260,726.22. Mr. Forbes directed Mr. Volk’s attention to the corrected docket.

Mr. Volk noted that the corrected copy of the Water Utility docket containing the same APVs, totaled $260,846.22. Ms. Sury explained that Ms. Kocot corrected the docket when it was balanced.

(General discussion ensued.)

Mr. Volk stated that he would entertain a motion to pay the Waste Water Utility bills. Mr. Forbes made a motion to authorize payment of the Water Utility APVs in the amount of $260,846.22. Mr. Bustamante seconded the motion. The motion was unanimously passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain adjourn. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:26 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

04-24-2014 Utility Board

April 24, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for April 24, 2014, at 7:10 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Gregory Volk, Mike Forbes, Ken Gembala and Larry Bustamante. Mark Barenie was absent. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the March 27, 2014, meeting minutes were before the Board for their consideration. He stated he would entertain a motion on the minutes if there were no questions or amendments.

Mr. Gembala made a motion to approve the meeting minutes of April 24, 2014, as posted. Mr. Bustamante seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. CONSIDER WAIVER OF FEES FOR 8671 WICKER AVENUE, (KENNETH SANASAK)
Mr. Volk stated he is in receipt of a letter from Mr. Sanasak. Mr. Kil explained to the Board that Mr. Sanasak had tenants in his building and the tenants neglected to inform him that the water softener was broke. Mr. Kil stated by the time the broken water softener was discovered a lot of water was used.

Mr. Kil stated in a case like this, the resident has to pay for the water used but the sewer portion could be waived. The amount of the sewer bill is $484.88. Mr. Forbes asked if a waiver should be given for the waste tracker. Mr. Kil recommended both the sewer and waste tracker fees be waived.

Mr. Volk asked if there were any questions or opposition to waiving the sewer and waste tracker fees in the amount of $497.68. There were no questions or comments.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to waive the waste water and waste water tracker fees for 8671 Wicker Avenue, in the amount of $497.68, in this instance. Mr. Bustamante seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

B. CONSIDER WAIVER OF FEES FOR 10538 BAILEY STREET (PATTY MCMILLEN)
Mr. Volk noted the next item on the agenda for the Board’s consideration was waiver of fees for 10538 Bailey Street. Mr. Kil explained that Ms. McMillen was taking care of her deceased uncle’s house. During her care of the residence, one of the pipes broke. This break caused the water bill to be $1,212.39; the sewer bill was $2,822.31.

Mr. Kil stated that the incident was investigated and the water was turned off. He stated that Ms. McMillen understands that she owes the fee of $1,212.39 for water used. He recommended that the sewer bill and waste tracker fee of $2,899.77 be waived.

(General discussion ensued.)

Mr. Gembala made a motion to approve waiving the wastewater and waste water tracker fee in the amount of $2,899.77. Mr. Forbes seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

C. CONSIDER WAIVER OF FEES FOR 9605 WICKER AVENUE (KWAME AKOTO-BAMFO).
Mr. Volk noted that next item for the Board’s consideration was waiver of fees for 9605 Wicker Avenue, Kwame Akoto-Bamfo. Mr. Kil explained to the Board that this individual has a small business located in the old Standard Lumber building. He stated that Mr. Akoto-Bamfo had a broken pipe in his building. Mr. Kil stated that the matter was investigated and verified. Mr. Kil stated the total bill is $499.99.

Mr. Kil noted that Mr. Akoto-Bamfo acknowledges that he must pay for water used in the amount of $191.69. He recommended that the Board consider waiving the waste water and waste water tracker fee.

Mr. Bustamante made a motion to accept Mr. Kil’s recommendation and waive the $267.27 waste water and waste water tracker fee. Mr. Forbes seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS and CORRESPONDENCE:

Mr. Volk asked if there were any reports from the Board. There were no reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He stated the Waste Water Utility APVs 6465 through 6492 for a total of $207,527.91. Mr. Volk asked if there were any questions on the payment of the bills. There were no questions.

Mr. Gembala made a motion to approve the payment of the bills for the Waste Water Utility as read. Mr. Bustamante seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Utility Board. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain adjourn. “So moved,” by Mr. Gembala. Mr. Forbes seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:18 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

05-22-2014 Utility Board

May 22, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for May 22, 2014, at 8:36 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Gregory Volk, Mark Barenie, Mike Forbes, Ken Gembala and Larry Bustamante. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the April 24, 2014, meeting minutes were before the Board for their consideration. He stated he would entertain a motion on the minutes if there were no questions or amendments.

Mr. Gembala made a motion to approve the meeting minutes of April 24, 2014, as posted. Mr. Barenie seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. CONSIDER APPROVAL OF THE PRELIMINARY ENGINEERING INCLUDING EASEMENT ACQUISITION FOR LIFT STATION ONE.
Mr. Volk noted that consideration of the preliminary engineering and easement acquisition was before the Board. Mr. Volk asked Mr. Kil to elaborate on this matter.

Mr. Kil stated he would allow Kenn Kraus or Jim Mauer, of Haas & Associates make the presentation. Mr. Kil stated that an engineering services agreement has been prepared for Lift Station Number One. He stated this lift station has been a topic for discussion for approximately the last decade. Mr. Kil noted that development is picking up again and Lift Station Number One services the entire southwest corridor of the community and all future development in this area.

Mr. Kil stated that Mr. Mauer, Haas & Associates, will be working on this project as the design engineer. Mr. Kil asked Mr. Kraus to briefly describe the project and the fee structure.

Mr. Kraus stated that Mr. Mauer has done most of the work on the facilities assessment portion of the project. Mr. Kraus turned the presentation over to Mr. Mauer.

Mr. Mauer stated that the engineering proposal for replacement of existing Waste Water Pump Station Number One has some uniqueness to it. He stated that a brief engineering summary of the project is as follows: complete replacement of the existing station with a new station immediately next to the existing station; two force mains side by side to extend practically due east from the lift station, across the highway, across two railroads to Parrish Avenue, and then north to a point of discharge before Joliet Street.

Mr. Mauer stated directed the Board’s attention to the bottom of Page 2 which indicates that it is anticipated that the project will be constructed with local funds, and no federal or state funding that could involve items of work for the engineer. Mr. Mauer stated that no wetland issues are anticipated with any of the construction locations so there is no involvement with wetland issues involved in the proposal.

Mr. Mauer directed the Board’s attention to Page 3, Item A3, the proposal has been based on the lift station being included as a factory designed and built structure that would contain all of the discharge piping from the pumps, the control valves, the electrical and control facilities and the HVAC unit for the building that will house all of the aforementioned.

Mr. Mauer stated that this unit would be delivered from the factory to the site complete, ready and wired. He stated that the piping and power would then have to be connected. Mr. Mauer stated that the lift station would be set on a foundation that constructed on-site and then most likely brick facing would have to be constructed depending upon the Town’s wishes for the appearance of the building.

Mr. Mauer stated that this is the type of structure that Derwin observed in the Town of Porter. Mr. Mauer stated that it is nice to have access to a company that provides these facilities and does this type of work. He stated there would be sole source responsibility for everything.

Mr. Mauer stated that the company that sells the lift stations also provides drawings for the engineers review and approval. He stated that the company will provide the detail drawings and specifications.

Mr. Mauer directed the Board’s attention to Item A9. He stated that IDEM has informed them that they are short-handed in their plan review section and it could take three to four months from the submission of the construction permit until one is issued.

Mr. Mauer directed the Board’s attention to Item A12. He noted that the construction required for the two railroad crossings is questionable. He stated that the lift station will be crossing where there is no existing right of way. Mr. Mauer stated that it’s possible that each of the railroad crossings will require a temporary crossing point on the railroad, not signalized, but just to provide access to the contractor in order to install the two force mains and also for future access by the Town to make any necessary repairs. Mr. Mauer stated that this could make obtaining railroad permitting even more difficult.

Mr. Mauer stated that as soon as they are authorized to proceed on the project they will start on the railroad permitting immediately.

(General discussion ensued.)

Mr. Kil stated in the event this project is approved, he wants to talk about recapturing some of the money from this project from the development community. Mr. Kil stated, obviously, the project is being done to facilitate future residential and commercial development.

Mr. Kil requested that, as a part of the proposal, Mr. Mauer establish and provide him with a capture area. He stated he would like to know the exact area and acreage this proposed lift station would serve. He stated he would talk to Attorney Austgen about drafting a recapture agreement with the information provided by Mr. Mauer.

Mr. Mauer stated that the $125,000 price encompasses preliminary and final design and the IDEM and INDOT permits. He stated that the railroad permits does not carry a “not to exceed” amount because of the uncertainty with the railroad permits.

Mr. Kil stated that once a route is identified and approved, legal descriptions will have to be drawn up for the easements. Mr. Kil asked if composing the legal descriptions were included in this $125,000.00. Mr. Mauer stated that the legal descriptions are included in the proposed costs.

Mr. Mauer directed the Board’s attention to Item C, he stated that costs were based on one construction contract which would include installation of the lift station and the force mains. Mr. Mauer stated since the lift station is factory built it can be set by an underground contractor. He stated that this is how the job was done in Porter, Indiana.

Mr. Mauer directed the Board’s attention to Page 5, which reflected the estimated cost for the project. He referred to “Construction Services.” Mr. Mauer directed the Board’s attention to the second asterisk at the bottom of the page that describes construction services which includes on-site inspection by Haas & Associates. He stated that this cost is based on 24 hours per week and a seven month construction period. Mr. Mauer stated that the asterisk discussion goes on to say that the Town may very likely do most of the inspection, and Haas & Associates would not be involved. He stated that the estimated cost for Item D would be greatly reduced if Haas & Associates is not involved in much on-site construction inspection.

Mr. Mauer directed the Board’s attention to Page 6, the schedule between submittal to IDEM for a construction permit and the finalizing of the design documents. He estimated the time period for this to be August 15, 2014 to December 1, 2014. He stated that this is the three to four month time period he referred to earlier. Mr. Mauer if IDEM “staffs up” maybe they will not face the three to four month wait time. Mr. Mauer stated that this would basically be a dead zone in the schedule.

Mr. Mauer stated that it is possible that the project could be sent out for bid while waiting for the IDEM permit, but construction could not be started. Mr. Mauer stated that it is a bit risky to do this. He stated that the Haas & Associates schedule does not reflect doing that.

Mr. Mauer stated he has highlighted much of the project; he asked if there were any questions.

(General discussion ensued.)

The “not to exceed” costs, the fixed costs and allowance costs were discussed.

Mr. Kil summarized the following items that should be done right now: preliminary and final design, the railroad permits, bidding assistance and allowance for the geo-tech and investigation. Mr. Mauer concurred.

Mr. Kil stated these items reflect a “not to exceed number of $160,000.00.” Mr. Kil recommended that the Board should consider the construction costs when the project has reached that point. Mr. Kil stated that he is very concerned with the design and easement acquisition at this point in time because it will take a substantial amount of time.

(General discussion ensued.)

Mr. Kil stated he is not anticipating an easement cost right now because he believes the easements may be donated to them. He explained that the landowners cannot develop their property without the new lift station.

Railroad permit costs were discussed.

Mr. Kil commented that this will be a big job and not a quick process. He recommended that the engineering, easement documents and negotiations with the railroad be started. He stated any costs above and beyond the $160,000.00 will have to come back before the Board.

Mr. Volk asked if there were any other questions or any discussion. There was no further discussion.

Mr. Volk stated that the Board is considering engineering costs not to exceed $160,000.00 to get things started for Lift Station One. Mr. Forbes stated he would make a motion to approve preliminary engineering for Lift Station One with engineering costs not to exceed $160,000.00. Mr. Gembala seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Mauer thanked the Board and told them they will get started. Mr. Kraus stated he would send Mr. Kil a proposed route.

REPORTS and CORRESPONDENCE:

Mr. Volk asked if there were any reports from the Board. There were no reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He stated the Waste Water Utility APVs 6493 through 6531 for a total of $322,908.96. Mr. Volk asked if there were any questions on the payment of the bills. There were no questions.

Mr. Volk stated he would entertain a motion for payment of the bills. Mr. Forbes made a motion to approve the payment of the bills for the Waste Water Utility as read. Mr. Bustamante seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Utility Board. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain adjourn. “So moved,” by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 9:02 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

06-26-2014 Utility Board

June 26, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for June 26, 2014, at 7:08 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the May 22, 2014, meeting minutes were before the Board for their consideration. He asked the Board members if they had any concerns, questions or changes to the minutes. Mr. Gembala remarked that the minutes were quite lengthy.

Mr. Gembala made a motion to approve the minutes of the May 22, 2014, Utility Board meeting. Mr. Bustamante seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk noted there was no New Business before the Board

REPORTS and CORRESPONDENCE:

Mr. Volk asked if there were any reports from the Board. There were no reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He noted the Waste Water Utility APVs 6532 through 6570 totaled $225,141.54. Mr. Volk asked if there were any questions on payment of the bills. There were no questions from the Board.

Mr. Volk stated he would entertain a motion for payment of the bills. “So moved,” by Mr. Barenie. Mr. Forbes seconded the motion. The motion was passed by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor to public comment related to the Utility Board. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain adjourn. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:11 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

07-24-2014 Utility Board

July 24, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for July 24, 2014, at 7:14 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Gregory Volk, Mark Barenie, Michael Forbes and Larry Bustamante. Ken Gembala was absent. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the June 26, 2014, meeting minutes were before the Board for their consideration. He asked the Board members if they had any concerns, questions or changes to the minutes. There were no comments or questions related to the June 26, 2014, minutes.

Mr. Volk stated he would accept a motion to approve the minutes of the June 26, 2014. Mr. Forbes made a motion to accept the meeting minutes of the June 26, 2014, as provided by Susan E. Wright. Mr. Bustamante seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Volk noted there was no New Business before the Board

REPORTS and CORRESPONDENCE:

Mr. Volk asked Mr. Kil about the Route 41 bridge.

Mr. Kil informed the Board that the bridge construction on Route 41 is complete. He stated that the road still needs to be repaved. Mr. Kil stated the project should be completed within the next week.

Mr. Volk asked the Board members if they had any reports. There were no comments or reports from any of the Board members.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He noted the Waste Water Utility APVs 6571 through 6595 for a total $268,532.41. Mr. Volk asked if there were any questions or concerns related to the payment of the bills. There were no comments from the Board on payment of the bills.

Mr. Volk stated he would entertain a motion for payment of the bills. Mr. Forbes made motion to authorize payment of the bills as read. Mr. Barenie seconded the motion. The motion was passed by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain adjourn. “So moved,” by Mr. Forbes. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:17 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

08-28-2014 Utility Board

August 28, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for August 28, 2014, at 7:33 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Gregory Volk, Mark Barenie, Michael Forbes, Ken Gembala and Larry Bustamante. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the July 24, 2014, meeting minutes were before the Board for their consideration. He asked the Board members if they had any concerns, questions or changes to the minutes. There were no comments or questions from the Board.

Mr. Volk stated he would entertain a motion to approve the meeting minutes of the July 24, 2014, Utility Board. Mr. Forbes made a motion to approve the July 24, 2014, Utility Board meeting minutes. Mr. Bustamante seconded the motion. The motion was passed by voice vote (4/0/1). Mr. Gembala abstained due to his absence from the meeting. Ayes --- four. Nays --- none. Abstain --- one.

NEW BUSINESS:

A. ILLIANA CHRISTIAN HIGH SCHOOL --- REQUEST FOR PERMISSION TO CONNECT TO TOWN’S MUNICIPAL UTILITIES --- MR. JEFF DECKER.
Mr. Todd Olthof appeared before the Utility Board on behalf of Illiana Christian High School. Mr. Decker was absent. Mr. Oltof informed the Board that the Illiana Christian High School will be located at the southwest corner of 109th and Calumet Avenues. He informed the Board that the Petitioner has a contract to purchase the land at the present time. Mr. Olthof stated that Illiana Christian School is seeking permission to connect to the Town's utilities.

Mr. Olthof stated that the Petitioner will sign a Waiver of Remonstrance for Annexation. Mr. Olthof stated that a legal description will be provided with the waiver.

Mr. Olthof requested that the approval for connection to the Town’s utilities as well as the Waiver of Remonstrance be considered null and void by the Town in the event that the sale of the property does not go through.

Mr. Volk asked for an anticipated build date for the school. Mr. Olthof stated that a timeline has not been pinpointed at the present time. He gave an approximate date of three to four years out.

(General discussion ensued.)

Mr. Olthof informed the Board that he is working with Lake County, but Lake County desires that a connection to a municipal utility connection be obtained. He stated that in the event the Board approves the municipal utility connection, the Petitioner can continue to work with Lake County to request approvals at a county level.

Mr. Volk asked if the Board had any questions or thoughts. There were no comments or questions from the Board.

Attorney Austgen noted for purposes of protecting the Town and its utility, and due to Mr. Olthof’s indicating that the property is under contract but unacquired a recordable instrument is necessary. He stated it would be advisable for the Town to have a recordable legal instrument referencing the automatic rescission of the approval to connect to the Town’s utilities in the event the contract transaction is not completed. He stated the document would give the Board complete control over review and decision-making if a change did occur.

(General discussion ensued.)

Mr. Olthof stated that the Petitioner would be glad to execute and sign the legal instrument against the property and record the same in Lake County, Indiana. Attorney Austgen noted that the document would have to be executed by both the Petitioner and the owner of the property.

Mr. Volk stated he would entertain a motion to approve the utility connection for Illiana Christian High School contingent upon the Town receiving an executed Waiver of Remonstrance, along with an acceptable legal and recordable document reflecting an automatic rescission of the approval for the utility connection. Mr. Forbes made the motion as summarized by Mr. Volk. Mr. Gembala seconded the motion. The motion was passed unanimously by voice vote (5/0). Ayes --- one. Nays --- none.

Mr. Olthof stated he would provide a legal description, plat and names to Attorney Austgen.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence. Mr. Volk asked the Board members if they had any reports.

There were no comments or reports from the Board members.

Mr. Kil stated he had a request on behalf of resident, Steven Mandich, 13701 Limerick Drive. He explained that Mr. Mandich experienced a problem with his water softener where the softener was broke and it never stopped backwashing. Mr. Kil noted that the water softener backwashed directly into the sump pit and not into the sanitary sewer.

Mr. Kil stated that Mr. Mandich, being inattentive to the situation, now has a $645.93 sewer bill. He stated that Mr. Mandich has acknowledged that thousands of gallons of water were used and he is willing to pay for the same.

Mr. Kil stated the sewer portion of the resident’s bill is usually around $32.00 per month. Ms. Sury remarked that the resident is on summer sprinkling. She stated he would be charged for the sewer that he uses.

(General discussion ensued.)

Mr. Kil stated that Mr. Mandich is looking for relief on the sanitary portion of his bill for what is calculated to be above and beyond his normal usage. Mr. Kil reiterated that the resident’s sewer bill is usually around $32.00 per month. He stated that the overage on the sanitary sewer amounts to approximately $578.48, and with penalties of approximately $67.45, a total of $645.93.

Mr. Kil stated if the Board were inclined to waive the aforementioned fee and penalties, he will review and verify the numbers with Connie in the Clerk-Treasurer’s office.

(General discussion ensued.)

Mr. Volk stated that he would entertain a motion to waive the $645.93, contingent upon the numbers being verified by Mr. Kil. “So moved,” by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was passed unanimously by voice vote (5/0). Ayes --- one. Nays --- none.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He noted the Waste Water Utility APVs 6596 through 6626 for a total $156,973.22. Mr. Volk asked if there were any questions or concerns related to the payment of the bills. There were no comments from the Board on payment of the bills.

Mr. Gembala made a motion to approve the bills as read by Mr. Volk in the amount of $156,973.22. Mr. Bustamante seconded the motion. The motion was passed unanimously by voice vote (5/0). Ayes --- one. Nays --- none.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Gembala. Mr. Forbes seconded the motion. The motion was passed unanimously by voice vote (5/0). Ayes --- one. Nays --- none.

(The meeting was adjourned at 7:46 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

09-25-2014 Utility Board

September 25, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for September 25, 2014, at 7:11 p.m.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Gregory Volk, Michael Forbes, Ken Gembala and Larry Bustamante. Mark Barenie was absent. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted that the August 28, 2014, meeting minutes were before the Board for their consideration. He asked the Board members if they had any concerns, questions or changes to the minutes. There were no comments or questions from the Board.

Mr. Volk stated he would entertain a motion to approve the meeting minutes of the August 28, 2014, Utility Board. Mr. Forbes made a motion to approve the August 28, 2014, Utility Board meeting minutes. Mr. Gembala seconded the motion. The motion was passed by voice vote (4/0). Ayes --- four. Nays --- none.

NEW BUSINESS:

Mr. Volk noted that there was no New Business before the Utility Board this evening.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

Mr. Kil informed the Board that Lift Station One is proceeding on schedule. He stated he will have all of the easement documents that will be required for the routing of the sewer shortly.

(General discussion ensued.)

Mr. Kil stated that he just received, based upon the wetland review, the final route for Lift Station One. He noted that there has been a small shift at the very west side of the project where it comes out of Lift Station One. Attorney Austgen requested that this discussion be finalized by early next week.

There were no comments or reports from the Board members.

PAYMENT OF BILLS:

Mr. Volk moved on to payment of the bills for the Utility Board. He noted the Waste Water Utility APVs 6627 through 6644 for a total $313,170.70. Mr. Volk asked if there were any questions or concerns related to the payment of the bills. There were no comments from the Board on payment of the bills.

Mr. Volk stated he would entertain a motion to approve the bills. “So moved,” by Mr. Bustamante. Mr. Gembala seconded the motion. Mr. Gembala indicated, for the record, that he reviewed a majority of the bills he was not able to get through all of them because they were late. Mr. Volk acknowledged Mr. Gembala’s comment. The motion was passed by voice vote (4/0/1). Ayes --- three. Nays --- none. Abstain --- one. Mr. Forbes abstained.

Mr. Volk requested a roll call vote. Ms. Sury took a roll call vote. Ken Gembala --- yes. Larry Bustamante --- yes. Michael Forbes --- abstain. Mark Barenie --- absent. Greg Volk --- yes. The motion was carried by roll call vote (3/0/1). Ayes --- three. Nays --- none. Abstain --- one.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Gembala seconded the motion. The motion was passed unanimously by voice vote (4/0). Ayes --- four. Nays --- none.

(The meeting was adjourned at 7:16 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

10-23-2014 Utility Board

October 23, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

In Mr. Volk’s absence, Vice-President Mr. Mark Barenie called to order the regular meeting of St. John Utility Board for October 23, 2014, at 7:01 p.m.

ROLL CALL:

Roll call was taken by Deputy Clerk, Beverley Gawrys, with the following members present: Mark Barenie, Michael Forbes and Larry Bustamante. Ken Gembala and Greg Volk were absent. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Barenie recommended that the minutes of the September 25, 2014, meeting be deferred. Mr. Forbes made a motion to defer action on the September 25, 2014, Utility Board meeting minutes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- None.

NEW BUSINESS:

Mr. Barenie moved on to New Business.

Mr. Kil informed the Board that the Lift Station #1 project is still being worked on. He stated the easement documents are being worked on at Austgen Kuiper. Mr. Kil stated that the easement documents should be procured over the winter months, with construction tentatively scheduled to begin in late spring or early summer of 2015.

REPORTS and CORRESPONDENCE:

Mr. Barenie moved on to Reports and Correspondence.

There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Barenie moved on to payment of the bills for the Utility Board. He noted that the docket was presented in a new format. Ms. Gawrys informed the Board that there were no APV numbers reflected in the new format. She directed the Board’s attention to the last page of the docket that reflected check numbers and the total amount.

(General discussion ensued.)

Mr. Barenie noted he would approve the attached invoices that totaled $163,098.27. Mr. Forbes made a motion to approve payment of the attached invoices in the amount of $163,098.27. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Barenie opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Barenie closed the floor to public comment.

ADJOURNMENT:

Mr. Barenie stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Bustamante seconded the motion. The motion was passed unanimously by voice vote (3/0). Ayes --- three. Nays --- none.

(The meeting was adjourned at 7:06 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

11-20-2014 Utility Board

November 20, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for November 20, 2014, at 7:30 p.m.

ROLL CALL:

Roll call was taken by Deputy Clerk, Beverly Gawrys, with the following members present: Greg Volk, Mark Barenie, Michael Forbes, Larry Bustamante and Ken Gembala. Staff members present: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright was also present.

APPROVAL OF MINUTES:

Mr. Volk noted the first item for the Board’s consideration and action was approval of the minutes from the September 25 and October 23, 2014, regular meetings. He asked if there were any questions or comments on the minutes of September 25, 2014. There was no discussion on the minutes of September 25, 2014.

Mr. Volk stated he would entertain a motion on the minutes of September 25, 2014. Mr. Gembala made a motion to approve the September 25, 2014, regular meeting minutes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- None.

Mr. Volk asked if there were any questions on the October 23, 2014, meeting minutes. There were no questions. Mr. Forbes made a motion to approve the October 23, 2014, meeting minutes. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0/0). Ayes --- three. Nays --- None. Abstain --- two. Mr. Volk and Mr. Gembala abstained.

NEW BUSINESS:

A. CONSIDER WAIVER OF FEES FOR 12513 WEST 103RD AVENUE FOR BRIAN UPHAM.

Mr. Volk noted the first item under New Business before the Board for their consideration was for a waiver of fees for Brian Upham at 12513 West 103rd Avenue.

Mr. Kil explained to the Board that this resident had a back-up generator that is water-generated. By the time the resident realized his sump pump was out a high volume of water had run through it.

Mr. Kil stated the resident’s usage history was researched and it reflected the high usage when the sump pump was not working. He stated he is requesting a waiver of the sanitary sewer charges associated with the sump pump break down.

(General discussion ensued.)

Mr. Kil stated in the event the Board waives the excess sanitary sewer charges, he will have Connie calculate a “normal bill,” and waive the excess charges for this one time. Mr. Kil recommended that the Board consider waiving an amount not to exceed $250.00.

Mr. Volk asked for a motion to waive excess fees, not to exceed $250.00. “So moved,” by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- None.

B. REVIEW OF THE WASTEWATER TREATMENT PLANT PROJECT.

Mr. Volk stated the next item on the agenda was a review of the Wastewater Treatment Plan Project. He stated Mr. Kil would update the Board on this project.

Mr. Kil stated that the Town of Schererville is proposing to completely replace the ultraviolet disinfection system for the sewage treatment. He stated there was a plant expansion in 1994, at which time the ultraviolet disinfection was installed in lieu of chlorine.

Mr. Kil stated that the a new ultraviolet disinfection chamber will be built with all new piping going into and coming out it the chamber.

Mr. Kil stated the estimated cost given by Schererville is $3 million, hard and soft costs. He stated he has the plans and specifications for the project. He stated St. John would be responsible for twenty percent. Mr. Kil stated, given the $3 million project costs, by agreement, the Town’s costs are approximately $600,000. Mr. Kil stated that the UV disinfection system is in dire need of an upgrade.

(General discussion ensued.)

Mr. Gembala noted that the Town’s expansion fund reflects there are more than enough funds to cover the UV disinfection system upgrade. Mr. Kil stated the UV disinfection system will be built big enough to handle any additional expansion, when it happens.

Mr. Forbes stated he would entertain a motion on the, UV disinfection system and possible future plant expansion. Mr. Kil stated, at this point in time, $600,000 would be an appropriate amount, but in the event the requests change, he will bring them to the Board for their review.

Attorney Austgen recommended the Board’s motion acknowledge and accept the notification provided by the Town of Schererville, the plans, specifications and other information, along with the Board’s concurrence of twenty percent of the costs, per the Town’s agreement with Schererville. He stated this action by the Board would acknowledge that this is a major capital improvement and that the Town is following its contract.

“So moved,” by Mr. Gembala. Mr. Forbes seconded the motion. The motion was carried by voice vote (5/0).

REPORTS and CORRESPONDENCE:

Mr. Barenie moved on to Reports and Correspondence.

There were no reports or correspondence.

PAYMENT OF BILLS:

Mr. Volk moved to payment of the bills for Wastewater Utility. He Volk noted Wastewater Utility APVs in the amount of $192,725.87. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the bills. Mr. Gembala made a motion to approve payment of the Wastewater Utility bills in the amount of $192,725.87. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- None.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- three. Nays --- none.

(The meeting was adjourned at 7:40 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

12-18-2014 Utility Board

December 18, 2014 Utility Board Meeting Minutes

Gregory Volk, President Michael Forbes Attorney David Austgen
Mark Barenie, Vice-President Larry Bustamante Sherry Sury, Clerk-Treasurer
Ken Gembala   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Volk called to order the regular meeting of St. John Utility Board for December 18, 2014, at 7:08 p.m.

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Greg Volk, Mark Barenie, Michael Forbes, Larry Bustamante and Ken Gembala. Staff members present: Steve Kil. Attorney Austgen was present.

APPROVAL OF MINUTES:

Mr. Volk noted the first item for the Board’s consideration and action was approval of the minutes from the November 20, 2014, regular meeting. He asked if there was any discussion on the minutes. Mr. Gembala noted on Page 3, “Mr. Forbes entertained a motion,” should be changed to “Mr. Volk entertained a motion.

Mr. Gembala stated with the above-noted minor correction, he would make a motion to approve the minutes of November 20, 2014. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- None.

NEW BUSINESS:

There was no New Business before the Board.

REPORTS and CORRESPONDENCE:

Mr. Volk moved on to Reports and Correspondence.

Mr. Gembala asked about the write-off list that was included the Board members’ packets.

It was determined this list would be addressed at the next meeting.

PAYMENT OF BILLS:

Mr. Volk moved to payment of the bills for Wastewater Utility. He noted Wastewater Utility APVs 838 through 999 in the amount of in the amount of $158,359.20. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion on payment of the bills. “So moved,” by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- None.

PUBLIC COMMENT:

Mr. Volk opened the floor for public comment related to the Utility Board. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:

Mr. Volk stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:12 p.m.)

A TRUE COPY

____________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN UTILITY BOARD

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