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Sanitary District Waterworks District Meeting Minutes 2005

Meeting Minutes

01-27-2005 Sanitary District Waterworks District

January 17, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 7:01 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; Robert Myers, Member; Kenneth Gembala, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer.

Election of 2005 Officers –

Mr. Gembala nominated Mr. Monanteras for President of the Sanitary and Waterworks Districts. Seconded by Mr. Myers. Mr. Gembala motioned to close the floor to nominations. Seconded by Mr. Myers. Motion to close nominations unanimously passed.

Mr. Hanlon nominated Mr. Myers for Vice-President of the Sanitary and Waterworks Districts. Seconded by Mr. Gembala. Mr. Gembala motioned to close the floor to nominations. Seconded by Mr. Hanlon. Motion to close nominations unanimously passed.

The vote for Mr. Monanteras as President passed with four ayes and one abstention by Mr. Monanteras.

The vote for Mr. Myers as Vice-President passed with four ayes and one abstention by Mr. Myers.

Approval of the minutes – Regular Meeting of December 20, 2004 –

Mr. Hanlon motioned to approve the minutes of the December 20, 2004 Sanitary and Waterworks Regular Meeting. Seconded by Mr. Myers. Motion passed with four ayes and one abstention by Ms. Sims-Smierciak (who was not a board member at that time).

SANITARY DISTRICT

Old Business

Update – Interceptor Sewer Project –
Mr. Faberbock distributed a progress report of activity from December 21st through January 17th. Due to the weather (rain and cold) not much progress has taken place as such conditions create a muddy, slippery work area. He stated that he still expects the pipe to be in by March 1st.
Update – LS #3 –
Mr. Faberbock stated that K & S Testing took the soil borings so they can estimate the cost of putting in sewer lines between LS #3 and LS #1. Another alternative would be to eliminate LS #3 and running a graph of lines to LS #1. The soil borings would enable them to see if it would be feasible and estimate what the cost would be. A second option would be to revamp LS #3 and LS #1 so they could join the interceptor sewer. He stated that the soil borings were received in his office on Thursday, which does not allow enough time to complete a full cost estimate for this meeting; hopefully it would be completed and addressed at the Study Session on February 7th.
Update – Sewage Treatment Capacity Charges for 8233 Wicker Avenue, Galleria Gourmet Beverages –
Mr. Pharazyn stated that one meter was installed for the Meyers development and they were charged $18,000 for both the North and South sides of this development. The coffee shop owner inquired about meter size, and that is how Mr. Faberbock got involved in the calculation of the capacity charges for this entity. Mr. Pharazyn stated that the owner of the building split off and sub-metered the tenants and he will contact Denny Meyers to advise the coffee shop owner that no action needs to be taken in regard to these charges.

Mr. Pharazyn stated that he noticed the capacity charge for the coffee shop is over $4,000.00 while the entire building was approximately $8,000.00. He expressed his concern about the potential of lost revenue due to installing only one meter and having the owner sub-meter to the tenants. However, there is also concern regarding the problems that would arise when units expand and have two meters, etc. He stated that he would observe these situations and follow up with recommendations if necessary. Discussion ensued regarding the south plaza and the high water consumption of Livio’s. Mr. Monanteras suggested that Bob continue to monitor this situation for one month and then look at the average of these three months.

New Business

Consideration of agreement with H.J. Umbaugh for services of Biennial Review –
Mr. Wyllie stated that everything is in order and that he will work along with Mr. Weiser on this review. He summarized this accounting analysis. Mr. Hanlon motioned to approve the agreement with H.J. Umbaugh for the services of the Biennial Review. Seconded by Mr. Myers. Motion unanimously passed.

Payment of Bills - #2000 - #2004 for $75,855.15 for Sanitary and Wastewater Utility #6000 - #6020 for $1,886,478.48 –

Mr. Gembala motioned to approve payment of bills #2000 - #2004 for $75,855.15 for the Sanitary District and the approval of payment of vouchers #6000 - #6020 for $1,886,478.48 for the Wastewater Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Pharazyn distributed last years Capital Improvement Plan and stated that it will be updated for 2005.

Ms. Sury stated that the proper motions for passage of Salary Ordinance SD #91 were not complete and would like to clarify the approval of this ordinance for the record. Mr. Wyllie said the ordinance should be considered on first reading followed by a motion to adopt. Mr. Myers motioned to consider Ordinance SD #91 on First Reading. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Myers motioned to adopt Ordinance SD #91. Seconded by Mr. Hanlon. Motion unanimously passed.

Public Comment –

None

WATERWORKS DISTRICT

Old Business –

None

New Business –

None

Payment of Bills - #3000 - #3002 for $476.45 for Waterworks District and #4000 - #4031 for $142,402.86 for Water Utility –

Mr. Hanlon motioned to approve the payment of bills #3000 - #3002 for $476.45 for the Waterworks District and bills #4000 - #4031 in the amount of $142,402.86 for the Water Utility. Seconded by Mr. Gembala. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Pharazyn stated that he was going to order the water bottles for distribution at the schools during Drinking Water Week in May. Last year he ordered 2,000 and they cost a little over $2,000.00. The District members did not object to this purchase.

He also distributed an updated Water Comparison Report and stated that there was a large percentage of lost water for a couple of months. This was due to flushing out the water mains for new construction.

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 7:40 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

02-21-2005 Sanitary District Waterworks District

February 21, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 7:07 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Kenneth Gembala, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Jim Wieser, Attorney and Sherry Sury, Clerk-Treasurer. Absent were Robert Myers, Vice-President; Michael Hanlon, Member; and Jerri Teibel, Town Council Liaison.

Approval of the minutes – Regular Meeting of January 17, 2005 –

Interceptor Sewer Project option 3 should reference LS #1 and LS #3 instead of LS #3 and LS #4. Ms. Sims-Smierciak motioned to approve the minutes of the January 17, 2005 Regular Meeting. Seconded by Mr. Gembala. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Update – Interceptor Sewer Progress –
Mr. Faberbock stated that not much has changed since the last meeting because of the weather conditions.
Update – LS #3 –
Mr. Faberbock stated that the preliminary engineering of the gravity sewer from LS#3 to LS#1 and the elimination of LS #3 is done. Mr. Faberbock and Mr. Pharazyn will proceed with the work in anticipation of the agreement for the design and construction engineering services. A special meeting will be held prior to the study session for this approval.
Resolution #SD 05-02-21 – Recommending an amendment for larger line sizes at point of connection –
Mr. Gembala motioned to defer action on this resolution until the March Special Meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

New Business

Sewage Treatment Capacity Charges – Target Store –
Mr. Gembala motioned to approve a Sewage Capacity Charge for Target Stores in the amount of $17,590.13 for the 9885 Wicker Avenue location. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #2005 - #2017 for $17,438.10 for Sanitary District and Wastewater Utility #6021 - #6049 for $643,043.45 –

Ms. Sims-Smierciak motioned to approve the payment of $17,438.10 for Sanitary District APV’s #2005 – #2017 and to approve the payment of $643,043.45 Wastewater Utility APV’s #6021 - #6049. Seconded by Mr. Gembala. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Faberbock distributed paperwork for a Sewage Treatment Capacity Fee for 11350 96th Place by Bank One. They are proposing a doctor’s office that will house three doctors, one physical therapist and support staff. He calculated a Sewage Treatment Capacity Charge of $2,535.39.

Mr. Gembala motioned to amend the Sanitary District agenda to add the consideration of approval of the Sewage Treatment Capacity Charge for 11350 96th Place. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Ms. Sims-Smierciak motioned to approve a Sewage Treatment Capacity charge of $2,535.39 for a medical facility that will be located at 11350 96th Place. Seconded by Mr. Gembala. Motion unanimously passed.

Mr. Faberbock submitted a proposal for flow monitoring (Southwest side of St. John) and asked that it be placed on the agenda for the special meeting.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Update – Capacity Water Treatment Plant –
Mr. Pharazyn stated that they are about 80% complete in the design.
Update – SCADA –
Mr. Pharazyn stated that this is going well; they are 80 – 90% complete.
Update – Booster Station –
Mr. Pharazyn stated that they are still working on a few things and will have more information at the next study session. Mr. Monanteras requested that this item in the future be identified as “results of low water pressure analysis”.
Resolution #WD 05-02-21 – Recommending an amendment for larger line sizes at point of connection –
Ms. Sims-Smierciak motioned to defer consideration of Resolution #WD 05-02-21 until the special meeting on March 7th. Seconded by Mr. Gembala. Motion unanimously passed.

New Business

Mr. Pharazyn addressed the Tiburon Subdivision and the lost water situation, he stated that he his working on a proposal with M.E. Simpson to address the system leak survey. He summarized the water main problem with the rod and the NIPSCO transformer that occurred last week and that NIPSCO will pay for the repairs.

He also stated that the following day a hydrant malfunction occurred on U.S. 41 by Target followed by six additional water main breaks. After that, there were two additional water main breaks for a total of eight water main breaks since Wednesday. The pipe is a 6” and will become a 12” as part of the development project. They are looking at options to take service lines off the 6” main so work can commence on the installation of the 12”.

Payment of Bills - #3003 - #3017 for $17,547.59 for Waterworks District and #4032 - #4078 for $311,913.35 for Water Utility –

Ms. Sims-Smierciak motioned to approve payment of $17,547.59 for Waterworks District APV’s #3003 - #3017 and payment of $311,913.35 for the Water Utility APV’s #4032 - #4078. Seconded by Mr. Gembala. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras stated that in reference to the hydrant resolution, he spoke with Mr. Carter and Mr. Pharazyn and they (along with Mr. Wyllie) came up with a methodology on how to bill individual homeowners outside of the Town boundaries. The Town’s ordinance also has a portion that relates to the fire sprinkling systems. Ms. Sury has researched the software and found it is capable of this billing on the utility bill.

Mr. Monanteras also stated he and Mr. Pharazyn met with Ms. Teibel and Mr. Fryzel in relation to financing the upgrade of the water treatment facility. He believes negotiations are going very well with Lotton regarding the whole southwest part of town. Discussions are on going regarding a tank, well, and the water treatment facilities. The upgrading of the three wells will be done decentralized and will require an increase in the water rates. Mr. Carter is looking at other options.

Mr. Gembala stated there are two Public Works employees that are trained in manhole rescues. He thanked Mr. Pharazyn for encouraging the employees to take part in the training.

Public Comment –

None

Adjournment –

Ms. Sims-Smierciak motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion unanimously passed. Meeting adjourned at 7:55 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

03-07-2005 Sanitary District Waterworks District

March 7, 2005 Sanitary/Waterworks District Special Meeting Minutes

Mr. Monanteras called the Sanitary/Waterworks District Meeting to order at 7:08 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney, Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent was Kenneth Gembala, Member; and Michael Hanlon, Member.

Ms. Sims-Smierciak motioned to amend the agenda for the addition of three items under any and all business, Item B (two items under the Sanitary District and three items under the Waterworks District). Seconded by Mr. Myers. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Approval for Design and Construction Engineering Contract for LS#3 with Robinson Engineering –
Mr. Wyllie referenced his letter and stated that the contract met all the requirements. Mr. Myers motioned to accept the contract as described in Mr. Wyllie’s letter. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Amended Item #1 -
Authorize payment of $20,270.00 for the installation of the dump body, salt spreader and snowplow for the 2004 F-450 mini-dump truck acquired three months ago (this will be a two way split with the Waterworks Utility) – Mr. Myers motioned to approve this payment. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Amended Item #2 -
To award the utility extensions for the future site of the Public Works facility to Snow-N-Son Excavating in the amount of $22,866.00 for the Sewer Utility; the amount for the Water Utility is $21,678.00 for a total project cost of $44,544.00 – Mr. Myers motioned to accept the bid from Snow-N-Son for the utilities at the new public work site. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Mr. Pharazyn stated that legal counsel has advised that Gough’s contract for Phase 3 of the interceptor sewer project cannot be extended. He would like to get that redesigned as an update and this will be discussed further at the study session.

WATERWORKS DISTRICT

Old Business –

None

Any and all business that may come before the Board

Amended Item #1
Authorize payment of $20,270.00 for the installation of the dump body, salt spreader and snowplow for the 2004 F-450 mini-dump truck acquired three months ago (this will be a two way split with the Sewer Utility) – Mr. Myers motioned to reaffirm the motion passed under the Sanitary portion of this meeting to approve the payment. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Amended Item #2 -
To award the utility extensions of the future site of the Public Works facility to Snow-N-Son Excavating in the amount of $22,866.00 for the Sewer Utility; the amount for the Water Utility is $21,678.00 for a total project cost of $44,544.00 – Mr. Myers motioned to reaffirm the motion passed to accept the bid from Snow-N-Son for the utilities at the new public works site. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Amended Item #3 -
To authorize Mr. Pharazyn to obtain proposals for the purchase of a Ford 250 extended cab pickup which replaces a 1995 Ford pickup that is used exclusively by the Water Department – Mr. Myers motioned to authorize Mr. Pharazyn to obtain proposals for the purchase of a Ford 250 extended cab pickup. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Public Comment –

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed. Meeting adjourned at 7:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

03-21-2005 Sanitary District Waterworks District

March 21, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the Sanitary/Waterworks Meeting to order at 7:05 p.m. Roll call was taken with the following members present: Alex. Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent was Peter Faberbock, Robinson Engineering. Also present was Steve Carter, H J Umbaugh.

Approval of the minutes – Regular Meeting of February 21, 2005 –

Mr. Hanlon motioned to approve the minutes of the Regular Meeting of February 21, 2005. Seconded by Mr. Gembala. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Update – Interceptor Sewer Progress –
Mr. Pharazyn referenced the handout provided by Robinson Engineering regarding the progress to date. He stated that Gough Construction would be back working at the V3 Lake Hills site on Tuesday as the permits from the Army Corp of Engineers have been received. Mr. Pharazyn stated that Robinson Engineering has requested a work schedule from Gough Construction twice.
Update – LS #3 –
Mr. Pharazyn stated that he has communicated with the contractor for the bicycle trail along with Adam from Robinson Engineering to coordinate both projects in anticipation of going out for bids.
Sewage Treatment Capacity Charge Approval –
clarification of location address for GLC LLC a/k/a 9615 Keilman (the approval at the February meeting was for the incorrect address) – Mr. Gembala motioned to correct the address of the original approval to 9615 Keilman for the sewage capacity charge for GLC. Seconded by Mr. Myers. Motion unanimously passed.
Review of Municipal Sewage Works Financial Management report for 2004 –
Mr. Carter explained the general structure of the financial report and provided an overview of the report contents. The bottom line is that the rates and fund balances are good.

New Business –

None

Payment of Bills - #2018 - #2033 for $16,418.89 for Sanitary District & WW Utility #6050 - #6093 for $191,818.10 –

Mr. Hanlon motioned to approve the payment of $16,418.89 for the Sanitary District APV’s #2018 - #2033 and payment of $191,818.10 for the Wastewater Utility APV’s #6050 - #6093. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Update – Capacity Water Treatment Plant –
Mr. Pharazyn read a note from Mr. Faberbock that the projects are still on schedule and no problems have been encountered.
Update – SCADA –
Same as above

Ms. Sims-Smierciak motioned to amend the agenda to add two items for approval. Seconded by Mr. Hanlon. Motion unanimously passed.

Update – Low water pressure analysis
Amended Item #1 -
Authorization to advertise for bids for the improvements to the water distribution system to increase water pressure by raising the two water towers – Mr. Myers made a motion to authorize the above and to include in the motion authorization to advertise for bids to tear down the two water towers. Seconded by Mr. Hanlon. Motion unanimously passed.
Amended Item #2 -
Authorization to employ Dixon Engineering to prepare contract documents and provide inspection services during construction (of the two water towers) - Ms. Sims-Smierciak motioned to authorize the town to employ Dixon Engineering to prepare the contract documents and provide the inspection services during construction. Seconded by Mr. Hanlon. Motion unanimously passed.
Approval for Water Distribution System Leak Survey proposal –
Mr. Pharazyn stated that the original proposal by the contractor was based on an old town map that did not include the new developments. Mr. Myers motioned to approve the addendum to the proposal by Simpson for a total of $19,100.00. Seconded by Mr. Hanlon. Motion unanimously passed.
Approval for I & I proposal –
Ms. Sims-Smierciak motioned to approve the I & I proposal prepared by Robinson Engineering for $16,700.00. Seconded by Mr. Myers. Motion unanimously passed.
Review of Municipal Water Utility Financial Management Report for 2004 –
Mr. Carter explained the report in detail that included a recommendation for a 10% increase across the board that would allow the town to fund $100,000 of capital improvements a year out of revenue not taking into consideration the system development charges. He also recommended that a meter replacement fund be created.
Recommendation to Town Council for Approval of Umbaugh Accounting Services Agreement – (Accounting Services Agreement –
Improvements financed in part by BANs and or Revenue Bonds) Mr. Hanlon motioned to recommend that the Town Council approve the Accounting Services Agreement with Umbaugh for $34,500.00. Seconded by Mr. Myers. Motion unanimously passed.
Resolution #WD 05-03-21 Recommending Amendment to Ordinance #866 regarding rates and charges –
Discussion ensued regarding the contents of the fees and charges in the proposed ordinance that would be recommended to the Town Council for approval. Mr. Wyllie explained that this resolution was merely recommending that Ordinance #866 be amended. The resolution as submitted was not specific to any charges or fees and recommended that it be approved as submitted. Mr. Hanlon motioned to approve Resolution #WD 05-03-21 as submitted. Seconded by Ms. Sims-Smierciak. Discussion ensued regarding the last rate increase of 1991 and the anticipated timeframe for a rate increase. Motion unanimously passed.

New Business

Mr. Hanlon motioned to amend the agenda to add the following item. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Amended Item #3 -
Recommendation to the Town Council to issue a Revenue Bond and Bond Anticipation Notes in an amount not to exceed $2,500,000.00 – Mr. Monanteras provided an overview of the options. Mr. Carter stated that the Bond Anticipation Notes would buy time so rates would not have to be increased at this time. Ms. Sims-Smierciak motioned to recommend that the Town Council issue a Revenue Bond or Bond Anticipation Notes (BANs) in an amount not to exceed $2,500,000.00. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Pharazyn stated that he received a mix of bids for a 2005 F-250 pick up truck as some dealers are no longer taking orders for the 2005 models. He requested approval to seek bids for the purchase of a 2006 Ford F-250 pick up truck.

Mr. Myers motioned to amend the agenda to add an item for Mr. Pharazyn to seek bids for a 2006 Ford F-250 pick up truck. Seconded by Mr. Gembala. Motion unanimously passed.

Amended Item #4 -
Mr. Myers motioned to authorize Mr. Pharazyn to purchase a 2006 Ford F-250 pick up truck for an amount not to exceed $27,620.00. Seconded by Mr. Gembala. Motion unanimously passed.

Payment of Bills - #3018 - #3031 for $16,396.98 for the Waterworks District and #4079 - #4132 for $96,083.74 for the Water Utility –

Mr. Hanlon motioned to approve payment of $16,396.98 for Waterworks District APV’s #3018 – #3031 and $96,083.74 for the Water Utility APV’s #4079 – #4132. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment -

None

Adjournment –

Ms. Sims-Smierciak motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:15 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

04-18-2005 Sanitary District Waterworks District

April 18, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the Sanitary/Waterworks Meeting to order at 7:00 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Peter Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Barbara Haralovich, Recording Secretary Pro-Tem for Sherry Sury. Absent were Kenneth Gembala, Member and Sherry Sury, Clerk-Treasurer.

Approval of the minutes – Special Meeting of March 7, 2005 and Regular Meeting of March 21, 2005 –

Mr. Myers motioned to approve the minutes of the Special Meeting of March 7, 2005 and the Regular Meeting of March 21, 2005. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Update –Interceptor Sewer Progress –
Mr. Faberbock stated that Gough Construction experienced a water table problem that caused a delay of a week and a half. He estimates that the project will be completed by the middle of June. The sewer will be operational mid-May provided there are no problems. Mr. Faberbock referenced the handout he distributed regarding this project.
Proposed Capital Improvement Projects Update:
LS #3 –
Mr. Faberbock stated that he is trying to obtain all the needed easements and is working with the staff of the bike trail project along with Mr. Muenich.
South of 93rd Avenue Extension –
Mr. Faberbock stated that he would provide at the study session for review, the design and construction engineering agreement. He also stated that they have an aggressive schedule and construction could begin in August.
Biennial Rate Analysis update –
Mr. Monanteras referenced the fax copy of a letter he received today from Mr. Wieser to Mr. Austgen stating that they received the electronic transmission of the Biennial Rate Analysis Report and they are waiting for the hardcopy. This item is on schedule.

New Business

Grant of Right to Install Sewer Lines – Deutsch -
Mr. Wyllie stated that there is a corrected legal description for this document that has been provided. Mr. Pharazyn stated that he did not remember looking at this property and that it’s okay to approve this request contingent on his inspection. Mr. Myers motioned to approve the Grant of Right to Install Sewer Lines for Mary Ann Deutsch contingent on the staff of Public Works confirming accessibility of the sewer line and payment of all fees. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #2034 - #2044 for $17,737.72 for Sanitary District & WW Utility #6094 - #6120 for $174,925.10 –

Mr. Hanlon motioned to approve the payment of $17,737.72 for the Sanitary District APV’s #2034 – #2044 and $174,925.10 for the Wastewater Utility APV’s #6094 - #6120. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras stated that a public hearing is scheduled for action by the Town Council for the amendments to the Service Line Size at Point of Connection Ordinances for both sewer and water

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Proposed Capital Improvement Projects Update
Capacity Water Treatment Plant –
Mr. Faberbock stated that they did not have time to get to the budget number for the elevated tank, they are 90% done and will have the information at the study session.
Low Water Pressure Analysis –
update incorporated under the water tower construction poject.
Water Tower Construction Project -
Mr. Pharazyn stated that they are going ahead with the painting of the towers and are going to delay the raisings until August and requested that a special meeting for Monday, April 25th at 6:00 p.m. be scheduled to award the bid so he can send the notice to proceed. He provided an overview of the anticipated project schedule and the variables involved.
SCADA –
Same as item a (Capacity Water Treatment Plant)
Revenue Bonds (BANs) –
Mr. Monanteras stated that Mr. Carter and Mr. Faccenda Jr. are working on this and it is on schedule.

New Business –

None

Payment of Bills - #3032 - #3041 for $51,492.76 for Water Works District and #4133 - #4183 for $134,859.72 for Water Utility –

Mr. Hanlon motioned to approve the payment of $51,492.76 for the Waterworks District APV’s #3032 - #3041 and $134,859.72 for the Water Utility APV’s #4133 - #4183. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras stated that the ordinance regarding the fire sprinkling systems and fire hydrant charges is on the Town Council’s meeting agenda for consideration on April 21, 2005. He also stated that the Town has been sued and attorneys have been retained regarding the problem with the Joliet Street watermain project.

Mr. Pharazyn mentioned that the water treatment plant generator could handle the treatment plant and well #3; and would like another generator behind well #5 by incorporating it in the water treatment expansion project.

Public Comment

Mr. James Girman, 12321 Forest - stated that he has had an ongoing water problem and brought a sample of the water from his home. Mr. Pharazyn stated that he would pursue the easements necessary to complete this project.

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:07 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

04-25-2005 Sanitary District Waterworks District

April 25, 2005 Sanitary/Waterworks District Special Meeting Minutes

Mr. Monanteras called the Special Waterworks Meeting to order at 6:05 p.m. Roll call was taken with the following members present: Alex. Monanteras, President; Robert Myers, Vice-President; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Tom Nagle, Robinson Engineering; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent was Kenneth Gembala, Member.

WATERWORKS DISTRICT

Bid opening for raising two Water Storage Facilities –
The bid opening took place in the St. John Meeting Room at 4:00 p.m. on April 22, 2005, as advertised. Michael Fryzel, Town Council President; Jerri Teibel, Town Council Vice-President; Steve Kil, Town Manager; Robert Pharazyn, Public Works Director; Tom Nagle, Robinson Engineering: and Sherry Sury, Clerk-Treasurer were in attendance. Mr. Kil verified that the publication was in order and that addendums #1, #2, and #3 were included. The one bid received from Pittsburg Tank & Tower Co., Elevated Division, Inc. was presented for review that included the base bid of $772, 000 along with the add-on alternate bid items. At the conclusion of this opening at 4:20 p.m. it was announced that the bid would be taken under advisement with the anticipated date of the award during the Special Waterworks District Meeting scheduled and posted for 6:00 p.m. on April 25, 2005.
Award of bid for raising two Water Storage Facilities –
Mr. Wyllie referenced his review of the bid and verified that the documents were in order. He stated that the Certificate of Insurance for Pittsburg Tank & Tower is expired and suggested that the award be contingent upon the receipt of an updated Certificate of Insurance and be contingent upon financing. Mr. Myers motioned to award the contract to Pittsburg Tank & Tower in the amount of the base bid of $772,000 along with the add-on alternate items of $225,000 and $85,000 for a total amount of $1,082,000 contingent upon receiving a current Certificate of Insurance and be subject to financing. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

By unanimous consent, the regularly scheduled meeting time of 7:00 p.m. for the study sessions and regular meetings is temporarily changed to 6:00 p.m. until further notice. This time change is to begin with the regular meeting on May 16, 2005.

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 6:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

05-16-2005 Sanitary District Waterworks District

May 16, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the Sanitary/Waterworks meeting to order at 6:05 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Patricia Sims-Smierciak, Member; Peter Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent was Michael Hanlon, Member.

Approval of the Minutes – Regular Meeting of April 18, 2005 and Special Meeting of April 25, 2005 –

Mr. Myers motioned to approve the minutes of the Regular Meeting of April 18, 2005 and the Special Meeting of April 25, 2005. Seconded by Ms. Sims-Smierciak. Motion passed with three ayes and one abstention by Mr. Gembala.

SANITARY DISTRICT

Old Business

Update – Interceptor Sewer Progress –
Mr. Faberbock reported that all the pipes are in the ground, 93rd Avenue is open and that they will be testing tomorrow.
Proposed Capital Improvements Update
LS #3 –
Mr. Faberbock stated that they are continuing in the design phase, they are still in the easement stage and are addressing with some legal issues regarding the bike trail.
South of 93rd Avenue Extension – Phase III –
Mr. Wyllie stated that a motion is needed to approve Robinson Engineering’s service agreement.
Robinson Engineering Services Contract and construction schedule –
Mr. Myers motioned to approve the Robinson Engineering Services Agreement for the design and construction of the sanitary sewer extending south from 93rd Avenue as outlined in the agreement. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Biennial Rate Analysis update –
Mr. Wyllie referenced the letter from Steve Carter (copy included for everyone in meeting packet information) addressed to the London Witte Group. He stated that based on his analysis he found some issues he would like the financial group for Schererville to review and respond to. He stated that a letter to Dave Austgen advising him of his concerns was submitted.

New Business

V-3 Engineering – Gates Development a/k/a/ Lotton – Sanitary Sewer Extension Project –
Mr. Ben Eldridge from V-3 Engineering, provided an overview of the development and referenced the area, the proposed site work and the proposed sanitary sewer interceptor. Mr. Faberbock mentioned that most of the pipe would be 30”, which is a change to the master plan. Mr. Pharazyn stated that the developer would like permission to begin work on the off-site work that is not in the development. Discussion ensued regarding the annexation of the property and the pipe dead-ends in the master plan. Mr. Eldridge stated that they would focus on the areas that are already in the right-of-ways at this time. Mr. Monanteras requested that for a plan is submitted to the board indicating the anticipated time frame and an allocation of the cost breakdown.

Payment of Bills - #2045 - #2058 for $17,216.20 for the Sanitary District & WW Utility #6121 - #6151 for $75,988.45 –

Mr. Gembala motioned to approve the payment of $17,216.20 for APV’s #2045 - #2058 for the Sanitary District and the payment of $75,988.45 for APV’s #6121 - #6151 for the Wastewater Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Proposed Capital Improvement Projects Update
Capacity Water Treatment Plant –
Mr. Faberbock referenced the estimate provided in the handout. He stated that the SCADA system is now $169,500 not the $126,000 figure because there were some items not priced in, Sanitary is not part of this number. Mr. Monanteras asked that the cost of the generator for Well #5 be incorporated into this estimate.
Water Tower Construction Project –
Mr. Pharazyn stated that the contract is signed and the notice to proceed submitted. The Hack Street water tower is being drained and the painting will start tomorrow and anticipates the painting will be completed by the end of June. Discussion ensued regarding the color and the potential placement of the Town logo on the tower.
SCADA –
Mr. Faberbock stated that the project cost is now $215,000. Mr. Pharazyn stated that he has not had time to go through the package of information he received and will have additional information available for the next study session.
Waterworks Reimbursement Agreement – DeYoung Interiors –
Mr. Wyllie stated that he has not received any communication from Attorney David Austgen as to the status of his review of this agreement. He recommended that this item be deferred until he can confer with him.
Cost Estimate for generator for Well #5 –
(item addressed above)

New Business

Mr. Monanteras stated that they have received the BAN amount of $750,000 for the water tower construction project.

Ms. Sury stated that Mr. Michael Joy, a St. John resident, requested connection to our town water, he is already a sewer utility customer. Mr. Joy was advised of the necessary charges and would be in contact with Mr. Pharazyn.

Ms. Sury addressed the issue of not-for-profit organizations seeking permission for conducting car washes as fund raising activities and the un-metered hydrant water used. She stated that there are twelve scheduled thus far and three of these requests are from out of town organizations. Discussion ensued. Mr. Myers suggested that they look at the NPDES - MS4 regulations; the soap going into the storm sewers from the municipality may be illegal and subject to a fine. Mr. Myers motioned to not allow anyone that is a not-for-profit organization, or anyone else, to be approved for a car wash request utilizing hydrant water unless this entity is located within the Town. Permission for these activities is permissible pending further investigation into the NPDES - MS4 regulations. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Payment of Bills - #3042 - #3058 for $19,327.85 for the Waterworks District and #4184 - #4228 for $93,546.44 for Water Utility –

Mr. Myers motioned to approve payment of $19,327.85 for APV’s #3042 - #3058 for the Waterworks District and $93,546.44 for APV’s #4184 - #4228 for the Water Utility. Seconded by Mr. Gembala. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed. Meeting adjourned at 7:05 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

06-20-2005 Sanitary District Waterworks District

June 20, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the Sanitary/Waterworks meeting to order at 6:00 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Patricia Sims-Smierciak, Member; Peter Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Jim Wieser for Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent were members Kenneth Gembala and Michael Hanlon.

Approval of the minutes – Regular Meeting of May 16, 2005 -

Mr. Monanteras referenced the minutes and requested clarification from Mr. Faberbock regarding the amount indicated on page two of the minutes for the Capacity Water Treatment Plant and SCADA. Mr. Faberbock stated that the $169,500 figure was from the schedule provided and the additional $215,000 was for the Sanitary District, whereas the two totals would be combined. There was also discussion regarding the motion that was passed addressing the use of the water hydrants by non-profit organizations residing out of town and the feasibility of amending the motion and the resolution to include the district, not just the town. By consensus it was agreed that there was no need to amend the motion or resolution. Mr. Myers motioned to accept the minutes as written. Seconded by Ms. Sims-Smierciak. Motion passed unanimously.

SANITARY DISTRICT

Old Business

Update – Interceptor Sewer Progress –
Mr. Faberbock stated that the testing should be completed this week; the restoration process needed some minor work, and projected a target date of June 30th for completion.
Payout #3 - Partial (Eastside Sanitary Interceptor Sewer) –
Ms. Sims-Smierciak motioned to approve the payment of $323,322.36 as the third partial payment for the Eastside Sanitary Sewer. Seconded by Mr. Myers. Motion passed unanimously.
Proposed Capital Improvements Projects Update
LS #3 –
Mr. Faberbock stated that they ran into some easement problems for the existing sewer line; it should not affect the design at all.
South of 93rd Avenue Extension – Phase III –
Mr. Faberbock stated there is a little problem with the Baacke farm area. He stated that he is going to sit down the contractor and request approval for a 24” pipe to run through the property.
Biennial Rate Analysis Update –
Discussion ensued regarding the status of negotiations and that the rate will be $1.59 per thousand. The contract date is June 1st and would be billed retroactively. Ms. Sims-Smierciak motioned that based on the information received from the analysis provided by Umbaugh & Associates the board agrees that the current rate adopted for the biennial period is $1.59 per thousand subject to final legal and financial review. Seconded by Mr. Myers. Motion carried.

Payment of Bills - #2059 - #2072 for $112,951.13 for Sanitary District & WW Utility #6152 - #6185 for $516,353.49 –

Mr. Myers motioned to approve the payment of vouchers #2059 - #2072 for $112,951.13 for the Sanitary District and vouchers #6152 - #6185 for $516,353.49 for the Wastewater Utility. Seconded by Ms. Sims-Smierciak. Motion passed unanimously.

Any and all business that may come before the Board

Mr. Pharazyn stated that bids were received on the dump truck and he will be asking the Town Council to award the bid, approximate cost is around $90,000.00. He stated the districts would not incur the entire cost of the truck; a third will be paid by the Sanitary District, a third from Waterworks District and a third from somewhere else.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Proposed Capital Improvement Projects Update
Capacity Water Treatment Plant, –
Mr. Monanteras stated that he would like all the costs included such as the generator and landscaping in the pricing. He does not want to run out of time to complete the project. Mr. Pharazyn advised that he asked Tom for a revised schedule.
Proposed Landscaping –
discussed above
Cost Estimate for generator for Well #5 –
discussed above
Water Tower Construction Project –
Mr. Pharazyn stated that the inside of the tank should be in the process of being painted now and the repairs have been completed. Mr. Pharazyn provided a sample of the logo that will be painted on the tank to be reviewed by the board members and reported the project is moving along well with an anticipated completion time of the second week in July. Discussion ensued.
RES #WD 05-06-20 Regarding Car Washes for Not for Profit organizations –
Mr. Myers motioned to adopt the Resolution of the Board of Waterworks for the Town of St. John, Lake county, IN regarding the water usage for single use special functions within the Town St. John, IN. Seconded by Ms. Sims-Smierciak. Motion passed unanimously.
Update – Forrest Drive Status –
Mr. Pharazyn stated that the pipe would be installed Thursday and Friday. He added that the cost is a lineal foot price. Mr. Myers motioned to authorize the contract not to exceed $20,000.00 for the Forrest Drive watermain connection. Seconded by Ms. Sims-Smierciak. Motion passed unanimously. Mr. Pharazyn stated that the Contractor is West Michigan Contractors, Inc. and that there would be an additional small cost for landscaping.
U.S. # 41 Emergency Watermain Replacement –
Mr. Pharazyn stated that John Metro brought in another contractor to help with the project. The cost will be about $50.00 a foot that will cost about $40,000. He does not have a hard number of the connection of one main to another. Ms. Sims-Smierciak motioned to approve payment not to exceed $60,000 to John Metro Excavating for the U.S. 41 emergency watermain replacement. Seconded by Mr. Myers. Motion passed unanimously.
Nextel Agreement –
Mr. Wieser stated that there were some changes as of last Friday and they have not heard back from Nextel. Discussion ensued.

Payment of Bills - #3059 - #3072 for $13,379.92 for Waterworks District and #4229 - #4294 for $183,691.84 for Water Utility –

Mr. Myers motioned to approve the payment of vouchers #3059 - #3072 for the $13,379.92 for the Waterworks District and #4229 - #4294 for $183,691.84 for the Water Utility. Seconded by Ms. Sims-Smierciak. Motion passed unanimously.

Any and all business that may come before the Board

Payout #1 to Pittsburgh Tank & Tower –
Ms. Sims-Smierciak motioned to approve the payment of $45,000.00 for the first payout to Pittsburgh Tank & Tower. Seconded by Mr. Myers. Motion passed unanimously.
Reimbursement agreement – DeYoung –
Mr. Wieser provided an update on this agreement and stated that if the Town Council acted on this agreement at their meeting, then Alex could ratify it on the 18th of July. No further action was needed at this time.

Mr. Monanteras referenced a memo he received from Ms. Teibel requesting their help in August to work at St. John Town Festival.

Public Comment –

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak. Motion passed unanimously. The meeting adjourned at 7:38 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

07-18-2005 Sanitary District Waterworks District

July 18, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras opened the Sanitary/ Waterworks Meeting at 6:08 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. (Also in attendance, Steve Kil, Town Manager)

Approval of the Minutes – Regular Meeting of June 20, 2005 –

Mr. Hanlon motioned to approve the minutes of the Regular Meeting of June 20, 2005. Seconded by Mr. Myers. Motion passed with four ayes and one abstention by Mr. Gembala.

SANITARY DISTRICT

Old Business

Update – Interceptor Sewer Progress –
Mr. Faberbock stated that essentially the project is complete. The interconnection from east of Deodor Street to the interceptor sewer was completed last weekend and the line still has to be tested in thirty days. There are also some restoration items to be taken care of by the contractor. Discussion ensued regarding the contaminated water reported in the ditch along Deodor Street.
Proposed Capital Improvement Projects Update
LS #3 –
Mr. Faberbock distributed two handouts with the revised schedules and stated that the easements need to be re-worked and that they are running a little bit behind schedule. Mr. Pharazyn stated that the easement issue that relates to the Bike Trail should be finalized before a bid date for the project is scheduled. This item was deferred to the August 1st study session.
South of 93rd Avenue Extension – Phase III –
Mr. Faberbock stated that this is the continuation of the extension of the east side interceptor sewer. They are still waiting for information from the developer and has been in contact with Mike Muenich. If they were to get the information tonight they would still be 45 days behind schedule.
Biennial Rate Analysis Update –
Mr. Wyllie stated that they have received communication from Schererville and presently waiting for confirmation in writing. Discussed ensued regarding the need to ratify the $1.59 rate and that there would be no need at this time to bill the tracker rate on the utility bills until the rate increases. Mr. Myers motioned to approve to ratify and accept the $1.59 rate per thousand gallons. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

New Business

Sewage Treatment Capacity Charges – Strack & Van Til –
Mr. Faberbock stated that he computed the rate based on water bills from the Hammond facility; which is essentially the same size as the store they are proposing in St. John. Mr. Hanlon motioned to approve the sewage treatment capacity charge for the Strack & Van Til that will be located at 9825 Wicker Avenue in the amount of $31,062.96. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
V-3 Engineering – Gates Dev a/k/a Lotton – Sanitary Sewer Extension Project –
Mr. Ben Aldridge, Project Engineer for “The Gates”, the John Lotton development, stated that they have been working with the Town since their last meeting and at this time are only seeking approval to begin the permit application process for the IDEM permit application as it takes 45 days to process. Mr. Kil stated that everything the district was concerned with has been addressed in the annexation agreement. Mr. Hanlon motioned to allow V-3 Engineering, the Gates Development to proceed with the IDEM application process. Seconded by Mr. Myers. Motion unanimously passed. Discussion ensued regarding waiving the system development fees and the reimbursement agreement.
Homestead Terrace Interceptor Sewer/Sanitary District Master Plan –
Item deferred to August 1, 2005 study session.
Wellington Estates Sewer Reimbursement Agreement –
Item deferred to August 1, 2005 study session.

Payment of Bills - #2073 - #2084 for $16,919.99 for Sanitary District & Wastewater Utility #6186 - #6214 for $140,760.35 –

Mr. Hanlon motioned to approve payment of vouchers #2073 - #2084 for $16,919.99 for the Sanitary District and vouchers #6186 - #6214 for $140,760.35 for the Wastewater Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Additional discussion ensued regarding the re-capture agreement and V-3.

Mr. Faberbock stated that he would provide a report on flow monitoring in the next month.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Proposed Capital Improvement Projects Update
Capacity Water Treatment Plant including cost estimate for generator for Well #5 –
Mr. Nagle stated that the permit will be approved July 20th and they are ready to pick a bid day and advertise the notice. He distributed a revised schedule and compared it to the original schedule. The end date for the entire project is July 5, 2006; the plant will be operational the beginning of June. After discussion, the Board decided the bid date will be August 24th at 3:00 p.m. Mr. Nagle gave a brief overview of what will be included in the bid.

Mr. Nagle stated that the preparation work for the SCADA project is complete; however, they have not been presented to Mr. Pharazyn for final review.

Water Tower Construction Project –
Mr. Pharazyn stated that the project is behind schedule and referenced a few legitimate reasons for the need of extensions to be made; however, there are also areas where the contractor did not meet the schedule he submitted. Mr. Pharazyn requested that the payment, after approval by the board members, be held until the inside painting is done and passes inspection and that he would notify the clerk’s office when to release this check. He provided an overview of the problems encountered regarding the inside painting of the tank and stated that the tank will be raised on schedule; it may not be filled in the meantime however.
Payout #2 Partial – Pittsburgh Tank & Tower –
Mr. Hanlon motioned to approve the payment of $101,250.00. Seconded by Ms. Sims-Smierciak. Motion unanimously passed. Nextel Agreement – Mr. Wyllie stated that Nextel has agreed to pay the $16,500 figure and that he also sent a letter to T-Mobile regarding the removal of their equipment by September 1st to accommodate the water tower raising.

New Business

Wellington Estates Water Reimbursement Agreement –
Item deferred to August 1, 2005 study session.

Payment of Bills - #3073 - #3087 for $15,031.93 for Waterworks District and #4295 - #4351 for $317,993.46 for Water Utility –

Mr. Myers motioned to approve payment of vouchers #3073 - #3087 for $15,031.93 for the Waterworks District and vouchers #4295 - #4351 for $317,993.46 for the Water Utility. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board

Ms. Sury stated that the first publication date for the 2006 Budget is scheduled for August 17th; the second publication date is August 24th; the public hearing will be August 29th. This special meeting will coincide with the bid award for the treatment plant. On September 19th the budget will be adopted and the following day it must be delivered to the County Auditor’s Office.

She also stated that they have received some tax money; however, there are still monies due. It is anticipated that the Sanitary District should receive about $65,000; the Sanitary Bond and Interest around $38,000; and the Water District around $53,000. The balance should arrive in August and that these 2003 monies that should have been paid in 2004; also the 2005 budget has just been certified. Ms. Sury referenced the information requested from all the departments that was provided as to how the Lotton Development will impact their departments.

Mr. Pharazyn stated that the U.S. 41 water main is installed and is operational. The connection at Forest and Monford is complete and doing very well; it is in the process of being chlorinated and should be in service by weeks end. Discussion ensured regarding the sprinkling management plan that was put together last week along with the levels dropping in the aqua firs. Mr. Pharazyn stated that he would provide a synopsis on the events that took place regarding this at the next meeting.

Public Comment –

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 7:55 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

08-15-2005 Sanitary District Waterworks District

August 15, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the Sanitary/Waterworks Meeting to order at 6:01 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Jim Wieser for Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Also in attendance were Bob Davis and Derwin Neitzel

Approval of the Minutes - Regular Meeting of July 18, 2005 –

Mr. Gembala motioned to approve the minutes of the July 18, 2005 Regular Meeting. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Myers motioned to amend the agenda to address the Waterworks District issues including the discussion of low water pressure first then to proceed to the agenda items of the Sanitary District. Seconded by Mr. Hanlon. Motion unanimously passed.

WATERWORKS DISTRICT

Low Water Pressure Report -
Mr. Monanteras read a report written by Mr. Pharazyn titled “Low Water Pressure Incident” for inclusion into the record, (Exhibit A). Commemorative plaques for recognition of their outstanding dedication and performance during this incident were presented to Mr. Davis and Mr. Neitzel.

Old Business

Proposed Capital Improvement Projects Update
Water Treatment Plant Expansion (bid in process) –
Mr. Faberbock stated that they were adding an additional generator for the project and that another addendum would be sent out the next day to the bidders. Mr. Pharazyn requested that the bid opening be postponed because of the notice he received from one of the companies that stated that they were experiencing time restraints with the bidding of another project due the same day as our bid submittal. Discussion ensued regarding the re-scheduling of the date and time to be August 31, 2005 at 3:00 p.m. and Mr. Wieser stated that we must re-notice this postponement in the newspaper. Mr. Gembala motioned that the date and time that was set forth to receive the bids for the Water Treatment Plant Expansion has been changed and amended to a date to be determined by the Clerk-Treasurer, and that notices should be published accordingly and each of the current bidders be notified. Seconded by Mr. Myers. Motion unanimously passed.
Water Tower Construction Project
T-Mobile - Abatement Rent Request –
Mr. Wieser recapped the events to date and stated that he believes T-Mobile is responsible for removing the equipment. Discussion ensued. Logo Painting Approval – Mr. Pharazyn stated that he left a message with the contractor to see if they can get a reduced price for doing all four logos at one time and was advised that the price would remain the same. Mr. Pharazyn also mentioned that there is a problem with the availability date of the big crane needed to raise the Kilkenny water tank and this would possibly interfere with the raising schedule for the tank on Hack Street. He is reviewing the information to see if the change is feasible.
Nextel Agreement –
Mr. Monanteras stated that the agreement has been negotiated and they are waiting for the tank-raising project to be completed.
Wellington Estates Water Reimbursement Agreement –
Mr. Wieser stated that he has not received the documentation from Mr. Muenich.
Low Water Pressure Report –
addressed above
Water Reimbursement Agreement – DeYoung –
Mr. Wieser stated that he is not involved with this agreement because it would appear that his firm would have a conflict of interest. He further stated that he does not know the current status. Mr. Faberbock stated that he needs the legal description for attachment to the contract and Mr. Wieser will call John DeYoung and let him know that.

New Business

Status of Notice to Bidders for SCADA SYSTEM –
Ms. Sury stated that the bid notice will be sent to the paper for the first publication to be August 24th, the second publication on August 31st, and the bid opening at 3:00 p.m. on September 14th. The bid will be awarded at the regular water and sewer meeting.

Payment of Bills - #3088 - #3097 for $11,009.83 for Waterworks District and #4352 - #4416 for $467,037.74 for Water Utility –

Mr. Hanlon motioned to approve the payment of vouchers #3088 - #3097 for $11,009.83 for the Waterworks District and vouchers #4353 - #4416 for $467,037.74 for the Water Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

Mr. Monanteras complimented Ms. Sury and her staff on how they handled the lost water bills situation. Ms. Sury discussed the letter she sent to the residents and how public works employees along with the part time summer help, distributed the letters to the residents.

Mr. Monanteras also referenced an article in The Times listing the tax rates for the area communities. He mentioned the tax for Lake Central School System went up significantly.

Public Comment –

None

SANITARY DISTRICT

Old Business

Interceptor Sewer Progress Update –
Mr. Faberbock stated that the contractors are working on the project; all manholes and sewer lines have been tested; they are now going through the punch list. Discussion ensued regarding the damage to park equipment by the Town’s contractor and the status of the contamination investigation at the retention pond on Deodor Street.
Proposed Capital Improvement Projects Update
LS #3 -
Mr. Faberbock stated that they need an easement issue resolved that is in conjunction with the Bike Trail. Mr. Monanteras asked Mr. Muenich if he had a chance to respond to the letters written by Mr. Wyllie.
South of 93rd Avenue Extension - Phase III –
Mr. Faberbock stated they are waiting for the acceptance of the proposed route from the Baacke property. Discussion ensued.
Gates of St. John – Annexation Agreement Update –
Mr. Monanteras stated that after the last meeting Ms. Teibel shared the districts’ concerns with Mr. Fryzel.
Homestead Terrace Interceptor (Sewer Master Plan) –
Mr. Muenich questioned the board regarding several areas (parts) of the master plan. Mr. Monanteras stated that Mr. Muenich could make a presentation at the next regular meeting, which would be next month. He also encouraged him to meet with Mr. Pharazyn and Mr. Faberbock to address some of his concerns and questions with them.
Wellington Estates Sewer Reimbursement Agreement –
Mr. Muenich distributed draft documents for the water and sewer agreements. Mr. Wieser and Mr. Faberbock will review the documents.

New Business

Grant of Right to Install Sewer Lines – Brockway –
Ms. Sims-Smierciak motioned to authorize the President of the Sanitary Board to execute the Grant of Right to install sewer lines and connect to the sewer system and the waiver of right to remonstrate against annexation contingent upon a review by Mr. Faberbock and Mr. Wieser of the legal description to ensure it’s validity and accuracy. Seconded by Mr. Hanlon. Motion unanimously passed.
Status of Notice to Bidders for SCADA SYSTEM –
addressed under the Waterworks portion of the meeting.

Payment of Bills - #2085 - #2094 for $18,079.82 for Sanitary District and WW Utility #6215 - #6243 for $255,701.05 –

Mr. Hanlon motioned to approve payment of vouchers #2085 - #2094 for $18,079.82 for Sanitary District and vouchers #6215 - #6243 for $255,701.05 for the Wastewater Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

Mr. Muenich questioned the charge for fire protection services and requested that the Board review and waive that charge for the new church in Weston Ridge

Public Comment -

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Meeting adjourned at 7:40 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

08-29-2005 Sanitary District Waterworks District

August 29, 2005 Sanitary/Waterworks District Special Meeting Minutes

Mr. Myers called the special meeting for the Sanitary/Waterworks budget hearing to order at 6:02 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, Vice-President; Kenneth Gembala, Member; Patricia Sims-Smierciak, Member; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent were Alex Monanteras, President; Michael Hanlon, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; and Jerri Teibel, Town Council Liaison.

Reading of the Budget Estimate for the Sanitary District Operating and Sanitary District Bond and Interest -

Mr. Wyllie stated that the Proofs of Publication were in order. Mr. Myers read the budget estimates for the Sanitary District Operating Fund and the Sanitary District Bond & Interest Funds.

Meeting opened and closed to the public. There were no members of the public present (Exhibit A).

Ordinance #SD92 – 2006 Sanitary District Budget – First Reading –

Ms. Sims-Smierciak motioned to consider Ordinance #SD92 – the 2006 Sanitary District Budget on First Reading. Seconded by Mr. Gembala. Motion passed with a quorum vote of three members.

Reading of the Budget Estimate for the Waterworks District - Operating -

Mr. Wyllie stated the Proofs of Publication were in order. Mr. Myers read the budget estimates for the Waterworks District Operating Funds.

Meeting opened and closed to the public. There were no members of the public present (Exhibit A).

Ordinance #WD59 – 2006 Waterworks District Budget – First Reading – Mr. Gembala motioned to consider Ordinance #WD59 –

the 2006 Waterworks District Budget on First Reading. Seconded by Ms. Sims-Smierciak. Motion passed with a quorum vote of three members.

Adjournment –

Ms. Sims-Smierciak motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion passed with a quorum vote of three members. Meeting adjourned at 6:08 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

09-06-2005 Sanitary District Waterworks District

September 6, 2005 Sanitary/Waterworks District Special Meeting Minutes

Mr. Myers called the meeting to order at 4:30 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent were Alex Monanteras, President; Pete Faberbock, Robinson Engineering and Jerri Teibel, Town Council Liaison. Jennifer Prinz, Robinson Engineering was also present.

SANITARY DISTRICT

Old Business –

None

Any and all business that may come before the Board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Bid Opening for Clarence Monix Treatment Plant Improvements –
Bids were accepted until the 3:00 p.m. date and time so noted in the legal advertisements. The bid opening took place in the St. John Meeting Rom at 3:00 p.m. on August 31, 2005, as advertised. Michael Fryzel, Town Council President; Jerri Teibel, Town Council Vice-President; Steve Kil, Town Manager; Bob Pharazyn, Public Works Director; Tom Nagle and Jennifer Prinz, Robinson Engineering; and Sherry Sury, Clerk-Treasurer were in attendance. Mr. Kil vertifed that the proofs of publication were in order and Ms. Prinz noted the confirmation of Addendums #1 and #2 received by the contractors bidding the project. Mr. Kil opened and read the three bids that were received and arranged in order of receipt.
COMPANYBID IN ORDERAMOUNT OF BID
Thieneman ConstructionYes$1,688,000.00
Gaskill & Walton ConstructionYes$1,548,865.00
Bowen Engineering CorpYes$1,597,000.00

It was announced that the bids would be taken under advisement with the anticipated date of the award to be during a Special Meeting scheduled for September 6, 2005, at 4:30 p.m.

Clarence Monix Treatment Plant Improvements - Consider Bid Award –
Mr. Myers referenced the recommendation letter all the members received from Robinson Engineering regarding the bids. He stated that the lowest bid was from Gaskill & Walton Construction Company, from Chicago Heights, IL for $1,548,865.00. Ms. Sims-Smierciak motioned to award the bid to Gaskill & Walton Construction Company. Seconded by Mr. Hanlon. Motion passed with 3 ayes, 0 nays. Mr. Gembala abstained from voting and stated that he was not present during the discussion relating to this topic.
Water Tower Construction Project - Payout #3 Partial – Pittsburgh Tank & Tower –
Mr. Hanlon motioned to authorize payout of partial payment #3 of $67,500.00. Seconded by Ms. Sims-Smierciak. Motion passed with 4 ayes and 0 nays.

New Business

Mr. Pharazyn stated that he has been in communication with a homeowner identified as Gary, (last name unavailable) on Christopher Drive (unincorporated area within the town boundaries) that wants a connection to town water only. His well failed and his residence is approximately 350 feet from the water main. Mr. Pharazyn stated that he explained the process of the Grant of Right to Install Water Lines and the Waiver of Right to Remonstrance Against Annexation to him. Discussion ensued. Mr. Hanlon motioned to approve the Grant of Right to Install Water Lines to Gary on Christopher Drive contingent upon receipt of proper documentation. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Mr. Pharazyn provided a schedule for the water tower raising that included an update to the painting of the town logos on the towers. He stated his intention of sending out letters to the residents explaining the schedule that also asked them to conserve water usage during this time period.

Mr. Wyllie explained the lease negotiations to date with Nextel noting the figure of $16,500.00 to be received upon contract execution. Discussion ensued. The revenue received would be divided the same way it is with the T-Mobile lease (one third split each – water utility, park department and general fund). Mr. Gembala motioned to forward the Nextel lease to the Park Board for execution with a favorable recommendation from the Waterworks District. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Mr. Wyllie provided an update on the status of the removal of the T-Mobile equipment on the water tower. He stated that he would follow up with their attorney.

Any and all business that may come before the Board –

None

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed. The meeting adjourned at 5:10 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

09-19-2005 Sanitary District Waterworks District

September 19, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 6:05 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent were Pete Faberbock, Robinson Engineering and Jerri Teibel, Town Council Liaison. Also present were Tom Nagle and Jerry Rice, Robinson Engineering.

Approval of the Minutes – Regular Meeting of August 15, 2005 and Special Meeting of August 29, 2005 –

Mr. Myers motion to approve the minutes. Seconded by Mr. Gembala. Motion passed with 4 ayes, 0 nays and 1 abstention by Mr. Monanteras.

SANITARY DISTRICT

Old Business

Ordinance #SD 92-2006 Sanitary District Budget Adoption –
Mr. Hanlon motioned to adopt Ordinance #SD 92 for the 2006 Budget. Seconded by Mr. Myers. Motion unanimously passed.
Interceptor Sewer Progress Update –
Mr. Pharazyn provided an update and also stated that he would like the district to donate $5,000 to $6,000 for the replacement of park equipment and that the 93rd Avenue and Deodor contamination problem has been resolved. Mr. Pharazyn was requested to advise Mr. Faberbock that the board wanted the final cost breakdown of this project ready for the next meeting.
Proposed Capital Improvements Projects Update:
LS #3 –
Discussion ensued regarding the easements and deed issues that need to be resolved before the best route (proposed route through Homestead Terrace) can be determined and the project let out for bid. The disposition of the deeds and possible condemnation proceedings were addressed. Mr. Myers motioned to approve the condemnation proceedings as needed as it relates to Lift Station #3 and the elevation route by obtaining the necessary easements. Seconded by Mr. Gembala. Motion unanimously passed.
South of 93rd Avenue Extension – Phase III –
Mr. Pharazyn stated that several attempts have been made to meet with Mr. Muenich regarding the easement issue with no response. Discussion ensued including the potentiality on how the Lotton Development will be impacted by this delay. Mr. Myers motioned to allow the immediate beginning of condemnation proceedings for the South of 93rd Avenue extension of the sewer as needed. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Homestead Terrace Interceptor (Sewer Master Plan) –
Mr. Monanteras stated that Mr. Muenich requested this item be placed on the agenda, however, he was not is attendance for his presentation, therefore, this item was removed from the agenda
Wellington Estates Sewer Reimbursement Agreement –
Mr. Wyllie stated that this agreement was reviewed by Jim and himself and is in order, however with the lack of exhibits attached, he suggested that action not be taken on this at this time. Mr. Myers motioned to defer this item to the next regular meeting. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business

Bid Opening for SCADA System – Combination –
Bids were accepted until the 3:00 p.m. date and time so noted in the legal advertisements. The bid opening took place in the St. John Meeting Room at 3:08 p.m. on September 14, 2005, as advertised. Peter Faberbock and Tom Nagle from Robinson Engineering and Sherry Sury, Clerk-Treasurer were in attendance. Ms. Sury verified that the proofs of publication were in order. Mr. Nagle and Mr. Faberbock opened and read the four bids that were received and arranged in order of receipt, Exhibit A. It was announced that the bids would be taken under advisement with the anticipated date of the award to be during the Regular Meeting scheduled for September 19, 2005, at 6:00 p.m.
Consideration of award for SCADA System –
Mr. Nagle stated that they received bids from four contractors. The low bid contractor was Sweeney Electric for $368,433.00; additional work for this bid is the police station monitoring panel and Saddle Creek, and picking up the master sewage meter at the Schererville wastewater treatment plant. He explained the bid calculations along with the deducts. The bid is in two sections; one, water portion and the second is the sewer portion. He stated that he called two references provided for this company and received positive feedback as they have done similar work. The bid is broken up so the cost for each project is shown and is lower than the Robinson Engineering estimate of $414,500.00. Mr. Wyllie confirmed that the bids were in order.

Mr. Pharazyn stated that Saddle Creek will pick up their portion of the contract and he will remind them of their commitment. Mr. Nagle stated that their cost is $17,965.00. Mr. Wyllie stated that he has reviewed the bid documents and everything is in order. Mr. Hanlon motioned to award the combination bid for the SCADA system to Sweeney Electric in the amount of $368,433.00. Seconded by Mr. Myers. Motion unanimously passed.

Grant of Right to Install Sewer Lines – Association of Protestant Reformed Secondary Education –
Mr. Wyllie stated that the property is outside the utility district and the petitioner requested a denial from the board so that they provide their own well and septic system. Mr. Myers motioned to deny the town services of water and sewer connections to the Protestant Reformed Education Association for the Protestant Reformed Secondary Education. Seconded by Mr. Hanlon. Motion unanimously passed. Mr. Wyllie stated that he would send them the letter of denial based on the motion.

Payment of Bills - #2095 - #2111 for $16,381.98 for Sanitary District & WW Utility #6244 - #6287 for $169,962.78 –

Mr. Hanlon motioned to approve the payment of $16,381.98 for APV’s #2095 - #2111 for the Sanitary District and $169,962.78 for APV’s #6244 - #6287 for the Wastewater Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Ordinance #WD 59-2006 Waterworks District Budget Adoption –
Mr. Myers motioned to adopt Ordinance #WD 59 for the 2006 Budget of appropriations and tax rates for the district. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Proposed Capital Improvement Projects Update:
Water Treatment Plant Expansion –
Mr. Monanteras asked Mr. Nagle to break down the costs for this project taking the sewer portion of SCADA out of it and comparing the bid amount with the original estimate provided to the board. Mr. Nagle stated that he will allocate half the cost of the master computer system to sewer and half to water and will do the same for the enunciation board for the police department. He also stated that the only thing that is not known is the time and material for the inspection company. Mr. Pharazyn confirmed that the bid to increase the horsepower for Well #3 has been deferred until the expansion project is complete. Mr. Nagle stated that the generator for the water treatment plant is sized to handle large horsepower motors.
Water Tower Construction Project -
Mr. Monanteras asked Mr. Nagle for an update regarding the meeting with Olthof, V3, Tram and Naples that addressed the developer participation of approximately $400,000 for this project. Discussion ensued. Mr. Monanteras asked Mr. Nagle to have Mr. Faberbock follow up on this item. Mr. Nagle provided a brief overview of the possible scenarios to determine the developer costs and it was agreed that the cost would not include any of the painting to the tower.
Partial Payment #4 – Pittsburgh Tank & Tower –
Mr. Hanlon motioned to approve payment of $249,750.00 to Pittsburgh Tank & Tower for Partial Payment #4. Seconded by Mr. Myers. Motion unanimously passed.
Approval of Change Order $4,300 for ladder –
Mr. Myers motioned to ratify the change order of $4,300.00 for the purchase of a ladder. Seconded by Mr. Gembala. Motion unanimously passed.
Logo Painting approval -
Mr. Pharazyn referenced a company that would paint the logos for $38,400.00. He stated that Pittsburgh Tank and Tower have worked with this company and would subcontract with them for the work. Mr. Wyllie recommended a change order be submitted. Mr. Pharazyn also mentioned some of the preparation work that has been done in anticipation of raising the water towers and provided a timetable for the raising of the Kilkenny Water Tower.
T-Mobile – Abatement Rent Request –
Mr. Wyllie stated that due to T-Mobile’s lack of response to remove their equipment from the water tower, the town went to court and received an injunction to have a restraining order issued against T-Mobile whereby they would remove their equipment immediately. T-Mobile’s response was that since they did not create the reason for the removal they should not have to pay for it. T-Mobile wanted over $90,000 for loss of use; negotiations resulted in the town and T-Mobile splitting the cost of the removal with each party paying half, approximately $48,500 through rent abatement. The project is now going forward. Mr. Wyllie further stated that the contract with T-Mobile stated that the town would not paint the tower for five years, the contract did not cover the circumstances created by a water pressure problem and since neither party was at fault, the cost was split equally. Discussion ensued. Mr. Monanteras asked Ms. Sury to advise the Park Board they will not be receiving the revenue for 32 months.

Mr. Gembala asked if the IDEM letter regarding the complaint has been handled. Mr. Pharazyn stated that Dixon sent a letter on the town’s behalf and that the town is copied on any response they make to IDEM.

Logo Painting approval –
See above
Wellington Estates Water Reimbursement Agreement –
Mr. Hanlon motioned to defer this item to the next meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Water Reimbursement Agreement – DeYoung –
Ms. Sims-Smierciak motioned to approve the agreement and authorize the President of the Board to execute the Water Reimbursement Agreement with DeYoung Interiors. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business

Consideration of award for SCADA System –
Consideration of combination award addressed in the Sanitary District part of meeting, see above.

Payment of Bills - #3098 - #3112 for $22,173.89 for Water Works District and #4417 - #4496 for $465,178.34 for Water Utility –

Mr. Myers motioned to approve the payment of $22,173.89 for APV’s #3098 - #3112 for the Waterworks District and $465,178.34 for APV’s #4417 - #4496 for the Water Utility. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras requested the status of the leak survey that was performed and asked Mr. Pharazyn to document everything that has been done. He also referenced a letter requesting the waiving of connection fees for St. John Evangelist Church addressed to the Waterworks Board. Mr. Monanteras stated that he would like to postpone any decision until they find out how the other buildings are metered and what the plans are for the old church. Discussion ensued. He stated that the Town Council waived $195,000 in building permit fees for Lake Central. Discussion ensued.

He mentioned that Steve Carter would be doing the annual review of the districts’ financial status soon.

Mr. Monanteras referenced the copy of the Lotton Annexation Agreement he had and stated that on page 16, it states that any water system charges, and sewer system charges shall be reimbursed to the developer by the 15th day of the month. He also mentioned the action being taken without coming before the board for approval and that the size of the line was changed from 30” to 24” without prior approval of the board. Discussion ensued.

Public Comment –

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed. Meeting adjourned at 7:50 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

10-17-2005 Sanitary District Waterworks District

October 17, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the Sanitary/Waterworks meeting to order at 6:03 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent was member Patricia Sims-Smierciak.

Approval of the Minutes – Special Meeting of September 6, 2005 and Regular Meeting of September 19, 2005 –

Mr. Myers motioned to approve the minutes of the Special Meeting of September 6, 2005. Seconded by Mr. Gembala. Motion passed with three ayes and one abstention by Mr. Monanteras.

Mr. Myers motioned to approve the minutes of the Regular Meeting of September 19, 2005. Seconded by Mr. Gembala. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Interceptor Sewer Progress Update:
Mr. Faberbock reported that the punch list items are done except for the park.
$5,000 to $6,000 donation for restoration work – Park equipment –
Mr. Myers motioned to make a donation not to exceed $6,000 for the park equipment and restoration. Seconded by Mr. Hanlon. Motion unanimously passed.
Final Cost Analysis –
Mr. Faberbock referenced the interceptor sewer cost analysis he provided and stated that there is approximately $229,000 outstanding including the retainage that would leave approximately $1.3 million for the LS #3 project and the Baacke interceptor.
Proposed Capital Improvement Projects Update:
LS #3 –
Mr. Wyllie stated that they are waiting for the title work and legal descriptions and that Pete is working on this.
South of 93rd Avenue Extension – Phase III –
Mr. Monanteras stated that the process for condemnation proceedings stopped when Mr. Muenich identified a proposed route. He asked that Mr. Faberbock meet with Mr. Muenich soon to discuss the alternate route.
Gates of St. John –
Permission for V3 to begin off-site work:

Mr. Myers motioned to amend the agenda to address both water and sewer. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Ben Eldridge, Project Engineer for V3 Companies for the Gates of St. John project distributed material and provided a brief overview of the project. He stated that they are requesting final approval from the Utility Board for the 24” sanitary sewer interceptor extension. Mr. Eldridge stated that they have received bids, however, he does not have cost information with him.

Mr. Faberbock stated that they are looking at the 24” interceptor and the 36” in one section. He stated that what V3 proposes would work and he has the final engineering plans. A letter to the board stating that he is in possession of these items and that he approves the 24” interceptor will be forthcoming.

Mr. Myers motioned to approve the 24” sanitary interceptor sewer, transmission line, for the Lotton project as shown on the map. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Eldridge distributed a map and referenced the proposed watermain extension for the project, a 12” main with 3 connections. An overview of the project was provided. Discussion ensued. Mr. Todd Leeth, counsel for V3, stated that they are requesting final approval of the backbone or “spine” of the construction due to weather constraints; they would like to delay the consideration for the pod construction until later.

Mr. Faberbock stated that he would like some reconfiguration of the wells and some oversizing. Mr. Monanteras stated his intentions that he would agree to put a 12” main in where there is no disagreement following the outline of the spine on Mr. Eldridge's map. Mr. Pharazyn stated that whatever is agreed upon at this meeting should be reflected on the map that goes to the Plan Commission. Discussion ensued and included the three-week proposed timeframe.

Mr. Myers motioned to approve the start of the construction for the 12” watermain following the same path as the sewer interceptor (spine) from Parrish and 101st Avenue east to St. John Boulevard south to 109th Avenue according to the plans, with the provision that the Board receives an engineering document that is approved by Mr. Faberbock. Seconded by Mr. Hanlon. Motion unanimously passed.

Discussion ensued regarding the reimbursement (recapture) agreements. Mr. Wyllie summarized his concerns as stated in the letter that was sent to Mr. Leeth and requested that these issues be taken under advisement. Discussion ensued. It was decided that Mr. Faberbock would communicate his concerns through Mr. Wyllie and a meeting would be set up.

Wellington Estates Sewer Reimbursement Agreement –
Mr. Wyllie stated that he is waiting for an update on both agreements (water and sewer). Mr. Muenich provided an overview of the location for the sanitary sewer and water lines and stated that this is for oversized lines. This agreement was comparable to the Rosewood Reimbursement Agreement that was previously executed where the parcels would pay for their part of the oversizing when developed. This will be addressed in the November study session.
SCADA System update –
Mr. Faberbock stated that a pre-construction meeting was held and work should start around April 1st and be completed by October 1st, 2006.
St. John Evangelist Church – Request to waive connection fees –
Mr. Faberbock advised that he would have the computations available for the next study session. The request to waive connection fees for water and sewer was postponed.

New Business

WWTP – Replacement of mixers in existing Anaerobic Digester –
Mr. Myers motioned to approve the payment of 20% of the $97,173 bid by Gaskill and Walton out of the WWTP fund for the Wastewater Treatment Plant replacement (improvement) of the mixers to the Town of Schererville. Seconded by Mr. Gembala. Motion unanimously passed.

Payment of Bills - #2112 - #2124 for $13,709.74 for Sanitary District & WW Utility #6288 - #6312 for $91,488.21 –

Mr. Hanlon motioned to approve payment of $13,709.74 for APV’s #2112 - #2124 for the Sanitary District & $91,488.21 for APV’s #6288 - #6312 for the Wastewater Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board -

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Proposed Capital Improvement Projects Update
Capacity Water Treatment Plant –
Mr. Pharazyn reported on the pre-construction meeting with Gaskill and Walton and the work completed at the administrative level for this project. He indicated that on site work should begin in approximately two weeks.

Mr. Monanteras referenced a letter from Mr. Carter stating that based upon the BANS they are about $650,000 short of their spending needs. He stated that Mr. Faberbock has completed an analysis of the cost of raising and painting the outside of the Hack Street water tower which would be almost $400,000 and allocating the costs among five developments: Sierra Point, Tiburon, Grouse Point, Lake Hills and North Pointe. Discussion ensued regarding the potential use of the System Development Charges to pay the difference. Mr. Faberbock stated that he would meet with the developers to help defray the $400,000 cost.

Water Tower Construction Project -
Mr. Pharazyn provided an update on the raising of the tower and the increase in water pressure. He mentioned his intention of sending out letters to the residents after the second tower was raised. Discussion ensued. He referenced the stone area around the Kilkenny site along with the advantages of re-asphalting the road.
Partial Payment #5 – Pittsburgh Tank & Tower –
Mr. Myers motioned to approve partial payment #5 to Pittsburgh Tank & Tower in the amount of $283,050.00. Seconded by Mr. Hanlon. Motion unanimously passed.
Logo Painting Approval –
Mr. Pharazyn mentioned that the logos would be painted next year because the clear coat of paint needs time to cure.
Wellington Estates Water Reimbursement Agreement –
See above under the Sanitary District.
SCADA System Update –
See above under the Sanitary District.
St. John Evangelist Church – Request to waive connection fees –
See above under the Sanitary District.

New Business

Red Bud – request for adjustment of fees paid for sprinkling meter –
Discussion ensued regarding the incorrect connections installed by Red Bud and his request to waive a portion of the fees paid. Mr. Myers motioned to table this item. Seconded by Mr. Hanlon. Motion unanimously passed.

Payment of Bills #3113 - #3126 for $18,425.73 for Waterworks District and #4497 - #4548 for $463,419.90 for Water Utility –

Mr. Myers motioned to approve payment of $18,425.74 for the Waterworks District APV’s #3113 - #3126 and $463,419.90 for the Water Utility APV’s #4497 - #4548. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras distributed a copy of an agenda that he received in a meeting with the engineers regarding the Lotton annexation to the utility board members.

Public Comment -

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion unanimously passed. Meeting adjourned at 7:53 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

11-07-2005 Sanitary District Waterworks District

November 7, 2005 Sanitary/Waterworks District Special Meeting Minutes

Mr. Monanteras called the meeting to order at 6:01 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Jerry Rice for Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent was Pete Faberbock, Robinson Engineering.

SANITARY DISTRICT

Old Business

Recapture Agreements – Gates of St. John -
Mr. Wyllie stated that the agreements for consideration at this meeting were the latest drafts and that he has not heard back from the developer’s attorney, Mr. Leeth. He recommended that the Sanitary Interceptor Sewer Extension, the Sewer Transmission Extension and the Water Utility Expansion agreements be deferred to the next regular meeting.

Mr. Monanteras briefly reviewed the changes to the proposed agreements. Discussion ensued. He stated that the Sanitary Interceptor Sewer Extension is the 24” line and the 36” line to Schererville is the Sewer Transmission Extension.

Mr. Myers motioned to defer any further discussion of the recapture agreements for the Gates of St. John to the next regular meeting. Seconded by Mr. Hanlon. Motion unanimously passed.

Wellington Estates Sewer Reimbursement Agreement –
Mr. Wyllie stated that the costs for the infrastructure for water would be a total of $77,607.00 and sewer $213,445.00. Discussion ensued. Mr. Wyllie stated that the developer receives the reimbursement when taps are requested and that the term of the contract is fifteen years as provided by statute. Mr. Gembala motioned to defer further discussion on the sewer and water reimbursement agreements for Wellington Estates to the next regular meeting. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras referenced page three of the financial report prepared by Steve Carter and questioned the charges for road salt listed as an expense. Discussion ensued. Mr. Pharazyn stated that the charges were customary once a year. Mr. Myers motioned to get the money taken out of the water budget for the purchase of road salt and to reimburse the water budget. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Recapture Agreement – Gates of St. John – Water Utility Extension,
see above.
Wellington Estates Water Reimbursement Agreement –
See above

New Business –

None

Any and all business that may come before the Board –

None

Public Comment –

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed. Meeting adjourned at 6:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

11-21-2005 Sanitary District Waterworks District

November 21, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 6:03 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Kenneth Gembala, Member; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent was Jerri Teibel, Town Council Liaison.

Approval of the Minutes – Regular Meeting of October 17, 2005 –

Mr. Myers motioned to approve the minutes of the Regular Meeting of October 17, 2005. Seconded by Mr. Hanlon. Motion passed with four ayes and one abstention by Ms. Sims-Smierciak.

Mr. Myers motioned to amend the agenda to add the approval of Lake Central’s Sewage Capacity Charge in the amount of $20,462.71. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Lake Central – Request to Waive System Development Charges for both Districts –
Mr. Myers motioned to waive the System Development Charges of $160,000 ($80,000 for Water and $80,000 for Sewer). Seconded by Ms. Sims-Smierciak. Motion unanimously passed. Mr. Monanteras stated that since this is a taxing authority, this factor was taken into consideration.

Mr. Faberbock referenced his calculation for the Sewage Capacity Charges for Lake Central School. Ms. Sims-Smierciak motioned to approve the Sewage Capacity Charge for $20,462.71. Seconded by Mr. Myers. Motion unanimously passed.

St. John Evangelist Church – Request to waive connection fees for both Districts –
Mr. Myers motioned to approve the fees as the Systems Development Charges in the amount of $34,796.99 for Sanitary and $34,796.99 for Water for St. John Evangelist. Seconded by Mr. Hanlon. Motion passed with four ayes and one abstention by Mr. Gembala.

Mr. Myers motioned to amend the agenda to also approve the Sewage Capacity Fee of $1,379.00. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Ms. Sims-Smierciak motioned to approve the Sewage Capacity Fee of $1,379.00. Seconded by Mr. Myers. Motion passed with four ayes and one abstention by Mr. Gembala.

Recapture Agreements – Gates of St. John for both Districts –
Mr. Wyllie stated that they are trying to schedule a meeting to iron out some of the problems they had with his recommendations. Mr. Myers motioned to defer this item. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Wellington Estates Water & Sewer Reimbursement Agreement (for Both Districts)
Mr. Muenich stated that the agreement has been updated to reflect additional parcels. The cost of the sewer is about $230,000 and the cost of the water is about $85,000. The recapture for water is about $80.00 per acre or $36.00 per unit, for sewer the amount is about $200.00 per acre or $85.00 per unit. Mr. Wyllie stated that everything appeared to be in order. Mr. Myers motioned to approve the Wellington Estates Water and Sewer Reimbursements subject to the approval of the Town Engineer. Seconded by Ms. Sims-Smierciak. Motion passed unanimously.
Update – Interceptor Sewer Progress (Lake Hills) –
Mr. Faberbock stated that essentially all the work is done. He would like the developer to do some remedial work at the park, it needs to be seeded again and graded. The project was $50,000 under the projected amount; the cost was $1,074,000. He has left messages for the contractor to send us the final bill and that the testing has been completed. This item can be removed from the agenda.
Proposed Capital Improvement Projects Update
LS #3 –
Mr. Faberbock stated that all the easements have been sent to Mr. Wyllie and that he needs to review the documents.
South of 93rd Avenue Extension – Phase III –
Mr. Faberbock stated that they are basically in the same spot.
SCADA System updates (both Districts) –
This item to be removed from the agenda.

New Business

2006 Salary Ordinance #SD93 –
Mr. Myers motioned to consider on first reading. Seconded by Mr. Hanlon. Motion unanimously passed.

Payment of Bills - #2125 - #2134 for $21,882.70 for Sanitary District & WW Utility #6313 - #6340 for $153,214.45 –

Mr. Hanlon motioned to approve payment of $21,882.70 for vouchers #2125 – #2134 for the Sanitary District and $153,214.45 for vouchers #6313 – #6340 or the Wastewater Utility. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Faberbock stated that he was requested to calculate the Sewage Capacity Charge for Crown Point Christian School. He came up with $9,301.16; the connection fees will be very high as they have an 8” line and a letter will be forwarded to the board with all the fees.

Mr. Monanteras referenced the Flow Monitoring Study and stated that there may be a problem. Mr. Faberbock stated that there have been two major rainfalls and described the possible problems.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Proposed Capital Improvement Projects Update
Capacity Water Treatment Plant –
Mr. Pharazyn stated that the contractor has moved in the equipment; he expects the plant to be offline in early to mid December and that he intends to send out a notice to the residents informing them of the improvements to date.
Water Tower Construction Project – Logo painting award –
Mr. Pharazyn stated they are at full pressure capacity and recommended the logo painting be done by Prism Painting and has requested a proposal from them. The Kilkenny Water Tower painting timetable of spring was referenced and the water main breaks. The broken mains are ones that are deteriorated and need to be replaced in the near future.

Mr. Faberbock provided an update on the status of his meetings with the developers.

Red Bud – Request for adjustment of fees paid for sprinkling meter –
Mr. Myers motioned that they do not reduce the fees for Red Bud. Seconded by Mr. Gembala. Motion unanimously passed.

New Business

2006 Salary Ordinance #WD 60 –
Mr. Myers motioned to consider on first reading. Seconded by Mr. Hanlon. Motion unanimously passed.

Payment of Bills- #3127 - #3138 of $12,099.89 for Waterworks District and #4549 - #4607 for $104,594.37 for Water Utility –

Ms. Sims-Smierciak motioned to approve payment of $12,099.89 for vouchers #3127 - #3138 and $104,594.37 for the Water Utility for vouchers #4549 - #4607. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

Adjournment –

Ms. Sims-Smierciak motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 7:01 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

12-19-2005 Sanitary District Waterworks District

December 19, 2005 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the Sanitary/Waterworks District Meeting to order at 6:07 p.m. and led the Pledge of Allegiance. Roll call was taken with the following members present: Alex Monanteras, President; Robert Myers, Vice-President; Michael Hanlon, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent was Kenneth Gembala, Member. Also in attendance was Mr. Michael Fryzel, Town Council President and Steve Carter of H J Umbaugh, Financial Consultant.

Approval of the Minutes – Special Meeting of November 7th and Regular Meeting of November 21, 2005 –

Mr. Hanlon motioned to approve the minutes of the November 7, 2005 Special Meeting. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Ms. Sims-Smierciak motioned to approve the minutes of the November 21, 2005 regular meeting. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Myers motioned to amend the agenda to move the Recapture Agreements from the Sanitary District agenda to the next item to be addressed (Mr. Leeth, representing the developer, Mr. Lotton, was in attendance to answer any questions) along with the Recapture Agreement for the Water Utility. Seconded by Mr. Hanlon. Motion unanimously passed.

Recapture Agreements – Gates of St. John (both districts) –

Mr. Wyllie stated that the agreements have been finalized that were included in the members’ packets for consideration. He referenced the meeting that took place and summarized the status. Mr. Myers referenced the transmission line extension agreement, page 3, and asked when would Mr. Lotton be reimbursed for the $1,350.00 fees. Discussion ensued regarding number four of the agreement, Tap-On Fee Due. Mr. Leeth stated that the fees would start when the developer begins the construction of the transmission line.

Sanitary Interceptor Sewer Extension - Sewer Transmission Extension and Water Utility Expansion Agreements -

Mr. Myers motioned to approve the agreements as submitted subject to finalizing any exhibits. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

Impending January 2006 regular meeting issues (both districts) –

Mr. Monanteras stated that there would not be a study session in January due to the New Year holiday and mentioned some of the items that would be addressed during the January regular meeting.

WATERWORKS DISTRICT

Old Business

Water Tower Construction Project
Status Report – Developers’ Meeting –
Mr. Faberbock stated that he spoke with Mr. Kil last week and he reported that the builders of Tiburon are committing $10,000 towards that project, Olthof $30,000 and Lakes Hills, $40,000. Mike Ippolito & Company has not responded yet. Mr. Kil will invoice the builders and continue to try and contact Mr. Ippolito.
Payout #6 and #7 – Partial – Pittsburgh Tank & Tower –
Ms. Sims-Smierciak motioned to approve payment of $149,850.00 to Pittsburgh Paint & Tower for Payout #6 and $450.00 to Pittsburgh Paint & Tower for Payout #7. Seconded by Mr. Hanlon. Motion unanimously passed.
Water Filtration Project Update –
Mr. Pharazyn stated that all the piping has been removed. Partial Payout #1 – Mr. Myers motioned to approve the payment of $28,413.90 for Pay Estimate #1 to Gaskill & Walton. Seconded by Mr. Hanlon. Motion unanimously passed.
2006 Salary Adoption – WD#60 –
Mr. Hanlon motioned to adopt Ordinance WD#60. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Resolution WD#05-12-19 Recommending Amendment to Ordinance #866 Regarding Rates and Charges for the Use of Services –
Mr. Carter provided a brief overview of the four options and explained the handout provided. Mr. Monanteras stated that he reviewed the new rates in comparison to previous years. Mr. Wyllie read the resolution. Mr. Hanlon motioned to approve Resolution WD#05-12-19. Seconded by Mr. Myers. Motion unanimously passed.

New Business

Payment of Bills - #3139 - #3149 for $17,011.87 for Waterworks District and #4608 - #4663 for $381,233.56 for the Water Utility –

Mr. Myers motioned to approve the payment of APV’s #3139 - #3149 for $17,011.87 for Waterworks District and #4608 - #4663 for $381,233.56 for the Water Utility. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board -

Ms. Sury explained that the charges for the hydrant rentals for the utility users outside of town and the related charges would not be billed on January 1, 2006. She stated that she just recently learned that the Keystone software currently in use for billing our utility customers has to be totally upgraded to handle these charges. Since this overhaul needs to be completed and with the proposed rate increase in the water rates, the utility bills will be redesigned and be in letter form instead of the utility billing cards. Discussion ensued that included the proposed time frame. The charges that became effective in January will be billed retroactive when the upgrade is complete.

Mr. Fryzel referenced the Wellington Agreements that were deferred by the Town Council on December 15, 2005, and stated that this will be addressed at the year-end meeting if the proper exhibits and information are received with the corrections. Discussion ensued regarding the amount of the recapture in relation to line sizes and reference was made to the Master Plan.

Public Comment –

none

SANITARY DISTRICT

Old Business

Proposed Capital Improvement Projects Update
LS #3 –
Mr. Faberbock stated that he spoke with Mr. Muenich referencing LS#3 – Capacity Homestead Terrace. He sent a revised letter to him with his engineering comments and nothing has changed. This matter will be referred to the Plan Commission and he will let them know that the Utility Board is still requiring a 24” line across the front of the property and he has failed to do that. Mr. Monanteras questioned the status of the document searches for LS #3. Mr. Wyllie stated that the documents are completed however; appraisals are needed in order to submit the offers. Discussion ensued regarding the status of locating appraisers.
South of 93rd Avenue Extension – Phase III –
Mr. Faberbock stated that he sent Mr. Muenich a letter asking to meet with him and if he has reviewed the Town’s information regarding the Baacke property to no avail. Discussion ensued.
LS#3 – Capacity Homestead Terrace –
See above.
Capacity Charge – Crown Point Christian Church –
Mr. Myers motioned to approve the Sewage Treatment Capacity Charge of $9,301.16 for the Crown Point Christian School. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
2006 Salary adoption - SD#93 –
Mr. Hanlon motioned to adopt Ordinance SD#93. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.

New Business

Permission to delete customer accounts paid in full and approval for write off on specified accounts for both districts –
Mr. Myers motioned to grant permission to delete the customer accounts paid in full and approval for the write off on specified accounts for both districts. Seconded by Mr. Hanlon. Motion unanimously passed.
Eastside Sanitary Interceptor Sewer Payout #4 – Partial –
Mr. Faberbock explained the change order of $118,024.12 in relation to the accounting process of Gough. The change order is not being approved only the payment of $206,948.04. Mr. Hanlon motioned to approve the payment of $206,948.04 to Gough for Payout #4. Seconded by Mr. Myers. Motion unanimously passed.

Payment of Bills - #2135 - #2145 for $20,518.44 for Sanitary District and WW Utility #6341 - #6369 for $401,419.65 –

Ms. Sims-Smierciak motioned to approve the payment of $20,518.44 for APV’s #2135 - #2145 for the Sanitary District and the payment of $401,419.65 for APV’s #6341 - #6369 for the Wastewater Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

Ms. Sims-Smierciak stated that it would be advantageous for the board to know when new developments are built so the board is aware of the increase in utility customers. It was decided that the board would monthly receive a copy of the Construction Summary from Public Works.

Public Comment –

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Ms. Sims-Smierciak and Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 7:18 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

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