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Town Council Meeting Minutes 2014

Meeting Minutes

01-09-2014 Town Council

January 9, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for January 9, 2014, at 7:18 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Mark Barenie and Ken Gembala. Staff members: Steve Kil was present. Chief Frego was present. Chief Willman was present. Chip Sobek was absent. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

ELECTION OF OFFICERS:

Mr. Forbes addressed the first item on the agenda, election of officers for 2014. He asked if there were any nominations for position of President of the St. John Town Council. Mr. Barenie nominated Mr. Michael Forbes to serve as President of the St. John Town Council for 2014. Mr. Gembala seconded the motion. Mr. Forbes asked if there were any other nominations for president. Mr. Gembala moved to close the floor to further nominations. Mr. Barenie seconded the motion. Mr. Forbes closed the floor to further nominations. Ayes – all. Nays – none. The motion was unanimously carried by voice vote (5/0).

Mr. Forbes asked if there were any nominations for the position of Vice-President for the St. John Town Council for 2014. Mr. Barenie nominated Mr. Larry Bustamante to serve as Vice-President of the Town Council for 2014. Mr. Gembala seconded the motion. Mr. Forbes asked for any further nominations for the position of Vice-President. Mr. Gembala moved to close the floor to further nominations. "So moved," by Mr. Barenie. Mr. Forbes closed the floor to further nominations. Ayes – all. Nays – none. The motion(s) were unanimously carried by voice vote (5/0).

CONTRACT WITH TOWNSHIP TRUSTEE FOR 2014 FIREFIGHTING PROTECTION

Mr. Forbes noted that the 2014 contract with the Township Trustee for firefighting protection was before the Council for their review. Mr. Kil informed the Council that the firefighting contract for 2014 did not contain an increase in the dollar amount. Mr. Kil stated he has communicated with Ms. Jean Shepherd, St. John Township Trustee, who informed him that she has not been given any additional monies from the county. Mr. Kil added that Ms. Shepherd stated she "loves the service she gets from the Town of St. John." Mr. Kil stated Ms. Shepherd was apologetic, but the dollar amount of the contract remains the same as it was in 2013.

(General discussion ensued.)

Attorney Austgen inquired of Mr. Kil if any other entities have been provided an increase by the township trustee. Mr. Kil informed the Council that he ascertained that Ms. Shepherd has also informed Lake Hills they will not be receiving any additional monies either. Mr. Forbes noted the amount of the contract was $57,139.00. Mr. Kil remarked that the contract was "identical to 2013."

(General discussion ensued.)

Mr. Gembala made a motion to approve the 2014 firefighting protection contract with the St. John Township Trustee as presented. Mr. Volk seconded the motion. Ayes – all. Nays – none. The motion was unanimously carried by voice vote (5/0).

2014 BOARD AND COMMISSION APPOINTMENTS:

Mr. Forbes requested that the Council defer the 2014 Board and Commission appointments if it caused no inconvenience. "So moved," by Mr. Gembala. Mr. Barenie seconded the motion. Ayes – all. Nays – none. The motion was unanimously carried by voice vote (5/0).

APPROVAL OF THE 2014 FIRE DEPARTMENT ROSTER:

Mr. Forbes noted that the next item on the Council's agenda was approval for the 2014 Fire Department Roster. Mr. Forbes asked if there were any questions from the councilmen. There were not questions. Mr. Bustamante made a motion to approve the 2014 Fire Department roster as submitted. Mr. Barenie seconded the motion. Ayes – all. Nays – none. The motion was unanimously carried by voice vote (5/0).

RESOLUTION # 14-01-09, A RESOLUTION TO "WRITE-OFF" UNCOLLECTIBLE BAD DEBT.

Mr. Forbes noted Resolution # 14-01-09 was a resolution to write-off uncollectible bad debt. Mr. Forbes asked the councilmen if they had any questions on this matter. The councilmen had no questions.

Mr. Forbes noted a typographical error in the ordinance on the dollar amount. Mr. Kil noted that the correct amount was $75,195.00.

(General discussion ensued.)

Attorney Austgen informed the Council that his office works with Rachel regularly and she does a timely, detailed and efficient job for the Town. Chief Willman remarked that more work is being done Medicare and older patients. He noted that the increase in uncollectible debt was almost entirely due to dealings with Medicare.

Mr. Forbes asked if there was a motion to adopt Resolution # 14-01-09. Mr. Gembala made a motion to adopt Resolution # 14-01-09 with the corrected amount of $75,195.00. Mr. Volk seconded the motion. Ayes – all. Nays – none. The motion was unanimously carried by voice vote (5/0).

NEW BUSINESS:

REPORTS AND CORRESPONDENCE:

TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Barenie thanked the Public Works Department and all of the Town employees for the great work they did in the last week handling the snowstorm.

Mr. Bustamante concurred. He stated that they Town did the best job they could with what the Town has. Mr. Bustamante stated that the employees worked many hours and did a great job.

Mr. Volk noted the extreme temperatures that the employees had to work in.

Mr. Forbes remarked that he greatly appreciated all of the work done by the Town employees including the Fire and Police Departments. He remarked that this type of snowstorm is hard to keep up with.

(General discussion ensued.)

Mr. Gembala thanked Mr. Kil and Mr. Bobby Davis for their quick response in getting the salt spread on the Town's roads Tuesday for the icy conditions.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil informed the Council that the 2013 Construction Summary was included in their packets. He noted that there were 204 residential permits issued in 2013. He remarked that 2013 was a great year.

(General discussion ensued.)

STAFF:
Chief Frego had no reports.

Chief Willman thanked the Council again for their support and confidence and for the dollar amount that they approved for the volunteer fire department/training facility.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Gembala. Mr. Barenie seconded the motion. Ayes – all. Nays – none. The motion was unanimously carried by voice vote (5/0).

(The meeting was adjourned at 7:33 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

01-30-2014 Town Council

January 30, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for January 30, 2014, at 7:05 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk and Ken Gembala. Mark Barenie was absent. Staff members: Steve Kil was present. Chief Willman was present. Chief Frego was absent. Chip Sobek was absent. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: DECEMBER 12, 2013 REGULAR MEETING & DECEMBER 30, 2013, SPECIAL MEETING

Mr. Forbes noted the December 12, 2013, regular meeting and December 30, 2013, special meeting minutes were before the Council for their approval. He asked if there were any questions or comments on the meeting minutes. There were no questions or comments from the council members.

Mr. Forbes stated he would entertain a motion to accept the minutes of the December 12, 2013, regular meeting and the December 30, 2013, special meeting. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion Ayes – all. Nays – none. The motion was carried by voice vote (4/0).

NEW BUSINESS:

A. CONSIDER ANNUAL DONATION TO TRI-TOWN SAFETY VILLAGE.

Mr. Forbes noted the first item on the agenda for the Council's consideration was the annual donation to the Tri-Town Safety Village in the amount of $2,000. Mr. Forbes asked if there were any questions on the annual donation to the Tri-Town Safety Village. There were no questions from the councilmen.

Mr. Forbes stated he would entertain a motion to approve the $2000 donation to the Tri-Town Safety Village. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. Ayes – all. Nays – none. The motion was carried by voice vote (4/0).

B. ORDINANCE #1578, AN ORDINANCE ESTABLISHING THE PUBLIC SAFETY TOWN ADJUSTED GROSS INCOME TAX SPECICAL REVENUE NON-REVERTING FUND.

Mr. Forbes stated that Ordinance #1578, an ordinance establishing the Public Safety Town Adjusted Gross Income Tax Special Revenue, Non-Reverting Fund was before the Council for their consideration. Mr. Forbes noted that this is the Town's portion of the Lake County income tax which allowed use is for Public Safety only. Mr. Kil added that this money could be used for police, fire, emergency services and ambulance.

Mr. Forbes asked if there were any questions on Ordinance #1578. There were no questions from the councilmen.

Mr. Forbes requested a motion to consider Ordinance #1578 on first reading. Mr. Volk made a motion to consider Ordinance #1578 on first reading. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes – all. Nays – none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1578. Mr. Volk made a motion to adopt Ordinance #1578. Mr. Gembala seconded the motion. Ayes – all. Nays – none. The motion was carried by voice vote (4/0).

C. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES (HAAS & ASSOCIATES), FOR 2014.

Mr. Forbes noted the next item before the Council for their consideration was the Professional Services Agreement for engineering services with Haas & Associates for 2014. Mr. Kil remarked that the contract was the same as in 2013.

(General discussion ensued.)

Mr. Forbes stated he would entertain motion on the Professional Services Agreement for 2014 with Haas & Associates for engineering services. Mr. Gembala made a motion to accept the Professional Services Agreement with Haas & Associates for engineering services for 2014. Mr. Bustamante seconded the motion. Ayes – all. Nays – none. The motion was carried by voice vote (4/0).

D. ORDINANCE #1579, AN ORDINANCE ESTABLISHING THE COUNTY ECONOMIC DEVELOPMENT INCOME TAX (CEDIT) SPECIAL NON-REVERTING FUND.

Mr. Forbes noted Ordinance #1579, an ordinance establishing the County Economic Development Income Tax (CEDIT), special non-reverting fund was before the Council. This fund was established for Public Safety and the Capital Improvement plan. Mr. Kil explained that the county income tax was split into two components, one for Public Safety and the other for the Capital Improvement plan.

Mr. Kil stated money placed in the Capital Improvement plan would be used for road work. He stated money from the CEDIT will be allocated to the Capital Improvement plan that has been drawn up. Mr. Kil estimated the Town will receive is $318,000 annually, in monthly increments.

(General discussion ensued.)

Mr. Forbes asked if there were any questions on Ordinance #1579. There were no questions from the councilmen. Mr. Forbes stated he would entertain a motion to consider Ordinance #1579 on first reading. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. Ayes – all. Nays – none. The motion was carried by voice vote (4/0).

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1579. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. Ayes – all. Nays – none. The motion was carried by voice vote (4/0).

(General discussion ensued.)

Mr. Kil requested that Attorney Austgen provide some information to the Council on the Capital Improvement plan.

Attorney Austgen remarked that the Capital Improvement plan was prepared specifically for the Town of St. John in conformance with the provisions of Indiana Codes 6-3.5-7-15 and I.C. 6-3.5-7-13.1. He stated that the funds will be used, as Mr. Kil indicated, on major and minor public roadway projects in Town. Attorney Austgen informed the Council that the estimated cost of the road projects is between $2-$5,000,000. The identification of the funding source is the Economic Development income tax portion of the Cumulative Capital Development fund, a portion of cable TV and a portion of casino gaming. Attorney Austgen outlined the project schedule is set to run from March 2014 to December, 2020.

Attorney Austgen informed the Council that the aforementioned criteria specifically meet the statutory requirements. He explained that the criteria must be set out in the Town's improvement plan so that the county officers who control the distribution of the certified monies can issue a check to the Town. Attorney Austgen noted that the plan can be amended, modified and updated.

Attorney Austgen further informed the Council that the use of CEDIT funds deposited into this specific account can be used as a source for debt service repayment for bonding. He stated that this is a non-reverting fund wherein the funds will be preserved and continue to build.

Mr. Forbes asked if there were any questions on the Capital Improvement plan. There were no questions from the councilmen. Mr. Forbes stated he would entertain a motion to accept the Capital Improvement plan. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

E. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR LEGAL SERVICE (AUSTGEN, KUIPER & JASAITIS, P.C.) FOR 2014.

Mr. Forbes stated the Council had before it for consideration the Professional Services Agreement of Austgen, Kuiper & Jasaitis, P.C., for legal services in 2014.

(General discussion ensued.)

Attorney Austgen noted that there were no changes to the contract. Mr. Forbes stated he would entertain a motion to approve the contract for Professional Services Agreement with Austgen, Kuiper & Jasaitis for the year 2014 and authorize the Town Council president to sign the same. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

F. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICES (CENDER & COMPANY) FOR 2014.

Mr. Forbes noted the next item on the agenda for the Council's consideration is the Professional Services Agreement for 2014 with Cender & Company for financial services.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to approve the Professional Services Agreement for 2014 with Cender & Company. Mr. Gembala made a motion to approve the 2014 Professional Services Agreement with Cender & Company. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

G. CONSIDER RESOLUTION # 14-01-30, A RESOLUTION AUTHORIZING THE ENTRY INTO A JOINT INTERLOCAL AGREEMENT WITH THE TOWN OF SCHERERVILLE FOR BUILDING INSPECTION SERVICES.

Mr. Forbes noted that Resolution 14-01-30, a resolution that would authorize entry into a Joint Interlocal Agreement with the Town of Schererville for Building Inspection Services was before the Council for their review.

Mr. Forbes noted the agreement covers both towns so as the Towns' services can move forward in the absence of either building inspector. Mr. Volk noted that St. John's building inspector will cover for Schererville and Schererville's building inspector will cover for St. John in the event it is necessary.

(General discussion ensued.)

Mr. Kil stated that the Town has hired a part-time building inspector because they have been very busy. He stated it is good to have this interlocal agreement in place in case it is needed. He stated it is needed and it has been used.

Mr. Forbes asked if there were any questions related to this interlocal agreement. The councilmen had no questions.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-01-30, a Joint Interlocal Agreement with the Town of Schererville for Building Inspection Services. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

H. CONSIDER # 1580, AN ORDINANCE AUTHORIZING A ZONE CHANGE FROM R-1 TO R-2 SINGLE-FAMILY RESIDENCE ZONING, AND AMENDING MASTER ZONING MAP OF THE TOWN OF ST. JOHN FOR THE PRESERVES OF WILLOW RIDGE (PHASE THREE).

Mr. Forbes stated that Ordinance #1580, an ordinance authorizing a zone change from R-1 to R-2 single family residence zoning, and amending the Master Zoning Map of the Town of St. John for the Preserves of Willow Ridge, Phase Three, was before the Council for their consideration.

(General discussion ensued.)

Mr. Bustamante noted that the Plan Commission sent a favorable recommendation to the Town Council on this rezoning matter. Mr. Kil stated in the event the Council adopts Ordinance #1580 the findings of fact should be incorporated into the motion. Mr. Kil explained that the findings of fact contain a contingency for the zoning approval. The contingency sets forth that the Petitioners must meet or exceed the restrictive covenants of Willow Ridge, Phase Two.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1580, referencing the findings of fact and the contingency to meet or exceed the restrictive covenants of Willow Ridge, Phase Two. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

I. ACCEPTANCE OF ANNUAL REPORT AND COMPREHENSIVE REPORT FROM THE REDEVELOPMENT COMMISSION.

Mr. Forbes noted that the acceptance of the Annual Report and Comprehensive Report from the Redevelopment Commission was before the Council.

Mr. Kil stated that this was the same report that was presented at the last Redevelopment Commission meeting. He recommended that the Council accept the annual report and the comprehensive report from the Redevelopment Commission.

Mr. Forbes stated he would entertain a motion to accept the annual report and the comprehensive report from the Redevelopment Commission and authorize the same to be filed with the DLGF pursuant to statute. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS:

Mr. Forbes stated the next item on the agenda were the appointments to various boards and commissions. Mr. Volk made a motion to approve the appointments to the various boards and commissions as follows: appointments to Board of Zoning Appeals, Steve Hastings, appointed by the Town Council, Ken Schneider, Paul Panczuk and Tom Ryan; appointments to the Contractor's Board, Tom Redar, Jack Slager, Steve Kozel, Richard Hoover and Dale Robert; appointments to the Economic Development Committee, Nick Georgiou, Mark Hill, John DeYoung, William Keith, Kelly Stoming, Steven Kil and Mark Barenie; appointments to the Ethics Committee, Dr. Eddie Lapina, James Sakelaris, David Vineyard and one vacancy on the Ethics Committee wherein the committee members will nominate an individual to fill the vacancy; appointments to the Impact Fee Review Board, Pete Kohut, Shirley Niven, Frank Buck and Vince Frassinone; appointment to the Park Board, Melissa Stefanko; appointments to Plan Commission, Stephen Hastings, Steven Kozel, Tom Ryan, Derwin Nietzel, Tom Redar and Michael Forbes; appointment to Police Commission, Paul Haluska; appointments to the Redevelopment Commission, Larry Bustamante, Ken Gembala, Mark Barenie, Gregory Volk and Mike Forbes, and citizen members, Dr. John DeVries and James Sakelaris; appointment to the Sanitary District, Frank Bradtke; appointments to the Waterworks Board, Michael Forbes, Ken Gembala and Greg Volk; appointments to the Utility Board, Michael Forbes Ken Gembala, Gregory Volk, Mark Barenie and Larry Bustamante.

(General discussion ensued.)

Mr. Forbes stated that Mr. Volk made a motion to approve the appointments of the aforementioned individuals to the various boards and commissions. He asked for a second. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Volk made a motion to approve the following liaison appointments to the various boards and commissions as follows: Police Commission, Ken Gembala; Mark Barenie, Chamber of Commerce and Economic Development Commission; Michael Forbes, Lake County Solid Waste and NIRPCI; Gregory Volk, Plan Commission and Board of Zoning Appeals; Larry Bustamante, Park Board and Impact Review Commission; and Steve Kil, Safety Village. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Gembala commended the Public Works Department for doing a good job dealing with the harsh elements. The Council members agreed with Mr. Gembala that the Public Works Department is doing a great job.

(General discussion ensued.)

Mr. Volk asked Mr. Kil to update the Council on the possibility of a road salt shortage. Mr. Volk and Mr. Kil discussed the best way to notify the Town residents in the event that the road salt is cut back, restricted or eliminated.

Mr. Kil informed the Council that the Town cannot get any additional salt beyond the contracted amount. He stated that the Town has 150 tons remaining before they reach the contracted amount. Mr. Kil stated that they have adopted the following policy to preserve salt; primary streets, intersections, and known hazardous area will be salted, and interior subdivision streets will not be salted. Mr. Kil stated that St. John is one of many communities facing the same problem, a possible salt shortage. Mr. Kil stated that two semi-loads of cinders have been delivered in the event they are needed for slick spots.

(General discussion ensued.)

The Council discussed notifying the residents of the Town's road salting policy via their water bills. Mr. Kil stated that he will post the road salt schedule on the Town's website.

Mr. Volk stated that he has received two or three complaints of slow or non-existent mail delivery on the east side of Town. He stated there have been times when he has not received mail for four or five days. Mr. Volk informed the Council that he called the local post office but was not able to talk with the postmaster. He stated that USPS is blaming the delivery problems on street conditions.

(General discussion ensued.)

Mr. Kil informed the Council that there appears to be a drastic staffing problem at the post office which is causing the delays in mail delivery. Mr. Kil was authorized to contact the region postmaster.

Mr. Bustamante had nothing to report.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil had nothing further to report.
STAFF:
Chief Willman delivered the Fire Department's monthly report for December, 2013.

Chief Frego was absent.

Mr. Forbes requested that Mr. Kil perform an inventory on the uniforms and review the uniform contracts.

(General discussion ensued.)

PAYMENTS OF BILLS:

Mr. Forbes noted APVs 9343 through 9488 are in the amount of $1,358,822.45. He asked if there were any questions or concerns on the bill payment. There were no comments from the councilmen.

Mr. Forbes stated he would entertain a motion to approve the payment of the bills. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment.

Dan Gherghe 9310 Northcote Avenue
Mr. Gherghe asked if the road salt and cinders would be mixed together. Mr. Kil stated that in the event it is necessary they will mix cinders and salt together.

Mr. Gherghe stated he wished to voice a complaint about the Water Department. He stated a water meter had to be changed in his home, and a shut off valve was dug up in his yard. He stated that the Water Department dug a hole and expanded this hole. Mr. Gherghe stated in the process of digging this hole, his evergreen was killed and has not been replaced.

Mr. Gherghe stated that on January 19 there was a water main disaster, and there was flooding. He stated in the process of repairing the water main disaster, a 10' high pine in his yard was knocked on its side. He stated that the Water Department also relocated a small pine tree that was next to the 10' high pine tree that was knocked on its side.

Mr. Gherghe requested that the Water Department relocate the smaller pine tree in its original location, place the 10' high pine tree in an upright position and replace the evergreen. He stated he wants to be made whole. He stated that no representative of the Water Department ever came to his door to talk to him.

Mr. Gherghe asked how long he would have to wait for this problem to be resolved. Mr. Kil stated that no trees will be replaced or landscape work done until April or May. He stated that when the weather breaks a landscaper will be sent to Mr. Gherghe's residence to address this situation.

Mr. Kil acknowledged that one evergreen and two pine trees will be replaced. Mr. Gherghe asked for Mr. Kil to put the tree replacement matter in writing. Mr. Kil stated that he would send Mr. Gherghe a letter.

(General discussion ensued.)

Mr. Bustamante apologized to Mr. Gherghe for any inconvenience. Mr. Forbes stated that Mr. Gherghe will receive the letter he requested and the tree replacement/landscaping would be addressed in the spring.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (4/0). Ayes – all. Nays – none.

(The meeting was adjourned at 7:53 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

02-27-2014 Town Council

February 27, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for February 27, 2014, at 7:13 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Mark Barenie and Ken Gembala. Staff members: Steve Kil and Chip Sobek were present. Chief Willman was present. Chief Frego was present. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: JANUARY 30, 2014 REGULAR MEETING

Mr. Forbes noted that the January 30, 2014, regular meeting minutes were before the Council for their consideration. He asked if there was any discussion on the minutes.

Mr. Forbes, hearing no discussion, stated he would entertain a motion to approve the minutes. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes asked for the Council's indulgence in adjusting the agenda. He stated he would first address "Item B" under New Business, the retirement of Officer Eric Anderson and the disposition of his service weapon. Mr. Forbes noted that several police officers were present in the audience to witness the retirement of Police Officer, Eric Anderson, so he wished to timely address this matter.

PRESENTATION: CLARENCE "PETE" MONIX MEMORIAL PLAQUE & NATIONAL FLAG FOOTBALL LEAGUE

The second item addressed on the agenda was the presentation of a memorial plaque for Mr. Pete Monix. On behalf of the Town Council, Mr. Forbes presented the memorial plaque to Mrs. Monix.

Mr. Forbes read the dedication as follows:

"This plaque is in loving memory of Clarence "Pete" Monix. With gratitude and respect for his dedication and his tireless service to the Town of St. John and its citizens."

Mr. Forbes noted that Mr. Monix was a staple in St. John since the early 70's, Mr. Monix was the Town's first full-time employee, served as Public Works Director and was a fireman for 50 years. Mr. Forbes stated that Mr. Monix served on the Board of Zoning Appeals up until the time he passed away.

Mr. Forbes stated that Mr. Monix loved the Town of St. John and could answer any question about the Town and its infrastructure. Mr. Forbes noted that Mr. Monix is sorely missed.

Mrs. Monix expressed her thanks. She requested that Mr. Monix's memorial plaque be hung in the Town's meeting room.

* * * * * *

Mr. Forbes next presentations were to the four teams that comprise the St. John National Flag Football League. He stated, incredibly, that the teams placed at the state level. Mr. Sobek noted that this was the second year for the National Flag Football League program.

Mr. Forbes asked the Jaguars' coach and the team members to step up. He made a special presentation to the St. John Jaguars, third place champions.

At the pleasure of the Town Council, Mr. Forbes presented a plaque and congratulated the St. John Jaguars on their achievement of obtaining the National Football League Indiana State Second Place Championship for 2013. Mr. Forbes congratulated the coaches, assistant coaches and the Jaguar players on their victory.

Mr. Forbes asked the Texans' coach and the team members to step up. He made a special presentation to the St. John Texans, second place champions.

At the pleasure of the Town Council, Mr. Forbes presented a plaque and congratulated the St. John Texans on their achievement of obtaining the National Football League Indiana State Second Place Championship for 2013. Mr. Forbes congratulated the coach, assistant coaches and the Texans on their victory.

Mr. Forbes asked the Titans' coach and the team members to step up. He made a special presentation to the St. John Titans, state champions.

At the pleasure of the Town Council, Mr. Forbes presented a plaque and congratulated the St. John Titans on their achievement of obtaining the National Football League Indiana State Championship for 2013. Mr. Forbes congratulated the coach, assistant coaches and the Titans on their victory.

Mr. Forbes asked the Giants coach and team members to step up. He made a special presentation to the St. John Giants, state champions.

At the pleasure of the Town Council, Mr. Forbes presented a plaque and congratulated the St. John Giants on their achievement of obtaining the National Football League Indiana State Championship for 2013. Mr. Forbes congratulated coaches, assistant coaches and the Giants on their victory.

Mr. Forbes thanked all of the coaches and players for representing the Town of St. John so well. The councilmen congratulated the Jaguars, Titans, Texans and Giants on their remarkable achievements and stunning victories.

PUBLIC HEARING:

A. CONSIDER ORDINANCE #1581, AN ORDINANCE RE-ESTABLISHING AND/OR CONTINUING A CUMULATIVE CAPITAL DEVELOPMENT FUND (CCD).

Mr. Forbes stated that the next item on the agenda was a public hearing to consider Ordinance #1581, an ordinance re-establishing and/or continuing a Cumulative Capital Development Fund (CCD).

Mr. Forbes asked Attorney Austgen if the proofs of publication were in order for tonight's public hearing. Attorney Austgen informed the Council that the proofs of publication were in order. The notices were timely published on February 10, 2014, and February 17, 2014, in the Northwest Indiana Times. Attorney Austgen noted that the public hearing could be properly conducted tonight.

Mr. Forbes asked Mr. Kil to explain Ordinance #1581. Mr. Kil informed the Council that it was important to note that the Town currently has a CCD fund in place. Mr. Kil stated at the present time, the assessed value is one cent to one and one half cent, per $100 (one hundred dollars) of assessed value. He explained that the proposals can go up to five.

Mr. Kil stated that the Town is currently raising approximately $136,000 per year for capital projects such as curb replacements, streets and sidewalks, etc. Mr. Kil stated if this fund is moved up by four cents, it will allow the Town to raise $489,000 per year. Mr. Kil stated that the CCD monies can be added to the County Economic Development Income Tax (CEDIT) money, which will allow the Town to make repairs to roads and infrastructure.

Mr. Kil explained that by moving the CCD up four cents, it will raise almost a half a million dollars per year that can be applied towards road reconstruction. He stated that this is one way for the Town to enhance, repave, patch and improve the roads.

Mr. Kil stated that there will be a small impact on the residents. He stated as the assessed value of the Town increases the tax rate will go down. Mr. Kil stated in a couple of years it is hoped there will be a net zero impact on the tax rate.

(General discussion ensued.)

Mr. Forbes opened the public hearing. He called for public comment. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council for their consideration.

Attorney Austgen informed the Council that the ordinance is drafted to allow the Town to use these funds, if the fund is re-established, in an amount determined appropriate for emergency vehicles, fire, ambulance service and emergency circumstances that may occur.

(General discussion ensued.)

Mr. Forbes asked if there were any further questions. There were no further questions.

Mr. Forbes stated he would entertain a motion to consider Ordinance #1581 on first reading. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1581. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. DOLLARS FOR SCHOLARS REQUEST FOR DONATION.

Mr. Forbes noted that a request for a donation from Dollars for Scholars was before the Council for their consideration. Mr. Forbes asked Mr. Kil to elaborate on this matter.

Mr. Kil informed the Council that surrounding communities are participating in the Dollars for Scholars. He stated that there has been a request for the Town of St. John to donate $1,000 to the scholarship. Mr. Kil noted that one request would be that in the event a donation is made to Dollars for Scholars, that the scholarship be awarded to a student residing in the Town of St. John. Mr. Kil remarked that it would be a great thing if the donation helped one of the kids.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to authorize the donation of $1,000 to Dollars for Scholars. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

B. RETIREMENT OF POLICE OFFICER ERIC ANDERSON AND DISPOSITION OF SERVICE WEAPON

The retirement of Police Officer Eric Anderson was the first matter to be addressed on the agenda by Mr. Forbes. He stated that Officer Anderson's weapon would be transferred to him as a retirement gift.

Mr. Forbes stated that the Council would need to make a motion to approve the transfer of the service weapon to Officer Eric Anderson upon his retirement. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion.

Mr. Gembala, on behalf of the Town, thanked Officer Anderson for all of his years of service and wished him the best of luck on his retirement.

Chief Frego presented Officer Anderson with his service weapon and acknowledged Officer Anderson's 29 years of great service to the citizens and Town of St. John. He wished Officer Anderson well in his retirement. Officer Anderson expressed his thanks.

Mr. Forbes noted there was motion and a second on the floor to authorize transfer of Officer Anderson's service weapon. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes, on behalf of the Council, thanked Officer Anderson and stated that the hard work of all of the police officers is appreciated.

REPORTS AND CORRESPONDENCE:

TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Gembala thanked the Police, Fire and the Public Works Department for doing extraordinary work in the winter weather. He acknowledged that it has been difficult work and hard to keep up with. The councilmen concurred that the departments are doing a good job.

(General discussion ensued.)

Mr. Volk had nothing to report.

Mr. Bustamante remarked that the Fire Department is doing an excellent job in responding to calls. He stated that Public Works usually has to follow them with a plow truck.

Mr. Barenie had nothing to report.

Mr. Forbes remarked that the South Shore extension has been in the news. He stated that he will direct Mr. Kil to call Congressman Visclosky's office in order to have a Visclosky representative present at the next Town Council meeting.

Mr. Forbes stated he would like discuss the South Shore issue and the potential contribution of some of the Town's CEDIT money to this project. He stated that he would like to have an informative meeting before a decision is made.

Mr. Barenie requested that information on the South Shore matter be placed in the newspaper.

Mr. Forbes stated he had three requests for purchase. The first request to purchase was for a new chipper from Alexander Equipment Company, in the amount of $51,670.50. He noted that this money will come out of the Solid Waste fund.

(General discussion ensued.)

Mr. Forbes stated if there were no further comments, he would entertain a motion to authorize the purchase of the chipper from Alexander Equipment Company in the amount of $51,670.50. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated that the next request to purchase was for a Ford F250, 4x4, in the amount of $33,307.00. Mr. Bustamante stated that this vehicle will have a plow and will replace the one of the older vehicles. Mr. Bustamante stated that the older vehicles are being weeded out one at a time.

(General discussion ensued.)

Mr. Forbes noted that this purchase would be paid out of cable TV. He stated he would entertain a motion to authorize the purchase of the 2015 Ford F250 from Smith Ford in the amount of $33,307.00. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated that the next request to purchase was for a 2014 Dodge Ram truck. Mr. Forbes noted that the price came through the State bid. He stated that the vehicle will be added to the Police Department fleet as a police pick-up/plow truck.

Mr. Forbes stated that the amount of the 2014 Dodge Ram truck is $24,322.00. Mr. Forbes noted that the Police Department will pay for the $4000.00 worth of equipment to be installed on the truck. Mr. Forbes stated that a plow will be purchased for Dodge Ram also.

Mr. Kil informed the Council that the Dodge truck would be purchased with CCD account funds. Mr. Kil stated that the Police Department is moving towards replacing their fleet with SUV 4x4 Explorer-type vehicles.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to authorize the purchase of the 2014 Dodge Ram 1500 for $24,322.00. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes announced that an e-mail and letter of notification was received reflecting that Standard & Poor had reviewed the Town's credit rating and upgraded its rating to "AA" from "AA-." Mr. Forbes noted that mention was made of their work on sticking with a balanced budget. He stated that the letter expressed confidence in the Town's financial operations.

(General discussion ensued.)

Mr. Gembala opined that the Standard & Poor credit rating upgrade reflects the hard work of all of the Town's departments.

Mr. Forbes stated that he had sent e-mails to all of the councilmen. The first e-mail, prompted by Mr. Volk, related to the business/personal property tax, and the second e-mail related to banning or placing a moratorium on building new nursing facilities.

Mr. Forbes had considered authorizing Attorney Austgen to draft some resolutions that the Council could approve and send downstate in order to show the Town's standing and opinion on these matters. After having communicated directly with State Representative, Hal Slager, Mr. Forbes stated there is not enough time to get the resolutions in place.

Mr. Forbes stated in his communications with Mr. Slager, he ascertained that Mr. Slager stands on the same side of the nursing home issue as the councilmen. He stated that Representative Slager indicated that he had voted against the nursing home bill in the Ways & Means Committee.

Mr. Forbes stated that Representative Slager informed him that the business/personal property tax bill "is so much in flux right now."

Mr. Forbes remarked that there have been so many significant changes to this bill that he is no longer sure what is in it.

Mr. Forbes stated that Mr. Slager accepted the Council's thoughts and opinions on these issues and he believes Mr. Slager is acting appropriately based upon this information.

Mr. Forbes asked the Council if they would consider making a motion to publicize their opinions on the aforementioned bills. Mr. Volk commented that at this point in time to leave the issue as it is. Mr. Bustamante concurred.

(General discussion ensued.)

Mr. Forbes stated he would routinely provide a legislative update the Council when he hears from Representative Slager.

Mr. Forbes stated that an E-911 meeting was held in St. John in the past week for the communities that have not yet signed the interlocal agreement. He stated that representatives from the Towns of Highland, Schererville, St. John and Cedar Lake were present at the meeting.

Mr. Forbes stated that County Councilmen Eldon Strong and Dan Denerlick, County Commissioner Roosevelt Allen, Brian Hitchcock and his assistant, Jack Allendorf, and Attorney Nicole Bennett also attended the E-911 meeting.

Mr. Forbes stated that good conversation took place and the outstanding questions were asked. Mr. Forbes stated answers to these questions were received in a variety of forms, letters, directly from Commissioner Allen, and opinions from the county councilmen.

Mr. Forbes stated that he can safely say that the group has more confidence in Mr. Hitchcock than ever. Mr. Forbes stated that he is coming to a better understanding of Mr. Hitchcock's skills. He stated if Mr. Hitchcock is allowed to do his job, the job will get done.

Mr. Forbes stated that although their questions were answered at this meeting, nothing was put in writing. He stated that in order to move forward on this issue, a joint resolution must be drafted for the four communities. Mr. Forbes stated that the resolution will reflect the facts as known to the four communities, and contingent upon these facts as laid out in the joint resolution, potentially they could sign into the interlocal agreement.

(General discussion ensued.)

Mr. Gembala opined that the joint resolution with the aforementioned towns would be a good strategy. The councilmen concurred.

Mr. Kil stated that the resolution will recap the discussion from Tuesday's E-911 meeting, where certain commitments were made. He stated the resolution will include the issues discussed and commitments that were made that are not part of the joint interlocal agreement. Mr. Kil stated the resolution will include the policy statements made by each town.

Mr. Forbes stated, if all goes well in discussion on the resolution, the Council may see the interlocal agreement at the end of March.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil updated the Council with new construction figures. He stated at the end of February, 2013, there were 21 new housing starts; in 2014, there have been 16 new housing starts. Mr. Kil stated that although the numbers are a little behind, it has been a very harsh winter.
STAFF:
Chief Willman delivered the Fire Department's monthly report for January 2014.

Chief Frego delivered the Police Department's monthly report for January 1-31, 2014.

Mr. Sobek had nothing to report.

PAYMENT OF BILLS:

Mr. Forbes noted the general APVs 9489 through 9677 in the amount of $1,235,619.59. He asked if there were any questions or concerns on the payment of the bills. There were no comments from the councilmen.

Mr. Forbes stated he would entertain a motion to authorize payment of the bills as stated. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment.

Amy Bogenrief, 9505 Genevieve Drive
Ms. Bogenrief stated she has not attended a Town Council meeting for a while and was impressed by the pace of the Town Council's meeting.

Ms. Bogenrief informed the Council that she serves as the Board President for Lake Central Dollars for Scholars. She thanked the Council for their donation. She stated that the support of the towns behind Dollars for Scholars helps to unite the Tri-Town area.

Ms. Bogenrief invited the councilmen to attend a ceremony wherein scholarships will be awarded. She stated she would like to see one of the councilmen present the scholarship award. Ms. Bogenrief stated that the ceremony is scheduled for Sunday, April 27, 2014. Ms. Bogenrief informed the Council that Dollars for Scholars is part of the bigger affiliation "Scholarship America." She stated that their mission is to reduce student debt in the USA.

Ms. Bogenrief thanked the Town for keeping the streets clean and safe during this harsh winter.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes – all. Nays – none.

(The meeting was adjourned at 8:10 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

03-13-2014 Town Council

March 13, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for March 13, 2014, at 7:02 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Ken Gembala. Mark Barenie was absent. Staff members: Steve Kil was present. Chief Willman was present. Chief Frego was present. Chip Sobek was absent. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present. ef Frego and Chief Willman were present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

Presentation: MR. MARK LOPEZ, CHIEF OF STAFF FOR CONGRESSMAN VISCLOSKY'S OFFICE – EXTENSION OF SOUTH SHORE RAIL

Mr. Forbes announced that Mr. Mark Lopez, a representative of Congressman Visclosky's office, was in attendance to give a presentation on and listen to discussion related to the South Shore railway extension.

Mr. Mark Lopez, Chief of Staff, Congressman Visclosky's office, appeared before the Council. Mr. Lopez noted that he is also a resident of St. John, living on West Springhill Drive. Mr. Lopez complimented the Town on their snow removal efforts; he stated he has been very pleased throughout the course of this year at the wonderful services provided by the Town.

Mr. Lopez thanked President Forbes, the Council, and Mr. Kil for extending the invitation to Congressman Visclosky's office to present the South Shore rail extension plans at tonight's meeting.

Mr. Lopez noted that Congressman Visclosky has long been an advocate for the extension of the South Shore rail line. Mr. Lopez noted that in 2013, a county option income tax was implemented. He stated that the implementation of this county option income tax has triggered the following: lifting of the 2007 property tax freeze, additional revenue for growing communities such as St. John, a property tax replacement credit, funds for Public Safety, Fire and Police, and economic development.

Mr. Lopez explained that economic development is what brings him here tonight. He explained that the approximate one-quarter percent tax will generate approximately $24 million per year. Mr. Lopez reiterated that Congressman Visclosky has long been a proponent of the extension of the South Shore commuter rail line. Mr. Lopez stated that given the implementation of the county tax, Mr. Visclosky felt another effort should be made to be proactive in bringing the South Shore rail extension to peoples' attention.

Mr. Lopez noted that steel mills and oil refineries have stabilized Lake County's economy for the better part of the last generation. Mr. Lopez noted due to technological advances and other factors, Lake County needs to diversify its economy and invest in other alternatives in order to grow its assessed valuation and improve opportunities. Mr. Lopez stated that Congressman Visclosky strongly believes that the expansion of the South Shore commuter rail line is one of these opportunities.

Mr. Lopez stated in 1991, through the efforts of former Hammond City councilwoman, Janet Moran, along with the city administration, funding was sought to acquire approximately five miles of rail line right of way, referred to as the old Monon line. Mr. Lopez explained that this five mile stretch of rail right of way was acquired in 1995.

Mr. Lopez introduced Mr. John Parsons to the Council; Mr. Parsons is one of the operators of the NICTD rail line. Mr. Lopez stated that NICTD, a well-run commuter rail, has been in operation since 1980. He stated that NICTD has about 12,000 riders every day. Mr. Lopez noted that many of these commuters return to the Northwest Indiana region every day and contribute approximately $247 million into its economy.

Mr. Lopez stated Northwest Indiana has the luxury of close proximity to Chicago. He opined that Chicago has a thriving, vibrant economy. Mr. Lopez cited Insight Magazine (January, 2014); the magazine, determined Chicago, Illinois, was the number one urban environment for investment.

Mr. Lopez stated that the communities and counties surrounding Chicago are growing and thriving. Mr. Lopez stated that Northwest Indiana has not fully participated in this investment, and that's why he was here tonight. He stated that if connectivity (South Shore rail extension) can be improved to take advantage of Chicago's vibrant economy it will allow growth for Northwest Indiana going forward.

Mr. Lopez noted that economic development is the motivation to work with local communities. He stated that leveraging local resources will enable access to state dollars, federal dollars and private investment which will help grow the economy. Mr. Lopez reiterated that the one-quarter percent tax will generate approximately $24 million per year.

Mr. Lopez stated he does not dispute that communities have a lot of needs. He noted that the property tax freeze since 2007 was very hurtful to growing communities such as St. John. Mr. Lopez stated that the economic development money provides communities with the opportunity to invest in activities that will generate a return on investment and grow the economy in a way that was planned for.

Mr. Lopez stated one reason for the optimism of the South Shore rail line extension is due to already having acquired the five miles of rail line. He stated that having already acquired the old Monon rail line will eliminate the long, drawn out process of negotiating with railroad companies for right of way. Mr. Lopez stated that if $8 million is secured locally, it will allow leverage of $8 million in funds through the Redevelopment Authority and $16 million in funds from the federal government. After these monies are secured, they can seek to have the construction process begin.

Mr. Lopez stated, in the event the South Shore rail extension becomes a reality, eventually his sons will have the opportunity to access the mass transit system and allow them to connect to the Chicago and its thriving economy.

Mr. Forbes asked for clarification on how the monies would be allocated, $8 million in local monies (CEDIT), $16 million in federal grants and $8 million from the Regional Development Authority. Mr. Lopez concurred.

Mr. Lopez explained to the Council that the State created the Regional Development Authority in 2005. He stated that the Indiana General Assembly determined that the Regional Development Authority should pursue four defined projects, one of the projects being the expansion of the South Shore commuter rail line. Mr. Lopez explained that the Regional Development Authority has dedicated $8 million to leverage local support in order to access the federal support.

(General discussion ensued.)

Mr. Lopez stated, his understanding is that the State General Assembly has identified approximately $4 million to be placed towards the "operation and maintenance" of the rail line, beyond the construction-related activity. Mr. Lopez prefaced his next statement by apologizing if he was wrong; he stated it was his understanding that the Indiana General Assembly closed today and that the $4 million was made available to support the operation and maintenance of the expanded line.

Mr. Forbes stated he has had discussions with Representatives Slager and Niemeyer. He stated he wanted to clarify that the $4 million allocated to the RDA from the tax loophole will sit in a bank account and accumulate over the construction period of the South Shore extension.

Mr. Lopez talked about tax loophole money and the controversy surrounding it.

Mr. Lopez informed the Council that CEDIT monies will be contributed by the following local governments as follows: Lake County 25%; Munster, 34%; Highland, 20%; Hobart, 18% and Whiting, 25%. He stated that the local units of government have expressed to Congressman Visclosky that they wish the money that they provide to be used solely for construction-related activities. Mr. Lopez explained that is why they have looked to the General Assembly to provide operation/maintenance money to run the rail line once construction is complete.

Mr. Lopez stated, if all goes well, construction should begin in three to four years with construction complete in 2023. He explained that the $4 million allocated to the RDA every year will be banked and then utilized for operation and maintenance going forward.

Mr. Forbes asked about the southernmost terminus point for this project being located at the Munster/Dyer border.

(General discussion ensued.)

Mr. Lopez deferred to Mr. Parsons to clarify the qualifications required to secure federal funding. Mr. Parsons explained the federal government performance criteria that must be met in order to receive federal funding.

Mr. Forbes stated that there a mix viewpoints from citizens on whether the rail way should be extended. Mr. Forbes remarked, to his understanding, some aspects of extending the rail way past Dyer that would significantly impact the cost of the extension.

Mr. Parsons stated when they are in a position to begin environmental work it will entail preliminary engineering on the entire corridor. Mr. Parsons stated that the affected communities would be consulted with during the environmental work phase. He stated that as a part of this process, costs would be analyzed again. Mr. Parsons explained that costs are a significant driver in terms of qualifying for federal funds. Mr. Parsons stated they want to keep this project qualified for federal money.

There was discussion of future extension of the rail line from Dyer to St. John.

(General discussion ensued.)

Mr. Forbes asked if 5,600 was the correct number for anticipated riders who will use the rail extension. Mr. Parsons stated that this number was correct. For clarification, Mr. Lopez pointed out that of the 5,600 riders, 2,000 of them would be existing riders.

(General discussion ensued.)

Mr. Parsons stated he would be happy to share a bubble map with the Council reflecting the number of riders and their locations.

Mr. Lopez noted that Congressman Visclosky has a history of working with local communities to invest in Northwest Indiana. He stated that Mr. Visclosky has always tried to put infrastructure in place so that the private sector can flourish. Mr. Lopez stated that Congressman Visclosky feels very strongly that it is his responsibility to advocate and provide information so that local units of government can make decisions that are in their best interests.

The Metra line and its proposed extension was discussed.

Mr. Forbes asked the Council if they had any questions. Mr. Kil asked about the location of the five mile right of way. Mr. Parsons stated that the five mile right of way being referred to is called "Airline Junction" and is located near The Times building.

(General discussion ensued.)

The location of the five mile of right of way and the acquisition of additional right of way was discussed. Lease and trackage rights were discussed.

Mr. Volk asked where the northern intersection intersects with the existing track and future train routes.

(General discussion ensued.)

Mr. Kil asked Mr. Lopez what amount of CEDIT monies was being requested of the Town of John. Mr. Lopez explained that the State of Indiana has requested that $8 million dollars be secured from local units of government in Lake County, Indiana. Mr. Lopez stated that they would request 34% of the Town's CEDIT monies. He stated if the Town was unable to provide the 34% requested, anything that the Town was willing to give to get the State closer to the $8 million dollars would be acceptable. He stated the Congressman's office wants to treat everyone equally as they are all a part of the region.

Mr. Lopez stated that they are focusing on "return on investment." He stated that the South Shore rail line extension is economic development, and if the monies are invested wisely there will be a return investment. Mr. Lopez stated that the return investment will grow the economy either through income taxes collected or assessed valuation.

(General discussion ensued.)

Mr. Lopez thanked the Council for the opportunity to speak and their willingness to listen to the proposal; he stated he would answer any questions.

Mr. Forbes invited the audience to make public comment.

Jason Williams, Thiel Place and 86th Court
Mr. Williams stated he has a question and a statement. He stated that he has been commuting for the last eight years. Mr. Williams asked what, if any, impact there would be to existing houses in the eight mile stretch of right of way.

Mr. Williams stated that he that the proposed South Shore rail extension is going to cost the state and region a lot of money. He opined that this money could be better used to encourage local businesses to locate here.

Mr. Williams stated that he has spent the last eight years commuting. He stated he gets home at 7:00 or later almost every night. Mr. Williams stated he does not want his kids to live a commuting lifestyle.

Mr. Williams stated he watched the video that Congressman Visclosky put together. He stated the big point in the video was getting our youth to move back home. He opined that he does not see the extension of the South Shore rail way as a way to accomplish this.

Mr. Williams stated he would welcome Mr. Lopez's feedback.

Mr. Lopez stated that the old Monon line right of way is existing and already in place and there would be no displacement if the lines were restarted. Mr. Lopez stated as far as keeping children here or of kids not wanting to relocate back in Northwest Indiana, if it was due to lack of opportunity, Congressman Visclosky, as an elected official in charge of Lake, Porter, and western LaPorte Counties feels it would be his failure.

Mr. Lopez stated that all of the statistics in terms of ridership on mass transit reflect that young people depend and rely on mass transit. He stated that there are a number of people aged 24 and younger do not even possess a driver's license today. Mr. Lopez stated that statistics show that mass transit use is the highest it's been in 50 years.

Mr. Lopez stated that economic development is the reason the South Shore rail line extension is being pursued. He stated if there are other projects that communities wish to pursue that they feel would bring a greater return on their investment he would not argue. Mr. Lopez stated that Congressman Visclosky feels it is his responsibility to advocate and bring awareness about the expanded commuter rail line because it would bring an immediate return on the investment.

Mr. Forbes called for additional public comment on the South Shore rail line extension.

Stephen Hastings, 8740 Patterson Street
Mr. Hastings noted that the South Shore extension was being pursued years ago and the region "missed the boat". He stated that it's kind of hard to put this plan back together. He opined that a better system would be to bus commuters to the other stations.

Mr. Hastings stated that one-quarter percent does not sound like a lot of money, but over the years it is a lot of money. He stated that as long as the Town has the money to take care of the roads, he would be okay with St. John supporting the South Shore expansion if the Town could afford it.

John Rainwater, 8737 Oakwood Drive
Mr. Rainwater stated he has lived in St. John for over 50 years. He stated that it sounds like everyone is sold on the idea of a commuter rail, but it should have been done 50 years ago. Mr. Rainwater stated Northwest Indiana is living 50 years behind time.

Mr. Rainwater stated that there used to be an economy and jobs here but they are all gone. He stated he worked in mills, refineries and installed telephone equipment in local businesses. He reiterated that the commuter rail way should have been done 50 years ago when the Monon line was still running through Hammond, Dyer, and St. John to Lowell.

Mr. Forbes asked Mr. Rainwater if he was opposed to and/or a supporter of the South Shore extension. Mr. Rainwater stated he would like to see the rail way come in. Mr. Rainwater stated that instead of spending all of this time on the South Shore project there are a lot of other things he would like to get the support of the Town Council for; namely, improving the power system in Town. He stated that the Council should get after NIPSCO to build the substation in St. John so they're closer to the substation and not always out of power.

Mr. Forbes acknowledged that the NIPSCO issues have been discussed before. Mr. Forbes asked Mr. Rainwater to confine his comments to the topic at hand, the South Shore rail line expansion. Mr. Rainwater stated that the Council has no interest in the NIPSCO issue.

Mr. Forbes stated that the Council is interested in the NIPSCO matter, and the matter has been discussed several times before. He stated that the substation issue will not be addressed overnight. Mr. Forbes asked Mr. Rainwater again if he was in support of the Town investing some if its CEDIT money in the extension of the South Shore. Mr. Rainwater stated he would like to see the South Shore be expanded to Lowell and Valparaiso.

Mr. Rainwater stated that people need to go someplace to work because Northwest Indiana does not have jobs anymore. He stated that Northwest Indiana is the portion of Indiana that built the State of Indiana with all of its taxes that were paid by the people that used to live in Northwest Indiana. He stated that improvements are needed here. Mr. Rainwater stated the South Shore rail extension is being discussed now, but after 2016 it will be forgotten.

Mr. Rainwater stated he would like to talk to someone in the future about getting after NIPSCO. He stated he has talked to engineer after engineer about a piece of land NIPSCO bought on Route 41. Mr. Rainwater asked if anyone is going to get anything for the billion dollars paid for improvements.

Mr. Forbes informed Mr. Rainwater that they are still talking with NIPSCO. Mr. Kil informed Mr. Rainwater that a gentleman who is the head of NIPSCO's gas and electric division is a resident of St. John. Mr. Kil stated he has talked this NIPSCO representative/resident, and without getting the exact details, and he has been informed that NIPSCO has property and they are going to build the substation. Mr. Kil stated he since he does not know, he cannot give an exact time frame for the construction of the substation at the present time.

Mr. Kil stated that they would address the NIPSCO issue independent of tonight's meeting. Mr. Rainwater suggested that the Town get as involved with NIPSCO as they are with South Shore rail extension.

Ken Schneider, 9001 Parrish Avenue
Mr. Schneider thanked Mr. Lopez for his presentation. Mr. Schneider stated that he hoped the Town would consider using the CEDIT funds to extend the South Shore at least into Dyer.

Mr. Schneider stated he sees the rail extension as an investment. He stated he is one of the people that Mr. Lopez referred to that commutes to Illinois every day to make his salary that he brings back into Indiana. Mr. Schneider stated that he travels to and through Orland Park, Mokena and Frankfort. He stated there are several national chain restaurants and stores on LaGrange Road in Orland Park and the reason they are there is because of the train.

Mr. Schneider stated that he believes that if the Town uses the money for an investment in the South Shore rail extension, Northwest Indiana would see a return on their investment.

Mr. Forbes called for additional comment on the South Shore extension. There was no further comment. Mr. Forbes noted that the Council would not take any action on the South Shore extension matter tonight. He stated he appreciated Mr. Lopez and Mr. Parsons presentation and all of the input to the Council.

PUBLIC HEARING:

A. CONSIDER ORDINANCE #1582, AN ORDINANCE ANNEXING REAL PROPERTY INTO THE CORPORATE LIMITS (COLUMBIA COURT)

Mr. Forbes stated that the next item on the agenda was a Public Hearing for Ordinance #1582, or ordinance annexing real property into the corporate limits. Mr. Forbes asked if Columbia Court was going to be the name of the subdivision. Mr. Kil stated that for identification purposes, the parcel is being referred to as Columbia Court.

Mr. Forbes asked Attorney Austgen if the Proofs of Publication for Notice of Public Hearing were in order. Attorney Austgen noted that the Proofs of Publication for the public hearing were timely published in both newspapers on February 18, 2014. He stated that the public hearing could be properly conducted.

Mr. Forbes stated that the parcel of land for annexation was located on 93rd Avenue that abuts Bramblewood to the east, approximately 25 acres. Mr. Forbes noted that the proposed zoning is R-1.

Mr. Jack Slager, representing Schilling Development, appeared before the Council requesting annexation for the approximate 24 1/2 acre parcel. He noted that the parcel almost sits in a hole in the middle of St. John.

Mr. Slager informed the Council that a lot of the parcel is low ground, with flood ways, flood plain and wet lands. He stated that there is a very small portion of the 24 ½ acres that is developable. Mr. Slager stated that Schilling Development would like to annex the entire parcel, and then go through the engineering process and figure out what is actually useable ground. He stated that approximately five to six acres is actually useable ground.

Mr. Forbes noted that the number of nine lots has been mentioned. Mr. Slager stated that it would be eight to nine lots. Mr. Gembala asked if the developer intended to mitigate areas or just use what is usable. Mr. Slager stated it would probably be a little bit of both. Mr. Slager stated there is definitely a portion of high ground located on the northwest corner right on 93rd Avenue.

Mr. Forbes asked if the councilmen had any other questions. Mr. Bustamante asked what type of residences would be built. Mr. Slager stated there would be strictly single family homes on large lots.

Mr. Volk noted that the subdivision would be accessed from 93rd Avenue; he asked if the proposed subdivision could be accessed from the west through Bramblewood. Mr. Slager stated that the proposed subdivision could not be accessed through Bramblewood.

(General discussion ensued.)

Mr. Forbes asked if there were any further questions. There were no further questions from the councilmen.

Mr. Forbes asked about the introduction to the fiscal plan. Mr. Kil noted that the fiscal plan was included in the Council's packets for their review. Mr. Kil stated that it's a very simple fiscal plan as it is not a complicated annexation. Mr. Kil noted that the proposed subdivision will not require the addition of any Town services. He stated that utilities are readily available.

Mr. Kil stated that the purpose tonight was to introduce the fiscal plan and see if there were any questions. He noted that the fiscal plan will be adopted prior to the Ordinance #1582 being adopted. Mr. Kil stated that this would be on the April 24, 2014 agenda.

Mr. Kil noted this was a voluntary annexation so it would become effective 30 days after the date of publication. Mr. Kil stated that Mr. Slager has been provided with an annexation schedule.

Mr. Forbes asked if there were any questions on the fiscal plan. There were no questions from the councilmen on the fiscal plan. Mr. Forbes noted he would the open public hearing for comments on the annexation of the aforementioned property.

PUBLIC HEARING

John Rainwater, 8737 North Oakwood Drive
Mr. Rainwater asked what would happen to the acres of wetland. Mr. Slager stated that any wetlands that are located in the parcel will be preserved or mitigated. Mr. Slager noted that the property is only being annexed at this point in time.

Mr. Rainwater asked who would end up with the wetlands. He asked if they would be given to the Town of St. John. Mr. Forbes remarked that he did not believe the Town would take the wetlands. Mr. Kil noted that typically, the Town does not accept wetlands. Mr. Kil stated the wetlands usually remain in their natural state and remain as an out lot.

(General discussion ensued.)

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the public hearing and brought the matter back to the Town Council. He asked if there were any further questions from the councilmen. There were no further questions.

Mr. Forbes stated he would entertain a motion to consider Ordinance #1582, on first reading only. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nayes --- none.

NEW BUSINESS:

A. RATIFICATION OF PAYMENT TO INDIANA DEAPRTMENT OF TRANSPORTATION (INDOT) FOR UTILITY RELOCATION IN THE AMOUNT OF $92,560.47 (U.S. ROUTE 41 CULVERT REPLACEMENT).

Mr. Forbes noted the ratification for payment of $92,560.47 to the Indiana Department of Transportation for utility relocation, the U.S. 41 culvert. Mr. Forbes stated that INDOT is replacing a culvert under Route 41.

Mr. Kil stated that the project encompasses the culvert/bridge replacement. Mr. Kil stated that he requested the Clerk-Treasurer to issue a check to INDOT. He stated that the motion is probably not necessary, but it would ratify the payment to INDOT. Mr. Kil stated that a Notice to Proceed should be issued any day.

Mr. Forbes noted that the INDOT project will relocate some of the Town's utilities out of the easement. Mr. Kil stated that the Town will be paying the contractor for the utility portion of the work.

Mr. Forbes asked if there were any further questions. There were no further questions. Mr. Forbes stated he would entertain motion. Mr. Volk made a motion to ratify the payment to INDOT in the amount of $92,560.47. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nayes --- none.

REPORTS AND CORRESPONDENCE:

TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Bustamante had nothing to report.

Mr. Volk had nothing to report.

Mr. Gembala had nothing to report.

Mr. Forbes informed the Council that the E-911 discussion is ongoing. He stated that he and Mr. Bustamante attended a meeting with county officials and representative from Schererville, Cedar Lake and Highland. Mr. Forbes noted Mr. Hitchcock was also present at the county meeting.

Mr. Forbes stated outstanding concerns were discussed with county officials at the E-911 meeting. He stated following this meeting there was a meeting of the four communities. Mr. Forbes stated that the four communities have agreed to enter into a joint resolution stating what was heard at the meeting with the county officials. He stated that the resolution, when ratified, would reflect that the four communities are in agreement.

Mr. Forbes stated his understanding is that each community will approve the joint resolution. He noted that the Town of Schererville approved the joint resolution last night. Mr. Forbes gave each councilman a copy of the proposed joint resolution for their review.

Mr. Forbes stated that after the resolution is approved by all four communities it will be forwarded to the Lake County Council with a request for ratification. Mr. Forbes stated that once the Lake County Council ratifies the joint resolution, the four communities will enter into the E-911 Interlocal Agreement.

(General discussion ensued.)

Mr. Forbes noted that the joint resolution will be placed on the agenda at the next meeting.

Mr. Forbes thanked the Public Works crew for all of their hard work during the last rainy, icy snowstorm; he stated the crew did an outstanding job. Mr. Forbes also commended the Police and Fire Departments for their team effort in help to clean off the Town's traffic signals.

(General discussion ensued.)

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil informed the Council that one of the paramedic/firefighters was plowing snow at the fire station and inadvertently backed into his own vehicle. Mr. Kil stated that the Fire Department's insurance carrier does not cover this specific incident. He stated that the Fire Department will pay the deductible and the outstanding amount after the deductible is a couple thousand dollars.

Mr. Kil had three quotes, Al's Auto Body, Riverdale and M&S. He requested that the Council authorize payment for the damages caused, less the deductible, for the accident.

(General discussion ensued.)

Mr. Gembala remarked that it was an unfortunate accident.

Mr. Forbes stated he would entertain a motion to authorize payment per the Al's Auto Body estimate less the deductible. Mr. Gembala made a motion to authorize payment of the Al's Auto Body estimate less the deductible. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nayes --- none.

STAFF:
Chief Willman expressed his appreciation to the Council for their consideration in their review of the snow plowing incident and authorization of payment for the repair work.

Chief Frego informed the Council that Officer Anderson retired effective February 28, 2014. He stated that Officer Anderson wishes to stay involved in the community and has requested permission to become a reserve officer. Chief Frego stated that Officer Anderson is an asset to the Town with 29 years of experience.

Chief Frego stated, pursuant to the requirements of the federal COPS grant, Officer Anderson's replacement has to be hired. Chief Frego stated that the first candidate on the list, respectfully declined. He stated that they moved on to the second individual on the candidate list who is currently a police officer at the University of Indianapolis.

Chief Frego stated that the second candidate is a former resident of St. John. He stated that the candidate is undergoing testing, the PERF will be set up, and he is looking forward to getting him on the force.

(General discussion ensued.)

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment.

John Rainwater, 8737 North Oakwood Drive
Mr. Rainwater asked the Council if he could count on hearing something from the them or Mr. Kil related to NIPSCO. Mr. Rainwater reiterated that he has talked to several engineers and they don't know anything. He requested that the Town Council invite a NIPSCO representative that knows something to a Town Council meeting.

Mr. Rainwater stated that downtown St. John has been bypassed by NIPSCO for the last 50 years. He stated that he when he first moved into St. John 50 years ago he was out of power all the time for the first 15 years.

Mr. Rainwater stated then NIPSCO installed a new lines on US Route 41, and everything was beautiful for the next 15 years. Mr. Rainwater stated then NIPSCO cut off his residence off by routing him back to Lake Hills on Cline Avenue.

Mr. Rainwater described to the Council how a portion of the Town's power route is laid out. Mr. Forbes informed Mr. Rainwater that the Council will make arrangements to set up a meeting with NIPSCO so that his concerns can be addressed. Mr. Forbes stated that this probably would be a personal meeting as it would not generate a lot of public interest.

Mr. Rainwater reiterated that he would like to speak to a NIPSCO representative to see what they intend to do. Mr. Kil stated that he will contact the NIPSCO representative to obtain information to set up a meeting.

Mr. Rainwater noted that Lake Central has its own substation. He stated that he previously requested NIPSCO to re-route down town St. John back on the Novak substation. Mr. Rainwater states NIPSCO keeps putting him off.

(General discussion ensued.)

Ken Schneider, 9001 Parrish Avenue
Mr. Schneider asked the Council what 34% of the CEDIT funds would translate into for a dollar amount. He also asked if a tax levy was recently passed to generate over $300,000 per year for road improvements.

Mr. Kil stated that a CCD fund was recently implemented to generate extra funds for road improvements. Mr. Kil stated that the Town's approximate amount of CEDIT funds would be $318,000; the Council will consider contributing 34 % of its CEDIT money to the South Shore rail line extension which would amount to approximately $109,000.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes – all. Nays – none.

(The meeting was adjourned at 8:24 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

03-27-2014 Town Council

March 27, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for March 27, 2014, at 7:26 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Mark Barenie and Ken Gembala. Staff members: Steve Kil was present. Chip Sobek was absent. Chief Willman and Chief Frego were present. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: REGULAR MEETINGS OF FEBRUARY 13, AND FEBRUARY 27 2014

Mr. Forbes noted that Mr. Barenie was absent from the meeting of February 13, 2014. He stated he would entertain separate motions on the minutes.

Mr. Forbes stated that he would entertain a motion on the minutes of February 27, 2014, if there were no questions or amendments to the same. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion on the minutes of March 13, 2014, if there were no questions or amendments. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (4/0/1). Ayes --- all. Nays --- none. Mr. Barenie abstained.

PUBLIC HEARING:

A. RESOLUTION #14-03-27, A RESOLUTION PROVIDING FOR THE ADDITIONAL APPROPRIATION FOR FUND #272 (SOLID WASTE)

Mr. Forbes noted that Resolution #14-03-27B, a resolution providing for the additional appropriation for Fund #272, was before the Council for their consideration. He asked Attorney Austgen if the Notice of Publication for a Public Hearing were in order.

Attorney Austgen informed the Council that the Notice(s) of Publication for Public Hearing were timely published in The Times and Post-Tribune and the public hearing could be properly conducted tonight.

Mr. Kil informed the Council that the monies being appropriated ($60,000) were being appropriated to the fund to be used for the chipper.

Mr. Forbes asked the councilmen if they had any comments. There were no comments from the councilmen. Mr. Forbes opened the public hearing for public comment related to the transfer of funds. He called twice for public comment from the audience. There were no comments from the audience.

Mr. Forbes closed the public hearing and brought the matter back before the Council. Mr. Forbes stated if there were no further comments from the Council, he would entertain a motion to adopt Resolution #14-03-27B. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all.

NEW BUSINESS:

A. RESOLUTION #14-03-27, A JOINT RESOLUTION PERTAINING TO AN INTERLOCAL AGREEMENT FOR CONSOLIDATION OF PUBLIC ANSWERING POINTS (PSAPs) IN LAKE COUNTY.

Mr. Forbes noted Resolution #14-03-27, a joint resolution pertaining to the interlocal agreement for consolidation of the public answering points in Lake County was before the Council for their consideration.

Mr. Forbes stated he had passed out the joint resolution to the councilmen at the last meeting. He stated the resolution encompassed the discussion that was had between the four towns and Lake County. He stated that the purpose of the resolution was to gather all of the statements made by various representatives of Lake County so that everyone would know what was said.

Mr. Forbes commented that at these meetings between the four towns and Lake County, commitments were made by Commissioner Allen, Mr. Dabertin, county consultant, and Mr. Hitchcock. He noted that the document merely reflects that the involved parties agree to what was said at the meetings.

Mr. Forbes stated that in the event that the resolution is ratified, St. John will sign on to the Lake County E-911 consolidation. Mr. Forbes remarked that the document is not forcing anyone to do anything other than agree that the conversations (PSAPs) contained in the document occurred. Mr. Gembala noted that the resolution involved the towns of St. John, Cedar Lake, Highland and Schererville.

Mr. Forbes stated that he would entertain a motion to adopt Resolution #14-03-27. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion.

For the record, Attorney Austgen noted that several members of the Council and staff have expended tremendous efforts to create, not only in creating the document, but the framework of the agreement. He remarked that the Town has arrived at this point through the efforts of the Council, Mr. Kil, Chief Frego, Chief Willman and staff.

Attorney Austgen noted that eighteen different communities had different views, needs and cost factors. He reiterated that but for the efforts of the aforementioned gentlemen, the resolution would not be before them tonight.

Attorney Austgen noted that the agreement/resolution is not perfect, but the resolution is a document developed by imperfect humans in an attempt to shape the law to work most efficiently for the citizens. He stated that the agreement captures all of the commitments supplemental to the December 6, 2013, interlocal agreement, which was presented as the final Agreement.

Attorney Austgen noted that once this agreement is accepted and fully executed by Lake County officials, it will represent commitments made by Lake County representatives to fulfill what was said and represented as partial consideration for St. John to enter into the consolidation agreement. He stated that the resolution is a conditional resolution that conditions the Town's entry into the joint interlocal agreement of December 6, 2013, upon the statements that Lake County representatives made to the Town. Attorney Austgen noted that this was a complicated process.

Mr. Forbes stated that the Council will be reviewing the resolution one more time when they have the joint interlocal agreement in front of them. He stated he has not yet publicly thanked everyone for their hard work. Mr. Forbes remarked that that the time action is taken on the joint interlocal agreement, with the Council's indulgence, he will have a few things to say at that time.

Mr. Forbes noted that there was a motion and a second to adopt Resolution #14-03-27. He asked all those in favor to say aye. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. RESOLUTION #14-03-27A, A RESOLUTION FOR THE TRANSFER OF APPROPRIATIONS TO VARIOUS FUNDS.

Mr. Forbes noted Resolution #14-03-27A, a resolution for the transfer of appropriations to various funds was before the Council for their consideration. He noted that money was being transferred for use. Mr. Forbes asked if the councilmen had any questions. There were no questions from the Council.

Mr. Forbes stated he would entertain a motion on Resolution #14-03-27A. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

C. CONSIDER PROPOSAL FROM METROSTUDY FOR CONSULTING SERVICES FOR A DEMOGRAPHIC AND MARKET ANALYSIS

Mr. Forbes noted that the next item for the Council's consideration was a proposal from Metrostudy for consulting services for a demographic and market analysis. Mr. Forbes asked Mr. Kil to elaborate on this matter.

Mr. Kil explained that the Metrostudy would be the next step in the marketing effort that was undertaken some time ago. He stated that a brochure was created which gives one a snapshot look at the Town of St. John. Mr. Kil stated upon the creation of the brochure, it was determined that some hard data should accompany the brochure, such as demographics/population radius/income levels that businesses and restaurants would use when making the determination to locate into a community.

Mr. Kil informed that Council that it was determined that Metrostudy, who has done previous work for the Economic Development Committee and is familiar with the Town, is being considered to perform this marketing analysis. He stated that it is incumbent upon the Town to take the extra initiative and provide this type of data to businesses in order to market the community. Mr. Kil stated that this information along with the brochure will be a positive assist in attracting quality restaurants and retailers.

Mr. Kil stated it was the unanimous recommendation of the Economic Development Committee (EDC) that the Council approve an amount not to exceed $18,000 for the market study possibly to be performed by Metrostudy. He stated that Metrostudy has been invited to attend the next EDC meeting. Mr. Kil stated that an interview will be conducted with Metrostudy so that Metrostudy will be clear of exactly what is required of them.

Mr. Barenie commented that the Economic Development Committee has a wide range of business experience. He stated that the EDC will do a great job in the selection process.

Mr. Forbes remarked that the marketing study would be a great tool to have in the Town's arsenal. He stated if there were no further questions, he would entertain a motion to approve an amount not to exceed $18,000 for the demographic and market analysis. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

D. CONSIDER APPROVAL FOR TOWN PARTICIPATION AT THE GLOBAL RETAIL REAL ESTATE CONVENTION.

Mr. Forbes stated the next item on the agenda for the Council's consideration was approval for the Town's participation at the Global Retail and Real Estate Convention.

Mr. Kil stated that it is the Economic Development Commission's position that the Town is now at a point where this convention should be attended in order to make contacts with various restaurants and retailer that they would like to attract into St. John. He stated that there are 32,000 attendees and thousands of business entity exhibits along with retail representatives who participate at the convention.

(General discussion ensued.)

Mr. Barenie remarked, from his personal experience, that conventions such as this one are economical and very effective. Mr. Kil informed the Council that the convention held in Las Vegas was a three day event from Sunday, May 18 through Tuesday, May, 20, 2014.

Mr. Bustamante stated that sending Town representatives to the convention is a great idea. The number of representatives and costs of attendance was discussed. Mr. Kil stated that the approximate cost of attending the convention would be $3,500 per person. He stated this amount should cover the expenses, flight, hotel, registration and cabs.

(General discussion ensued.)

Mr. Barenie remarked that at the inception of the EDC, they realized it would be a long-term investment for the Town. He stated that it was determined that over a three or five year period at least $50,000 would be spent. Mr. Barenie recommended, at a minimum, three representatives attend the convention, one from the Economic Development Committee, a Town Council member and Mr. Kil. The councilmen concurred.

Mr. Forbes stated he would like to attend the convention if no one had an objection. Mr. Forbes asked for a motion to authorize three individuals to attend the convention.

(General discussion ensued.)

Attorney Austgen summarized that the Town Council President can solicit a motion to have the Council consider action to send three people to Las Vegas for the convention. He stated that the Council could also authorize the expenditure of up to $3,500 per person. Attorney Austgen recommend that Mr. Kil gather more details and bring the matter back before the Council in a couple of weeks. He stated being as it is a market trip, there may be business related expenses.

Mr. Barenie made a motion to authorize sending three Town representatives to the Global Retail Real Estate Convention in Las Vegas with a per diem of approximately $75 to cover meals.

(General discussion ensued.)

Attorney Austen recommended that the Council could motion to approve the trip for three representatives and have Mr. Kil submit additional details related to the budget and schedule. Mr. Volk concurred.

Mr. Kil stated that there is a time deadline if discounts are going to be taken advantage of.

Mr. Forbes stated that he would entertain a motion to authorize participation in the Global Retail Real Estate Convention. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

E. CONSIDER ACQUISITION OF RIGHT-OF-WAY OF EARL DRIVE.

REPORTS AND CORRESPONDENCE:

TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Barenie had nothing to report.

Mr. Bustamante informed the Council that he was approached by a representative of the Historical Society. He stated that the Historical Society currently maintains Hack Cemetery. He stated that the Historical Society has asked whether or not the Parks District would cut the grass at Hack Cemetery. He stated it is his understanding that at the present time, the Historical Society secretary is covering the cemetery maintenance out of her pocket. Mr. Bustamante asked if Hack Cemetery could be added to the list of properties that the Park District maintains.

(General discussion ensued.)

Mr. Forbes clarified that as long as the Council is comfortable in taking on this maintenance, and with the understanding that the Town's materials and time would be expended on this property that the Town does not own. Mr. Kil stated that he could add Hack Cemetery to the list of properties to be maintained.

Mr. Gembala noted that there are multiple ownerships in the Hack Cemetery property. He stated that full permission should be sought from the property owners to cut the grass.

Mr. Forbes stated he would entertain a motion to authorize adding Hack Cemetery into the Town's lawn mowing inventory.

(General discussion ensued.)

Mr. Gembala stated that the motion to authorize the mowing and trimming of Hack Cemetery should be contingent upon the agreement of both owners to allow the Town access to the cemetery to mow and trim.

Mr. Forbes asked if someone was willing to make this motion. Mr. Bustamante made a motion to authorize mowing and trimming of Hack Cemetery contingent upon the authorization of owners to access the cemetery. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Volk had nothing to report.

Mr. Gembala had nothing to report.

Mr. Forbes congratulated the Lake Central Boys basketball team and the Lake Central Centralettes. Mr. Kil stated that the Lake Central hockey team was also attending nationals. Mr. Forbes extended the best of luck to Lake Central.

Mr. Forbes stated that he had two Requests to Purchase. The first request is for a 2015 Ford 550. He stated the Public Works Department is requesting the purchase of the Ford 550 for use as a plow truck. The amount of the purchase is $37,668.

Mr. Forbes asked if there were any questions on the purchase. There were no questions on the purchase. Mr. Forbes stated he would entertain a motion to authorize purchase of the Ford F 550. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes noted in association with the purchase of the Ford F 550 there is a request to purchase accessories including the bed, spreader and plow in the amount of $44,794. He asked if there were any questions on the purchase request. There were no questions on the purchase.

Mr. Forbes stated he would entertain a motion to approve the purchase of accessories in the amount of $44,794. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil had no additional reports.
STAFF:
Chief Willman delivered the Fire Department's monthly report for February, 2014.

Chief Frego delivered the Police Department's monthly report for February 1-28, 2014.

Chief Frego informed the Council that the Department's recent recruit has completed and passed the physical and psychological testing. He stated that they are waiting PERF approval. Chief Frego stated once PERF approval is obtained the recruit will be brought on board.

Mr. Forbes moved back to cover to cover two Requests to Purchase.

Mr. Forbes noted that Mr. Gembala had mentioned a few months ago that the Public Works crew should be certified in CPR. He stated that the Public Works crew has been re-certified in CPR along with Police Department personnel.

Mr. Gembala requested that Mr. Kil gather some prices for the possible purchase of a street sweeper.

(General discussion ensued.)

Discussion on the status of pothole repair was had. Mr. Kil remarked that an inordinate amount of mailbox damage was done through the season.

PAYMENTS OF BILLS:

Mr. Forbes noted that corrected copy of the docket was before the Council for their consideration for payment of the bills. Ms. Sury directed the Council's attention to Page 8 where a typographical error occurred; she stated that there was a corrected entry on this page from $85.00 to $1,385.00.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion on payment of the general APVs 9678 through 9873 in the amount of $1,038,459.30. He asked if there were any questions or concerns on the payment of the bills. There were no comments from the councilmen.

Mr. Forbes stated he would entertain a motion to authorize payment of the bills as stated. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Forbes opened the floor for public comment. He called for public comment.

Mr. Adrian Bugariu, 11747 West 90th Avenue
Mr. Bugariu stated he has made many requests in writing and verbally at the Council meetings. He demanded the immediate arrest of Fryzell and (unintelligible) for attempted murder. He stated, "Chief Frego must go. Steve Kil. Larry Bustamante. You." (pointing).

Mr. Bugariu stated that last year it was prohibited "anybody in here to have any comments after the meeting, in July meeting."He stated that minutes later, a lady and her husband who came in seeking a basketball court, "They were interrupting when you say the floor is closed to public comments."

Mr. Bugariu stated this meeting was conducted in this fashion in order to get him involved to protest so "this guy can arrest me" (pointing). He stated after he exited the meeting, the St. John Police came with squad cars, lights and sirens. He stated this was another nice behavior of the Chief displaying intimidation or whatever it is.

Mr. Bugariu requested that "Mr. Bustamante, you (pointing) and David Austgen to leave this Town. Thank you."

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes – all. Nays – none.

(The meeting was adjourned at 8:18 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

04-10-2014 Town Council

April 10, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for April 10, 2014, at 7:03 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Larry Bustamante, Mark Barenie and Ken Gembala. Staff members: Steve Kil was present. Chip Sobek was absent. Chief Willman and Chief Frego were present. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

NEW BUSINESS:

A. RESOLUTION #14-04-10, A RESOLUTION ADOPTING THE FISCAL PLAN FOR COLUMBIA COURT ANNEXATION (PETITIONER, MR. JACK SLAGER).
Mr. Forbes noted that first item under New Business for the Council’s consideration was Resolution #14-04-10, a resolution adopting the fiscal plan for the Columbia Court annexation. Mr. Jack Slager, Petitioner for the Columbia Court annexation was present.

Mr. Slager appeared on behalf of Schilling Development. He stated that the Petitioner is requesting annexation of 24 acres located on the south side of 93rd Avenue. He stated that this vacant parcel is already adjacent to the Town on three and one-half sides. Mr. Slager noted that approximately half of the parcel is a flood plain and wet lands. Mr. Slager stated that the Petitioner intends to develop “the better, higher half as single family,” residences.

Mr. Kil explained, first, the Council would adopt the fiscal plan and, second, the annexation ordinance. He stated that Clerk-Treasurer, Sherry Sury, would then advertise the annexation ordinance and it will become effective thirty days after the date of publication. Mr. Kil noted that the fiscal plan had to be adopted before the annexation ordinance.

Mr. Forbes noted that the fiscal plan was previously introduced. He asked if there were any questions on the fiscal plan. There were no questions from the councilmen.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-04-10. “So moved,” by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

B. ORDINANCE #1582, AN ORDINANCE ANNEXING CERTAIN REAL PROPERTY INTO THE TOWN OF ST. JOHN, COLUMBIA COURT.
Mr. Forbes noted Ordinance #1582, an ordinance annexing adjacent and contiguous property, Columbia Court, was before the Council for their consideration. Mr. Forbes asked the Council if they had any questions for the Petitioner. There were no questions from the councilmen.

Mr. Forbes noted that a public hearing has already been held on this property. He stated he would entertain a motion to adopt Ordinance #1582. “So moved,” by Mr. Barenie. Mr. Volk seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

C. CONSIDERATION OF MONETARY SUPPORT FOR THE EXPANSION OF THE SOUTH SHORE RAIL SYSTEM.
Mr. Forbes stated consideration of monetary support for expansion of the South Shore rail system was before the Council for their review. Mr. Forbes noted that there has been considerable conversation about this matter throughout Lake County.

Mr. Forbes stated tonight the Council would “somewhat confirm the dollar amount”, if any, that the Town will contribute to participate in the South Shore rail expansion. Mr. Forbes noted that the monetary amount would not be locked in until they Council is in receipt of and has reviewed and approved the interlocal agreement.

Mr. Kil explained that whatever action the Council takes tonight would be subject to the joint interlocal agreement being approved by the Council. He stated that the Council is basically giving a vote of confidence to the project with a dollar amount. Mr. Kil stated that this will give Congressman Visclosky an idea of how much money he will be dealing with when he is attempting to secure the federal funding for the South Shore expansion project.

Mr. Forbes commented that a couple of council members have expressed concern about language in the interlocal agreement. He stated that if the project does not go to fruition they would like to ensure that there is language in the interlocal agreement that guarantees that whatever monies St. John contributes to the project will be returned if the project does not come to fruition.

Attorney Austgen recommended that the motion be made to support the South Shore expansion, conditioned upon the Council’s acceptance of the interlocal agreement that protects the income tax.

Mr. Forbes asked for a motion. Mr. Bustamante made a motion to approve a flat fee instead of a percentage. Mr. Volk seconded the motion. Mr. Forbes noted that the amount of $50,000 has been bounced around; he asked if everyone agreed with this amount. Mr. Barenie stated the amount should be $50,000 on an annual basis.

Mr. Forbes summarized the motion as follows: a motion to contribute $50,000 CEDIT funds to the South Shore rail system expansion contingent upon Council’s acceptance of an interlocal agreement. Mr. Bustamante made a motion to accept the motion as summarized by Mr. Forbes. Mr. Barenie seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

D. CONSIDERATION OF RENEWAL OPTIONS FOR EMPLOYEE HEALTH BENEFITS.
Mr. Forbes stated that the next item on the agenda for the Council’s consideration are the renewal options for employee health benefits. Mr. Forbes stated that Mr. Kil has been working on this project since the beginning of the year.

Mr. Kil stated that representatives of Benefit Administrative Systems, (BAS), Elizabeth Toscano and Kathy Pastern were present tonight. He informed the Council that they would be reviewing the Town’s current plan, the renewal from United Health Care, and two options for a partially, self-insured product from BAS.

Elizabeth Toscano, sales representative for BAS, stated she has been with BAS for eight years selling self-funded health plans to mid-to-large size employer groups. She stated that BAS has been in business for 31 years and is located in Homewood, Illinois.

Ms. Toscano informed the Council that a large portion of their business is government entities, municipalities and school districts. She stated that one of her local clients is the Town of Porter and the City of Carmel is a client of her colleague, Kathy Pastern. She stated that the council members should feel free to call these entities for references at a later date.

Ms. Toscano directed the Council’s attention to the spreadsheet in the booklet provided to them. She compared United Health Care’s renewal option with the self-funded Option #1 and self-funded Option #2.

Ms. Toscano stated that BAS is proposing a self-funded arrangement. She explained that it is a fixed cost is paid on a monthly basis and it caps off the Town’s liability overall, and the Town pays its claims as it goes. Ms. Toscano stated that this plan allows more flexibility and more savings if the maximum plan liability is not reached.

Ms. Toscano presented Option #1 to the Council. She went through the spread sheet and explained the financial aspects of Option #1. She informed the Council that Pan-American Life would be the underwriter. Ms. Toscano explained the 12/12 incurred basis/paid basis, the stop loss premium (fixed), administrative costs (fixed), annual fixed costs and maximum claim liability.

Ms. Toscano briefly presented Option #2 to the Council. Ms. Toscano explained the 12/15 incurred basis/paid basis, the stop loss premium (fixed), administrative costs (fixed), annual fixed costs and maximum claim liability.

Ms. Toscano stated that the difference between Option #1 and Option #2 is that Option #2 is mature contract terms. She stated that Option #2 has a 12/15 incurred/paid basis. Ms. Pastern stated that Option #2 would give the Town three extra months of coverage at the end of the contract to get any claims in that were incurred within the first 12 months of coverage.

Ms. Toscano stated that another difference from Option 1 to Option 2 is that there is an approximate 18% increase to a mature contract term. She stated that typically clients will purchase a 12/12 contract the first year, and then in year two they will purchase a 24/12 contract term. She stated the 24/12 contract term would incur the claims in the prior and current policy period and be paid for in the current policy period.

(General discussion ensued.)

Mr. Kil stated explained if the Town knows that they will have an 18% increase at renewal time, they keep the budget amount the same as it is now, keep the employee contributions the same, that this will pre-fund much of the 18% increase at renewal time. He stated that if the expected claim liability is hit, and it is a normal year and not a bad year, the renewal increase can be covered by having money in the health account.

Ms. Pastern explained that with self-funding, if the Town has a good claims year, it is money that the Town will save. She stated it is much less money to be partially self-funded than to be fully insured.

Ms. Toscano stated that self-funded health care plans are exempt from the HIPT, Health Insurance Premium Tax, as a part of the Affordable Care Act.

(General discussion ensued.)

Mr. Kil asked Ms. Toscano to touch upon the FSA. Ms. Toscano explained that the plan that was quoted by BAS is the exact, current plan that the Town has today. She stated this enables them to duplicate their current benefits, administer the Town’s flexible spending account, and self-fund dental and vision.

Ms. Pastern stated that she will handle the implementation of the BAS self-funded insurance for the Town of St. John to get it up and running, and she will also be the account executive. She explained BAS has a bank of live operators to answer members’ calls and answer questions on their health care.

Ms. Pastern explained that there are different levels of customer service at BAS, and this information was included in the Council’s packets. She explained the “regular type” customer service level, an advocacy level and a personal assistant service for individuals with critical type illnesses.

Ms. Pastern stated that the PPO network for the Town will be the Cigna network, which is as big a network as United Health Care. Ms. Toscano stated that the Cigna network includes all of the local hospitals in addition to the Chicago hospitals are in the network.

(General discussion ensued.)

Ms. Toscano stated that another flexibility of the self-funding is that if there is a case wherein a physician is not within the Cigna network and an employee wants to see a certain physician outside of the Cigna network, a.) BAS will ask the provider if they want to join the Cigna network; b.) a direct contract can be made between the provider and BAS; and, c.) if so chosen, the bill can be paid as an in-network benefit. She stated that there is a lot of flexibility when moving from a fully insured to a self-funded arrangement.

Ms. Pastern stated that with a self-funded arrangement you can basically design your own plan. She stated that if there are things that need to be “tweaked” things can be done such as raise co-payments, lower co-payments, etc. She stated with a fully insured arrangement you are bound to take what is offered.

(General discussion ensued.)

Mr. Kil stated it is recommended when just starting out to leave the benefits exactly where they are presently to ensure that the plan can be funded where it is at. He stated that the plan can be revisited once a year and recommendations can be made based upon the claims history, employee feedback, etc.

Ms. Toscano explained that with a self-funded arrangement, the Town would own the data, which would be HIPPA compliant. She stated this information would enable them to identify where they are spending their dollars and make strategic decisions.

Mr. Barenie stated that the benefits staying the same for the staff is very important to the Council. He asked if the plan would offer a more controlled cost to the Town over time and more manageable budgeting. Ms. Toscano stated what they’re hoping to see in the first year is the Town having a reserve of $100,000, which would offset next year. She stated in the long term the self-funded arrangement would offer financial stability with the Town’s healthcare costs.

(General discussion ensued.)

Mr. Barenie opined that this self-funded plan would enable the Town to keep the same quality of benefits at the same level for a long period of time. Ms. Toscano concurred and stated it is sustainable.

(General discussion ensued.)

Ms. Pastern stated that the proposed target date to join BAS is May 1, 2014. She stated that they would prepare a communication for the Town to hand out to their members so the members know exactly what is going on in the event the Town opts to sign on with BAS.

Ms. Toscano stated that an employee meeting would be held whenever the Town deemed it necessary. Ms. Toscano explained to the Council that she and Ms. Pastern perform different functions. Ms. Toscano stated she handles the renewals and reporting, and Ms. Pastern’s functions are in the service area.

Mr. Volk asked if there were any programs for employee wellness. Ms. Pastern stated that there are employee wellness programs. These programs were explained to the Council. Ms. Toscano stated that there are programs to help employees either get or stay healthy.

(General discussion ensued.)

Mr. Volk stated that the wellness program is a great concept and the Town needs to work towards setting up a wellness program.

Mr. Kil stated that obviously the recommendation would be Option #1. Mr. Forbes asked if there were any other questions. The councilmen had no further questions.

Mr. Forbes opined that this seemed to be a good arrangement in that it will keep the employee costs the same and add to their network. Mr. Forbes noted that the recommendation of Mr. Kil is to go with Option #1 listed on the BAS form that was supplied to the Council. He asked if there was a motion to that effect. “So moved,” by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Ms. Toscano thanked the Council for the opportunity and stated that they looked forward to working with them. Ms. Pastern stated that she anticipates that the Town will have very pleasant experience with BAS compared to United Health Care.

REPORTS AND CORRESPONDENCE:

TOWN COUNCIL:
Mr. Forbes moved on to reports or correspondence. Mr. Volk had nothing to report. Mr. Bustamante had nothing to report. Mr. Barenie had nothing to report.
CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY’S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil had no additional reports.
STAFF:
Chief Willman had nothing to report.

Chief Frego informed the Council that the officer candidate chosen to fill the vacancy left by the retirement of Officer Eric Anderson has passed all of the required tests. He stated that PERF approval has been received. Chief Frego stated that the officer has been scheduled to be sworn at the next regular Town Council meeting.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. “So moved,” by Mr. Volk. Mr. Barenie seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes – all. Nays – none.

(The meeting was adjourned at 7:44 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

04-24-2014 Town Council

April 24, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for April 24, 2014, at 7:19 p.m.

Mr. Forbes announced that Girl Scout Troop 30457 was present to perform a flag ceremony and the Pledge of Allegiance. (The Pledge of Allegiance was said.)

Mr. Forbes thanked the Girl Scout troop for the well-performed flag ceremony.

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Larry Bustamante and Ken Gembala. Mark Barenie was absent. Staff members: Steve Kil was present. Chip Sobek was absent. Chief Willman and Chief Frego were present. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

PRESENTATION: GIRL SCOUT TROOP #30457

A. GIRL SCOUT TROOP #30457 – PRESENTATION TO THE TOWN COUNCIL

Mr. Forbes noted that Girl Scout Troop #30457 had a presentation to the Town Council. The Girl Scout members appeared before the Council and explained that for the past month or so their Troop has been collecting items for the warming shelter. The girls presented blankets, coloring books, games and puzzles for people staying at the warming shelter.

Mr. Forbes stated that this was a great idea. He stated in the event that the warming shelter is needed, the coloring books and games will give the people something to do and blankets to keep them warm. Mr. Forbes told the troop that their efforts were appreciated. He stated that they did a very good job. The council members thanked the girl scouts for a job well-done.

(Audience applauds.)

Mr. Forbes stated he would entertain a motion to accept the donation of games, books and blankets from Girl Scout Troop #30457 for the warming shelter, and place the items in the possession of Chief Frego. "So moved," by Mr. Bustamante. Mr. Gembala and Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

B. SWEARING-IN CEREMONY OF NEW POLICE OFFICER RONALD OLSON.

Mr. Forbes stated that the next item on the agenda was the swearing-in of the Town's new police officer, Mr. Ronald Olson.

Mr. Ronald Olson, Clerk-Treasurer, Sherry Sury and Chief Frego stood before the Council. Ms. Sherry Sury administered the Law Enforcement Code of Ethics to Mr. Olson.

Ms. Sury next performed the swearing-in ceremony and administered the oath to Officer Ronald Olson.

(Audience applauds.)

Pictures were taken with Chief Frego and the Councilmembers.

Chief Frego stated that Officer Olson was administered the Law Enforcement Code of Ethics in order to adhere with the Department's accreditation process. Chief Frego explained that each officer must read and sign the ethics statements.

Chief Frego stated that Mr. Olson was previously with the University of Indianapolis Police Department. He stated he was and probably will again be a St. John resident. Chief Frego stated Officer Olson is a Lake Central High School graduate and obtained a college degree. He stated he is looking forward to Officer Olson coming on board. Chief Frego stated Officer Olson is the replacement for retired Officer Eric Anderson. He explained that the terms of the COPS grant requires that the Department replace any retiring officer.

The Council members welcomed Officer Olson on board.

APPROVAL OF MINUTES: MARCH 27, 2014, REGULAR MEETING
APRIL 10, 2014 EXECUTIVE MEETING
APRIL 24, 2014, EXECUTIVE MEETING

Mr. Forbes noted next on the agenda was approval of the minutes from the March 27, 2014, regular meeting, and the April 10th and 24th, 2014, Executive meetings. Mr. Forbes asked if there was any discussion on the aforementioned minutes. There was no discussion.

Mr. Forbes stated he would entertain a motion. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0) for the minutes of March 27, 2014, regular meeting and the April 24, 2014 executive meeting. Ayes --- all. Nays --- none.

The motion was carried by voice vote for the minutes of the April 10, 2014, executive meeting. (3/0/1). Mr. Gembala abstained. Ayes --- three. Nays --- none.

PUBLIC HEARING:

A. CONSIDER 2014 COMMUNITY BLOCK GRANT (CDBG) PROJECT).

Mr. Forbes noted that a public hearing was scheduled to consider the 2014 Community Block Grant project, commonly known as the CDBG. Mr. Forbes asked if the Proofs of Publication for the public hearing were in order. Attorney Austgen stated that he has reviewed the Proofs of Publication and they were timely published and meet the requirements of law for the public hearing to be conducted tonight.

Mr. Forbes directed Mr. Kil to read the opening remarks for the CDBG public hearing into the record. Mr. Kil complied.

Mr. Kil explained that the 2014 CDGB project monies will be used in the Watts subdivision which is located across from the Shrine of Christ's Passion. He stated that much needed storm water improvements will be done there. He stated all of this year's allocation is being proposed for the Watt's area, and the project proposal will reflect the same.

Attorney Austgen requested, for clarity's sake, that the CDGB opening remarks be provided to Clerk-Treasurer, Sherry Sury, and Recording Secretary, Susan E. Wright, and annexed into the record of the meeting minutes verbatim.

Mr. Forbes stated that he would entertain a motion to adopt the affirmative action plan. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Attorney Austgen requested that the Affirmative Action Plan be provided to Clerk-Treasurer, Sherry Sury, and Recording Secretary, Susan E. Wright, and annexed into the record of the meeting minutes verbatim.

Mr. Forbes opened the public hearing for comment. He called twice for public comment related to the CDGB project. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes noted the next portion of the CDBG document was the Understanding Form. Mr. Kil noted that the document would be annexed into the record verbatim. Mr. Kil summarized that this document acknowledges the HUD regulations, which is also the source of the allocation.

Attorney Austgen requested that Mr. Forbes entertain a motion to accept the Section Three, Understanding. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes noted the next step in the CDGB process was approval of Resolution #14-04-24, a resolution authorizing and directing the Town Council President or the Town of St. John to submit a project proposal for Community Development Block Grant funds for federal fiscal year 2014. Mr. Forbes stated the motion would be to approve Resolution #14-04-24 and authorize submission of the project proposal.

Mr. Forbes asked if there were any questions on this matter. There were no questions from the councilmembers. Mr. Forbes stated he would entertain a motion. Mr. Gembala made a motion to approve Resolution #14-04-24, authorizing and directing the Town Council to submit the project proposal for Community Development Block Grant funds for federal fiscal year 2014. Mr. Volk seconded the motion.

Attorney Austgen, for purposes of the record, noted the presence of Milan Grozdanich, Executive Director, Lake County Community Economic Development Department at tonight's meeting. Attorney Austgen noted that Mr. Grozdanich was available to answer any questions or clarify any matters related to the CDGB matter.

Mr. Forbes asked the councilmembers if they had any questions. There were no questions. Mr. Forbes noted that there was a motion and a second on the floor. He asked all those in favor to signify by saying aye. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. ORDINANCE #1583, AN ORDINANCE ESTABLISHING TRAVEL POLICIES AND GUIDELINES

Mr. Forbes noted that Ordinance #1583, an ordinance establishing policies and guidelines was before the Council for their consideration.

Mr. Forbes read "The ordinance was an ordinance of the Town of St. John, Lake County, Indiana, amending Town Ordinance #1247, entitled, An Ordinance Amending Ordinance #1235, the same being an ordinance establishing a travel policy for the Town of St. John, Lake County, Indiana, establishing a Town per diem officer travel reimbursement policy and all matters related thereto."

Mr. Forbes asked the councilmen if they had any questions on Ordinance #1583. There were no questions.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to consider Ordinance #1583 on first reading. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1583. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

B. ORDINANCE #1584, AN ORDINANCE ESTABLISHING A SPECIAL EVENT PERMIT PROCESS

Mr. Forbes noted the next item on the agenda was Ordinance #1584, an ordinance establishing a special event permit process. Mr. Forbes read the ordinance's title "Ordinance #1584, this is an ordinance of the Town of St. John, Lake County, Indiana, to regulate and control outdoor events and special events in the Town, establishing Town special event permit and application procedures and noncompliance penalties, repealing all ordinances and Town codes sections or portions thereof in conflict herewith and all matters related thereto."

Mr. Forbes noted when the Town had its 175th anniversary event last summer, there were also several other events going on at the same time. He stated that the ordinance was proposed because of past experience with four Town events occurring simultaneously. Mr. Forbes stated that the idea behind the ordinance is to ensure that the Police Department is able to cover and protect all persons during these types of events.

Mr. Forbes stated that Chief Frego has the authority to approve the proposed events. Mr. Kil explained that the special event permit is going to require the signatures of the Town Manager, Police Chief, and Public Works Department representatives. He stated that some of the events require closing of roads, police officers directing traffic and other Town related jobs. Mr. Kil stated that the Town cannot have too many events going on at the same time because it could gridlock the Town, and too many events occurring simultaneously tax the services of the Town.

Mr. Kil stated that the ordinance would give the Town advance notice and time to plan for upcoming events. He stated that the ordinance will also outline the hours for some of the outdoor activities (music). Mr. Kil stated there is no application fee. He stated the ordinance will help regulate the event activities occurring within the Town.

(General discussion ensued.)

Mr. Forbes stated that he would entertain a motion to consider Ordinance #1584 on first reading. "So moved," by Mr. Volk. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1584. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

C. RESOLUTION #14-04-24A, A RESOLUTION PROVIDING A TEMPORARY LOAN AND TRANSFER OF FUNDS.

Mr. Forbes stated that Resolution #14-04-24A, was next for the Council's consideration. Mr. Forbes stated the resolution was providing for a temporary loan and transfer of funds.

Mr. Forbes stated funds would be transferred from Cumulative Sewer to the Employee Health Benefit and Health Claims. He stated at the last meeting the Town's health care was changed to a self-funded system and money will be transferred out of Cumulative Sewer into the two aforementioned funds, and as the premiums are paid the monies will go back to Cumulative Sewer.

Mr. Kil concurred; he stated Mr. Forbes summarization is one-hundred percent accurate.

(General discussion ensued.)

Mr. Forbes asked if there were any questions. There were no questions. Mr. Forbes stated he would entertain a motion to adopt Resolution #14-04-24A. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Gembala had nothing to report.

Mr. Volk had nothing to report.

Mr. Bustamante had nothing to report.

Mr. Forbes stated he sent out an e-mail in response to questions from every councilman on the subject of "what are we going to do about roads?"

Mr. Forbes stated that his e-mail proposed, for discussion purposes, the possibility of bonding to do a significant amount of road repair in Town. Mr. Forbes stated bonding was proposed in the amount of $4 million or $5 million in order to get out and fix as many roads as possible.

Mr. Forbes noted there is the CEDIT m

oney and money in the CCD fund. He stated that combination of these two accounts would be used to pay the bond off.

Mr. Forbes asked the councilmen if they had any discussion or ideas on the possibility of bonding. Mr. Volk opined that the higher amount of $5 million should be bonded since there is plenty of revenue to cover the payments. Mr. Volk remarked that the Town is way behind on road repairs due to budget constraints over the past few years. Mr. Bustamante concurred with Mr. Volk on the bond amount. Mr. Bustamante stated that a lot of the Town's roads are in desperate need of repair.

(General discussion ensued.)

Mr. Kil stated he would provide the Council with the scope of the proposed road work that could be done, which would depend upon how much bond money the Council authorizes. Mr. Kil stated that the consensus is to perform a total reconstruction of Patterson, 101st, and Hart Street. He stated if the Town bonds for $5 million it will leave an excess of approximately $2 million to go around and repave streets throughout the entire Town. Mr. Kil stated that there is a street map inventory of streets and a rating of their condition as poor, fair, good, excellent condition. Mr. Kil stated that the bond money should give the Town the opportunity to eliminate all of the bad road areas in the community for all of the residents in the subdivisions.

Mr. Forbes stated if there were no other comments, he would entertain a motion to move forward with the bond process.

(General discussion ensued.)

Mr. Forbes asked if there was a motion to move forward with the bonding for $5 million for the St. John road repair project. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes remarked that the Town-wide garage sale is coming up the week of May 1-4. Mr. Kil stated everyone is looking forward to this event.

Mr. Kil stated he encourages each subdivision to put a sign out. Mr. Kil stated that a lot of people participate in the garage sale.

(General discussion ensued.)

Mr. Kil stated that the Town-wide garage sale information has been posted on the website. The triathlon schedule for May 3, was discussed.

Mr. Forbes stated that Crown Point High School was listed in US News and World Report under 2014 best high schools in the nation. He stated they were ranked 4% nationally and 5% in the State of Indiana. Mr. Forbes noted that 19,400 schools were rated. Mr. Forbes gave kudos to Crown Point High School.

Mr. Forbes stated that Crown Point High School ranked 19th in the State and Lake Central ranked 20th in the State. Mr. Forbes stated that he wanted to acknowledge Lake Central High School on the good job that they are doing to be ranked #20.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil had no additional reports.
STAFF:
Chief Frego presented the Police Department's March 1-31, 2014, activity report.

Chief Willman presented the Fire Departments March, 2014, activity report. Chief Willman informed the Council that Jake, the fire dog, recently celebrated his seventh birthday.

PAYMENT OF BILLS FOR THE CORPORATION:

Mr. Forbes moved on to payment of the bills. He noted APVs 9874 through 10049 in the amount of $1,059,567.28. He asked if there were any questions on the bills. There were no comments from the councilmen.

Mr. Forbes stated he would entertain a motion. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried unanimously by voice vote (4/0). Ayes – all. Nays – none.

(The meeting was adjourned at 8:09 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

 

 

OPENING REMARKS FOR CDBG PUBLIC HEARING

Each spring, the Lake County Community Economic Development Department applies to the U.S. Department of Housing and Urban Development (HUD) for new funding through the Community Development Block Grant program (CDBG).

One of the application requirements is to hold public hearings in the communities where CDBG funding is allocated in order to obtain input from the local citizens on the proposed use(s) of the new funding. For FY2014, the Town of St. John CDBG allocation is $69,500.00.

The most common use of CDBG funds is for infrastructure, including street reconstruction, sanitary sewers, water line extensions, storm drainage improvements, sidewalks, and projects to remove architectural barriers (handicapped access), such as curb cuts and wheelchair ramps. CDBG funds may also be used to eliminate slums and blight through demolition of unsafe buildings or other clearance activities.

CDBG funded infrastructure projects may only be done in areas where the neighborhood is at least 51% low/moderate income according to HUD guidelines. In most cases, an income survey must be done to qualify the area for funding eligibility. The income information taken by the survey is strictly confidential, and is used solely for the purpose of determining the area's eligibility for CDBG funding.

Handicapped access projects and demolition may be done anywhere in a community, without the need for area income determinations.

The public hearing is just the start of the application process for Lake County. There are a series of legal advertisements and comment periods that take place during the summer, prior to final grant approval from HUD in late August. New CDBG funding is released to the County and its entitlement communities on or around September lg' and needs to be expended by June 13th of the following year.

After public comment tonight, three documents need to be read and adopted: the Affirmative Action Program, Section 3 Understanding, and a Resolution authorizing the City/Town Executive to submit a project proposal for CDBG funding.

Finally, Project Applications, and supporting documentation, need to be submitted no later than May 2nd, 2014 for review by Lake County.

The floor is open for comments.

 

 

AFFIRMATIVE ACTION PROGRAM IMPLEMENTING SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968

SPECIFIC AFFIRMATIVE ACTION STEPS

TOWN OF ST. JOHN agrees to implement the following specific affirmative action steps directed at increasing the utilization of lower income residents and project area businesses.

A. To ascertain from the HUD Area Office Director the exact boundaries of the Section 3 covered project area and where advantageous, seek the assistance of local officials of the department in preparing and implementing the affirmative action plan.

B. To attempt to recruit from the appropriate areas the necessary number of lower income residents through: local advertising media, signs placed at the proposed site for the project, and community organizations and public or private institutions operating within or serving the project area such as Service Employment and Redevelopment (SER), Opportunities Industrialization Center (OIC), Urban League, Concentrated Employment Program, Hometown Plan or the U.S. Employment Service.

C. To maintain a list of all lower income area residents who have applied either on their own or on referral from any source and to employ such persons, if otherwise eligible and if a vacancy exists.

D. To insert this affirmative action plan in all bid documents, and to require all bidders to submit a Section 3 Affirmative Action Plan including utilization goals and the specific steps planned to accomplish the goals.

E. To insure that contracts which are typically let on a negotiated rather than a bid basis in areas other than Section 3 covered project area, are also let on a negotiated basis, where ever feasible when let in a Section 3 covered project area.

F. To formally contact unions, subcontractors and trade associations, to secure their cooperation for this program.

G. To insure that all appropriate project area business concerns are notified of pending contractual opportunities.

H. To maintain records including copies of correspondence, memoranda, etc., which document that all of the above affirmative action steps have been taken.

I. To appoint or recruit an executive official of the company or agency as Equal Opportunity Officer to coordinate the implementation of this Section 3 Affirmative Action Plan.

LAKE COUNTY, INDIANA
Section 3 Understanding

The U.S. Department of Housing and Urban Development (HUD) issued regulations that provide the directive to creative job opportunities for low-income persons when HUD funds are expended on a construction project. These regulations are known as Section 3 policy. The purpose of the Section 3 policy is to ensure that the employment and other economic opportunities generated by Federal financial assistance for housing and community development programs shall, to the greatest extent feasible, be directed toward low and very low-income persons.

Section 3 covered projects are construction, reconstruction, conversion, or rehabilitation of housing, including reduction and abatement of lead based paint hazards, or other public construction which includes building and improvements assisted with HUD housing and community development assistance. Section 3 covered contracts do not include contracts for purchase of supplies and materials. However, whenever a contract for materials includes the installation of the materials, the contract constitutes a Section 3 covered contract.

Fund recipients and contractors must show compliance with the numerical goals set forth by the regulations. The numerical goals for new hires apply only to the number of new hires generated because of the financial assistance of the HUD programs. The numerical goals are not absolute numerical requirements. They are goals that each recipient and contractor should try to reach. The goals, if not met, do not trigger sanctions against the recipient or contractor. However, if challenged on the issue of compliance with Section 3, the recipient or contractor should be ready to demonstrate that they tried to reach these goals. The goals are as follows:

  • 30% of all covered new hires for the year FY 2014

In addition, recipients and contractors are required to show compliance with the goal that at least 10% of any building trade activity, which is subcontracted, and 3% of non-building trade activity (construction management, etc.), is awarded to eligible Section 3 business concerns.

Further information regarding these requirements may be found in the Federal Regulations at 24 CFR 135 and the Lake County Section 3 Plan.

I certify that I have read the information above and understand the Section 3 requirements and numerical goals.

Name: _______________________________________________
Title: _______________________________________________
Date: _______________________________________________

 

 

RESOLUTION NUMBER 14-04-24

A RESOLUTION AUTHORIZING AND DIRECTING THE TOWN COUNCIL PRESIDENT OF THE TOWN ST. JOHN TO SUBMIT A PROJECT PROPOSAL FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FEDERAL FISCAL YEAR 2014

WHEREAS, under the provisions of Title 1 of the Housing and Community Development Act of 1974, as amended to date, Lake County, Indiana is authorized to provide financial assistance to units of general local government for undertaking and carrying out Community Development activities; and

WHEREAS, it is provided in such Act that the unit of general local government shall provide a satisfactory assurance prior to submission of its Application, that it has held one public hearing to obtain the views of citizens of Community Development needs; and

WHEREAS, the Town of St. John is proposing a project for assistance under the Housing and Community Development Act of 1974, as amended to date, and proposes to undertake and make available a total project cost of Sixty Nine Thousand Five Hundred Dollars ($69,500.00); and

WHEREAS, the Town of St. John has held one formal public hearing on the proposed program and has made available to the general public, through the mass media and other sources, information concerning the program; and

WHEREAS, the Town of St. John has general knowledge of the proposed uses of such funds and is cognizant of the conditions that are imposed in the undertaking and carrying out of Community Development activities and undertaking with Federal financial assistance under Title 1, including those prohibiting discrimination because of race, color, creed, sex or national origin;

NOW THEREFORE, BE IT RESOLVED, by the Town of St. John, Indiana:

Section1: That the Town Council President of the Town of St. John, IN is hereby authorized to file a Project proposal for funds under Title 1 of the Housing and Community Development Act of 1974, as amended to date, with Lake County, Indiana and provide all information and assurances as may be necessary under the Act.

 

ST. JOHN TOWN COUNCIL

__________________________
__________________________
__________________________
__________________________

 

__________________________
Michael S. Forbes
Town-Council President

 

ATTEST:

__________________________
Sherry P. Sury, Clerk-Treasurer

05-22-2014 Joint Town Council RDC Plan Commission

May 22, 2014 JOINT SPECIAL MEETING OF: REDEVELOPMENT COMMISSION, PLAN COMMISSION & TOWN COUNCIL Meeting Minutes

ST. JOHN TOWN COUNCIL
Michael Forbes, President
Larry Bustamante, Vice-President
Gregory Volk
Mark Barenie
Ken Gembala

ST. JOHN PLAN COMMISSION
Tom Ryan, President
Mike Forbes, Vice-President
Steve Kozel, Secretary
Tom Redar
Steve Hastings
Darwin Nietzel

REDEVELOPMENT COMMISSION
Mark Barenie
Michael Forbes
Larry Bustamante
Ken Gembala
Gregory Volk

Citizen Members: Dr. John DeVries, James Sakelaris

Also Present: Steve Kil, Town Manager
Attorney David Austgen

CALL TO ORDER:

Mr. Forbes called to order the special joint meeting of the Redevelopment Commission, St. John Plan Commission and St. John Town Council for May 22, 2014, at 7:12 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, for the Redevelopment Commission. Members Mark Barenie, Michael Forbes, Larry Bustamante, Ken Gembala and Gregory Volk were present. Attorney David Austgen was present. Steve Kil was present. Citizen Members: Dr. John DeVries and James Sakelaris were present. Susan E. Wright, Recording Secretary, was present.

Roll call was taken by Ms. Sury for the St. John Plan Commission with the following members present: Tom Ryan, Michael Forbes, Steve Kozel, Tom Redar and Derwin Nietzel. Steve Hastings was absent. Attorney Tim Kuiper was absent. Kenn Kraus was present. Steve Kil was also present. Susan E. Wright, Recording Secretary, was present.

Roll call was taken by Ms. Sury for the St. John Town Council with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Mark Barenie and Ken Gembala. Attorney Dave Austgen was present. Steve Kil was present. Susan E. Wright, Recording Secretary, was present.

Mr. Forbes gave the floor to Mark Barenie, President, Redevelopment Commission for action on St. John T.I.F. Districts 1 and 2.

REDEVELOPMENT COMMISSION:

A. CONSIDER DECLARATORY RESOLUTION CONSOLIDATING AND EXPANDING ST. JOHN T.I.F. 1.

Mr. Barenie noted that the Redevelopment Commission had before them for consideration consolidating and expanding St. John T.I.F. District 1.

He stated that there was an action pending before the Commission to adopt Resolution 14-05-22RDC. He asked if there was any discussion on this matter.

Attorney Austgen presented a brief explanation of the proceedings for the Council, Board and Commission members. He explained that the reason for the special joint meeting was in order to comply with provisions of Indiana Code 36-7-14, regarding the established T.I.F. district in St. John, to consider expansion of the existing T.I.F. district and establishing a new part of the Town to become an economic development area for T.I.F. district purposes.

Attorney Austgen stated that this matter came about as a result of the capital review activities of the Town, and to determine how to utilize the benefits of T.I.F. financing or development that would contribute to the continued infrastructure improvements that have occurred in the community.

Attorney Austgen stated that he wished to explain the statutory sequence of events that would take place in this process. He stated that the Redevelopment Commission declares its intent to establish an expanded T.I.F. district which would be T.I.F. District 1, and also to establish a new portion of the community as a separate but like T.I.F. district area. He stated that this declaration is done in the form of a separate resolution for T.I.F. District One and T.I.F. District Two.

Attorney Austgen stated upon the declaration, statute requires the Plan Commission to consider the action of the Redevelopment Commission and agree or disagree. He stated that the Plan Commission has jurisdictional responsibility over zoning controls and growth and development in the community and is in the chain of “approval review.”

Attorney Austgen explained the next step is that the Town Council would act to consider the declaration made by the Redevelopment Commission, the action taken by the Plan Commission in approving the actions of the Redevelopment Commission, and if concurrence exists in that process, approval.

Attorney Austgen stated that if the Town Council agrees at the end of the actions taken tonight, a public hearing would then be conducted to notify citizens and residents for a public review. Attorney Austgen stated, if all actions are passed, a public hearing could be held as soon as June 12, 2014, the next regular Town Council meeting, or another time as is deemed appropriate.

Attorney Austgen noted that Mr. Kil has maps that have been appended on the proposed resolutions that comprise the declaration. Attorney Austgen turned the floor over to Mr. Kil.

(General discussion ensued.)

Mr. Kil made a presentation to the Redevelopment Commission, Plan Commission and Town Council. He presented a Town map that reflected the T.I.F. districts along the U.S. 41 and U.S. 231 corridors. He explained that this is where the Town’s primary commercial development will occur.

Mr. Kil noted that there are some residential parcels within the T.I.F. district. He explained that the residential parcels are a function of contiguity among the two districts. Mr. Kil stated that there would be a net zero impact for any residential property if commercial development occurred.

(General discussion ensued.)

Mr. Kil explained that the colors on the map as follows, pink depicts the existing T.I.F. district, blue depicts the future proposed T.I.F district along the U.S. 41 corridor. He stated that T.I.F. District 1 contains a north and south district; he stated that north and south districts were linked some time ago. Mr. Kil stated that the pink and blue areas will now depict one T.I.F. district. He stated that the areas can be merged because the Town has retired all of their debt in the T.I.F district.

Mr. Kil stated pieces of property in Town have been tentatively identified for potential future commercial development. He showed various parcels, via map, that could be consolidated for proposed commercial development.

Mr. Kil directed the members’ attention to the district south of 93rd Avenue. He stated that the old Standard Lumber and K-Mart sits are potential sites for future commercial development.

Mr. Kil pointed out a proposed commercial development set out by Schilling Development. He pointed to property across the street from the Shrine of Christ’s Passion as a possible commercial development at a future point in time. Mr. Kil talked about residential property on the south side of 93rd Avenue which may or may not be acquired into the T.I.F. district.

Mr. Kil directed the members’ attention to U.S. Route 231 corridor and showed them the areas that are currently zoned commercial. He stated that commercial development is anticipated in the Gates of St. John. Mr. Kil pointed out the location of the new assisted living facility that is currently seeking approval at the Plan Commission.

Mr. Kil explained that any time a project comes inside the T.I.F. district; the Town can assign allocation areas. He explained the benefits of the T.I.F. districting. Mr. Kil stated the actions that are taken tonight are another step towards the Town’s economic development initiative. He stated if there were any questions from the members, he would be happy to answer them.

Mr. Kil noted that replacement/improvement of Lift Station Number One is a key component to the entire commercial corridor as well as the southwest corner of Town. He stated that there are proposals from Haas Engineering on tonight’s Utility Board agenda proposing that engineering commence for this project. Mr. Kil stated that Lift Station One work needs to be done whether or not additional commercial development is brought into Town.

Mr. Barenie asked if the Councilmen had any comments or questions. There were no comments or questions. Mr. Barenie stated he would accept a motion to adopt Resolution # 14-05-22-RDC. Mr. Forbes made a motion to adopt Resolution #14-05-22-RDC. Mr. Bustamante seconded the motion. Ayes --- all. Nays --- none. The motion was unanimously carried by voice vote (5/0).

Mr. Forbes read the resolution into the record as follows: “Resolution 14-05-22RDC is a resolution of the Town of St. John Redevelopment Commission amending prior resolutions establishing a consolidated economic development area and allocation areas therein by expanding the boundaries of the consolidated economic development area and consolidating and expanding the allocation areas therein, amending the consolidated economic development plan for the area and all matter related thereto.”

B. CONSIDER DECLARATORY RESOLUTION ESTABLISHING ST. JOHN T.I.F. 2.
Mr. Barenie noted that the Council had before it for consideration a Declaratory Resolution establishing St. John T.I.F. District Two. He requested a motion to adopt Resolution # 14-05-22A-RDC.

Mr. Forbes made a motion to adopt Resolution # 14-05-22A-RDC, as follows: “This is a resolution of the St. John Redevelopment Commission declaring an area in the Town of St. John, Lake County, Indiana, as an economic development area approving a development plan for said area and all matters related thereto.” Mr. Volk seconded the motion. Ayes --- all. Nays --- none. The motion was unanimously carried by voice vote (5/0).

Attorney Austgen recommended that attachments of the separate resolutions be appended to the minutes of the public meeting. Mr. Barenie concurred with Attorney Austgen’s recommendation.

Mr. Barenie passed the gavel to Tom Ryan, President, St. John Plan Commission.

PLAN COMMISSION:

A. CONSIDER DECLARATORY RESOLUTION CONSOLIDATING AND EXPANDING ST. JOHN T.I.F. 1.
Mr. Ryan noted that the first item on the agenda for the Commission’s consideration was a Declaratory Resolution consolidating and expanding St. John T.I.F. 1. He stated he would entertain a motion on Resolution 14-05-22-PC.

Mr. Kozel made a motion to adopt Resolution # 14-05-22-PC, “a resolution of the St. John Redevelopment Commission amending prior resolutions establishing a consolidated economic development area and allocation areas therein by expanding the boundaries of the consolidated economic development area and consolidating and expanding the allocation areas therein, amending the consolidated economic development plan for the area and all matter related thereto.” Mr. Redar seconded the motion. Ayes --- all. Nays --- none. The motion was carried by voice vote (5/0).

Attorney Austgen stated that the Plan Commission members were free to ask any questions of the Town Council and the Redevelopment Commission. Mr. Forbes commented that the Plan Commission had discussed this matter previously at one of their meetings, and they felt that they had been sufficiently informed.

B. CONSIDER DECLARATORY RESOLUTION ESTABLISHING ST. JOHN T.I.F. 2.
Mr. Ryan stated that the consideration of a declaratory resolution establishing T.I.F. 2 was before the Board. He stated he would entertain a motion. Mr. Kozel made a motion to adopt Resolution #14-05-22-PC, declaring an area in the Town of St. John, Lake County, Indiana, as an economic development area approving a development plan for said area and all matters related thereto.” Mr. Forbes seconded the motion. Ayes --- all. Nays --- none. The motion as carried by voice vote (5/0).

Mr. Ryan passed the gavel to Mr. Forbes, President, Town Council.

TOWN COUNCIL

A. CONSIDER DECLARATORY RESOLUTION CONSOLIDATING AND EXPANDING ST. JOHN T.I.F. 1.
Mr. Forbes noted the first item on the Council’s agenda was to consider a declaratory resolution to consolidate and expand St. John T.I.F. 1. He asked if there was a motion to adopt Resolution # 14-05-22. “So moved,” by Mr. Gembala.

Mr. Forbes read the title of the resolution as follows: “This is a resolution of the Town Council of the Town of St. John, Lake County, Indiana, approving an order of the St. John Plan Commission approving a resolution of the St. John Redevelopment Commission, amending prior resolutions establishing a consolidated economic development area and allocations areas therein by expanding the boundaries of the consolidated economic development area and consolidating and expanding the allocation areas therein, amending the consolidated economic development plan for the area and all matters related thereto.

Mr. Forbes noted there was a motion on the floor by Mr. Gembala; he asked for a second. Mr. Barenie seconded the motion. Ayes --- all. Nays --- none. The motion was unanimously carried by voice vote (5/0).

B. CONSIDER DECLARATORY RESOLUTION ESTABLISHING ST. JOHN T.I.F. 2.
Mr. Forbes noted the next item for the Council’s consideration was a declaratory resolution establishing the St. John T.I.F. District 2. Mr. Forbes read as follows: “Resolution # 14-05-22A, this is a resolution of the Town Council of the Town of St. John, Lake County, Indiana, approving an order of the St. John Plan Commission approving a resolution of the St. John Redevelopment Commission declaring an area in the Town of St. John, Lake County, Indiana, as an economic development area, approving a development plan for said area and all matter related thereto.”

Mr. Forbes asked if there was a motion on Resolution # 14-05-22A. “So moved,” by Mr. Volk. Mr. Gembala seconded the motion. Ayes --- all. Nays --- none. The motion was unanimously carried by voice vote (5/0).

Attorney Austgen noted in light of the actions taken tonight and at the direction of Mr. Forbes, this matter would be advertised for a public hearing to be held on June 12, 2014, the next regularly scheduled Town Council meeting. Mr. Forbes noted that the public hearing would be held on June 12, 2014, contingent upon the advertisement for public hearing being properly noticed.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He asked if anyone wished to comment on the T.I.F. expansion. He called for comment. There was no comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the special meeting of the Redevelopment Commission, Plan Commission and Town Council. “So moved,” by Mr. Gembala. Mr. Barenie seconded the motion. Ayes --- all. Nays --- none. The motion was carried by voice vote (5/0).

(The meeting was adjourned at 7:37 p.m.)

A TRUE COPY

_____________________________________
Susan E. Wright, Recording Secretary
St. John Plan Commission

05-22-2014 Town Council

May 22, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for May 22, 2014, at 7:37 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Mark Barenie and Ken Gembala. Attorney David Austgen was also present. Steve Kil was present. Recording Secretary, Susan E. Wright, was also present. Chief Frego and Chief Willman were present. Chip Sobek was absent.

APPROVAL OF MINUTES: APRIL 24, 2014

Mr. Forbes stated the April 24, 2014, minutes were before the Council for their consideration. He asked if there was any discussion on the minutes. There was no discussion. Mr. Gembala made a motion to approve the minutes of April 24, 2014, as posted. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated that he would like to pause before moving on to New Business. He stated he invited Representative Hal Slager to visit with the Council.

Representative Hal Slager thanked the Council for allowing him to take a few minutes of their time. He stated there were a couple of items he would like to talk about.

Mr. Slager stated that one item that has been brought to his attention either by the Council or by President Forbes is the business/personal property tax bill. He stated that there was concern that the elimination of the business/personal property tax would have a dramatic impact on municipalities.

Mr. Slager stated that having participated in municipal government during the period of the frozen property tax levy, he is all too familiar with the effect frozen levy this has had on municipal government. He stated he believes all of the communities he represents, Schererville, St. John, Dyer have operated on fewer dollars in 2013 than they had in 2006, largely because of the decrease in development which caused a decrease in building permit fees and other fees.

Mr. Slager stated that the legislature knew of the concern with the business/personal property tax. He stated that although the Indiana Association of Cities and Towns may not have clearly defined it, it was always meant to be an opt-in provision by a county. He stated that this opt-in provision did not fall within the authority of the County Council but of the County Income Tax Council. Mr. Slager stated he was never in favor of this arrangement because they could opt-in and then the County Council would be left "trying to get the genie back in the bottle from a budget perspective."

Mr. Slager stated that the reality is that Lake County is very dependent on the business/personal property tax. He stated that since it has been on hold for six or seven years is all the more reason why it was something that could not be absorbed by starting to reduce the revenue. Mr. Slager stated unfortunately, it's an opt-in provision, and Lake County is one county within the entire state that really needs to participate for the benefit of the state.

Mr. Slager stated due to Indiana's proximity to Illinois and big industry, investments are thought of in terms of hundreds of millions of dollars and billions of dollars. He stated that is more than all of the business that could be attracted throughout the state collectively. Mr. Slager stated it would make sense that there would be a bill that would allow Lake County to participate. Mr. Slager stated he is in favor of eliminating the penalty on business.

Mr. Slager stated that a part of this bill required a Blue Ribbon Commission. He stated the Blue Ribbon Commission is comprised of very knowledgeable people who will be looking at how government will be funded going forward, and how the bill may impact the state going forward. Mr. Slager stated that the property taxes have been capped by constitutional amendment.

Mr. Slager stated that income tax has been lowered on the personal and corporate level. He stated that the sales tax is the highest in the area second only to Illinois. Mr. Slager stated that this does not leave a lot of opportunity for new revenue from those areas. He stated it will be interesting to see where this goes.

Mr. Slager opined that if municipal government is going to be a true partner they need to participate in some of the spoils of economic development. He explained that a municipality is being asked to create economic development, and it will be done by using a T.I.F. that raises the revenue that can make the development happen. Mr. Slager stated that there is no sales tax from this, there is no income tax, but there are costs associated with economic development such as fire/police protection and public works. He noted economic development is good in that it helps create jobs.

Mr. Slager stated if an incentive could be created for communities to participate in economic development it would be helpful. He stated he has been pushing forward with this idea but it is going to take some time and work. Mr. Slager stated that the Blue Ribbon Committee might be the opportunity to introduce this idea.

Mr. Slager stated he also wanted to talk about a bill that did not pass. He stated this bill would create a total moratorium on nursing homes. He noted that the Town has some nursing home development going on. Mr. Slager stated that at the present time and for the past few years there has been a moratorium on Medicaid beds only.

Mr. Slager stated that this was done so that the many empty Medicaid beds around the state would be filled. He stated that the need for the Medicaid moratorium on hospital beds is because if there are open Medicaid beds the actual cost per bed rises and Indiana taxpayers foot this bill. Mr. Slager stated that better utilization of these beds is more cost effective for everyone.

Mr. Slager stated that the way in which this problem was approached was by putting a total moratorium on any nursing home development, whether it was Medicaid beds, private pay or Medicare. He stated that there was quite a push back on the moratorium.

Mr. Slager stated that he sits on the Public Health Committee as well as the Ways and Means Committee and he heard testimony from both. He stated he voted against the moratorium in Ways and Means, even when it was reduced down to a one year moratorium. Mr. Slager stated he was in favor of a continuation of the "Medicaid only moratorium," so a more thorough review could be made and a better way to approach the problem could be presented.

Mr. Slager stated that preventing all development was not the way to solve this problem. Mr. Slager stated he wanted to know the real cost of a moratorium.

He stated it may be far more costly to the people of Indiana to put in place a moratorium than to pay the higher Medicaid rate.

Mr. Slager stated that in order to get the bill passed out of the House, a poison pill was put in it to make sure it went to conference committee because nobody was happy with the bill. He stated that an agreement could not be made at the conference committee. Mr. Slager stated that the bill passed both houses and then died. Mr. Slager stated that starting July 1, 2014, all moratoriums will be lifted.

Mr. Slager stated he wanted to take a brief moment to talk about T.I.F.s. He stated this year there was a law passed that put a limit on some of the old, original T.I.F.s that were created. He stated the T.I.F.s were created with no term and this problem was rectified.

Mr. Slager stated that he has heard multiple presentations where T.I.F. money is used for some questionable projects. Mr. Slager stated he is very hesitant to get on board for any change in T.I.F. unless other incentives can be created because this is the last option for a municipality to channel their own destiny.

Mr. Slager stated he would be happy to answer any questions.

(General discussion ensued.)

The sales tax issue was discussed. Mr. Slager stated that there is no agenda to do something with T.I.F., but there is always a legislator that will file a bill. Mr. Slager stated that many T.I.F. bills are filed and never get a hearing in committee so the bill dies there. Mr. Slager stated that there seems to be a hesitancy to alter T.I.F. without a good alternative.

(General discussion ensued.)

Mr. Slager stated that approximately 850 bills were filed on gay marriage and 224 bills passed. He stated a lot of work was compressed into a ten week time frame.

Mr. Forbes asked if there was anything that should be watched for in between sessions. Mr. Slager stated that session ended in March and study committees will probably begin in July, August and September. Mr. Slager recommended visiting the legislative web site to look at the calendar to see what is being talked about. He stated many of the hearings can be followed on-line.

Mr. Slager stated that the whole point of the committees is to receive testimony from experts. He stated that legislators like hearing from local officials about what they're up against.

Mr. Slager stated one of the issues he will be looking at this year will be homeowner associations. He stated a bill came up this year related to homeowners associations that never got a hearing. Mr. Slager stated that some argue that homeowners associations need to be reined in a little bit. Mr. Slager stated he voted against a bill that was passed that allows campaigning in homeowners associations. He stated the bill kind of slipped through.

(General discussion ensued.)

Mr. Slager stated he sits on the Public Health Committee and he stated he will likely hear something this summer on government regulation of care facilities and the moratorium that is place on Medicaid beds only. He stated that the moratorium on Medicaid beds has created a market place for Medicaid beds. Mr. Slager explained that any nursing home developer wants to have private pay, Medicare, and Medicaid beds. He stated that if a resident runs out of money and there is a Medicaid bed available they don't have to kick the resident out of the facility.

Mr. Slager stated that as Medicaid facilities have gone out of business, they are selling off their allocation of Medicaid beds and this has created its own market. Mr. Slager stated that he does not think this was what was intended, or maybe it was what was intended. Mr. Slager indicated that there was much consternation on this subject in the House. He stated that this is an issue that will have a study commission this summer and it's an important issue to watch.

(General discussion ensued.)

Mr. Forbes thanked Representative Slager for appearing before the Council. He told him he has done a great job in Indianapolis, as has Rick Niemeyer. Mr. Forbes opined that Mr. Slager has been a bright light for Lake County as far as representation. Mr. Forbes stated he greatly appreciates and respects everything that Mr. Slager has done.

Mr. Slager thanked the Council and told them to feel free to contact him.

NEW BUSINESS:

A. ORDINANCE #1585, AN ORDINANCE ESTABLISHING THE ST. JOHN REDEVELOPMENT AUTHORITY.

Mr. Forbes read Ordinance #1585 into the record as follows: "an ordinance of the Town Council of the Town of St. John, Lake County Indiana, establishing the St. John Redevelopment Authority and all matters related thereto."

Mr. Forbes asked Attorney Austgen to elaborate on the ordinance. Attorney Austgen explained that Ordinance #1585 is the establishment of a Redevelopment Authority under Indiana Code for purposes of a Redevelopment Authority for financing opportunity and options that the Town is working on for purposes of the upcoming road project. He stated that the ordinance will act as a building corporation as it is a mechanism under the code for transferring ownership of property and leasing back, and using the tax revenue to satisfy debt obligations.

Attorney Austgen noted it would be a three member board with the authority to bond. He stated that the statutory powers are incorporated into the ordinance.

Mr. Kil stated that a good portion of the CEDIT money would be used to fund the road project. He stated it is important that it is understood the Town is funding the road projects out of existing tax money that the residents pay, the CEDIT and CCD. Mr. Kil stressed that there would be no new tax impact to any of the residents to establish the Redevelopment Authority or for them to issue the corresponding debt.

(General discussion ensued.)

Mr. Bodich explained to the Council that the bond is sized on the amount of CEDIT dollars anticipated and also allowing for other projects of the Capital Improvement Plan for use of CEDIT dollars. He stated that there's an opportunity for not using all of the CEDIT dollars and using those available for road improvement projects.

Mr. Forbes directed Mr. Kil to provide all of the councilmen with a copy of the debt schedule. Mr. Forbes asked if there was any further discussion. There was no further discussion.

Mr. Forbes stated he would entertain a motion to consider Ordinance #1585 on first reading. "So moved," by Mr. Gembala. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1585. He asked the individual who makes a motion to read the title of the ordinance into the motion.

Mr. Volk made a motion to adopt Ordinance #1585; he read Ordinance #1585 as follows: "an ordinance of the Town Council of the Town of St. John, Lake County Indiana, establishing the St. John Redevelopment Authority and all matters related thereto." Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. CONSIDER APPOINTMENTS TO THE ST. JOHN REDEVELPMENT AUTHORITY.

Mr. Forbes noted the next item on the agenda was consideration for appointments to the St. John Redevelopment Authority. He stated he would entertain a motion to appoint Mr. Robert Meinzer, Mr. George Bellamy and Mr. Ronald Estep to the Redevelopment Authority.

Mr. Forbes asked if there was a motion or other names to consider. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Volk noted that the gentlemen who were appointed to the Redevelopment Authority were also members of the building corporation.

Attorney Austgen stated that the Certificates of Appointment should be processed and the appointees need to accept and sign the same. Mr. Forbes stated that the appointees have been contacted and are interested in the redevelopment project. Mr. Kil stated that the three appointees have all verbally accepted the position, and he will contact them that the Council took action and appointed them at this meeting.

(General discussion ensued.)

C. CONSIDER ACCEPTANCE OF DEEDS OF ST. JOHN UNITS 11 AND 12 FROM HENRY WALTER HOLDINGS.

Mr. Forbes noted the next item for the Council's consideration was acceptance of deeds for the Gates of St. John, Units 11 and 12 from Henry Walter Holdings.

Mr. Kil explained to the Council that the Town is finally in the position to accept the property that has been discussed in the Gates of St. John, Units 11 and 12. He stated that the deeds have been executed to convey the property to the Town and the other part of the property to Mr. Lotton.

Mr. Kil stated that public improvements have been started and sidewalks are going in. He stated that the road repair has also started. Mr. Kil informed the Council that the monies funding this project has been provided by Centier Bank. Mr. Kil stated that this is the final step in the process, and he highly recommend that the Council accept the deeds.

Mr. Forbes asked if there was any discussion. There was no discussion. Mr. Forbes stated he would entertain a motion to accept the deeds from the Gates of St. John, Units 11 and 12, as presented. "So moved," by Mr. Barenie. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

A. TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Gembala stated he received some very positive comments on the parks program this summer.

Mr. Volk had nothing to report.

Mr. Bustamante stated that the Code Enforcement hours should be extended. He recommended that the Code Enforcement officer be scheduled every day. Mr. Kil stated he would adjust the Code Enforcement officer's hours accordingly to leave him in a part-time position but place him on the schedule Monday through Friday.

Mr. Bustamante stated he has been constantly asked about the Town's personnel policy. Mr. Forbes stated that the Council has received the personnel policy back from Attorney Austgen and are currently reviewing the same.

Mr. Gembala asked about updating the emergency disaster plan.

(General discussion ensued.)

Chief Frego stated that as part of the Police Department's accreditation process the emergency disaster plan must be developed.

Mr. Barenie had nothing to report.

Mr. Forbes informed the Council that the consultants are questioning whether there will be a Haunted House this year. He asked if there were any objections to him sitting down and discussing budgets and plans for the Haunted House. The councilmen had no objections. Mr. Forbes stated that there will be a safety inspection of the house and roof of the Haunted House.

Mr. Forbes stated that he had an invoice for 7,000 summer program guidebooks. He asked if there was any objection to adding the Request to Purchase for $4,537.16 to the docket. There were no objections.

Mr. Forbes stated he would entertain a motion to approve payment and add the invoice to the docket in the amount of $4,537.16. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil refreshed the Council's memory that the Special Events permit was passed last month. He stated he has a request from the St. John Evangelist Church to extend their entertainment hours beyond what is allowed by the permit. The church's request is as follows: Thursday, July 24, until 11:00 p.m., Friday, July 25, until midnight and Saturday, July 26, until midnight.

Mr. Kil stated that the church's festival has been an ongoing event for many years, and the community loves it. He recommended that the Council grant the waiver requesting an extension of hours by St. John Evangelist Church for July 24, July 26, and July 26. Mr. Mr. Kil recommended that the waiver be granted permanently so that it does not have to be done every year.

Mr. Forbes asked if there was any discussion. There was no discussion. Mr. Forbes stated that he would entertain a motion to grant the waiver to extend the hours for church festival as recommended by Mr. Kil. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

STAFF:
Chief Willman Chief Willman presented the Fire Department's April, 2014, activity report.

Chief Frego presented the Police Department's April 1-30, 2014, activity report.

* * * * * *

Mr. Forbes remarked that the permit ordinance and schedule was enacted to help the Police Department and staff to coordinate and cover the events. He asked if the Council would allow the Police Chief and the Town Manager to discuss the type of waiver that was just addressed. Mr. Forbes opined that these waivers would be better handled by Mr. Kil and Chief Frego. He asked the Council if they would consider this protocol.

(General discussion ensued.)

Attorney Austgen stated if the Council wishes to give some flexibility to the special events permit process that they have adopted and codified, the ordinance language would need to be amended that reflects that the administrators have been given the authority to review and assess the special events permits. Mr. Forbes remarked that the Council should keep this suggestion in mind to discuss at a later date.

(General discussion ensued.)

Mr. Kil informed the Council that the housing count is exactly where it was in May of 2013, 71 residential permits.

PAYMENT OF BILLS FOR THE CORPORATION:

Mr. Forbes moved on to payment of the bills. He noted General APVs 10050 through 100260 the amount of $1,768,519.83. He asked if there were any questions on the bills. There were no comments from the councilmen.

Mr. Forbes stated he would entertain a motion. "So moved," by Mr. Volk. Mr. Gembala seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment to the Town Council. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Gembala seconded the motion. The motion was carried by voice vote (5/0). Ayes – all. Nays – none.

(The meeting was adjourned at 8:30 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

06-12-2014 Town Council

June 12, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for June 12, 2014, at 7:58 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury with the following members present: Michael Forbes, Gregory Volk, Mark Barenie and Ken Gembala. Larry Bustamante was absent. Attorney David Austgen was present. Staff members present: Steve Kil and Chief Frego. Chief Willman was absent. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

NEW BUSINESS:

A. CONSIDER VARIANCE OF USE REQUESTED BY EENIGENBURG WATER (FAVORABLE RECOMMENDATION FROM BOARD OF ZONING APPEALS).

Mr. Forbes noted Item A, the Council's consideration of a variance of use requested by Eenigenburg Water, with a favorable recommendation forwarded by the Board of Zoning Appeals.

Mr. Forbes asked Attorney Austgen if all of the documents had been signed prior to the Council meeting. Attorney Austgen noted that he has received an executed and notarized Project Development Commitment, which was presented to him by Mr. Eenigenburg and Mr. Bartley tonight. Attorney Austgen noted that the signed document meets the conditions and requirements set forth by the Board of Zoning Appeals as a part of its conditions for a favorable recommendation. Mr. Forbes asked the Council if they had any questions. There were no questions from the Council.

Mr. Gembala made a motion to approve the variance of use request by Eenigenburg Water, as recommended by the Board of Zoning Appeals along with the conditions and requirements set forth by the BZA. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

B. ORDINANCE #1586, AN ORDINANCE APPROVING A LEASE BETWEEN THE ST. JOHN REDEVELOPMENT AUTHORITY AND THE ST. JOHN REDEVELOPMENT COMMISSION AND MAKING AND ADDITIONAL APPROPRIATION THEREWITH.

Mr. Forbes noted that "Ordinance #1586, an ordinance approving a lease between the St. John Redevelopment Authority and the St. John Redevelopment Commission and making an additional appropriation in connection therein," was the next item on the agenda. He asked if there was any discussion on this matter. There was no discussion on this matter.

Mr. Forbes stated he would entertain a motion on Ordinance #1586, on first reading only. "So moved," by Mr. Volk. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

C. ORDINANCE #1587, AN ORDINANCE REPEALING ORDINANCE #1581 AND RE-ESTABLISHING AND/OR CONTINUING THE CUMULATIVE CAPITAL DEVELOPMENT FUND (CCD).

Mr. Forbes noted Item C, Ordinance #1587, an ordinance repealing Ordinance #1581 and re-establishing and/or continuing the Cumulative Capital Development Fund," was next on the agenda for the Council's consideration. Mr. asked if there was any discussion on this item. There was no discussion.

Mr. Forbes stated he would entertain a motion to introduce Ordinance #1587 and authorize a public hearing on June 26, 2014, at the regular Town Council meeting. "So moved," by Mr. Barenie. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

A. TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Barenie had nothing to report.

Mr. Volk had nothing to report.

Mr. Gembala had nothing to report.

Mr. Forbes stated there has been brief discussion on joining into an agreement to hire the firm of Barnes & Thornburg to continue the Town's discussion with Lake County on the PSAP #Two. He asked if there was a motion or support to hire Barnes & Thornburg to discuss the aforementioned matter on behalf of the Town in an amount not to exceed $10,000.00 (Ten Thousand Dollars). "So moved," by Mr. Barenie. Mr. Volk seconded the motion. The motion was carried by voice vote (3/1). Ayes --- three. Nays --- one. Mr. Gembala was opposed.

Mr. Forbes stated he had a Request to Purchase before him from Chief Frego for a 2015 Ford Utility Police Interceptor in the amount of $26,910.95. Mr. Forbes asked Chief Frego if he was adding or replacing a vehicle to the fleet. Chief Frego stated that the new vehicle would be an admin vehicle. Chief Frego's current vehicle will replace a car with over 100,000 miles and he will be driving the new Interceptor.

(General discussion ensued.)

Mr. Forbes noted that the Police Department 275 Fund would pay for the vehicle. Mr. Forbes asked if there were any questions. There were no questions.

Mr. Forbes asked if there was a motion to authorize the purchase. Mr. Volk made a motion to authorize the purchase of a 2015 Ford Utility Police Interceptor in the amount of $26,910.95. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen recognized and acknowledged the presence of the Town's financing attorney, Phil Faccenda, Barnes & Thornburg, and financial advisor, Dan Botich, Cender & Company. Mr. Forbes commented that the Council appreciated their due diligence on the redevelopment project.
TOWN MANAGER:
Mr. Kil had nothing to report.
STAFF:
Chief Frego thanked the Council for approving the request to purchase the 2015 2015 Ford Utility Police Interceptor. Mr. Forbes thanked Chief Frego for everything that he does.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment related to the St. John Town Council. He called for public comment.

Paul Tieri, 8681 Lake Hills Drive
Mr. Tieri stated he wanted to speak to the Council for two reasons. First, he commended the Town for purchasing a new Ford Explorer. He stated he works at the Chicago assembly plant. Mr. Tieri remarked that many of his fellow employees live in St. John and he's glad that the Town is purchasing a car made in the U.S.A. by U.A.W. labor.

Mr. Tieri informed the Council he is one of the four members on the Lake Hills Townhouse Board. He stated there was another member with him tonight. Mr. Tieri stated that there have been several requests at their council meetings from the residents.

Mr. Tieri stated that there are four separate areas that are having some drainage issues. He stated that between the developer and the Town, he would like to be enlightened on the process of the layout and development of the subdivision and the Town's involvement. Mr. Forbes stated this is a pretty lengthy process. Mr. Tieri asked for a summary. He asked what the Town's role was in the process.

Mr. Kil asked Mr. Tieri to narrow down the problems. Mr. Tieri stated that there are three entire buildings that the ground is pitched towards the building instead of the easement where the sewer line is located. Mr. Tieri stated two out of the three units have just been completed within the last year.

Mr. Tieri stated one of the buildings on the southeast side literally has a waterfall. He stated that the location of the waterfall is on Forest Glen Court. Mr. Tieri stated that there is a small pond located here. He stated if there is a two to three day rain during the week, the pond overflows. Mr. Tieri stated that when the pond overflows it runs right over the water and floods one resident's bottom deck out.

Mr. Kil acknowledged he knows the location of the units. He stated they were built according to the grading plan. Mr. Kil remarked that the developer designed the subdivision and he doesn't know how this could be made any better.

Mr. Tieri stated that there are five buildings located on Forest Glen. Mr. Kil noted these dwellings were the last to be built and "the back yards are real tight there." Mr. Tieri noted that the building in question is the only building that was left with "that hill condition." He noted all of the others are flat and carry into the forest preserve.

Mr. Kil stated he would take a look at this. He stated he would talk to Tom Redar, the Building Commissioner, about this issue.

Mr. Tieri asked if a representative for the Town could meet the Board at the location in question. Mr. Kil stated that he routinely attends homeowner association meetings. Mr. Kil directed Mr. Tieri to give him a call at his office and he would meet with the Board.

Mr. Tieri thanked the Council.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Barenie. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes – all. Nays – none.

(The meeting was adjourned at 8:11 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

06-26-2014 Town Council

June 26, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council for June 26, 2014, at 7:28 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury with the following members present: Michael Forbes, Gregory Volk, Mark Barenie, Ken Gembala and Larry Bustamante. Attorney David Austgen was present. Staff members present: Steve Kil was present. Chief Frego and Chief Willman were present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES: MAY 22, 2014 REGULAR TOWN COUNCIL MEETING

Mr. Forbes noted the first item on the agenda for the Council's consideration for approval of the May 22, 2014, regular meeting. He asked if there were any questions on the minutes. There were no questions or comments from the councilmen.

Mr. Forbes stated he would entertain a motion for approval of the minutes. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC HEARINGS:

A. ORDINANCE #1586, AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF ST. JOHN, LAKE COUNTY, INDIANA, APPROVING A LEASE BETWEEN THE ST. JOHN REDEVELOPMENT AUTHORITY AND THE ST. JOHN REDEVELOPMENT COMMISSION MAKING AN ADDITIONAL APPROPRIATION IN CONNECTION THEREWITH, AND ALL MATTERS RELATED THERETO.

Mr. Forbes stated that the next item on the agenda was a public hearing on "Ordinance 1586, an ordinance of the Town Council of the Town of St. John, Lake County, Indiana, approving a lease between the St. John Redevelopment Authority and the St. John Redevelopment Commission making an additional appropriation therein, and all matters related thereto."

Mr. Forbes asked if the Proofs of Publication were in order. Attorney Austgen stated that the Proofs of Publication of Notice of Public Hearing are in evidence, timely published and processed according to law. Attorney Austgen noted that the public hearing could be properly conducted tonight.

Mr. Kil made opening remarks. He stated that Ordinance #1586 is another step in the process of issuance of the bonds for the Town's road project. He noted that it is the same three entities the Redevelopment Authority, Redevelopment Commission and the Town Council, going through the steps to secure funding for the road project.

Mr. Forbes asked the councilmen if they had any questions. There were no questions or comments.

PUBLIC HEARING

Mr. Forbes opened the Public Hearing. He called for public comment. There was no public comment. Mr. Forbes closed the floor and brought the matter back to the Council.

Mr. Forbes asked for additional comments from the councilmen. There were no additional comments from the councilmen.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1586. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. ORDINANCE #1587, AN ORDINANCE REPEALING ORDINANCE # 1581 AND RE-ESTABLISHING AND/OR CONTINUING THE CUMULATIVE CAPITAL DEVELOPMENT FUND.

Mr. Forbes noted the next item on the agenda was Ordinance #1587, an ordinance repealing Ordinance #1581 and re-establishing and/or continuing the Cumulative Capital Development Fund (CCD).

Mr. Forbes asked Attorney Austgen if the Proofs of Publications were in order for the public hearing on Ordinance #1587. Attorney Austgen stated that the Publisher's Affidavits are in evidence, timely publication has been made, and the public hearing may be properly conducted.

Mr. Kil stated that the public hearing is being conducted due to an error in the "first go-round at this." Mr. Kil stated that a public hearing was held back in February for this exact same issue. He stated that there is a CCD tax rate in place right now that is .01 cent, and the CCD tax rate is being raised to .05 cents, which is allowable by law. Mr. Kil stated that a small portion of the road bond will be paid out of this money. He stated that this money is also used to buy snow plows and other capital items. Mr. Kil stated that this is one reason the Town has been pretty successful in not having to obtain loans for vehicles. He stated it is due to the CCD fund that it is possible for the Town to make vehicle purchases and other capital items.

Mr. Kil reiterated that the tax rate is already in place, and this ordinance is simply re-establishing the fund; the public hearing is for that purpose.

Mr. Forbes asked the councilmen if they had any comments. The councilmen had no questions or comments.

PUBLIC HEARING

Mr. Forbes opened the public hearing for Ordinance #1587. He called for public comment. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1587. "So moved," by Mr. Barenie. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. RESOLUTION #14-06-26 RDC, A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ST. JOHN, LAKE COUNTY, INDIANA, APPROVING THE TRANSFER OF CERTAIN PROPERTY FROM THE TOWN OF ST. JOHN TO THE ST. JOHN REDEVELOPMENT AUTHORITY.

Mr. Forbes noted "Resolution #14-06-26 RDC, a resolution of the Town of St. John, Lake County, Indiana, approving the transfer of certain property from the Town of St. John to the St. John Redevelopment Authority.

Mr. Forbes asked the councilmen if they had any questions on this resolution. The councilmen had no questions or comments on the resolution.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-06-26 RDC. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. RESOLUTION #14-06-26A RDC, A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ST. JOHN, LAKE COUNTY, INDIANA, APPROVING A SUB-LEASE AGREEMENT BETWEEN THE TOWN OF ST. JOHN, LAKE COUNTY, INDIANA, AND THE ST. JOHN REDEVELOPMENT COMMISSION.

Mr. Forbes noted that "Resolution #14-06-26A RDC, a resolution of the Town Council of the Town of St. John, Lake County, Indiana, approving a sub-lease agreement between the Town of St. John, Lake County, Indiana, and the St. John Redevelopment Commission."

Mr. Forbes asked the councilmen if they had any questions on Resolution # 14-06-26A RDC. The councilmen had no questions.

Mr. Forbes stated he would entertain a motion. Mr. Volk made a motion to adopt Resolution #14-06-26A RDC. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

C. CONSIDER DISPOSAL OF CERTAIN REAL PROPERTY (POLICE AND PUBLIC WORKS VEHICLES AND EQUIPMENT).

Mr. Forbes noted Item C, for the Council's consideration, was disposal of certain real property, police and public works vehicles and equipment.

Mr. Forbes asked Mr. Kil to expound on this matter. Mr. Kil informed the Board that there is some miscellaneous public works equipment that needs to be disposed of. Mr. Kil stated that it was decided as long as three police vehicles are going to be disposed of (two Crown Victorias and one Chevy Impala) sealed bids would be accepted. He stated an newspaper advertisement/notice will have to be run. Mr. Kil stated that the public works equipment will also be included in the advertisement.

Mr. Kil asked for the Council's authorization to dispose of the aforementioned items through a sealed bid process. He stated that the sealed bid process has been used previously. Mr. Kil referred the councilmen to a list of items being sent out for sealed bid, which was included in their packet. Mr. Kil stated if there were any other questions he would be happy to answer them.

Mr. Forbes stated he would entertain a motion to authorize Mr. Kil, Town Manager, to dispose of the town-owned property through sealed bids. "So moved," by Mr. Gembala. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

A. TOWN COUNCIL:

Mr. Forbes asked if this was the proper juncture to acknowledge receipt of the Redevelopment Commission's Annual Report.

Mr. Kil recommended that a motion acknowledging receipt of the Redevelopment Commission's Annual Report would be greatly appreciated.

Mr. Forbes stated he would entertain a motion acknowledging receipt by the Town Council of the St. John Redevelopment Commission's Annual Report. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes asked the councilmen if they had anything to report.

Mr. Gembala had nothing to report.

Mr. Volk had nothing to report.

Mr. Bustamante had nothing to report.

Mr. Barenie had nothing to report.

Mr. Forbes informed the Board that a Request to Purchase was before him. He stated that the Request to Purchase is for two separate drainage projects located at Park Drive and Howard Street in Lantern Woods. Mr. Forbes stated that the total amount for these repairs for the two projects is $29,400.00 with funds coming out of the Cumulative Sewer fund.

(General discussion ensued.)

Mr. Forbes asked for a motion to authorize the Request to Purchase. Mr. Volk made a motion to authorize the Request to Purchase in the amount of $29,400. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he did not have an actual document in front of him, but he requested the Council's consideration to authorize the Haunted House budget for 2014, in the amount of $40,200. Mr. Forbes stated that this was the exact amount that was used last year for the Haunted House. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes asked for a motion to authorize signature of the contract with the consultants, the language is the same as it has been for the last seven years. He stated that the only changes that will be made is a request from the consultants that they be paid $8,000, and the dates on the contract would reflect 2014. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes noted that the roof repairs at the Haunted House have been previously discussed. He stated that the estimate of the repair is $10,000 for the two roofs that have leaks in them. Mr. Forbes asked if there was support to have these sections of the roof replaced in the amount of $10,000. Mr. Barenie stated he would support this motion. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had nothing to report.
TOWN MANAGER:
Mr. Kil updated the Council on the Town's residential construction activity. He stated last year at approximately this time there were 101 residential permits issued, in 2014 thus far, there have been 91 residential permits issued. He stated things are now picking up after a bad winter. Mr. Kil noted that construction activities are pretty steady.

Mr. Kil informed the Council that the reason that McDonalds has not started building yet is due to having to wait for NIPSCO to move the utilities. Mr. Kil stated he has been assured by Mr. Maurice King that provided the utilities are moved, construction will commence immediately.

Mr. Forbes read excerpts from an article Nerd Wallet with the headline Website Ranks Best Communities for Homeownership. Mr. Forbes informed the Council that St. John, Indiana, was ranked number two, based on availability, affordability and growth. Mr. Forbes stated that St. John falls within the top ten cities in Indiana for homeownership. Mr. Forbes mentioned that Dyer and Cedar Lake were also in the top ten. Mr. Forbes stated that this was article was a nice reflection on the Town of St. John.

STAFF:
Chief Willman delivered the Fire Department's monthly report for May, 2014, to the Council.

(General discussion ensued.)

Chief Frego delivered the Police Department's monthly report for May 1-31, 2014, to the Council. Chief Frego informed the Council that his officers just underwent two days of very important training with other area departments related to active shooter response at Clark Middle School. He stated this training ran for two days.

PAYMENT OF BILLS FOR THE CORPORATION:

Mr. Forbes moved on to payment of the bills. He noted APVs 10261 through 10501 in the amount of $1,524,169.94. He asked if there were any discussions on the bills. There were no comments from the councilmen.

Mr. Forbes stated he would entertain a motion to approve payment of the bills as read. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment related to the St. John Town Council. He called for public comment.

Mr. Dan Botich informed the Council that he is the President of the Indiana Ballet Theater. He stated on the upcoming Saturday at 7:00 p.m. the Indiana Ballet Theater will be performing a recital at the Lake Hills amphitheater. The IBS will also be holding a forum for ballet dance. He stated that this forum is to provide education and outreach to the Town of St. John as a part of the IBS program.

Mr. Botich stated that the Indiana Ballet Theater annually performs the production of the Nutcracker at the Star Plaza Theater. Mr. Botich thanked the Town of St. John and its elected officials for allowing them the opportunity, for the second year, to bring the IBS progam to St. John. He invited the council to attend the event.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:53 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

07-01-2014 Town Council

July 1, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting for the Town Council on July 1, 2014, at 5:00 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury with the following members present: Michael Forbes, Gregory Volk, Mark Barenie, Ken Gembala and Larry Bustamante. Attorney David Austgen was present. Staff members present: Chief Frego and Chief Willman. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

NEW BUSINESS:

A. DISCUSSION OF E-911 CONSOLIDATION.

Mr. Forbes noted that the E-911 consolidation was before the Council for discussion and review. He stated that the Council has entrusted him to negotiate and discuss the E-911 consolidation between the Town, Lake County and multiple communities in Lake County. Mr. Forbes opined that the Town is now at a fork in the road. He stated that the Town needs to either sign on to the Lake County Interlocal Agreement, or continue pursuing the second PSAP, which would represent St. John, Schererville and Cedar Lake.

Mr. Forbes stated that the Council should have a copy of the Interlocal Agreement and a copy of the resolution that has been passed by Schererville and Cedar Lake. He stated that Schererville and Cedar Lake are fully supportive.

Mr. Forbes stated that he needs direction, at this point, from the Council. He stated he cannot continue on without knowing what the rest of the Council wants to do. Mr. Forbes stated he is interested in continuing the pursuit of the second PSAP, and he is looking for support for the second PSAP site.

Mr. Barenie stated that he appreciates all that Mr. Forbes has done and is supportive of his thought processes. He stated that the bottom line is the additional work done in the next couple of weeks would ensure that the Council had done their due diligence. Mr. Barenie stated that since Mr. Forbes has been the lead on this issue he would support his stance.

Mr. Bustamante stated that he appreciates everything that Mr. Forbes has done on behalf of the E-911 consolidation issue. He stated without the involvement of Mr. Forbes and Mr. Kil, the Town would not have received the concessions from Lake County that they did get. Mr. Bustamante opined that at this fork in the road, he thinks the Town should sign on to the Lake County Interlocal Agreement. He stated that this matter should be taken care of so the Council can move on to other matters.

Mr. Forbes stated that he appreciated Mr. Bustamante's remarks. He opined that the Council would better represent the residents by continuing to pursue the option of the second PSAP. Mr. Forbes stated that the second PSAP is a viable option and he does not believe the county interlocal agreement should be signed until all of the options are exhausted.

Mr. Forbes noted that if the Town were to sign on the Lake County Interlocal Agreement, there is a clause in the agreement that would allow the Council to back out of the same by July 31, 2014. Mr. Forbes reiterated that the second PSAP is a viable option and he is not prepared to stop exploring the options until they are all exhausted.

Mr. Barenie asked if there has been any progress with Barnes & Thornburg. Mr. Forbes stated that the law firm is currently in the process of collecting information.

(General discussion ensued.)

Mr. Gembala expressed his appreciation for all of the hard work that Mr. Forbes has done along with staff on the E-911 consolidation. He stated that the Council is concerned about maintaining for the Town the same level of service and costs that they currently have. Mr. Gembala acknowledged that there are still unanswered questions related to these issues and the E-911 consolidation.

Mr. Gembala noted that there will be unanswered questions with the Town's system also. He stated that in the event that the Town's system does not work, he doesn't believe the Town has the financial resources to recover on this. Mr. Gembala stated he is very concerned if the Town decides to pursue the second PSAP, they may run into serious problems.

Mr. Gembala stated that the feedback he has received in talking with Town personnel is that they would prefer to go with the Lake County E-911 consolidation. Mr. Gembala opined that he would prefer to go along with the Lake County Interlocal Agreement.

Mr. Volk stated that he is in favor of supporting the interlocal agreement. He stated that nothing will be known until they join in with Schererville and Cedar Lake and get some final numbers. Mr. Volk stated that this should be done so that the Council can ascertain what would be the best option. He noted that there is a 30-day clause to opt out of the Lake County Interlocal Agreement, so he did not see any harm in signing it and moving forward with it.

Mr. Bustamante stated he would like to hear what Chief Willman and Chief Frego have to say about the matter.

Chief Frego stated he is in favor of going with the Lake County E-911 consolidation. He stated his main concern in St. John is public safety for all of the citizens, police officers and firefighters. Chief Frego stated that he has seen what Motorola has put together for Lake County, and the equipment is state of the art. He stated that Lake County's system will give intra-operability to the entire county.

Chief Frego stated that the current system is not acceptable to him. He stated with the current system, the Police Department is not be able to communicate with their neighbors to the west, won't be able to talk to Crown Point, and in some cases they can't talk to each other.

Chief Frego stated if 700 megahertz is being considered, there are no frequencies available because Lake County has all of them. Chief Frego stated he is concerned about the CAD system. He stated he is really concerned about the entire operation.

Chief Frego opined that consolidation works and it has been proven that it works. He stated Illinois has been consolidated for twenty years. Chief Frego reiterated his biggest concern was citizen, police officer and firefighter safety.

Chief Frego stated that the Lake County E-911 consolidation has a good coalition of people. He stated that every department sends a representative. Chief Frego stated that one plan is going to work for everybody. He stated that each PSAP currently has "idiosyncrasies" but when the 911 consolidation is finished it will be standardized.

Chief Frego stated if E-911 consolidation was joined, it would be the first time ever that they had a professional fire dispatch service. He stated that at the present time it is 80 percent of police and 20 percent fire with one dispatcher handling both. He stated that the E-911 consolidation will have a dedicated fire dispatch staff. Chief Frego opined that the fire service/EMS will really benefit from the E-911 consolidation.

(General discussion ensued.)

Mr. Barenie recommended that the staff attend the E-911 commission meetings to keep apprised of what is being discussed.

Chief Willman stated it is very difficult to go and represent a unified Town of St. John. He stated the first question asked of him by other department heads is "are you going to sign?" He stated he is in a position to support what the Council wants. Chief Willman stated that he doesn't have to tell them whether he agrees with them all the time or not, but he doesn't think it presents a unified effort when attending E-911 meetings which at times is awkward.

Chief Willman stated that the Council's position on the county interlocal agreement at the present time doesn't represent the type of security and proactivity that he's always enjoyed here. He stated that this is totally contrary to how things usually work. Chief Frego stated that he is in favor of the county interlocal agreement.

Chief Willman stated that he works with the Cedar Lake Fire Department frequently. He stated he has no problem with a coalition between St. John, Schererville and Cedar Lake. He stated that the only thing that bothers him is that he thinks the Town may be getting rid of some resources that would not otherwise be available. He stated the Tri-Town interlocal agreement will kind of make them an island.

Chief Willman stated that if the Town joins in the county interlocal agreement they will be in with everyone else, on the same frequency, the same paging system and with the same people that they have trained with.

Chief Willman stated that their training center trains approximately 80-90% of the new firefighters in Lake County. He stated this is the type of thing that may be compromised if the Town goes too small. He stated that the St. John, Schererville and Cedar Lake have certain resources, but nowhere near what all 17 departments have.

Chief Willman stated, most importantly, he does not want to "speak a different language than you guys are speaking." He stated that he is waiting for the Council to make their decision. Chief Willman stated he respects the Council and will respect their decision.

Chief Willman stated he would make every effort to attend the E-911 commission meetings. He reiterated that Chief Frego and he feel more acutely the effect (when attending E-911 meetings) of not knowing if the Town will be signing on to the Lake County Interlocal Agreement.

Mr. Barenie asked Chief Frego and Chief Willman if the safety of the residents of St. John will decrease at all if a decision is not reached for approximately three weeks. Chief Frego responded, "Of course not."

Attorney Austgen stated if there was an action to be taken tonight pertaining to entering into a joint interlocal agreement, there is a resolution requirement under the Indiana Code. He stated that the resolution would be "a resolution authorizing and approving entry into a joint interlocal agreement for the operation of a single Public Safety Answering Point and all matters related thereto."

Mr. Forbes noted that this was the resolution he sent to the council members. Mr. Forbes asked if there was a motion "to enter into a resolution authorizing and approving entry into a joint interlocal agreement for the operation of a single Public Safety Answering Point and all matters thereto." Mr. Barenie asked for a resolution number.

Ms. Sury provided the resolution number, 14-07-01. Mr. Forbes asked if there was a motion on Resolution #14-07-01. Mr. Volk made a motion to authorize and approve entry into a joint interlocal agreement for the operation of a single Public Safety Answering Point. Mr. Barenie seconded the motion.

Mr. Forbes requested a roll call vote. Ms. Sury took a roll call vote. Gregory Volk --- yes. Ken Gembala --- no. Mark Barenie --- yes. Larry Bustamante --- no. Michael Forbes --- yes. The motion was carried by roll call vote (3/2). Ayes --- three. Nays --- two.

Mr. Forbes asked if the aforementioned was the only action needed to be taken by the Council. Attorney Austgen acknowledged that this would be the only action needed to be taken by the Council. Attorney Austgen stated that Resolution #14-07-01 will have appended to it the approved interlocal agreement countersigned by Schererville and Cedar Lake to be properly recorded and reported to the Indiana State Board of Accounts.

(General discussion ensued.)

Mr. Forbes informed the Council that there were meetings scheduled for July 10, July 24 and July 31. Mr. Forbes stated that a public hearing is scheduled to be held on July 24, 2014, and bid openings for the Town's road project on July 31, 2014.

Attorney Austgen stated, with the Council's authorization, he would seek an acknowledgement from Barnes & Thornburg of tonight's action, and a time table with an outline of events.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 5:34 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

07-10-2014 Town Council

July 10, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting for the Town Council on July 10, 2014, at 7:03 p.m.

(The Pledge of Allegiance was said.)

Mr. Forbes requested a moment of silence be observed after the Pledge, to honor the Gary police officer, Mr. Jeffrey Westerfield, who was killed in the line of duty. (A moment of silence was observed.)

ROLL CALL:

Roll call was taken by Patricia Kokot in the absence of Clerk-Treasurer, Sherry Sury. The following members present: Michael Forbes, Gregory Volk, Larry Bustamante, Mark Barenie and Ken Gembala. Staff members: Steve Kil was present. Chief Willman and Chief Frego were present. Chip Sobek was absent. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

Mr. Forbes asked for the Council's indulgence to amend the agenda to include Resolution # 14-07-10; Resolution #14-07-10 would declare the month of July, 2014, as Tri Town Safety Village month.

Mr. Forbes asked for a motion to amend the agenda. "So moved," by Mr. Volk. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. CONSIDER CONDITIONAL SPECIAL USE VARIANCE REQUEST BY SONNY SAHI FOR CONSTRUCTION OF A SPORTS COURT.

Mr. Forbes noted that first item under New Business for the Council's consideration was the request of a special use variance from Mr. Sonny Sahi for construction of a sports court. Mr. Forbes noted that the Board of Zoning forwarded this request to the Council with a favorable recommendation. Mr. Forbes asked Mr. Kil to elaborate on this matter.

Mr. Kil informed the Council that he is in possession of large drawings of both the landscaping and grading plan for the proposed sports court for the Council's review. He stated that findings of fact from the Board of Zoning Appeals were included in the Council's packets.

Mr. Kil noted the presence of Mr. Keven Koy, representative for Petitioner, Sonny Sahi. Mr. Sergio Gutierrez, Mr. Sahi's landscaper, was also present. Mr. Kil noted the presence of Mrs. Rado, neighbor of Mr. Sahi, who has veto rights on the proposed landscaping and retaining wall.

Mr. Kil stated that the Petitioner is proposing to use noise-deadening Versacourt for the sports court, the addition of extensive landscaping, an aluminum (wrought-iron look) fence and no lighting all of which is reflected in the Board of Zoning Appeals findings of fact. Mr. Kil stated that all of the parties affected by the proposed sports court have been addressed at the Board of Zoning Appeals level.

Mr. Kil stated that he would be happy to answer any questions that the Council may have.

(General discussion ensued.)

Mr. Forbes noted the most important thing is that the neighbors are comfortable with the proposed sports court. Mr. Kil noted all of the neighbors are fine with the sports court as long as the guidelines set forth by the Board of Zoning Appeals are followed.

Mr. Koy stated that Mr. Sahi's highest commitment is to the neighbors for the landscaping and the retaining wall.

Mr. Forbes asked for any other questions or comments. There were no further questions or comments.

Mr. Forbes stated he would entertain a motion to approve the conditional special use for a sports court for Mr. Sonny Sahi including the Board of Zoning Appeals findings of fact and the guidelines set forth therein. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was approved by voice vote (4/1). Ayes --- four. Mr. Gembala was opposed.

B. RESOLUTION 14-07-10, A RESOLUTION DECLARING THE MONTH OF JULY, 2014, AS TRI TOWN SAFETY VILLAGE MONTH IN THE TOWN OF ST. JOHN AND ALL MATTERS RELATED THERETO.

Mr. Forbes noted "Resolution #14-07-10, a resolution declaring the month of July, 2014, as Tri Town Safety Village Month in the Town of St. John and all matters related thereto" was before the Council for their consideration. He stated that he had forwarded the resolution to the council members earlier in the day. Mr. Forbes stated that the Town Council of Schererville passed Resolution #14-07-10 yesterday.

Mr. Forbes noted that the resolution, in part, recognizes the hard work done by all of the individuals involved with the Tri Town Safety Village which has made the safety village a success. Mr. Forbes stated he would entertain a motion on Resolution 14-07-10.

Mr. Gembala stated he was involved with the Tri Town Safety Village in 1994, when it started. Mr. Gembala stated that he wished to recognize and acknowledge the individuals who worked hard to get the Tri Town Safety Village started. Mr. Gembala noted many individuals struggled to get the Tri Town Safety Village where it is today.

(General discussion ensued.)

Mr. Forbes apologized if it appeared that he excluded or diminished the work of any individuals involved in the Quad Town Safety Village n/k/a Tri Town Safety Village. He stated the project was started a long time ago. Mr. Forbes credited the work of all of the individuals who worked at the safety village from its inception until now.

Mr. Forbes asked for a motion to approve Resolution #14-07-10. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated that in approximately 2010, St. John officials were approached by the late Mr. Perry Ferrini, of the Schererville Town Council. Mr. Ferrini's idea was to re-energize the safety village by retiring the debt and getting the safety village back on track.

Mr. Forbes stated that one of the suggestions made was to bring in Mr. Jarvis as the Tri Town Safety Village. Mr. Forbes stated that Mr. Jarvis is paid $1,000 per month. He stated Mr. Jarvis does so much work, brings in so many donations, advertises the safety village and has engaged multiple schools to visit the safety village. Mr. Forbes stated that Governor Pence presented Mr. Jarvis with the Sagamore of the Wabash award for his work at Tri Town Safety Village.

Mr. Gembala added that the Police and Fire Departments spent a lot of time at the safety village on a volunteer basis. He reiterated that the Tri Town Safety Village success is attributable to the huge efforts of many people. Mr. Forbes concurred.

REPORTS AND CORRESPONDENCE:

A. TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Volk had nothing to report.

Mr. Bustamante had nothing to report.

Mr. Barenie informed the Council that Movoto.com is a national website dealing in real estate. Mr. Barenie stated that Movoto.com rates St. John as the fourth safest place to live in Indiana. Mr. Barenie congratulated the Police and Fire Departments for helping St. John make this list.

(General discussion ensued.)

Mr. Forbes noted that the Council has had discussion related to a land acquisition next to the proposed dog park. He stated that Mr. Kil has contacted the property owner and the owner is willing to sell. Mr. Forbes stated that a survey and appraisals will have to be done. He asked the Council if they wished to move forward with the land acquisition.

Mr. Gembala stated it would be a huge advantage to the Town if they could acquire the land at a reasonable cost. He opined that the Council should proceed to the next step. Mr. Volk asked about costs. Mr. Kil stated that a plat of survey would cost approximately $400-500. Mr. Kil stated when the plat of survey is done, he would have to hire two appraisers. Mr. Kil stated that the landowner will select two appraisers from a list containing the names of five appraisers that he provided to her.

Mr. Kil explained that once the two appraisals are received, the average value of the two appraisals is ascertained and an Offer to Purchase can be prepared if the Council so desires. Mr. Kil stated that an amount not to exceed $5,000.00 should be enough to have the survey and appraisals done.

Mr. Forbes asked for a motion. Mr. Volk made a motion to approve the next step of the land acquisition, a survey and two appraisals not to exceed $5,000.00. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

CLERK-TREASURER:
Ms. Sury was absent. Ms. Kokot had nothing to report.
ATTORNEY'S REPORT:
Attorney Austgen had no reports.
TOWN MANAGER:
Mr. Kil noted that the Council has a copy of a letter from Bob Davis, foreman, Public Works, with accompanying pictures related to a 1986 Chevy dump truck. Mr. Davis advises that the Town is in possession of a 1986 Chevy dump truck.

Mr. Kil stated that the dump truck has been parked at the Public Works Department for quite some time. Mr. Kil stated he has been informed that the truck has no value. He recommended that the Council declare the 1986 Chevy dump truck of no value so he can dispose of the same.

(General discussion ensued.)

Mr. Gembala made a motion to declare the 1986 dump truck of no value and authorize Mr. Kil to dispose of the same. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes asked Mr. Kil to elaborate on the Ford Explorer. Mr. Kil stated that he has had discussions with Chief Willman related to the Ford Explorer. Mr. Kil stated that the Explorer has 130,000 miles and has gone through three transmissions; he stated they do not want to put any more money into the vehicle.

Mr. Kil explained that his request was two-fold. First, he was seeking authorization to purchase a new Tahoe through the state bid program, and second, authorization to add the Ford Explorer to the equipment disposal list for bids.

(General discussion ensued.)

Mr. Forbes requested that the Explorer be added to the equipment disposal list and that research be done on the Tahoe in order to ascertain costs. Chief Willman stated he would obtain a price for the Tahoe and submit the same to the Council.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion authorizing Mr. Kil to place the Ford Explorer on the equipment disposal list for bid. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

STAFF:
Chief Willman had nothing to report.

Chief Frego stated that there are three towns located in Lake County, Indiana, who ranked among the top ten safest places to live in Indiana. Chief Frego stated that the Fire and Police Departments work well together. He thanked the Council for the support that they have shown to the Police and Fire Department for all of the years he has been working for the Town.

The Council members thanked Chief Frego for his remarks

PUBLIC COMMENT:

Mr. Forbes opened the floor to public comment. He called for public comment.

John DeVries, 9794 North Hickory
Dr. DeVries congratulated the Police and Fire Departments for the high ranking in the "safest places to live in Indiana." He stated it is very comforting to know that safety is a big concern.

Dr. DeVries addressed the Council about the T.I.F. districts. He stated he is a liaison for Lake Central School Corporation. Dr. DeVries stated it is his understanding that most of the area talked about for T.I.F. districts will not be in St. John Township and will be further south than what would affect the school district.

Dr. DeVries stated that the school corporation had previously obtained a bond issue through a referendum. He stated that his understanding is the referendum, having been passed already, will not be waived for the fees for individuals or businesses developing in the T.I.F. district.

Mr. Kil stated that if a business or individual comes into the T.I.F. district and the Town issues a bond or does financing, whatever taxes that are collected will stay with all of the taxing units. Mr. Kil stated that there will be no negative net impact at all.

Dr. DeVries highly recommended the use of frontage roads in the event that further development takes place in Town. He stated that due to all of the businesses along the highway, now, it is somewhat of a nightmare to get access onto Route 41. Dr. DeVries stated that navigating Route 41 is challenging now and could become disastrous at some point. He recommended frontage roads for Route 231 also.

Mr. Forbes stated that he has been an advocate of frontage road systems for as long as he has been involved in the Town. Mr. Forbes stated in moving forward, the frontage road issue would be carefully monitored.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried unanimously by voice vote (5/0). Ayes – all. Nays – none.

(The meeting was adjourned at 7:34 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

07-24-2014 Town Council

July 24, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting for the Town Council on July 24, 2014, at 7:18 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Mark Barenie and Larry Bustamante. Ken Gembala was absent. Attorney David Austgen was present. Staff members present: Chief Willman. Chief Frego was absent. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES: JUNE 26, 2014, REGULAR MEETING

Mr. Forbes noted the minutes of June 26, 2014, regular meeting were before the Council for their consideration. He asked the councilmen if they had any questions on the meeting minutes. There were no questions or comments.

Mr. Forbes stated he would entertain a motion on the minutes of the June 26, 2014, meeting. Mr. Volk made a motion to approve the minutes of the June 26, 2014, meeting. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC HEARINGS:

A. ORDINANCE #1588, AN ORDINANCE TO ANNEX A PARCEL OF REAL ESTATE, PETITIONER, PARRISH LAND, INC.

Mr. Forbes noted Ordinance #1588, an ordinance to annex a parcel of real estate, Petitioner, Parrish Land, Incorporated. Mr. Forbes asked Attorney Austgen if the Proofs of Publication were in order for the public hearing. Attorney Austgen stated that he had reviewed the Proofs of Publication and the proofs are in order and meet the requirements of law in order for a public hearing to be properly conducted tonight.

Mr. Forbes asked Mr. Kil for opening remarks. Mr. Kil informed the Council that this land lies just south of the Gates of St. John in the southeast quadrant of Route 231 and Parrish Avenue and is comprised of approximately 130 acres. Mr. Kil stated that the section of land for residential will be brought into Town as R-1, single family zoning. He stated other land just south of Route 231 in the 600-foot corridor will be brought in as C-2, commercial.

Mr. Kil stated that the land is being brought in is consistent with the Town's Comprehensive Plan and the adjacent zoning. Mr. Kil stated that the fiscal plan and the ordinance will be brought in tonight on first reading only. He stated if there are any questions or concerns they can be addressed at this time. Mr. Kil stated the Petitioner is Olthoff Homes. He informed the Council that Mr. Lenahan is in the audience if the Council has any questions of him.

Mr. Forbes asked the Council if they had any questions before he opened the public hearing. There were no questions from the Council. Mr. Forbes opened the public hearing.

PUBLIC HEARING

Mr. Forbes asked any audience member who wished to make a comment or had a question related to the aforementioned annexation of Parrish Land, Inc., come to the podium and state their name and address for the record.

Mr. Forbes called again for public comment. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes moved to the Introduction of the Fiscal Plan. He explained that the fiscal plan is for the organization and extension of services for the post-annexation of the area commonly known as 10911 Parrish Avenue, St. John, Indiana. Mr. Forbes asked the Council if they had any questions on the fiscal plan. There were no questions on the fiscal plan.

Mr. Forbes stated he would entertain an ordinance #1588 on first reading only. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

Mr. Forbes noted that there was no New Business before the Council.

REPORTS AND CORRESPONDENCE:

A. TOWN COUNCIL:

Mr. Volk had nothing to report. Mr. Bustamante had nothing to report. Mr. Barenie had nothing to report.

B. CLERK-TREASURER:
Ms. Sury had nothing to report.
C. STAFF:
Attorney Austgen had nothing to report.

Mr. Kil reminded the Council that the bid opening for the road project is next Thursday, July 31, 2014, at 7:00 p.m.

Chief Willman had nothing to report.

PAYMENT OF THE BILLS:

Mr. Forbes noted the next item for the Council's consideration was payment the bills for the Corporation, APVs 10502 through 10681 in the total amount of $1,253,203.96. He asked if there were any questions on the bills.

Mr. Kil noted that there was a clerical error on one of the items; he stated the error was found and a new total was submitted. Mr. Forbes noted the amended docket amount was $1,248,613.96. Ms. Sury concurred.

Mr. Forbes stated he would entertain a motion on payment of the bills. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor to public comment. He called for public comment.

Tonya Tate Howard, 14003 Bluff View Road:
Ms. Tate Howard informed the Council that she recently purchased a golf cart. She stated that her understanding was that there was no ordinance against having a golf cart. Ms. Howard stated that approximately 10 minutes after she received the golf cart, the police came to her residence and informed her that, according to state law, she cannot use the golf cart on the streets.

Ms. Howard stated that she attempted to plate the golf cart only to learn that golf carts cannot be plated. She stated she purchased the golf cart for use in taking children around the neighborhood, to and from their friends' houses and to go to the park, etc. Ms. Howard stated that the golf cart she purchased has brake lights, seat belts and head lights all for safety's sake. She asked the Council if they could review the matter and possibly pass an ordinance.

Mr. Kil stated that it is entirely up to the Council as to whether they want to allow golf carts. He stated that the Town currently does not have an ordinance that regulates and/or allows golf cart use. Mr. Kil stated in the absence of a Town ordinance, golf cart use is not allowed. Mr. Kil noted that Ms. Howard is seeking use of the golf cart on interior subdivision streets only.

(General discussion ensued.)

Attorney Austgen informed the Council that there are some statutory provisions regarding the regulation of off-road vehicles along with some prohibitions built into the regulations. He stated that an ordinance related to golf cart use would have to be carefully considered and crafted. Attorney Austgen stated, in his experience, most Towns that consider crafting an ordinance dealing with off-road vehicles adopt the state statute in some fashion and craft out a home rule exception if needed.

(General discussion ensued.)

Attorney Austgen recommended that Chief Frego be consulted on this matter when he returns. Mr. Forbes remarked that Chief Frego is not supportive of the golf cart use in Town, but he would consult with him about this matter. Mr. Forbes noted that the Council relies heavily on Chief Frego's opinion.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:32 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

07-31-2014 Town Council

July 31, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting for the Town Council on July 31, 2014, at 7:06 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Mark Barenie, Larry Bustamante and Ken Gembala. Attorney David Austgen was present. Staff members present: Chief Frego was present. Chief Willman was absent. Steve Kil was present. Kenn Kraus was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

NEW BUSINESS:

A. OPENING OF 2014 ROAD BIDS

Mr. Forbes stated the first and only item under New Business was the opening of the 2014 road bids. Mr. Forbes deferred to Attorney Austgen.

Attorney Austgen stated, for the record, that a Notice to Bidders was timely published two times, July 7, 2014, and July 14, 2014. He stated that the second advertisement was at least ten days before the opening of the bids. Attorney Austgen stated that the notices were accurate and correct legally, and the bid openings could be properly conducted.

Mr. Forbes directed Attorney Austgen to proceed with the bid opening.

Attorney Austgen noted the first bid was from Walsh & Kelly. He noted the bid form is in the required format, referencing Addendums 1, 2 and 3 having been issued.

(General discussion ensued.)

Mr. Kil explained the four components of the bid are Joliet Street, Hart Street, Patterson Street and the town-wide paving; he stated that these four components comprise the base bid. Mr. Kraus stated general provisions and "if orders" were also included. Mr. Kil stated that there were two alternates also, but the alternates did not have to be bid on.

Attorney Austgen continued as follows: Walsh & Kelly, page 3 of 9, General Project Items, 1 through 4, total bid price: $464,500.00; town-wide pavement patching, total Items 1 through 14: $2,333,133.73; Patterson Street, Items 1 through 22: $525,809.86; Joliet Street/101st Avenue: Items 1 through 20, $736,943.11; Hart Street, Items 1 through 17: $317,925.00. Patching: town-wide pavement patching Items 1 through 11: $389,354.30. Total base bid including "if ordered" town-wide patching is: $4,767,666.80.

Alternate #1: full-depth reclamation for selected streets, Items 1A through 1K: $576,577.00.

Alternate #2: hot in-place recycling for town-wide paving, Items 2A through 2J: $2,795,678.08.

Attorney Austgen noted that the bid was executed and notarized; contains an e-verify compliance affidavit, executed and notarized; contains an executed and notarized consultant's certificate denying engaging in investment in Iran's energy sector; provides a bid bond in the amount of 5% of the total bid; bid form was attached commonly known as Form 96, completed and oath affirmation and collusion affidavits are included, executed and notarized; Form 96A is included, executed and notarized; Affirmative Action program documentation is included and authorizations to bid are included.

Attorney Austgen noted the second bid was from Reith-Riley. He stated that the bid form package is provided referencing Addendums 1, 2 and 3 of the dates of issuance. General Project Items 1 through 4: $728,500.00; town-wide pavement patching, Items 1 through 14: $2,936,418.60; Patterson Street, Items 1 through 22: $689,381.65; Joliet Street, Items 1 through 20: $814,400.28; Hart Street, Items 1 through 17: $363,982.65; if-ordered, town-wide pavement patching, Items 1 through 11: $507,710.80. Total base bid, including if-ordered, town-wide patching: $6,040,393.99.

Alternate #1: full-depth reclamation for selected streets, Items 1A through 1K: $717,000.00.

Alternate #2: not bid.

Attorney Austgen noted that the bid was executed and notarized; Form 96 is attached and completed including an oath affirmation and a non-collusion affidavit being executed and notarized, e-verify compliance affidavit included, executed and notarized; consultant's certificate denying engaging in investment in Iran energy sector, executed; bid bond is present in the amount of 5% of the total bid with the appropriate accompanying documentation, certificate of corporate authority and corporate documentation as required; EEO policy and affirmative action plan are attached.

Attorney Austgen noted that these were the two bids received.

Mr. Forbes stated he would entertain a motion to take the bids under advisement. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated that there was no further business before the Council.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Gembala. Mr. Mr. Volk. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:19 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

08-14-2014 Town Council

August 14, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting for the Town Council on August 14, 2014, at 7:08 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Mark Barenie, Larry Bustamante and Ken Gembala. Attorney David Austgen was present. Staff members present: Chief Willman and Chief Frego. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

PROCLAMATION: NORTHWEST INDIANA CANCER KIDS FOUNDATION

Mr. Forbes read the Northwest Indiana Cancer Kids Foundation Proclamation, into the record. Mr. Forbes proclaimed the month of September as Childhood Cancer Awareness month. He asked for a motion to accept the proclamation as read. "So moved," by Mr. Greg Volk. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC HEARING:

A. RESOLUTION #14-08 -14A, A RESOLUTION PROVIDING FOR ADDITIOINAL APPROPRIATIONS

Mr. Forbes noted Resolution #14-08-14A, a resolution providing for additional appropriations was scheduled for a public hearing. He asked Attorney Austgen if the Proofs of Publication for the public hearing were in order. Attorney Austgen noted that timely publication was made in both The Times and the Post Tribune on August 1, 2014, and the public hearing could be properly conducted.

Mr. Kil made opening remarks. He stated that two of the appropriations are for the Police Department, (LECE and PD Special Motor Equipment) Mr. Kil stated that the EDC appropriation would be used to pay for the Town's demographic analysis, marketing brochures, etc.

Mr. Forbes asked the councilmen if they had any questions. There were no questions from the Council. Mr. Forbes asked Ms. Sury if she had anything to add. Ms. Sury had nothing to add.

Mr. Forbes opened the Public Hearing. He called for public comment on the appropriations and Resolution #14-08-14A. There was no public comment. Mr. Forbes closed the public hearing.

Mr. Forbes asked if there was a motion regarding the adoption of Resolution #14-08-14A. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. AWARD OF 2014 ROAD PROJECT BID.

Mr. Forbes noted that the first item under New Business was the awarding of the 2014 road project bid.

Mr. Kil acknowledged that the staff has reviewed the bids. He noted that Mr. Kenn Kraus, Town engineer, was in attendance at tonight's meeting. Mr. Kil stated that Mr. Kraus recommended that the road project be awarded to Walsh & Kelly the lowest and most responsible bidder with a base bid of $4,767,666.80.

Mr. Kraus informed the Council that he reviewed both bids. He stated in reviewing the Reith Riley bid, he found anomalies on the spreadsheet (decimal places). Mr. Kraus noted the errors totaled less than $100, but it would have been a deduction.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion. Mr. Barenie made a motion to award the 2014 road project to Walsh & Kelly as the lowest and most responsible bidder in the amount of $4,767,666.80, subject to project financing. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. RESOLUTION #14-08-14, A RESOLUTION ADOPTING FISCAL PLAN FOR PARRISH LAND, INC.

Mr. Forbes noted the next item on the agenda was Resolution #14-08-14, a resolution adopting the fiscal plan for Parrish Land, Incorporated, a petition for annexation of property commonly known as 10911 Parrish Avenue.

Mr. Forbes asked the councilmen if they had any questions. There were no questions or comments from the Council. Mr. Forbes stated he would entertain a motion to adopt Resolution #14-08-14. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion.

Mr. Gembala asked if the annexation was taking the property in as R-1. Mr. Forbes stated that the property is being annexed in as R-1, but most likely the Petitioner would go to the Plan Commission.

Mr. Kil noted that the property along Route 231 is being annexed in as C-2. He stated that any commercial property along Route 231, to a distance of 600' is coming in as C-2, and the remainder of the residential property is all R-1.

(General discussion ensued.)

Mr. Gembala stated that his motion stands. Mr. Forbes noted that Mr. Bustamante had seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

C. CONSIDER ORDINANCE #1588, AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY – OLTHOF HOMES.

Mr. Forbes noted Ordinance #1588, an ordinance annexing adjacent and contiguous territory, by Petitioner, Olthof Homes was before the Council for their consideration and review. Mr. Forbes stated the annexation ordinance was the follow-up to the fiscal plan just previously approved.

Mr. Forbes asked the councilmen if they had any questions. The Council had no questions. Mr. Forbes stated he would entertain a motion on Ordinance #1588. Mr. Barenie made a motion to adopt Ordinance #1588. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

D. ACKNOWLEDGEMENT AND ACCEPTANCE OF UNIFORM CONFLICT OF INTEREST DISCLOSURE.

Mr. Forbes noted that the acknowledgement and acceptance of the Uniform Conflict of Interest Disclosure was before the Council. Attorney Austgen informed the Board that this item encompasses the statutory disclosure for an elected official, in this case, Councilman Ken Gembala. Attorney Austgen explained that this disclosure is related to Mr. Gembala's professional capacity.

Attorney Austgen informed the Council that Mr. Gembala and his firm are working on a project in Town and they wanted simply to disclose and declare that this activity is taking place and disclose it on the public record.

Mr. Gembala informed the Council that the firm he works for is preparing a survey plat that will have to come before the Council. He stated it this was not anticipated. Mr. Gembala explained that due to a change in rules, the survey plat that was going to go to the county is now going to come before the Town of St. John, Town Council.

Attorney Austgen informed the Council that he has reviewed the disclosure and it meets the requirements of law. Mr. Forbes asked the councilmen if they had any questions. There were no questions from the Council.

Mr. Forbes stated he would entertain a motion. "So moved," by Mr. Bustamante. Mr. Forbes noted there was a motion by Mr. Bustamante to accept the disclosure. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0/1). Mr. Gembala abstained. Ayes --- four. Nays --- none. Abstention --- one.

E. CONSIDER PURUCHASE OF 700 MEGAHERTZ RADIOES FOR THE POLICE AND FIRE DEPARTMENT AND APPROVAL OF THE LEASE AGREEMENT WITH FIRST FINANCIAL BANK.

Mr. Forbes noted that considering purchase of 700 megahertz radios for the Police and Fire Departments and approval of the lease agreement with First Financial Bank was the next item for the Council's consideration.

Mr. Forbes asked the councilmen if they had any questions or comments. The Council had no questions or comments. Mr. Forbes stated he would entertain a motion to approve the radio purchase and the lease agreement with First Financial Bank in the amount of $367,803.92. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Attorney Austgen informed the Council that an upcoming agenda will contain a resolution that will be related to formalizing the financing package for the lease agreement with First Financial Bank.

(General discussion ensued.)

Mr. Kil stated that it is anticipated that Public Safety income tax will be used to repay the lease.

F. RESOLUTION #14-08-14B, A RESOLUTION FOR THE TRANSFER OF APPROPRIATIONS FROM VARIOUS FUNDS.

Mr. Forbes noted Resolution #14-08-14B, a resolution for the transfer of appropriations from various funds was before the Council for their consideration. Mr. Forbes asked Ms. Sury to elaborate on this matter.

Ms. Sury informed the Council that this appropriation was simply moving money for things that were needed. She stated the first appropriation was from CEDIT Fund 1209 for the road rehabilitation project, the second appropriation is for equipment repairs for the ambulance cap, and the third appropriation was for Solid Waste/garbage.

Mr. Forbes asked the councilmen if they had any questions. There were no questions from the Council. Mr. Forbes stated he would entertain a motion to adopt Resolution #14-08-14B. "So moved," by Mr. Gembala. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

A. TOWN COUNCIL:

Mr. Forbes noted he has two Requests to Purchase for Civic Park. He stated that all of the equipment will be replaced and a PlayBound poured surface will be installed for safety measures.

Mr. Forbes stated that the first Request to Purchase is to authorize the purchase of the equipment in the amount of $51,139.00. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes moved on to a Request to Purchase in the amount of $7,155.00 for the equipment installation. Mr. Forbes asked for a motion to approve the Request to Purchase in the amount of $7,155.00 for the installation of the equipment at Civic Park. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated the last Request to Purchase is from the Fire Department in the amount of $34,711.79 for the purchase of a 2015 Chevy Tahoe from Christenson Chevrolet. He noted that the Tahoe will replace the Explorer.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to authorize the purchase of the 2015 Chevy Tahoe in the amount of $32,711.79. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Volk moved on to reports from the councilman.

Mr. Barenie had nothing to report.

Mr. Bustamante had nothing to report.

Mr. Volk stated that he had asked Mr. Kil to gather some information together on an employee wellness program. Mr. Volk noted that the first year of the program would be "pretty much free," but after the first year there are costs associated with an employee wellness program.

(General discussion ensued.)

Mr. Volk stated he would like to review information on the costs, incentives, etc., for an employee wellness program. Mr. Kil stated he would consult with the insurance company representative, gather additional information and work on creating an employee wellness program for the Town.

The councilmen concurred that Mr. Kil should investigate this matter more thoroughly.

Mr. Gembala asked if the Town's disaster plan has been updated. Chief Frego stated that the Police Department will adopt updated policies related to the disaster plan on Monday.

(General discussion ensued.)

Mr. Gembala reiterated that the Town's disaster plan should be updated. Chief Frego stated he would consult with Chief Willman, Steve Kil and the Public Works Department on revamping/updating the Town's disaster plan.

CLERK-TREASURER:
Ms. Sury had nothing to report.
B. STAFF:

Attorney Austgen had nothing to report.

Mr. Kil informed the Board that the Town has obtained a very favorable 2.9% interest rate on the road bonds. Mr. Kil stated that a Notice of Award and a Notice to Proceed will go out, and a pre-construction meeting was tentatively scheduled for tomorrow at 9:00 a.m. (incumbent upon the Council awarding the bid). Mr. Kil thanked the Council.

Mr. Kil stated that he received notification today from the engineering firm of Beam Longest & Neff on behalf of INDOT. Mr. Kil informed the Council that INDOT intends to start a road paving project of approximately 16 miles on U.S. Route 41 from 135th Place in Cedar Lake to .27 miles north of U.S. Route 30 in Schererville. Construction will commence August/September of 2015. Mr. Kil stated that the road will not be widened only repaved.

Chief Willman had no report. He thanked the Council for authorizing the Request to Purchase the 2015 Chevy Tahoe.

Chief Frego informed the Council that the Police Department's K9 dog passed away two years ago, prematurely. He said since that time, they have not had a K9 dog. Chief Frego said he has been approached by several officers who wish to initiate a campaign to solicit funds from the businesses of St. John to help defray the costs of acquiring a new K9 dog.

Chief Frego informed the Council that the cost of a new K9 dog through Landheim is approximately $12,000, which would include six weeks of training, and approximately $4,000 for equipment needed for the K9 dog and to equip a vehicle for the K9.

Chief Frego opined that this is a worthy cause. He stated the department used their previous K9 in many ways, in schools, parking lot sweeps, school sweeps and open houses. Chief Frego stated a K9 is also an added tool as an officer's partner when on patrol.

Chief Frego stated that he is seeking permission to approve the purchase of the K9, and then to solicit donations through businesses in Town. Chief Frego informed the Council that the dog would come from Germany. From Germany the animal would go to Landheim and receive six weeks of training with its handler. Chief Frego stated that the owner at Landheim is going to give the Police Department a good deal and is willing to work with the department on acquiring the dog.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion. Mr. Barenie made a motion to authorize the purchase of a K9 dog. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Chief Frego thanked the Council.

PUBLIC COMMENT:

Mr. Forbes opened the floor to public comment. He called for public comment.

Al Konieczka, 12548 West 101st Place:
Mr. Konieczka informed the Council that he was representing the NICK Foundation, where he serves as a board member. He thanked the Council on behalf of the children and the foundation for issuing the proclamation. Mr. Konieczka stated, sadly, since last month one young boy has been lost and four new four new families have been added to the NICK Foundation; he stated that these numbers are equivalent to one new cancer family per week.

Mr. Konieczka asked the Town to consider becoming a sponsor for the Second Annual Childhood Cancer Awareness Walk which will take place at Lemon Lake on September 7, 2014. He asked the Council to keep in mind the children, their families and the struggles they go through.

(General discussion ensued.)

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Gembala. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:42 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

08-28-2014 Town Council

August 28, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the meeting for the Town Council on August 28, 2014, at 7:49 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Mark Barenie, Larry Bustamante and Ken Gembala. Attorney David Austgen was present. Staff members present: Chief Frego and Chief Willman. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES: JULY 1, 2014, SPECIAL MEETING; JULY 10, 2014, REGULAR MEETING; JULY 24, 2014, REGULAR MEETING; JULY 31, 2014, SPECIAL MEETING

Mr. Forbes noted the first item on the agenda was approval of the meeting minutes from the July 1 and July 31, special meetings, and the July 10 and July 24, regular meetings. He asked if there were any questions or comments on the minutes. The councilmen had no questions or comments.

Mr. Forbes stated he would entertain a motion to approve the minutes of the July 1 and July 31 special meetings and the July 10 and 24 regular meetings. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote on the minutes of July 1, July 10 and July 31 meetings (5/0). Ayes --- all. Nays --- none.

The motion was carried by voice vote on the minutes of July 24, 2014 (4/0/1). Mr. Gembala abstained from the vote for the July 24, 2014, meeting minutes due to his absence. Ayes --- four. Nays --- none. Abstain --- one.

NEW BUSINESS:

A. OPEN AND CONSIDER SEALED BIDS FOR MUNICIPAL VEHICLES AND EQUIPMENT.

Mr. Forbes noted the next item on the agenda was to open and consider sealed bids for municipal vehicles and equipment.

Attorney Austgen informed the Council that the Notice to Bidders was published in The Times. He noted that the notices were timely published and the notices met the requirements of law.

Attorney Austgen opened the sealed bids; they were read in the following order, 1 through 11:

One. Usef Dabbagh, 2005 Ford Crown Victoria Police Interceptor, $568.00; 2004 Ford Crown Victoria, $468.00; 2004 Chevrolet Impala, $568.00; 2002 Ford Explorer, $668.00; 2007 Kawasaki Mule, $468.00; no bid on the Kawasaki 40-gallon; ADT brand 2,200 pound low profile transmission jack, $5.00.

Two. Stan's Towing and Recovery Service, bid was read as follows: 2007 Kawasaki Mule $1,720.00; 2004 Crown Victoria, $1,120.00; 2005 Crown Victoria, $1,140.00. He noted three separate checks were enclosed from Stan's Auto Body; each check appeared to be five percent.

Three. Stan's Towing and Recovery Service, bid was read as follows Midland Pump, $26.00. Bid surety for $1.30 was enclosed.

Four. Stan's Towing and Recovery Service, bid was read as follows: weed sprayer bid, $51.00. A check for $2.55 was enclosed.

Five. Jesus Hernandez, bid was read as follows: 2002 Ford Explorer, $1,000.00. No bid surety was provided.

Six. Jesus Hernandez, bid was read as follows: 2003 Chevy Impala, $700.00. No bid surety was provided.

Seven. Bob Davis, bid was read as follows: 2004 Chevrolet Impala, $1302.00. A bid surety of $65.10 was enclosed.

Eight. Bob Davis, bid was read as follows: 2002 Ford $1,302.00. A bid surety for $65.10 was enclosed.

Nine. Chicago Motors, Incorporated, bid was read as follows: 2005, Ford, $507.00; 2006 Ford, $507.00; and 2004 Chevy Impala, $1,007. A business card was enclosed. No bid surety was provided.

Ten. Matt Wilkinson, bid was read as follows: 2004 Chevrolet Impala, $525.00. Bid surety of $26.25 was enclosed.

Eleven. Matt Wilkinson, bid was read as follows: 2002 Ford Explorer, $555.00. A bid surety of $27.75 was enclosed.

Attorney Austgen concluded the bid opening.

Mr. Forbes asked for a motion to award the bids to the highest bidder. He asked for a bid tabulation. Mr. Kil stated that he would prepare a bid tabulation for the Council. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. RESOLUTION #14-08-28, A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION AND DELIVERY OF A LEASE PURCHASE AGREEMENT ("THE AGREEMENT") FOR CERTAIN TOWN POLICE AND FIRE RADIOS AND RELATED EQUIPMENT, AND ALL RELATED INSTRUMENTS AND ALL OTHER MATTERS RELATED THERETO.

Mr. Forbes noted Resolution #14-08-28, a resolution authorizing and approving the execution and delivery of a lease purchase agreement for certain town police and fire radios and related equipment, and all related instruments, and all other matters related thereto was before the Council for their review and consideration. He asked the Council if there was any discussion on this matter. There was no discussion.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-08-28. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

Mr. Forbes moved on to Reports and Correspondence.

The councilmen had nothing to report.

Mr. Forbes noted he had numerous Requests to Purchase in front of him. The first Request to Purchase was for Playworld Midwest for repairs to equipment at Homestead and Prairie West parks totaling $3,458.46.

Mr. Forbes stated he would entertain a motion. Mr. Gembala made a motion to authorize purchase request for the repairs in the amount of $3,458.46. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes noted the second Request to Purchase was for New Toys for Schilton Hill playground for replacement of swing sets. The estimated installation costs were included in the purchase request. Mr. Forbes noted that the Schilton Hills upgrade is in the amount of $55,415.00.

Mr. Forbes stated he would entertain a motion to authorize the Schilton Hills park equipment in the amount of $55,415.00. Mr. Volk made a motion to approve the Request to Purchase for New Toys in the amount of $55,415.00. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes noted that the next Request to Purchase was for Lancer Park for swing set replacement. He stated the price on the request also includes the estimated installation price. The request was in the amount of $3,505.00.

Mr. Forbes stated he would entertain a motion. Mr. Volk made a motion to authorize the purchase request in the amount of $3,505.00. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes noted the next Request to Purchase was for RecSource for equipment for the splash pad at Heron Lake. He stated that the amount for the equipment is $52,841.00. Mr. Forbes commented that this price does not include the equipment installation.

Mr. Kil stated that at present the estimate for concrete, electric and plumbing for the installation of the splash pad at Heron Park to be $40,000.00. He stated that he will get hard numbers and provide them to the Council. Mr. Kil noted that the price of installation will not exceed $40,000.00.

(General discussion ensued.)

Mr. Forbes stated that he would entertain a motion on the Request to Purchase for the equipment and installation of a splash pad at Heron Lake not to exceed $93,000.00. Mr. Bustamante made a motion to approve the Request to Purchase for equipment and installation for the splash pad at Heron Lake in an amount not to exceed $93,000.00. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated the next Request to Purchase was for replacement of equipment at Fairway Park, including installation costs. The amount of the request was $31,577.00.

Mr. Forbes stated he would entertain a motion to approve the Request to Purchase in the amount of $31,577.00. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbs remarked that the purchase requests related to the parks were all previously approved by the Park Board.

Mr. Forbes noted a Request to Purchase for SSI Schaefer, for 250 35-gallon refuse containers. Mr. Kil stated he is replenishing the stock of recycling containers.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to approve the Request to Purchase in the amount of $11,105.00 for SSI Schaefer. Mr. Gembala made a motion to authorize the Request to Purchase in the amount of $11,105.00 for containers. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he had a Request to Purchase for AFC International, Incorporated, for a respirator fit testing system. He noted that the equipment costs were originally going to be split between communities, but it has been decided that St. John will purchase the equipment outright. Mr. Forbes opined that the equipment will fare much better in the hands of the St. John Fire Department. Chief Willman concurred.

(General discussion ensued.)

Mr. Forbes state he would entertain a motion to authorize the purchase of the respirator fit testing system in the amount $10,797.20. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes asked for a motion to remove Police Commissioner Ron Bale, from the St. John Police Commission in the best interests of the Town of St. John, and to appoint Mr. Charles Sawyer to sit for the remainder of Commissioner Bale's term.

Mr. Forbes stated he would entertain a motion. Mr. Bustamante remarked that the replacement should be discussed further.

(General discussion ensued.)

Mr. Forbes asked for a motion to remove Mr. Ron Bales from the Police Commission. Mr. Bustamante made a motion to remove Mr. Bales from the Police Commission. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0/1). Mr. Gembala abstained. Ayes --- four. Nays --- none. Abstain --- one.

Mr. Forbes asked if there was any further discussion. There was no further discussion.

CLERK-TREASURER:
Ms. Sury had no reports.
ATTORNEY'S REPORT:
Attorney Austgen had no reports. He informed the Council that there will be an annual 9/11 ceremony held at the Schererville Police Department at 6:00 p.m.

TOWN MANAGER:
Mr. Kil updated the Council on the Town's building permit data. He informed the Council that last year at this time 139 residential permits were granted. For the year 2014 there have been 130 residential permits. Mr. Kil noted that there are eleven more residential permits pending.

Mr. Kil informed the Board that at the September 25, 2014, meeting, there will be several public hearings related to the budget and other matters. He stated that the Council has been provided with an electronic copy of the budgets for their review. Mr. Kil stated that there may not be any business before the Council for the September 11, 2014, meeting.

STAFF:
Chief Willman presented the Fire Department's July, 2014, activity report to the Council. He stated yesterday was an extremely busy day for the Town. Chief Frego stated the first request was for two ambulances for two separate patients. He stated within twenty minutes there were five requests for ambulances.

Chief Willman stated that St. John handled two ambulance calls and the Towns of Schererville, Cedar Lake and Lake Hills each handled one of the other calls.

Chief Frego presented the Police Department's July 1-31, 2014, activity report.

PAYMENT OF BILLS:

Mr. Forbes moved on to payment of the bills. He noted general APVs 10682 through 10875 in the amount of $1,112,418.71. He asked if there were any discussion on the bills. There was no discussion.

Mr. Forbes stated he would entertain a motion to approve payment of the bills as read. "So moved," by Mr. Barenie. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 8:17 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

09-25-2014 Town Council

September 25, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the meeting for the Town Council on September 25, 2014, at 7:16 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Larry Bustamante and Ken Gembala. Mark Barenie was absent. Attorney David Austgen was present. Staff members present: Chief Frego and Chief Willman. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES: AUGUST 14 AND AUGUST 28, 2014 REGULAR MEETINGS

Mr. Forbes noted the first item on the agenda was approval of the meeting minutes from the regular meetings of August 14, 2014, and August 28, 2014. He asked if there was any discussion or corrections to the meeting minutes. Mr. Gembala pointed out on Page 6 of the August 28, 2014, meeting "Mr. Bales" should be "Mr. Vale." There was no further discussion.

Mr. Forbes stated he would entertain a motion to approve the August 14, 2014, meeting and the August 28, 2014, meeting with the correction as noted. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC HEARINGS:

A. ORDINANCE #1590, AN ORDINANCE TO ANNEX A PARCEL OF REAL ESTATE, PETITIONER: WALTER AND WANDA BASLER.
Mr. Forbes noted the first item under Public Hearings was Ordinance #1590, an ordinance to annex a parcel of real estate. The Petitioners are Walter and Wanda Basler.

Attorney Austgen noted that the Proofs of Publication for the public hearing were in order. He stated that this matter required a special publication with a 20-day advance notice. Attorney Austgen remarked that it appears that the Proof(s) of Publication and the Notices have met the statutory requirement and the public hearing can be properly conducted tonight.

Mr. Kil informed the Council that this parcel has been named "Basler Bend." He stated that the 1.565 acre parcel is located west of Edgewood and one house removed from Columbia. Mr. Kil stated that Mr. Basler intends to subdivide the property into three R1 lots after the annexation is complete.

(General discussion ensued.)

Mr. Forbes asked the Council if they had any questions on the annexation. The councilmen had no questions. Mr. Forbes opened the public hearing. He called twice for public comment. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes asked Mr. Kil about the fiscal plan. Mr. Kil introduced the fiscal plan to the Council. He stated that the fiscal plan is pretty simple since it is one residence and they won’t be needing any additional Town services.

Mr. Forbes stated he would entertain a motion on Ordinance #1590, an ordinance to annex a parcel of property on first reading only. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(General discussion ensued.)

Mr. Kil stated that the annexation schedule reflects that this annexation is slated for the October 9, 2014, Town Council meeting.

B. ORDINANCE #1591, AN ORDINANCE TO VACATE A PARCEL RIGHT-OF-WAY, PETITIONER: ST. JOHN EVANGELIST CHURCH

Mr. Forbes noted the next item for the Council’s consideration and review is "Ordinance #1591, an ordinance to vacate a parcel of right-of-way," the Petitioner being St. John Evangelist Church.

Attorney Austgen informed the Council that the Proofs of Publication and Notices were timely published in order for the public hearing on the vacation of the public way. He stated that the public hearing could be properly and legally conducted tonight.

Mr. Kil stated that this right-of-way used to be a part of the old Chicago road and hasn’t been used in at least 75 years. He stated that vacating the right-of-way will clean up the church’s property by eliminating a right-of-way that’s no longer necessary. Mr. Kil stated that with the vacation of the right-of-way, the parcel is split down the middle and reverts to the adjacent property owner(s), which is the St. John Evangelist Church.

Mr. Forbes noted that the piece of right-of-way is at the intersection of 93rd Avenue and US Route 41, and the right-of-way used to connect Patterson Street to Joliet Street before US Route 41 was built.

(General discussion ensued.)

Mr. Forbes opened the public hearing regarding the vacation of the right-of-way. He called twice for public comment. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes stated if there was no further discussion he would entertain a motion on Ordinance #1591, an ordinance to vacate a parcel of right-of-way, on first reading only. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0/1). Mr. Gembala abstained. Mr. Gembala explained that he was involved in the preparation of a drawing.

C. ORDINANCE #1589, AN ORDINANCE ESTABLISHING THE 2015 MUNICIPAL BUDGET.

ORDINANCE #WD 77, AN ORDINANCE ESTABLISHING THE 2015 WATERWORKS BUDGET.

ORDINANCE #SD 110, AN ORDINANCE ESTABLISHING THE 2015 SANITARY DISTRICT BUDGET.

Mr. Forbes moved on to Ordinance #1589, an ordinance establishing the 2015 municipal budget, Ordinance #WD 77, an ordinance establishing the 2015 Waterworks District budget, and Ordinance #SD 110. an ordinance establishing the 2015 Sanitary District budget. He stated that the following ordinances were before the Council for their review and consideration.

Attorney Austgen informed the Council that the Proof(s) of Publication and the Notices for the public hearings on Ordinance #1589, Ordinance #WD 77 and Ordinance #SD 110 were timely published. He stated that publications announcing a public hearing for each budget was made two times in the Post-Tribune, once on September 4, 2014, and again on September 11, 2014. Attorney Austgen stated that the same publications announcing a public hearing for each budget was twice published in The Times on September 1st, 2014, and again September 8, 2014. He stated the publications were made in conformance with the law. Attorney Austgen informed the Council that the public hearings could be properly conducted tonight.

Mr. Kil summarized the 2015 budgets for the benefit of the audience and the Council. He stated that everyone is doing a great job. Mr. Kil stated that the 2015 General Fund budget has been decreased by approximately $132,000 from last year. He stated that the Town has no tax anticipation warrants and has a balanced budget.

Mr. Kil stated that the Town’s cash flow is good. He stated it is almost unheard of that a budget can be decreased, especially when taking into account that there will be an employee increase. Mr. Kil congratulated the Council for their work on the budgets. Mr. Forbes remarked that Mr. Kil was also a part of the team that made the budgets a success. Mr. Kil opined that the quarterly reports received from the financial advisor are scrutinized, and watching the numbers has paid off.

Mr. Kil stated that the 2015 Waterworks District budget and the Sanitary District budget will be the same as last year.

Mr. Kil informed the Council that the Town’s 2014 assessed valuation is $965,774,951. He stated that the estimated assessed valuation for 2015 is $978,000,000. Mr. Kil stated that he anticipates almost no increase in the tax rate. He stated that if the tax rate does go up it would depend on the amount of the Town’s assessed value going up. He explained that typically a rise in the assessed value offsets any tax rate increase. Mr. Kil stated that if the tax rate does go up, it is anticipated it will go up by .012.

Mr. Kil concluded his summary. He stated he would be happy to answer any questions. Mr. Kil noted the presence of Mr. Damon Tsouklis, Cender & Company, who was also present to answer any specific questions.

(General discussion ensued.)

Mr. Kil stated that the tax rate would be .03803 per $100.00 of assessment. Mr. Kil stated that the tax rate for the approved budget of 2014 was 0.3752, with a net change of .0051. Mr. Kil stated that the general fund budget was decreased to offset any type of increase in tax rate.

(General discussion ensued.)

Mr. Forbes opened the public hearing for comment on the 2015 municipal budget, the Waterworks District budget and the Sanitary District budget. He called for public comment on any of the three budgets. Mr. Forbes called twice for public comment on the 2015 budgets. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes stated he would entertain a motion to consider Ordinance #1589, an ordinance establishing the 2015 municipal budget, on first reading only. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to consider Ordinance #WD 77, an ordinance establishing the 2015 Waterworks District budget, on first reading only. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to consider Ordinance #SD 110, an ordinance establishing the 2015 Sanitary District budget, on first reading only. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Kil informed the Council that the budget ordinances would be on the October 23, 2014, meeting for adoption. Mr. Forbes thanked Cender & Company for their hard work.

NEW BUSINESS:

A. DISCUSSION OF PERSONNEL AND RELATED MATTERS.

Mr. Forbes noted was the discussion of personnel and other related matters. He asked that this matter be deferred. Mr. Gembala made a motion to defer the discussion of personnel and other matters. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

Mr. Forbes moved on to Reports and Correspondence.

The councilmen had nothing to report.

Mr. Forbes stated he had two Requests to Purchase, both of them to Cargill, Incorporated. He stated the first Request to Purchase is for 1,280 tons of road salt in the amount of $102,284.80. Mr. Kil noted that this is 80% of the Town’s allocation of salt for 2015.

Mr. Forbes stated he would entertain a motion to approve the Request to Purchase in the amount of $102,284.80. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes noted that the second order to purchase is for 320 tons of salt, which is the remaining 20% of the Town’s allocation. He stated that the remaining 20% of the road salt is on reserve in the event it is needed.

Mr. Forbes stated that the Request to Purchase is in the amount of $25,571.20. Mr. Forbes asked for a motion to approve the Request to Purchase in the amount of $25,571.20. So moved," by Mr. Gembala. The motion was seconded by Mr. Volk. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

CLERK-TREASURER:
Ms. Sury had no report.
ATTORNEY’S REPORT:
Attorney Austgen had no report.
TOWN MANAGER:
Mr. Kil updated the Council on the Town’s road project. He stated that 6.1 mile of road and subdivision streets have been paved so far including all of the curb replacement. Mr. Kil stated Joliet Street paving should be completed by Saturday.

Mr. Kil stated that Patterson Street is the next road paving project. He stated that this road project will cause a lot of inconvenience as it is a major thoroughfare with lots of driveways. Mr. Kil stated that they are intending to split the Patterson Street paving into two projects. He stated that first phase of the Patterson Street paving project will be using 90th Avenue south to 93rd and Olcott as the detour route. Mr. Kil stated the second phase of the Patterson Street paving project would use a detour of north of 90th Avenue to 85th.

Mr. Kil stated that the residents want their roads paved and are very appreciative. He reiterated that Patterson Street will be a challenge.

(General discussion ensued.)

STAFF:
Chief Willman presented the Fire Department’s August, 2014, activity report to the Council. He again thanked the Council for the air testing machine.

Chief Frego presented the Police Department’s August 1-31, 2014, activity report.

Mr. Forbes extended his thanks to Chief Frego and Chief Willman and their teams. He stated that the Town of St. John has been named the 15th safest community in the nation. Mr. Forbes stated that this designation speaks volumes about the work of the Police and Fire Departments and the work they do. Chief Frego noted that the officers are the backbone of the Department. Mr. Forbes concurred.

Mr. Kil stated he had one additional item to address. He asked Ms. Sury if Bev had talked to her about Gateway and Cender & Company and the entering of the TIF data. Ms. Sury responded, "Yes. She said you did it." Mr. Kil stated the password is needed for Gateway. Ms. Sury stated she does not know Brian from Cender, has never met him or talked to him. She stated she is only authorized to give the password to people that she knows.

(General discussion ensued.)

Ms. Sury stated Damon at Cender & Company has the Gateway password. Ms. Sury reiterated that she does not know Damon, has never talked to him or met him.

Mr. Kil asked Ms. Sury if it would be acceptable for him to give the Gateway password to Damon at Cender & Company who can then pass it on to Brian at Cender & Company. Ms. Sury stated that would be acceptable.

(General discussion ensued.)

Mr. Forbes noted his understanding is that Cender & Company has authorization to access Gateway. Mr. Kil concurred. Mr. Kil stated that the data has been entered and they must be able submit the same by October 1, 2014.

PAYMENT OF BILLS:

Mr. Forbes moved on to payment of the bills for the corporation. He noted general APVs 10876 through 10972 in the amount of $1,067,040.48. He asked if there was any discussion on the bills. Mr. Gembala commented that he spent a part of the meeting going through the payment docket because it was submitted late. He stated for the sake of paying the bills he would appreciate receiving the docket for review earlier. Mr. Gembala stated next time he would have to abstain.

Ms. Sury informed the Board that reason for the late arrival of the docket was due to Keystone arriving on Tuesday to do an upgrade which had to be done by today’s meeting.

(General discussion ensued.)

Mr. Forbes stated he would accept Ms. Sury’s reason and move on. Mr. Forbes asked for a motion to approve payment of the bills in the amount of $1,067,040.48. Mr. Volk made a motion to approve payment of the bills for the corporation as read. Mr. Gembala seconded the motion. The motion was carried by voice vote (3/0/1). Ayes --- three. Nays --- none. Mr. Forbes abstained.

Mr. Forbes stated he had not had time to review the bills. He stated according to his documentation, the bills were received at the Town Manager’s office at 5:36 p.m. Mr. Forbes stated this is completely unacceptable.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:54 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

10-09-2014 Town Council

October 9, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting of the Town Council on October 9, 2014, at 7:09 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Town Manager, Steve Kil, in the absence of Clerk-Treasurer, Sherry Sury. The following members were present: Michael Forbes, Gregory Volk, Larry Bustamante and Ken Gembala. Mark Barenie was absent. Attorney David Austgen was present. Staff members present: Chief Frego and Chief Willman. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present. Ms. Barbara Haralovich sat in the meeting on behalf of Clerk-Treasurer, Sherry Sury, who was absent.

NEW BUSINESS:

A. CONSIDER ORDINANCE # 14-10-09, A RESOLUTION ADOPTING THE FISCAL PLAN FOR BASLER BEND.

Mr. Forbes noted that the first item on the agenda for the Council’s consideration was Ordinance #14-10-09, a resolution adopting the fiscal plan for Basler Bend. Mr. Forbes stated that this fiscal plan related to annexation that was discussed at the last meeting. He asked the Council if there were any questions on this matter. There were no questions.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-10-09. Mr. Gembala made a motion to adopt Resolution #14-10-09. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

B. ORDINANCE #1590, AN ORDINANCE TO ANNEX A PARCEL OF REAL ESTATE, PETITIONER, WALTER AND WANDA BASLER.

Mr. Forbes noted Ordinance #1590, an ordinance to annex a parcel of real estate, Petitioner, Walter and Wanda Basler, was next on the agenda. He stated that this property is located on 93rd Avenue on the west side of Town and is zoned R1. Mr. Forbes asked if there were any questions. There were no questions.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1590. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Kil stated he would forward a signed copy of the annexation order to Attorney Austgen so that it could be published.

C. ORDINANCE #1591, AN ORDINANCE TO VACATE A PARCEL OF RIGHT-OF-WAY, PETITIONER, ST. JOHN EVANGELIST CHURCH.

Mr. Forbes noted that Ordinance #1590, is an ordinance to vacate a parcel of right-of-way, Petitioner, St. John Evangelist Church. Mr. Forbes noted that this parcel was a small corner of the parking lot located 93rd Avenue and US Route 41. Mr. Forbes stated that there were no issues anticipated with the vacation of this parcel. He asked if there were any questions. There were no questions.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1591, along with an authorization to sign the mylar(s) and have the Vice-President of the Town Council attest to the signature on the mylar(s). "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0/1). Ayes --- three. Nays --- none. Mr. Gembala abstained.

REPORTS AND CORRESPONDENCE:

Mr. Forbes moved on to Reports and Correspondence.
TOWN COUNCIL:
Mr. Gembala had no report.

Mr. Volk had no report.

Mr. Bustamante made a motion to appoint both Kevin J. Vana and Charles G. Sawyer to sit on the Police Commission. He explained that Mr. Vana will replace Mr. Frank Chappranda and finish his term on the Police Commission and Mr. Sawyer will replace Mr. Ron Vale and finish his term.

Mr. Forbes asked if there was any conversation or discussion on Mr. Bustamante’s motion. There was no discussion. Mr. Forbes asked for a second. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes directed Mr. Kil to notify the individuals of their appointment to the Police Commission. Mr. Kil stated that he would send the gentlemen a letter verifying their appointment to the Police Commission by the Town Council. Mr. Kil stated that the gentlemen would have to be sworn in before they could commence their duties on the Police Commission.

(General discussion ensued.)

Mr. Forbes remarked that the Town’s road project is moving along very well. He stated he traveled down Joliet Street recently where the road has not looked this good in 25 years. He stated he is very happy with the results. Mr. Forbes noted that Patterson is being worked on at the present time. He stated a large number of residents and travelers are affected by the Patterson paving.

Mr. Kil stated that there is a little striping left to be done on Joliet Street. He stated Patterson should be done by the end of the month, possibly earlier, weather permitting. Mr. Kil informed the Council that the plan is to do road repair on one-half of the southwest quadrant of Town. He stated everything north of Bull Run will be done, and then the road repair will shut down for the season. Mr. Kil explained that once the temperature drops below 45 degrees it is not conducive to quality asphalt.

(General discussion ensued.)

Mr. Forbes expressed his deep appreciation to the St. John Fire Department and the Lake Hills Fire Department for taking the time to come and do a walk-through at the Haunted House. He stated that that this adds to his comfort level in the operation of the Haunted House.

(General discussion ensued.)

Mr. Gembala commended the Police, Fire and Public Works Departments for a job well done at the open house. He acknowledged the hard work that goes into preparing for the open house.

CLERK-TREASURER:
Ms. Sury was absent.
ATTORNEY’S REPORT:
Attorney Austgen stated he had documents pertaining to the purchase of the Police and Fire radio equipment and the lease purchase financing. He explained that Mr. Kil has negotiated a financing package with First Financial Equipment.

(General discussion ensued.)

Attorney Austgen stated that he was informed by the lender-representative that the Barnes & Thornburg law firm is the counsel that is used by them to prepare loan documentation. He noted that Barnes & Thornburg is the Town’s bond counsel. Attorney Austgen stated that Barnes & Thornburg has asked for the Council to consider authorization for a Waiver of Conflict for this particular transaction. Attorney Austgen recommended that the Council approve the Waiver of Conflict for Barnes & Thornburg.

Mr. Forbes noted that he would entertain a motion to authorize a Waiver of Conflict for Barnes & Thornburg related to the police and fire radio financing. Mr. Volk made a motion to authorize the Waiver of Conflict for Barnes & Thornburg related to the police and fire radio financing matter. Mr. Gembala seconded the motion. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Attorney Austgen informed the Council that Mr. Kil has been working extensively on the Meyer/LC Plaza project on US Route 41 across from Lake Central High School. He noted that the parcels that were targeted for eminent domain acquisition have been reviewed by the court-appointed panel of appraisers. He stated that the court-appointed panel returned a valuation report of $745,000. Attorney Austgen noted that the panel’s valuation report was higher by approximately $138,000 than the offer valuation.

Attorney Austgen noted that the court-appointed panel is comprised of top notch, certified appraisers. He stated that in order for the Town to acquire this land and participate with the developer in the co-venture improvement and development of the parcel, a public meeting must be held. Attorney Austgen stated that the Council must authorize acceptance of the court-appointed panel appraisals at the public meeting and authorize payment for the same.

(General discussion ensued.)

Mr. Gembala stated that this project would eliminate a hazardous traffic situation if a signal is incorporated into the development. He remarked that individuals using the shopping mall and located in the residences in this area are faced with danger when trying to exit onto US Route 41.

Mr. Kil stated that this proposed project/development will consist of the construction of a frontage road and associated improvements to the traffic signal at Lake Central. He stated these proposed improvements will present an abundance of benefits to the Town residents; for example, the development may facilitate further development in this area of US Route 41, and also my spur the start of a frontage road system that would start at 85th Avenue and run to Lake Central Drive. He stated although the appraisal was a little higher than anticipated there is money in the T.I.F. account available for this project.

Mr. Forbes stated he would entertain a motion to accept the appraisals generated by the court-appointed panel and authorize payment of the same. Mr. Forbes asked if there were any questions. There were no questions.

(General discussion ensued.)

Mr. Gembala made a motion to acknowledge receipt of the report(s) from the panel of appraisals and authorize that payment be made to the court in the amount of $745,000 for purchase of the property. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

TOWN MANAGER:
Mr. Kil asked the Board to authorize a $10,000 transfer from the Haunted House fund to the Christmas in the Park fund.

Mr. Forbes asked for a motion to authorize transfer of $10,000 from the Haunted House fund to the Christmas in the Park fund. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Kil informed the Council that Lift Station #5, located by Prairie West Park, needs a new back-up generator. He stated the back-up generator is from 1980, and cannot be repaired anymore.

Mr. Kil requested that the Council authorize funds for the replacement of the generator along with associated labor to replace the same in an amount not to exceed $49,310.00. Mr. Kil stated it is important to get the generator back in service promptly.

(General discussion ensued.)

Mr. Forbes asked for a motion to authorize funds for the replacement of the back-up generator in an amount not to exceed $49,310.00. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

STAFF:
Chief Willman had no report.

Chief Frego had no report.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. Mr. Gembala made a motion to adjourn. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:32 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

10-23-2014 Town Council

October 23, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Sherry Sury, Clerk-Treasurer
Gregory Volk   Steve Kil, Town Manager

CALL TO ORDER:

Mr. Forbes called to order the regular meeting for the Town Council on October 23, 2014, at 7:06 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Deputy Clerk, Beverley Gawrys, with the following members present: Michael Forbes, Larry Bustamante and Mark Barenie. Greg Volk and Ken Gembala were absent. Attorney David Austgen was present. Staff members present: Chief Frego and Chief Willman. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES: SEPTEMBER 25, 2014, REGULAR MEETING.

Mr. Forbes recommended that action on the meeting minutes for the regular meeting on September 25, 2014, be deferred. He noted Mr. Barenie was absent from this meeting. He asked for a motion to defer action on the September 25, 2014, meeting minutes. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

Mr. Forbes announced that Officer Shane Adams and his partner "Match" were in attendance at tonight’s meeting. Match is the new K9 officer recently acquired by the Police Department.

(Pictures were taken.)

Mr. Forbes thanked Officer Adams for bringing Match in to be introduced.

NEW BUSINESS:

A. ORDINANCE #1589, AN ORDINANCE TO ESTABLISH THE 2015 MUNICIPAL BUDGET.

Mr. Forbes noted Ordinance #1589, is an ordinance establishing the 2015 Municipal Budget. He noted a public hearing was recently held. Mr. Forbes stated this was the second reading for Ordinance #1589. He asked if there were any questions on Ordinance #1589. There were no questions.

Mr. Barenie made a motion to adopt Ordinance #1589. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

B. ORDINANCE #WD 77, AN ORDINANCE ESTABLISHING THE 2015 WATERWORKS DISTRICT BUDGET.

Mr. Forbes noted the next item on the agenda was Ordinance #77, an ordinance establishing the 2015 Waterworks budget for 2015. He noted that a public hearing was previously held on Ordinance #WD 77. Mr. Forbes noted this was the second reading for Ordinance #WD 77.

Mr. Forbes asked if there were any questions on Ordinance #WD 77, the 2015 Waterworks budget. There were no questions. Mr. Forbes stated he would entertain a motion to adopt Ordinance #WD 77. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

C. ORDINANCE #SD 110, AN ORDINANCE ESTABLISHING THE 2015 SANITARY DISTRICT BUDGET.

Mr. Forbes noted Ordinance #SD 110, an ordinance establishing the 2015 Sanitary District budget was before the Council for their consideration. He stated that a public hearing was previously held on Ordinance #SD 110. Mr. Forbes stated that this was the second reading for Ordinance #WD 77, the 2015 Sanitary District budget.

Mr. Forbes asked if there was any discussion on the Sanitary District budget for 2015. There was no discussion. Mr. Forbes stated he would entertain a motion to adopt Ordinance #SD 110. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

D. RESOLUTION #14-10-23, A RESOLUTION TO APPOINT MEMBERS TO THE OPERATIONS BOARD FOR THE TRI-TOWN PSAP.

Mr. Forbes noted Resolution #14-10-23, a resolution to appoint members to the Operations Board for the Tri-Town PSAP was next on the agenda for the Council’s review. He stated that there is ongoing discussion on this matter with Lake County to address the differences in opinion on operations.

Mr. Forbes stated that it is important that the Tri-Town PSAP move forward with their preparation for the Tri-Town PSAP in the event that it comes to fruition. He asked if there were any questions on this matter. There were no questions or comments from the councilmen.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-10-23. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

E. ORDINANCE #1492, AN ORDINANCE AMENDING ORDINANCE #1483, FOR THE REZONING OF REAL PROPERTY KNOWN AS MILL CREEK.

Mr. Forbes noted that Ordinance #1492, an ordinance amending Ordinance #1483, for the rezoning of real property known as Mill Creek was before the Council for their consideration and action. He stated that the under Ordinance #1492, the zoning would change from residential R1 to a Planned Unit Development (PUD).

Mr. Forbes noted a public hearing was held at the Plan Commission on this rezoning matter. He stated that the Mill Creek development is located at the intersection of Parrish Avenue and Route 231, and runs east to the entrance of the Gates of St. John. Mr. Forbes stated that the development consists of multifamily and single family homes.

Mr. Forbes asked if there were any questions or comments. Mr. Barenie asked about the Plan Commission’s actions. Mr. Forbes remarked that there was a favorable recommendation from the Plan Commission following the public hearing.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1492 including the zoning commitment and incorporating the findings of fact as forwarded from the Plan Commission. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

Mr. Forbes moved on to Reports and Correspondence.
TOWN COUNCIL:
Mr. Barenie had nothing to report.

Mr. Bustamante thanked Officer Shane Adams who put in many extra hours and much work in training K9 partner, Match. He stated that Officer Adams’ efforts are evident.

CLERK-TREASURER:
Deputy Clerk Gawrys stated she would have to further investigate the Keystone program (check number sequence) in order to explain to the Council how it works.

(General discussion ensued.)

ATTORNEY’S REPORT:
Attorney Austgen requested that the Resolution #10-14-23 that was passed tonight be signed so it can be circulated among the participating Towns.
TOWN MANAGER:
Mr. Kil requested that the Council approve a check to the Clerk of the Superior Court in the amount of $7,800. He stated this $7,800 check will pay the appraisers for the recent condemnation proceeding, and is an additional payment to the Clerk of the Superior Court to the recently approved payment of $745,000.00.

Mr. Forbes asked if there were any questions from the Councilmen. There were no questions or comments.

Mr. Forbes stated he would entertain a motion to authorize a payment in the amount of $7,800 (for appraisals) to the Clerk of the Superior Court. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

STAFF:
Chief Fred Willman presented the September, 2014, Fire Department activity report to the Council.

Chief Fred Frego presented the September 1-30, 2014, Police Department activity report to the Council. He informed the Council that trick or treat hours were scheduled for Friday, October 31, 2014, between the hours of 5:00 p.m. to 7:00 p.m.

Mr. Barenie personally thanked Chief Frego and Chief Willman and their departments for their professional response to an incident experienced by a dear friend of his residing in Schilton Hills. He stated that the actions of the first responders made a difference.

PAYMENT OF BILLS:

Mr. Forbes moved on to payment of the bills for the corporation. He noted the total on the bill docket is $1,177,271.07. He asked if there were any questions on the bills. There were no questions or comments.

Mr. Forbes stated he would entertain a motion to authorize payment of the docket provided in the amount of $1,177,271.07. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment.

Laurel Sablowsky, 10031 Northcote Court
Ms. Sablowsky informed the Council that a Tree City ordinance had been submitted to the Town for consideration. She asked the Council when this item would appear on the agenda for discussion and possible approval.

Mr. Kil stated that the draft of the ordinance has been received and it is currently under review. He explained that the proposed ordinance must first go through the Park Board and then on to the Town Council.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 7:27 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

11-20-2014 Town Council

November 20, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Beverly Gawrys, Deputy Clerk Treasurer
Gregory Volk   Steve Kil, Town Manager

AMENDED AGENDA FOR NOVEMBER 20, 2014, REGULAR TOWN COUNCIL MEETING

CALL TO ORDER:

Mr. Forbes called to order the regular meeting for the Town Council on November 20, 2014, at 7:40 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Deputy Clerk-Treasurer, Beverly Gawrys, with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Mark Barenie and Ken Gembala. Attorney David Austgen was present. Staff members present: Chief Willman and Chief Frego were present. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES: SEPTEMBER 25, 2014, REGULAR MEETING; OCTOBER 9, 2014, REGULAR MEETING; and OCTOBER 23, 2014 REGULAR MEETING

Mr. Forbes noted the minutes of September 25, 2014, October 9, 2014 and October 23, 2014, regular meetings were before the Council for their consideration and action. Mr. Forbes asked if there was any discussion on the aforementioned minutes.

Mr. Barenie stated he was absent from two of the meetings. Mr. Forbes stated that he would address each meeting separately rather than in a group.

Mr. Forbes stated he would entertain a motion on the September 25, 2014, Town Council meeting minutes. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0/1). Ayes --- four. Nays --- none. Abstain --- one. Mr. Barenie abstained.

Mr. Forbes stated he would entertain a motion on the October 9, 2014, regular meeting minutes. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0/1). Ayes --- four. Nays --- none. Abstain --- one. Mr. Barenie abstained.

Mr. Forbes stated he would entertain a motion on the October 23, 2014, regular meeting minutes. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0/2). Ayes --- three. Nays --- none. Abstain --- two. Mr. Gembala and Mr. Volk abstained.

PUBLIC HEARINGS:

A. RESOLUTION # 14-11-20, A RESOLULTION AUTHORIZING ADDITIONAL APPROPRIATIONS.

Mr. Forbes noted the next item on the agenda was a public hearing for "Resolution Number 14-11-20, a resolution authorizing additional appropriations."

Mr. Forbes asked Attorney Austgen if the Proofs of Publication were in order. Attorney Austgen acknowledged that timely publication was made in The Times and Post-Tribune. The one-time publication for a public hearing on additional appropriations was made on October 27, 2014. Attorney Austgen noted that the public hearing could be properly conducted tonight.

Mr. Forbes asked Mr. Kil to elaborate on Resolution #14-11-20. Mr. Kil stated that the Town’s fund balances are very healthy. He stated that funds are leanly appropriated each year to keep spending in check. Mr. Kil stated that there has been a significant amount of park improvements this year, more money appropriated to solid waste and sidewalk improvements among other things. He stated it has become necessary to appropriate some funds.

Deputy Clerk-Treasurer Gawrys added that there was a lot of new equipment that was installed in various parks. She stated the additional appropriations would be used for recent purchases. She informed the Council that the budget has been spent down so funds need to be appropriated to cover the expenses.

Mr. Forbes opened the public hearing on Resolution # 14-11-20. He called two times for public comment on the additional appropriations. Hearing no public comment, Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-11-20. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. ORDINANCE NO. 1593, AN ORDINANCE ESTABLISHING THE 2015 SALARY ORDINANCE.

Mr. Forbes noted under New Business, the first item on the agenda was "Ordinance No. 1593, an ordinance establishing the 2015 salary ordinance." Mr. Forbes asked if there were any questions from the councilmen. There were no questions.

Mr. Forbes stated he would entertain a motion to consider Ordinance No.1593, on first reading. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance No.1593. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. CONSIDER AUTHORIZING CHRISTMAS EVE AS A HOLIDAY FOR EMPLOYEES.

Mr. Forbes noted the next item for the Council’s consideration was authorizing Christmas Eve as a holiday for employees.

(General discussion ensued.)

Mr. Forbes asked for a motion. "I support that," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

The Christmas luncheon schedule was discussed. Mr. Kil stated he would set up a Christmas lunch for employees.

Mr. Kil asked the Council to consider amending the agenda to add Resolution #14-11-20A, a resolution directing the undertaking of contingent disclosure.

Attorney Austgen explained that Resolution #14-11-20A is a response to an initiative from the FCC regarding the compliance responsibilities of communities raising capital funds through bond financing and the disclosure activities related to the same. He stated there is some disclosure required and Resolution #14-11-20A would authorize Mr. Kil and the Town’s consultants and financial advisors to handle these activities in a timely manner (before November 30, 2014).

Mr. Forbes asked for a motion to amend the agenda and include Resolution #14-11-20A. Mr. Volk made a motion to amend the agenda to include Resolution #14-11-20A. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

RESOLUTION 14-11-20A, A RESOLUTION DIRECTING THE UNDERTAKING OF CONTINGENT DISCLOSURE (AMENDED AGENDA).

Mr. Forbes stated that he would entertain a motion to adopt Resolution #14-11-20A, a resolution directing the undertaking of contingent disclosure." "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

A. TOWN COUNCIL:

Mr. Barenie informed the Council that many residents have expressed appreciation for the road improvements.

Mr. Bustamante announced Christmas in the Park. He stated that Santa will arrive on November 28 at 7:00 p.m., with fireworks just before his arrival. Mr. Bustamante stated other activities at Christmas in the Park will include train rides and pictures. Refreshments of hot chocolate, popcorn and cookies will be served. He encouraged everyone to attend.

Mr. Bustamante stated that Santa would be at Christmas in the Park on November 29, December 5, 12 and 19 from 4:00 p.m. to 7:00 p.m.

Mr. Volk commented that the leaf pick-up went off exceptionally well and in a timely manner. He stated he received no calls from residents about leaf pick-up this year.

Mr. Kil stated that once the leaves are picked up, the street sweeping will start and finish before the snow flies.

Mr. Gembala stated the due to the efforts of the Public Works and Fire Departments, the Town’s ISO rating was lowered from five to four. He stated the lower rating will help the Town’s citizens with their insurance rates.

Mr. Gembala stated he would like to see the Town’s personnel policy put on the fast track so it can be completed.

Mr. Forbes presented the final report for the Lake Hills Haunted House. He stated that the bad weather had some effect on the Haunted House attendance, but, nevertheless, it was a profitable event.

Mr. Forbes stated that a great crew of kids worked for the Haunted House. He stated many of them were from drama groups in the various high schools and they did an outstanding job of acting various roles in the Haunted House.

Mr. Forbes stated that the Lake Hills and St. John Fire Departments visited the site. He stated he received input from Chief Willman on safety operations, which he thanked him for.

Mr. Forbes thanked the entire Council for their support of the Haunted House. He noted that the Lion’s Club operates Kids Day at the Haunted House. He stated, typically, the Council authorizes reimbursement to the Lion’s Club for the candy they buy for Kids Days, and also make a $500 donation.

Mr. Forbes asked for a motion to approve a $500 donation to the Lion’s Club. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0).

(General discussion ensued.)

The Council thanked Mr. Forbes for his efforts and hard work in running the Haunted House each year.

B. CLERK-TREASURER:

Ms. Gawrys explained to the Council how the check numbering system works in the computer program run by the Clerk-Treasurer’s office.

Ms. Gawrys requested that the Council consider closing the Clerk-Treasurer’s to the public on December 31 so that the staff can prepare their year-end reports and perform various other tasks. She stated this request is made on a yearly basis.

Mr. Forbes stated he would entertain a motion to authorize the closure (to the public) of the Clerk-Treasurer’s office on December 31, 2014. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

C. STAFF:

Chief Frego presented the Police Department’s October 1-31, 2014, monthly activity report.

(General discussion ensued.)

Chief Willman presented the Fire Department’s October, 2014, monthly activity report. Chief Willman stated he appreciated the Council’s support on the ISO training.

Mr. Kil reminded the Council of the one Town Council meeting to be held on December 18, 2014. He stated he is attempting to coordinate a meeting of the building corporation’s Board of Directors also to be held on December 18, 2014.

Mr. Kil made a recommendation to the Council to authorize sending four representatives of the Town to the ICSC seminar this year. He stated in order to take advantage of early bird rates, there is a deadline of December 12, 2014.

Mr. Forbes asked for a motion to authorize up to four representatives to attend the seminar. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Attorney Austgen had nothing to report.

PAYMENT OF BILLS:

Mr. Forbes noted the next item for the Council’s consideration was payment the bills, APVs totaling $1,958,134.04. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Forbes stated he would entertain a motion to approve payment of the bills. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Gembala commented that the liked the new style of the docket; he said it was much easier to read.

PUBLIC COMMENT:

Mr. Forbes opened the floor for public comment. He called for public comment.

John Rainwater, 8737 North Oakwood Drive:
Mr. Rainwater stated he, again, had questions about NIPSCO. He stated he read a newspaper article that NIPSCO is proposing to spend $3 billion.

Mr. Rainwater opined that St. John has been shortchanged for the last 50 to 100 years by NIPSCO. He stated he keeps coming before the Council in an attempt to get someone interested in this matter. Mr. Rainwater stated after visiting the NIPSCO website, he saw nothing by way of improvements scheduled by NIPSCO for the Town of St. John.

Mr. Kil informed Mr. Rainwater that he recently had an unscheduled visit with a NIPSCO representative. He stated NIPSCO intends to build a new substation at the northeast corner of Alexander and 85th Avenue. He stated the new substation will relieve some load from the current substation

(General discussion ensued.)

Mr. Kil stated he expects to receive a project schedule from NIPSCO regarding the substation.

Mr. Rainwater asked what NIPSCO intended to do about the 100-year old power poles that line Patterson. He asked Mr. Kil to discuss this matter with the NIPSCO representative. Mr. Rainwater stated that there are other issues to consider in addition to the proposed NIPSCO substation.

Mr. Kil stated the next time he talks with the NIPSCO representative, he will ask him about the poles. Mr. Rainwater expressed interest in meeting with the NIPSCO representative the next time Mr. Kil meets with him.

(General discussion ensued.)

Mr. Rainwater asked if the splash pad in Heron Lake was finished. Mr. Kil stated first thing in the spring, the splash pad would be finished.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 8:21 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

12-18-2014 Town Council

December 18, 2014 Town Council Meeting Minutes

Michael Forbes, President Mark Barenie Attorney David Austgen
Larry Bustamante, Vice-President Ken Gembala Steve Kil, Town Manager
Gregory Volk    

CALL TO ORDER:

Mr. Forbes called to order the regular meeting for the Town Council on December 18, 2014, at 7:12 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:

Roll call was taken by Susan E. Wright, Recording Secretary, with the following members present: Michael Forbes, Gregory Volk, Mark Barenie, Larry Bustamante and Ken Gembala. Attorney David Austgen was present. Staff members present: Chief Willman and Chief Frego were present. Steve Kil was present. Chip Sobek was absent.

APPROVAL OF MINUTES: NOVEMBER 20, 2014, REGULAR MEETING

Mr. Forbes noted the minutes of November 20, 2014, regular meeting were before the Council for their consideration and action. Mr. Forbes asked if there was any discussion on the aforementioned minutes. There was no discussion.

Mr. Forbes stated he would entertain a motion to approve the minutes. Mr. Volk made a motion to approve the minutes of November 20, 2014. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PRESENTATION:

MR. BILL JARVIS, EXECUTIVE DIRECTOR, TRI-TOWN SAFETY VILLAGE

Mr. Bill Jarvis, Executive Director of the Tri-Town Safety Village, appeared before the Council to give an update on the Tri-Town Safety Village and what has been accomplished there in the last few years.

Mr. Jarvis stated that the safety village has been used to train hundreds of children from the Lake Central schools. He stated at this point in time, they have trained thousands of children from Lake Central schools and also from the surrounding communities. Mr. Jarvis stated police, fire and railroad safety is taught. He stated individuals from St. John were instrumental in making the safety village a success; he extended his thanks to those individuals for making this possible.

Mr. Jarvis informed the Council that the safety village has added a butterfly habitat to teach children about the environment, and raised bed gardens (in conjunction with the Lake County Master Gardeners) to teach children how to grow vegetables and eat healthy. The safety village has collaborated with NIPSCO, and there is now a NIPSCO safety center to learn about gas, electric safety in the home, and 811, Call Before You Dig.

Mr. Jarvis stated many companies are involved in the safety village including Enbridge Pipeline (with plans to build a mini tank farm), NIPSCO, C&N and Norfolk & Southern Railroads and the Lake County Master Gardeners.

Mr. Jarvis stated the safety village needs to work on their budget. He stated the safety village requires a minimum amount of funds to cover expenses in order to ensure stability. Mr. Jarvis stated in the past the towns have donated a couple thousand dollars, but the safety village needs and is requesting an increase. He stated $21,800 per town would keep the Tri-Town Safety Village stable. Mr. Jarvis submitted a budget to the Council. He stated the proposed budget is the minimum amount needed to get by.

(General discussion ensued.)

Mr. Jarvis stated that the safety village has been operating on donations, grants and everyone who would donate to them. Mr. Jarvis stated that grants cannot be applied towards daily maintenance or funds to pay personnel.

Mr. Jarvis stated the safety village charges $5.00 per child. He stated these funds are used to supply students with materials and to compensate the instructors.

Mr. Kil stated that he and Chief Willman and Chief Frego are very active in the safety village and usually attend every meeting. Mr. Kil commented that he has reviewed the safety village’s budget with Mr. Jarvis. He stated that every grant source or donation has been tapped.

Mr. Barenie stated he would like to consider the proposed agreement for at least a one year period. He opined that if Mr. Jarvis had not stepped up the safety village would probably not exist.

Mr. Forbes noted the funds could be taken from the cable TV promotion. He asked for a motion on Mr. Jarvis’ request.

Mr. Bustamante made a motion to authorize a $21,800 for fiscal year 2015. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:

A. ORDINANCE #1594, AN ORDINANCE AMENDING THE SCHEDULE OF FEES FOR DOCUMENTS OF THE POLICE AND FIRE DEPARTMENTS.

Mr. Forbes noted the next item on the agenda was Ordinance #1594, an ordinance amending the schedule for fees for documents of the Police and Fire Departments.

Attorney Austgen remarked this ordinance addressed a housekeeping matter, to bring the departments current.

Mr. Gembala made a motion to consider Ordinance #1594. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1594. "So moved," by Mr. Barenie. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. RESOLUTION #14-12-18, A RESOLUTION EXTENDING THE LOAN FOR EMPLOYEE HEALTH INSURANCE FROM FUND 429 CUM SEWER TO EMPLOYEES BENEFIT FUND 704 AND HEALTH CLAIMS FUND 714.

Mr. Forbes noted Resolution #14-12-18, a resolution extending the loan for employee health insurance from Fund 429 cum sewer to Employee Benefits Fund 704 and Health Claims Fund 714 was next on the agenda for the Council’s consideration and review. He asked Mr. Kil to elaborate on this matter.

Mr. Kil stated that the year for employee health insurance runs from May to May. He stated when the renewal was done this past May, the entire renewal amount was transferred into the health insurance fund. Mr. Kil stated that the loan will be extended and must be repaid by June, 2015. Mr. Kil explained that the Town’s budget year and insurance years do not coincide.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-12-18. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

C. RESOLUTION #14-12-18A, A RESOLUTION FOR ENCUMBERANCE OF FUNDS.

Mr. Forbes noted Resolution #14-12-18A, a resolution for encumbrance of funds, was before the Council for their consideration. He asked Mr. Kil to elaborate on this matter.

Mr. Kil stated the resolution was simply for road salt. He stated normally funds are not encumbered, but since the amount is $102,000, it must be encumbered for the next year.

Mr. Forbes stated he would entertain a motion to adopt Resolution 14-12-18A. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

D. RESOLUTION #14-12-18B, A RESOLUTION TRANSFERRING FUNDS FROM VARIOUS DEPARTMENTS.

Mr. Forbes noted Resolution #14-12-18B, a resolution transferring funds from various departments was the next item on the agenda for the Council’s consideration and review. He asked Mr. Kil to elaborate on this matter.

Mr. Kil explained that this transaction was simply transferring money from the Town Council to the Fire Department and Solid Waste. He stated the amounts were $18,000 and $8,400.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-12-18B. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

E. RESOLUTION #14-12-18C, A RESOLUTION TRANSFERRING FUNDS FROM VARIOUS APPROPRIATIONS.

Mr. Forbes noted Resolution #14-12-18C, a resolution transferring funds from various appropriations was before the Council for their review and consideration. He asked Mr. Kil to elaborate on this matter for the Council.

Mr. Kil explained that the fund transfers required this year were very minimal.

Mr. Forbes asked if there were any questions. There were no questions.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-12-18C. "So moved," by Mr. Volk. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

F. RESOLUTION #14-12-18D, A RESOLUTION TRANSFERRING FUNDS FROM VARIOUS APPROPRIATIONS.

Mr. Forbes noted Resolution #14-12-18D, was a resolution transferring funds from various appropriations, specifically the park, was before the Council.

Mr. Kil informed the Council that this fund transfer was for the Park Department. He stated that funds were being transferred from line items within Mr. Sobek’s budget.

Mr. Forbes asked if there were any questions on this item. There were no questions.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-12-18D. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

G. 2015 BOARD AND COMMISSION APPOINTMENTS.

Mr. Forbes stated that the Council’s packets contained a list of the 2015 board and commission appointments. He noted that the Waterworks Board District was not completed. Mr. Forbes asked if the councilmen were agreeable to keeping the Waterworks Board members the same, Mr. Gembala, Mr. Volk and himself. There were no objections.

(General discussion ensued.)

Mr. Forbes asked for a motion referencing the 2015 list of board and commission appointments. Mr. Bustamante made a motion to approve the 2015 board and commission appointments as reflected on the list presently before the Council. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes directed Mr. Kil to send out letters related to the appointments on the list.

F. AUTHORIZATION TO HIRE PUBLIC SAFETY DISPATCHERS.

Mr. Forges announced the next item on the agenda for the Council’s consideration was authorization to hire public safety dispatchers. He noted that with the upcoming consolidation two of the Town’s dispatchers are going to be hired Lake County. Mr. Forbes explained that in order to keep the system operational, the Town will need to hire some part-time dispatchers.

Mr. Volk asked to discuss the status of the interlocal agreement before action on the hiring of public safety dispatchers. He stated he has not seen any correspondence related to the interlocal agreement in some time. Mr. Volk stated that the last item he reviewed was a large list of issues that had not yet been resolved including the budget.

Mr. Forbes stated that there have been meetings of the operations board and discussions between the communities involved. He stated that the Attorney General has been queried, but as yet, there has been no clear response.

Mr. Forbes stated they continue to try and get answers on the outstanding issues but they remain unresolved.

(General discussion ensued.)

Mr. Volk asked if there was money was set aside to pay the newly hired dispatchers, in the event it they are hired.

Mr. Forbes stated that the money to pay the dispatchers would come out of the Town’s levy.

The Council discussed dispatchers, radio communications, frequencies and operational issues.

Mr. Bustamante opined that there is an entire list of questions that have never been addressed, and that the Council is merely "spinning our wheels with this right now." Mr. Bustamante stated that the Town should look forward to the safety of its citizens and move on.

Mr. Bustamante made a motion to withdraw from the three town PSAP and sign on with Lake County. He asked Mr. Forbes to take a vote.

Mr. Forbes acknowledged Mr. Bustamante’s motion to withdraw from the three town PSAP and sign on with Lake County.

He asked if there was a second to the motion. Mr. Volk seconded the motion.

Mr. Forbes asked Mr. Kil to take a roll call vote. Mr. Kil took roll call as follows: Mr. Bustamante --- yes. Mr. Volk --- yes. Mr. Gembala --- yes. Mr. Barenie --- no. Mr. Forbes --- no. The motion was carried (3/2) Ayes --- three. Nays --- no.

(General discussion ensued.)

G. CONSIDER ANNUAL CONTRACT WITH ST. JOHN TOWNSHIP TRUSTEE FOR FIRE SERVICES IN UNINCORPORATED AREA.

Mr. Forbes noted the next item on the agenda for the Council’s consideration was the annual contract with the St. John Township Trustee for fire services in unincorporated areas. He noted there was an increase for the services. Mr. Kil acknowledged a small increase.

Chief Willman stated there was no increase in 2014, but the services will go up three percent in 2015.

Mr. Forbes asked if there was any discussion. There was no discussion.

Mr. Forbes stated he would entertain a motion to approve the St. John Township Trustee fire service contact. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:

TOWN COUNCIL:

Mr. Barenie stated he did not have an opportunity to comment earlier on the PSAP vote. He opined that this issue demonstrates that the Council lacked some communication over the last few months. He stated many individuals spent a lot of time on this matter not only in St. John, but other communities as well. Mr. Barenie stated he did not hear anything about a change in direction. He stated he was flabbergasted and a little disappointed that there was no communication before tonight related to the PSAP matter.

Mr. Bustamante announced that Saturday, December 20, was the last day of for Christmas in the Park. He stated the event has been hugely successful. Mr. Bustamante invited all of the councilmen to attend the festivities at Christmas in the Park.

Mr. Volk had nothing to report.

Mr. Gembala stated that for some time there has been discussion with the VFW Post and remaining members of the Civic Club about setting up a Veterans Park in Town which would include a memorial. He requested that the Council consider this matter. Mr. Gembala stated he would welcome any feedback from the Council.

Mr. Gembala stated he wanted to bring this matter up early enough to be able to address related matters in the event the park name is changed.

Mr. Kil asked if the VFW Post could have a recommendation for a name change by the January meeting.

(General discussion ensued.)

CLERK-TREASURER:
Chief Deputy Clerk Treasurer, Beverly Gawrys, was absent.
ATTORNEY’S REPORT:
Attorney Austgen had nothing to report.
STAFF:
Mr. Kil informed the Council that he had a request from Jason Dravet, IT Director. Mr. Kil submitted a list of old Gateway computers that are of no value.

Mr. Kil made a recommendation to the Council that they declare the old computers worthless and authorize Mr. Dravet to dispose of the same.

Mr. Forbes asked if there was a motion to declare the old computers of no value. Mr. Volk made a motion to declare the computers worthless and of no value. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Chief Frego presented the Police Department’s November 1-30, 2014, monthly activity report. Chief Frego informed the Council that the Police Department sponsored "Shop With a Cop," the previous weekend, an annual event for the St. John Police Department. He stated that the event is very gratifying, being able to help children in need.

Chief Willman presented the Fire Department’s November, 2014, monthly activity report.

PAYMENT OF BILLS:

Mr. Forbes noted the next item for the Council’s consideration was payment the bills for the Corporation. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Forbes stated he would entertain a motion to approve payment of the bills in the amount of $1,356,072.05. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:

Mr. Forbes opened the floor to public comment. He called for public comment.

Janice Malko, 11913 80th Place, Dyer, IN:
Ms. Malko stated she has been a volunteer at the Tri-Town Safety Village for many years. She said the volunteers work very hard. On behalf of the safety village, Ms. Malko thanked the Council for the generous donate they authorized earlier tonight. She stated it is very gratifying to know that the Council has given the safety village their stamp of approval.

Mr. Adrian Bugariu, 11747 West 90th Avenue
Mr. Bugariu stated he heard all night long about the public safety of the Town. He stated police officer, Mike Fryzel, tried to run him over with a squad car. He stated he wanted "Fryzel arrested."

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

Mr. Forbes commended the staff and department heads for the good, hard work. He stated the Council appreciates everything they do. Mr. Forbes commended the ladies in the Clerk-Treasurer’s Office, who are under a great deal of stress, who keep the Town moving forward.

Chief Frego thanked the Council for their hard work. He wished everyone happy holidays.

ADJOURNMENT:

Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

(The meeting was adjourned at 8:13 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Town Council, Recording Secretary

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