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Sanitary District Waterworks District Meeting Minutes 2004

Meeting Minutes

01-19-2004 Sanitary District Waterworks District

January 19, 2004 Sanitary/Waterworks District Meeting Minutes

SANITARY DISTRICT

Mr. Monanteras called the meeting to order at 7:05 p.m.

Roll call was taken with the following members present: Alex Monanteras; Michael Hanlon; William McCall; Kenneth Gembala; Robert Meyers; John Phipps, NIES Engineering; Robert Pharazyn; Randy Wyllie, Attorney from the Law Firm of Wieser & Sterba; and Sherry Sury, Clerk-Treasurer.

Election of officers –

Mr. Hanlon nominated Alex Monanteras for President; Mr. Meyers nominated Michael Hanlon for President. No other nominations. Mr. Monanteras elected with three ayes and two nays by Mr. Meyers and Mr. Gembala.

Mr. McCall nominated Michael Hanlon for Vice-President; Mr. Gembala nominated William McCall. Mr. Hanlon elected with four ayes and one nay by Mr. Gembala.

Appointments for attorney and engineer –

Mr. McCall motioned to retain the Law Firm of Wieser & Sterba for legal representation for the Sanitary District. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Meyers motioned to appoint Robinson Engineering of South Holland, Illinois, as the Sanitary District Engineer. Mr. Hanlon motioned to retain Nies Engineering as the Sanitary District Engineer. Mr. Gembala seconded the motion for Robinson Engineering. Discussion followed regarding Robinson Engineering’s role as the Town Engineer. Mr. Gembala withdrew his second. He works for an engineering firm and abstained from voting and the discussion. Mr. McCall seconded the motion for the appointment of Robinson Engineering. Motion for Robinson Engineering carried with three ayes and one nay by Mr. Hanlon. Mr. Phipps stated he would be available for thirty days and requested permission to leave the meeting.

Appointment of financial consultant –

Mr. McCall motioned to retain H. J. Umbaugh and Associates as the financial consultant. Mr. Hanlon seconded. Motion unanimously passed.

Confirmation of study and meeting dates –

Mr. Monanteras confirmed that the study sessions will be held the first Monday of the month and the regular meeting would be held the third Monday of the month.

Approval of the minutes of the Executive Session and Regularly Scheduled Meeting of December 15, 2003 –

Mr. Hanlon motioned to approve the minutes of the Executive Session and the Regularly Scheduled Meeting of December 15, 2003. Motioned seconded by Mr. McCall. Motion passed with three ayes and two abstentions by Mr. Gembala and Mr. Meyers.

Old Business

Status – Scope of Work for LS #10 Elimination –
Mr. Pharazyn would like to get an estimate for Phase 1. Mr. Monanteras suggested that this be deferred so Robinson Engineering could get on board with the project.
Status update – Relining on U.S. 41 –
Mr. Pharazyn stated Mr. Wyllie of Wieser and Sterba sent two memo’s regarding the contract default by Performance Pipeline. They have provided a time line to complete the work as well as, an offer of compensation for any costs incurred because of this delay. Also, they have agreed to perform the work to correct the problem on U.S. 41 where the ground was slowly settling on top of a sewer line. He spoke with the owners and is confident the work will be done and the matter will be behind them.
Update – settlement across from Lake Central –
Problem will be corrected. See above item.

New Business

Improvement Projects for 2004 –
Mr. Pharazyn stated the projects would be completed over a two-year period of time. The main project is the interceptor sewer project. Other projects include infiltration elimination, sanitary manhole repairs, elimination of LS #10 and LS #6, and the installation of a centralized alarm system that will monitor the status of the lift stations.

Payment of Bills - #2000 - #2005 for $83,120.46 and Wastewater Utility #6000 - #6019 for $146,789.76 –

Mr. Hanlon motioned to pay bills #2000 – #2005 for $83,120.46 and Wastewater Utilities vouchers #6000 – #6019 for the sum of $146,789.76. Motion seconded by Mr. Meyers. Motion unanimously passed.

Any other business that may come before the District

Mr. Wyllie stated the action taken was in accordance to the discussion of the Executive Session. No votes were taken, all members that are present here at the public hearing were also present at the Executive Session, and authorization was made for action to be taken and that will be taken.

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Meyers. Motion unanimously passed. The meeting adjourned at 7:50 p.m.

WATERWORKS DISTRICT

Mr. Hanlon called the Waterworks District regular meeting to order at 7:51 p.m. Roll call was taken with the following members present: Alex Monanteras; Michael Hanlon; William McCall; Kenneth Gembala; Robert Meyers; Bob Pharazyn; Randy Wyllie, Attorney from the Law Firm of Wieser & Sterba; and Sherry Sury, Clerk-Treasurer.

Election of officers –

Mr. Hanlon opened nominations for President. Mr. Meyers nominated William McCall, Mr. McCall nominated Alex Monanteras, and Mr. Gembala nominated Michael Hanlon. No other nominations. One aye for Mr. McCall, two nays by Mr. Monanteras and Mr. Hanlon, and one abstention by Mr. McCall, Mr. Gembala did not vote or abstain. Three ayes for Mr. Monanteras. Mr. Meyers and Mr. Gembala did not vote or abstain. Vote for Mr. Monanteras carried three to zero.

Mr. Monanteras asked for nominations for Vice-President. Mr. Gembala nominated Michael Hanlon; Mr. Meyers nominated William McCall. No other nominations. Four ayes for Mr. Hanlon and one abstention by Mr. Hanlon. Vote for Mr. Hanlon carried four to zero.

Appointments for attorney and engineer –

Mr. Hanlon motioned to retain the Law Firm of Wieser and Sterba for legal representation for the Waterworks District. Seconded by Mr. Gembala. Motion unanimously carried.

Mr. Meyers motioned to appoint Robinson Engineering as the Waterworks District engineer. Seconded by Mr. McCall. Three ayes, one nay by Mr. Hanlon and one abstention by Mr. Gembala as he is employed by an engineering company. Motion carried.

Appointment of financial consultant –

Mr. Hanlon motioned to retain H.J. Umbaugh and Associates as the financial consultant. Seconded by Mr. Gembala. Motion unanimously passed.

Confirmation of study and meeting dates –

same as Sanitary District.

Approval of the minutes of the Executive Session and the Regularly Scheduled Meeting of December 15th, 2003 –

Mr. McCall motioned to accept the minutes of the Executive Session and the Regularly Scheduled Meeting of December 15th, 2003. Mr. Hanlon seconded. Motion carried with three ayes and two abstentions by Mr. Gembala and Mr. Meyers.

Old Business

Contract #2, Watermain Improvement Project Pay Requests #7 and #8 for Springhill & Park Drives, Hart & Joliet Streets, and 93rd Street –
Mr. McCall motioned to pay request #7 ($29,323.00 to Snow-N-Son, Inc). Seconded by Mr. Meyers. Discussion followed regarding payment and possible litigation. Motion unanimously passed. There was not a motion regarding pay request #8, therefore, this matter will be deferred.
Eastside Booster Pumping Station update –
Mr. Pharazyn stated he and Mr. Hanlon looked at the sight. He is on schedule for compliance with IDEM. Another meeting is scheduled with the contractors.

New Business

SBC Easement Request –
Mr. Pharazyn spoke with SBC, they would like to acquire an easement at the water treatment plant to install a Lite Span cabinet for the high-speed DSL phone lines.
Joliet Street Intersection Reconfiguration –
Mr. Pharazyn stated that Mr. Kil is having discussions with the developer of Dunkin Donuts to reconfigure the intersection of Joliet Street and U.S. 41. This intersection had three or four broken water mains in the last year. He would like to co-ordinate the replacement of the water main at this intersection with this reconfiguration.
Update U.S. 41 Reconstruction Project –
Mr. Pharazyn said the State is going out for bids in June.
Improvement Projects for 2004 –
Mr. Pharazyn would like the Board’s approval to get a proposal from Robinson Engineering to assist him in drafting and in the submission of a vulnerability assessment. This is mandated as part of Homeland Security. The other anticipated projects were explained as referenced to the Board previously. Peerless expects to have a report of the hydrological study by the end of February.

Payment of Bills - #3000 - #3004 for $3,747.50 for Waterworks District and #4000 - #4041 for $126,921.40 for the Water Utility –

Mr. Hanlon motioned to pay bills #3000 – #3004 in the amount of $3,747.50 for the Waterworks District and vouchers #4000 – #4041 in the amount of $126.921.40 for the Water Utility. Seconded by Mr. Meyers. Motion unanimously passed.

Any other business that may come before the District

Mr. Wyllie stated the action taken was in accordance to the discussion of the Executive Session. No votes were taken, all members that are present here at the public hearing were also present at the Executive Session, and authorization was made for action to be taken and that will be taken.

Mr. Gill, 10281 Joliet Street - asked about the report prepared by Haas & Associates and stated that the residents of Joliet Street have hired their own engineer. Mr. McCall said he could not respond under advice of Counsel due to the notice of tort claim that has been filed.

Mr. Dan Snow, Snow-N-Sons - asked what could they do in regard to the release of pay request #8. Mr. Wyllie stated that was part of the discussion in the Executive Session, and they will be informed of any other action that needs to be taken prior to the next meeting.

Adjournment –

Mr. Hanlon motioned to adjourn. Seconded by Mr. Meyers. Motion unanimously passed. Meeting adjourned at 8:40 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

02-16-2004 Sanitary District Waterworks District

February 16, 2004 Sanitary/Waterworks District Meeting Minutes

SANITARY DISTRICT

Mr. Monanteras called the meeting to order at 7:01 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Robert Myers, Member; Jerri A. Teibel, Town Council Liaison; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Kenneth Gembala, Member, was absent.

Approval of the Minutes – Executive Session and Regularly Scheduled meeting of January 19, 2004 –

Mr. Myers motioned to accept the minutes of the Executive Session and Regularly Scheduled meeting of January 19, 2004. Seconded by Mr. Hanlon. Motion unanimously passed.

Old Business

Authorization for Execution of Attorney and Engineer Contracts –
Mr. Hanlon motioned to authorize the execution of the attorney contract with the Law Firm of Wieser and Sterba for the Sanitary District. Motion seconded by Mr. McCall. Motion unanimously passed.

Mr. Myers motioned to approve the contract from Robinson Engineering, Ltd. Seconded by Mr. Hanlon. Motion unanimously passed.

Approval of Pay Requests #1 and #2 for LS#1 Generator Project –
Mr. McCall motioned to approve pay requests #1 and #2 for the LS#1 Generator Project. Seconded by Mr. Hanlon. Motion unanimously passed.
Status Update – Sewer Lining Project on U.S. 41 –
Mr. Pharazyn gave a review of the project and stated it came in under budget.

Payment of Bills - #2006 - #2016 for $12,967.42 and Wastewater Utility #6020 - #6042 for $144,195.61 –

Mr. Hanlon motioned to pay bills #2006 - #2016 for $12,967.42 and for the Wastewater Utility bills #6020 - #6042 for $144,195.61. Seconded by Mr. Myers. Motion unanimously passed.

Any other business that may come before the District

Mr. Monanteras referenced a document to calculate the sewage treatment capacity charge for a warehouse building at 9191 Eggert Street, which will be discussed in the March meeting. He also mentioned expanding the utility district and having Steve Carter discuss a new economic study for the bond needed for the interceptor sewer project. This will also be discussed in the March 1st Study Session.

Mr. Pharazyn would like authorization sell the generator from LS#1 and to sell the van that was replaced by a pick up truck last year. Mr. Myers motioned to authorize Mr. Pharazyn to begin the process to sell the LS#1 generator and the van. Seconded by Mr. McCall. Motion unanimously passed.

Adjournment –

Mr. Hanlon motioned to adjourn. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 7:25 p.m.

WATERWORKS DISTRICT

Mr. Monanteras called the meeting to order at 7:26 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Robert Myers, Member, Jerri A. Teibel, Town Council Liaison; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Kenneth Gembala, Member, was absent.

Approval of the Minutes – Executive Session and Regularly Scheduled meeting of January 19, 2004 –

Mr. Hanlon motioned to approve the minutes of the Executive Session and the Regularly Scheduled meeting of January 19, 2004. Seconded by Mr. McCall. Motion unanimously passed.

Old Business

Authorization for Execution of Attorney and Engineer Contracts -
Mr. Hanlon motioned to authorize the execution of the attorney contract with the Law firm of Wieser and Sterba for the Waterworks District. Motion seconded by Mr. Myers. Motion unanimously passed.

Mr. Myers motioned to approve the contract from Robinson Engineering, Ltd. Seconded by Mr. Hanlon. Motion unanimously passed.

Update – Peerless Midwest – Hydrogeological Study –
Mr. Pharazyn stated that Peerless Midwest would present the results of the study at the April Study Session.
Eastside Booster Pumping Station update –
Mr. Pharazyn met with the contractor and the size and design of the structure is of concern and is being addressed. He will have another update at the March Regular meeting.

New Business

Vulnerability Assessment Presentation –
Jennifer Pringe, Robinson Engineering, reviewed why an assessment is required and what is involved. The final report will be sent to the Town, the State and the Federal government as the time frame for compliance was stated. The report is to be kept in a secure location in the Town and only one or two people will be aware of the contents. Robinson Engineering does not store the report on their computer network; however, a copy will be on file in a secure location and available for updates. Ms. Pringe and one other employee of Robinson Engineering will work on the report and the Federal government has certified them.
Authorization for Execution of Proposal from Robinson Engineering –
Mr. Myers motioned to authorize the execution of the proposal from Robinson Engineering for the Vulnerability Assessment. Seconded by Mr. Hanlon. Motion unanimously passed.

Authorization to research/prepare written procedures for: Fire hydrant billing to non-residents; Fire sprinkling systems; and Public/Private fire hydrant rental – Mr. Monanteras added the authorization needed for adjusting the sewer portion of the billing when sod or pools are installed or filled either before or after the four month designated summer sprinkling period. He recommended that Bob Pharazyn take the lead and include Randy Wyllie, Pete Faberbock, and Sherry Sury in preparing these polices and procedures. Mr. Hanlon motioned to authorize Bob Pharazyn to lead a team which would include Pete Faberbock, Randy Wyllie, and Sherry Sury to research and prepare the written procedures for adjusting the sewer charges for pool fillings and sod as mentioned, the definition of public vs. private fire hydrant rental, procedures related to fire sprinkling systems and fire hydrant billings to non-residents. The first two items are to be done by the April Study Session and the last two by the May Study Session. Seconded by Mr. McCall. Motion unanimously passed.

Authorization to purchase water bottles for Drinking Water Week –
Mr. Pharazyn would like authorization to purchase water bottles for the fourth grade students in recognition of Drinking Water Week not to exceed $2,426.00. Mr. Myers motioned to authorize Mr. Pharazyn to purchase the water bottles for Drinking Water Week not to exceed $2,426.00. Seconded by Mr. Hanlon. Motion unanimously passed.

Payment of Bills - #3005 - #3017 for $12,811.63 for Water Works District and #4042 - #4086 for $165,414.73 for Water Utility –

Mr. Hanlon motioned to pay bills #3005 - #3017 for $12,811.63 for Waterworks District and bills #4042 - #4086 for $165,414.73 for the Water Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any other business that may come before the District

Mr. Monanteras asked Robinson Engineering to review the report regarding the Joliet Street water main improvements. He received a partial report prior to tonight’s meeting. He asked that Mr. McCall, Mr. Wyllie and Ms. Teibel meet, review the information and report back to the Waterworks District so an Executive Session can be scheduled.

Mr. Monanteras asked for an update on the request for the easement by SBC. Mr. Pharazyn is waiting to hear back.

Joseph Hero, 11723 S Oakridge Dr. – stated his concern regarding the attorney fees and engineering fees that will be incurred with the various committees. He also stated that $2,400.00 is a waste of taxpayers money for the water bottles.

Adjournment –

Mr. Hanlon motioned to adjourn. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:13 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

03-15-2004 Sanitary District Waterworks District

March 15, 2004 Sanitary/Waterworks District Meeting Minutes

SANITARY DISTRICT

Mr. Monanteras called the meeting to order at 7:05 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Jim Wieser for Attorney Randy Wyllie; and Barbara Haralovich, Recording Secretary Pro-Tem for Sherry Sury, Clerk-Treasurer. Jerri Teibel, Town Council Liaison was absent.

Approval of the Minutes of the February 16, 2004 Regular Meeting –

Mr. McCall motioned to approve the minutes of the February 16, 2004 regular meeting. Seconded by Mr. Hanlon. Motion carried with 4 ayes and one abstention by Mr. Gembala.

Mr. Wieser stated the Sanitary and the Waterworks Board met in an Executive Session at 6:32 p.m. prior to this meeting. Two items were discussed both which involve litigation, one is pending. There were no other topics discussed and no votes were taken.

Old Business

Grant of Right to Install Sewer Lines and Waiver of Right to Remonstrate against Annexation – Olthof –
Mr. Hanlon motioned to authorize the President of the Sanitary Board to execute the grant of right to install sewer lines and the waiver of annexation agreement. Seconded by Mr. Myers. Motion unanimously passed.

Mr. Myers motioned to consider the Waterworks District’s Old Business item regarding the grant of right to install water lines and the waiver of annexation. Seconded by Mr. Hanlon. Motion unanimously passed.

Grant of Right to Install Water Lines and Waiver of Right to Remonstrate against Annexation – Olthof –
Mr. Hanlon motioned to authorize the President of the Waterworks Board to execute the grant of right to install water lines and the waiver of annexation agreement. Seconded by Mr. Myers. Motion unanimously passed.

Meeting returned to the Sanitary District agenda old business items.

Eastside Interceptor Project
Update – License Agreement with DMJM+HARRIS –
Mr. Pharazyn stated that correspondence was submitted regarding a four to six week extension on the permit. Railroad is trying to extend the lease 2-3 years.
Update – Project Engineering and Master Planning –
Mr. Faberbock said the project is moving forward they want to ensure everything be considered.
Update – Financial Analysis from Steve Carter, Umbaugh & Associates –
Mr. Carter reviewed a report he generated which included data from 2002 and 2003. He suggested the reserve of $160,00; to be used to pay off the existing bond. There will be no penalty for an early payment, saving $42,000 and they will be debt free for the new bond.

New Business

Sewage Treatment Capacity Charge for Warehouse Building at 9601 Industrial Drive –
Mr. Hanlon motioned to accept Mr. Faberbock’s recommendation and assess the minimum capacity charge of $1,379.00 to Mr. Welch. Seconded by Mr. Myers. Motion passed with four ayes and one abstention by Mr. Gembala.
Authorization to submit list of utility customers to Auditor’s Office –
Mr. Wieser said some of the properties in the district are not on the tax roll. He has composed a letter for the Auditor’s office and a list of the properties involved. A motion is not necessary the Board gave their consent for Mr. Wieser to submit the letter and supporting documentation. Mr. Carter stated the taxes might show up on the 2004 bills.
Authorization to execute agreement with Robinson Engineering for preliminary, design and construction engineering services – Interceptor Sewer Project -
Mr. Hanlon motioned to accept the contract as submitted. Seconded by Mr. Myers. Motion unanimously passed.
Authorization to hire bond counsel – Barnes & Thornburg – Interceptor Sewer Project –
Mr. Myers motioned to authorize the President to hire the new bond counsel for the Interceptor Sewer Project. Seconded by Mr. Hanlon. Motion passed with four ayes and one nay by Mr. McCall.
Expansion of sewer utility district boundaries –
Mr. Myers motioned to authorize the Clerk-Treasurer to advertise a notice of a public hearing regarding a Resolution to expand the sewer district boundaries on April 5th at 6:30 p.m. Seconded Mr. Hanlon. Motion unanimously passed.

Other business from the board members and staff – None

Public Comment –

None

Payment of Bills - #2017 - #2028 for $13,623.93 and Wastewater Utility #6043 - #6067 for $41,285.69 –

Mr. Hanlon motioned to pay bills #2017 - #2028 for $13,623.93 and Wastewater Utility bills #6043 - #6067 for $41,285.69. Seconded by Mr. McCall. Motion unanimously passed.

Adjournment -

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:00 p.m.

WATERWORKS DISTRICT

Mr. Monanteras called the meeting to order at 8:00 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Jim Wieser for Attorney Randy Wyllie; and Barbara Haralovich, Recording Secretary Pro-Tem for Sherry Sury, Clerk-Treasurer. Jerri Teibel, Town Council Liaison was absent.

Approval of the Minutes of the February 16, 2004 Regular Meeting –

Mr. Hanlon motioned to approve the minutes of the February 16, 2004, regular meeting. Seconded by Mr. McCall. Motion passed with 4 ayes and one abstention by Mr. Gembala.

Old Business

Grant of Right to Install Sewer Lines and Waiver of Right to Remonstrate against Annexation – Olthof –
see Sanitary District.
Authorization to release payment for Contract #2 – Joliet Street Watermain Project – Pay Request #8 – Final Payment –
Mr. McCall motioned to make the final payment of $8,702.43 to Snow-N-Sons Inc. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business

Expansion of water utility district boundaries –
Mr. Hanlon motioned to authorize the Clerk-Treasurer to advertise a notice of a public hearing regarding a Resolution to expand the water district boundaries on April 5th at 6:30 p.m. Seconded by Mr. Myers. Motion unanimously passed.
Service line relocation at St. John Evangelist School –
Mr. Myers motioned to award the bid for the service line replacement at St. John Evangelist School to St. John Plumbing for an amount not to exceed $4,732.00. Seconded by Mr. Hanlon. Motion unanimously passed.

Other business from board members and staff

Mr. Gembala thanked Mr. Pharazyn for spending three hours with him to bring him up to date on existing projects.

Mr. Pharazyn advised the members that at next months meeting he would like to discuss the implementation of a water distribution system capacity charge; he will also distribute a list of the capital improvements projects for the last three years and the money spent.

Public Comment

Mr. Chris Gill, 10281 Joliet Street thanked Mr. Monanteras and Mr. Pharazyn for their efforts in resolving the problem on Joliet Street.

Payment of Bills - #3018 - #3030 for $11,674.22 for Waterworks District and #4087 - #4136 for $75,100.42 for Water Utility –

Mr. Hanlon motioned to pay bills #3018 - #3030 for $11,674.22 for the Waterworks District and bills #4087 - #4136 for $75,100.42 for the Water Utility. Seconded by Mr. Myers. Motion unanimously passed.

Adjournment –

Mr. McCall motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:12 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

04-05-2004 Sanitary District Waterworks District Public Hearing

April 5, 2004 Sanitary/Waterworks District Public Hearing Meeting Minutes

Mr. Monanteras called the Sanitary District and Waterworks District public hearing to order at 6:30 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Jim Wieser for Attorney Randy Wyllie; Jerri Teibel, Town Council Liaison and Sherry Sury, Clerk-Treasurer.

Public Hearing – Consideration of incorporating additional territory into the Sanitary and Waterworks Districts of the Town of St. John.

Consideration of Utility Boundary Expansion –
Mr. Wieser stated that the notice of the public hearing was published in a timely fashion and was in order. He referenced the remonstrance received from Former Councilman Jerry Rudy (exhibit A, dated April 5, 2004) and then provided an explanation for the expansion of the districts.

Public Comment

Jean Shepard, St. John Township Trustee, 1430 Culver Lane, – stated that she was asked to speak on behalf of her constituents. Residents are concerned, do not understand the impact of this action and how it will affect them tax wise, she stated that they do no have sewers, and probably never will. Questions were raised regarding the potential taxation.

Joe Hero, 11723 S. Oakridge Drive – remonstrated against the expansion. He stated that the legal procedures were not correctly followed; the proposed map was not available at the Town Hall nor was the resolution upon request. He stated that the published boundaries were incorrect and suggested that the people within the taxing district should have received personal notices. Board should begin process again with the legal and personal notices.

Phyllis Bergiel, 14350 W. 101st Avenue – agreed with Joe Hero regarding the public notice. She stated that she is not sure if this affects her and the notice of the public hearing was not on web site calendar. The notice in the newspaper may be legal but not sufficient, the Township residents do not read the Town Board notices. She questioned the constitutionality of law under which this expansion would take place. Township does not elect the Town Board; however, the Town Board appoints the district members and believes it is taxation without representation. She would like to see clear maps posted for the boundaries on the web site and the Town to mail personal notices to all residents affected.

Tom Kowalik, 10617 Calumet Avenue – stated that he has no ties to the Town at all, but agrees with the comments presented by Phyllis. This boundary expansion does not benefit him.

Michael Muenich, 9456 Olcott – stated that he was the principle architect of the Sanitary and Waterworks Districts in 1985 and 1989 – 1990 and remonstrated in favor of the annexation of the entire parcel. The taxes are not so much the issue as the control over the parcel to the projected town boundaries. He asked them to enter into the record and make part of the administrative record the Water Distribution Master Plan adopted in May 2001 and the Sanitary/Sewer Master Plan adopted in February 2001, which handles those same boundaries. He stated that is imperative the Town has control over those areas so it has adequate planning and to provide for the capacity to handle those areas. It is consistent with the Wastewater Facilities Plan adopted by the EPA in March 1976. Boundaries were adopted and recorded as public record in 1985 (Sanitary District) and 1989 (Waterworks District). He has been in favor of the annexation for years to secure absolute control of those areas so the Town can control the distribution of water and the collection of sewage within those particular areas.

Public Hearing closed to the floor.

Mr. Monanteras read Mr. Rudy’s question, number four, from the remonstrance and asked Mr. Wieser to address this.

Mr. Wieser responded by explaining the existence of these boundaries and stated that there is no legal requirement for the individual notice to individual taxpayers. It troubles him that by not having the maps or proposed resolution available at the Town Hall is a flaw and is of such significant concern and he recommended that the public hearing be continued until those documents are available to the public.

The districts’ governing board needs to consider the rights of the property owners vs. public health, safety and welfare. The statute under which this process falls is based on public health and safety and the lack of sewers throughout the state and country.

If the district is expanded the owners are subject to the tax. It has been the position that those users who are in the boundary between the municipal town and the planning district where grants of easements and waivers of annexations have been recorded are the ones who will pay the tax.

Some people have found that there is a benefit to those within the district and who are not tied in to the services. The resale value of the property has been enhanced because the infrastructure improvement is available.

Mr. Wieser stated that a constitutional challenge of law under which the expansion would take place could be made even if the public notice was made perfectly according to Hoyle.

Mr. Wieser recommended that this issue be revisited at another public hearing because an integral part of the notice was having that information available to people so they can view it.

Mr. McCall motioned to direct the Clerk-Treasurer to re-advertise for the public hearing for April 26, 2004; and that the scheduled May 3rd study session immediately follow the public hearing on April 26, 2004. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Monanteras stated that it is not the group’s intent to tax people for a service that they are not receiving. Their action is to protect all the property values and the environment.

Adjournment –

Mr. Hanlon motioned to adjourn the public hearing. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 7:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

04-19-2004 Sanitary District Waterworks District

April 19, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the Sanitary District and Waterworks District meeting to order at 7:00 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Barbara Haralovich, Recording Secretary Pro Tem for Sherry Sury, Clerk-Treasurer.

Mr. Wyllie stated that the Waterworks and Sanitary District meeting and agendas are combined together. He would like “Any and all business that may come before the Board from either Board Members and the Staff” be added before Public Comment on both agendas. Mr. McCall motioned to add this item to both agendas. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Wyllie also stated there was an issue that needed attention regarding the Olthof Grant of Right to install water lines and Grant of Waiver to remonstrate, because of that the agenda must be amended to add that item under Waterworks District, Old Business as item 3. Mr. Hanlon motioned to amend the agenda to add this item. Seconded by Mr. Myers. Motion unanimously passed.

Approval of the Minutes – Executive Session and Regular Meeting of March 15, 2004 –

Mr. Myers motioned to approve the minutes of the Executive Session and Regular Meeting of March 15, 2004. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

U.S. Route 41 Lining Project – Change Order and Pay Request –
Mr. Myers motioned to approve the change order of the $1,000.00 decrease to the overall contract and to approve the payment of $157,195.25 to Performance Pipeline. Seconded by Mr. Hanlon. Motion unanimously passed.
Eastside Interceptor Project Update – Recommendation to Town Council for Revenue Bond Issuance –
Mr. Myers motioned to make a favorable recommendation to the Town Council that a Revenue Bond be issued to finance the Eastside Interceptor Project. Seconded by Mr. McCall. Motion unanimously passed.

New Business

Sewage Treatment Capacity Charge for plaza in Ravenswood –
Mr. McCall motioned to approve the Capacity Charge of $7,186.56 for the Ravenswood Business Center, 10033 Wicker Avenue. Seconded by Mr. Myers. Motion unanimously passed.
Rate Ordinance Amendment –
Mr. Pharazyn stated that this is several items: the sprinkler system, sprinkling meter of a fire checking system, fire hydrants, the water meters for water and sewer collection charges, summer sprinkling and other items. The anticipated rate increase ordinance will encompass these items. Mr. Myers would like the Board to look into taxing the non-residents using the Town’s utilities. Mr. Gembala asked about fire sprinkler systems and if they would be metered. Discussion followed.
LS #5 – Control System Replacement –
Mr. Hanlon motioned to approve the payment of $4,945.00 to Gasvoda & Associates for the replacement of LS #5 control system. Seconded by Mr. Myers. Motion unanimously passed.
LS #3 – Capacity Review Discussion –
Mr. Faberbock gave an overview of the project. Mr. Pharazyn asked Robinson Engineering to look at what can be moved from LS #1 to LS #3 and what can go to LS #1; he is looking at the southwest quadrant of Town so they are ready for new developments. He also stated that LS #3 is very small and was not designed to handle what is now needed. Mr. Monanteras stated that he asked Mr. Carter to calculate the overall project cost and to bump up the overall amount of the bond. This item will be discussed in next week’s study session.

Payment of Bills - #2029 - #2041 for $17,242.89 and Wastewater Utility #6068 - #6094 for $413,967.24 –

Mr. Hanlon motioned to pay bill vouchers #2029 - #2041 for $17,242.89 and for the Wastewater Utility vouchers #6068 - #6094 for $413,967.24. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras discussed the recent and upcoming scheduled Public Meeting regarding the expansion of the districts. He spoke with most of the Board members and the consensus is that if they expand the districts, they will tax only the parcels that use the utilities. Mr. Wyllie stated that Dave Austgen was the Attorney when Schererville expanded their district. Mr. Myers does not want to have the public hearing if the Board does not know what they can do. Discussion followed.

Mr. Faberbock asked for approval of a sewage treatment capacity charge for a warehouse / office complex at 10029 Ravenswood Drive. Mr. Hanlon motioned to approve the sewage treatment capacity charge of $1,379.00 for 10029 Ravenswood Drive. Seconded by Mr. McCall. Motion unanimously passed.

Mr. Faberbock gave an update on the Interceptor Sewer; they are having trouble getting soil borings south of 93rd Avenue. He spoke with Mr. Muenich who said they have not purchased the property yet. They are proceeding with the project with the property located north of 93rd Avenue.

Mr. Pharazyn gave an update of the railroad right of way, discussion followed regarding the cost of a lease vs. purchasing the property.

Public Comment –

None

Mr. Monanteras opened the Waterworks District portion of the meeting.

WATERWORKS DISTRICT

Old Business

Peerless-Midwest Media Core Sampling & Analysis Quotation –
Mr. Myers motioned to approve the payment of $3,450.00 to Peerless-Midwest for the purpose of inspecting and testing the filter media contained at the Water Treatment Plant. Seconded by Mr. Hanlon. Motion unanimously passed.
Update – Eastside Pumping Booster Station –
Mr. Pharazyn stated that they are still in the land acquisition phase and the design of the station is almost done.
Grant of Right to Install Water Lines to Olthof and Waiver of Right to Remonstrate Against Annexation
(Mr. Wyllie explained that this was just a housekeeping issue – the motion passed at the previous meeting needed to be restated - the Sanitary meeting was not closed and the Waterworks meeting not opened when this motion took place). Mr. Hanlon motioned to approve the grant of right to install water lines to Olthof and the waiver of right to remonstrate against annexation and give the President of the District the right to execute the contract. Seconded by Mr. Myers. Motion unanimously passed.

New Business

Security Lighting at base of the West Side Water Tower –
Mr. Hanlon motioned to approve Mr. Pharazyn’s recommendation to hire Boender Electric for a price of $3,910.00 to install the security lighting at the west side water tower. Seconded by Mr. Myers. Motion carried with 4 ayes and one nay by Mr. McCall.
Update – Well #4 Real Estate Title –
Mr. Wyllie stated that there was an incorrect legal description on the title work. A quit claim deed will be processed to correct. The town will deed to the original owner and he will deed back to the town with the correct legal description.

Payment of Bills - #3031 - #3044 for $14,000.35 for Water Works District and #4137 - #4195 for $254,544.73 for Water Utility –

Mr. Hanlon motioned to pay vouchers #3031 - #3044 for $14,000.35 for the Water Works District and vouchers #4137 - #4195 for $254,544.73 for the Water Utility. Seconded by Mr. McCall. Motion unanimously passed.

Any and all business that may come before the Board

Mr. McCall asked about the status of the SBC contract. Mr. Pharazyn stated that he spoke with SBC four weeks ago and told them the Town is open for counter offers. He will contact them again. This item will be added to the next study session.

Mr. Monanteras made additional comments on the public hearing.

Public Comment –

None.

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:34 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

04-26-2004 Sanitary District Waterworks District Public Hearing

April 26, 2004 Sanitary/Waterworks District Public Hearing Meeting Minutes

Mr. Monanteras called the Sanitary District and Waterworks public hearing to order at 6:35 p.m. Roll call was taken with the following members present: Alex Monanteras, President; William McCall, Member; Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; James Wieser for Randy Wyllie, Attorney; Sherry Sury, Clerk-Treasurer. Absent were Michael Hanlon, Member; and Jerri Teibel, Town Council Liaison.

Public Hearing

Consideration of Utility Boundary Expansion
Mr. Wieser stated that the public hearing has been re-advertised and he has received the Proofs of Publication, they are in order. He has received one written remonstrance from Jerry Rudy (Exhibit A, dated April 22, 2004) regarding the advertising. Mr. Wieser said one newspaper re-ran the ad with the incorrect boundary while the other paper had the legal description correct. He believes the public notice requirement for advertising is in substantial compliance with the requirements of Indiana Code 5-3-1 and the notification ran in two newspapers.

Mr. Wieser also stated that under statute, if the Boards (Water and Sanitary) decide to expand the districts, to some extent, then those parcels of property included in those expansions would be subject to the sanitary district tax regardless of whether or not they use the service.

Public Comment

Toni Padgett, 8712 Marquette – read a prepared statement that included the items of concern of the residents affected by this expansion. She asked if a deal was made with a realtor and stated that the Board has legal representation and they do not. They would like a list of campaign contributions and what companies received tax abatements or incentives given to developers to build in St. John. She also wanted to know if they need the money for a lift station to support the new developments. Also mentioned was her recent increase in property taxes.

Mr. Wieser stated that Ms. Padgett could go to the Lake County Board of Elections for a list of campaign contributions and the Auditors office for a list of the tax abatements. These are items of public record.

Dennis Neuwirth, 8683 Marquette – stated that he believes the board has their mind made up, they will fight this expansion, and questioned how much the taxes will be. He does not believe his street will ever get done. Mr. Monanteras stated that the rate is about 10 cents per $100.00 of property value.

Tom Kowalik, 10617 Calumet Avenue – stated that the last time the rate was 10 cents for residents and 30 cents for non-residents. He said his taxes doubled already and asked when the boundaries were drawn up who was his representative back then.

Janet Daniel, 8651 Marquette – wanted to know if the board would pay tax for something they are not getting. She also mentioned the recent tax increase and stated that last year they said their street would be left out of the expansion since they will never get water and sewer.

Ronald Yakimon, 8610 Marquette – stated that he has paid Schererville water district taxes, and questioned which district he is in. Mr. Wieser stated that Schererville made an administrative error because the developer had the incorrect legal description.

John Crncic, 8635 Marquette – stated that this is the same problem they had two years ago. This is taxation without representation. It is not feasible to give them the service.

Dennis Padgett, 8712 Marquette – stated that he was confused about the statement made that the Board cannot legally exclude them. Mr. Wieser stated the Board is obligated to include any property in any part of the district that gets expanded; but the Board does not have to expand to include all the property.

Mr. Gembala explained the process that created the planning district in 1985.

Paulette Schulte, 10609 Calumet Avenue – stated that she has a farm with 112 acres, with one home on it of which 72 acres would be in the planning district. This would be a lot of taxes for one house.

Ronald Yakimon – stated that he just remodeled his house and put in a new septic system. He is concerned about the additional cost if they are in the district.

Mr. Gembala motioned to close the floor if there are not additional comments. Seconded by Mr. Myers. Motion unanimously passed.

Comments from the Board

Mr. Gembala stated that the intent was to expand the district and tax only those parcels using the utilities.

Mr. Wieser suggested this item be put on the agenda for the May 17the public meeting for final action.

Mr. Myers motioned to take this matter under advisement and take action at the next regularly scheduled meeting on May 17th at 7 p.m. Seconded by Mr. McCall. Motion unanimously passed.

Capacity Study – this item was not part of the public hearing notice.

Mr. Gembala motioned to table this item for the next regular meeting. Seconded by Mr. Myers. Motion unanimously passed.

Adjournment –

Mr. Gembala motioned to adjourn the public hearing. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 7:12 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

05-17-2004 Sanitary District Waterworks District

May 17, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting of the Sanitary/Waterworks Districts to order at 7:08 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Kenneth Gembala, Member; Robert Myers; Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Jim Wieser and Randy Wyllie, Attorneys; and Sherry Sury, Clerk-Treasurer. Jerri Teibel, Town Council Liaison was absent.

Approval of the minutes – Regular Meeting of April 19th and Public Hearings on April 5th and April 26, 2004 –

Ms. Sury asked to make a correction to the designation of ownership for Ms. Schulte as referenced in the April 26th public hearing minutes, there is only one home on her property. Mr. Hanlon motioned to approve the minutes of the Regular Meeting of April 19th and the Public Hearings on April 5th and April 26, 2004. Seconded by Mr. Myers. Motion unanimously passed.

Mr. Monanteras amended the Sanitary District agenda new business item, B1 to read “Introduction of Resolution approving system development charges” instead of “Introduction of Ordinance approving system development charges.” He also added this item to the Waterworks District agenda under new business.

SANITARY DISTRICT

Consideration of incorporating additional territory into the Sanitary and Waterworks Districts of the Town of St. John –
Mr. Wieser referenced the two April public hearings regarding the expansion of the district; Mr. Faberbock prepared four different legal descriptions for consideration. Mr. Wieser read the resolution and explained the four areas under consideration. Mr. Myers motioned to add the southeastern portion to the Sanitary Utility District. Seconded by Mr. Hanlon. Motion carried with 4 ayes and one nay by Mr. McCall.

Mr. Myers motioned to add the southwestern area to the Sanitary Utility District. Seconded by Mr. Hanlon. Roll call vote: Mr. Hanlon, aye; Mr. McCall, nay; Mr. Gembala, nay; Mr. Myers, aye; Mr. Monanteras, aye. Motion carried with three ayes and two nays.

Mr. Hanlon motioned to amend the agenda to address the Waterworks District item under “Consideration of incorporating additional territory into the Sanitary and Waterworks Districts of the Town of St. John.” Seconded by Myers. Motion unanimously passed.

WATERWORKS DISTRICT

Consideration of incorporating additional territory into the Sanitary and Waterworks Districts of the Town of St. John –
Mr. Myers motioned to add the southeastern portion to the Waterworks Utility District. Seconded by Mr. Hanlon. Roll call vote: Mr. Hanlon, aye; Mr. McCall, nay; Mr. Gembala, aye; Mr. Myers, aye, Mr. Monanteras, aye. Motion carried with four ayes and one nay.

Mr. Myers motioned to add the southwestern area to the Waterworks Utility District. Seconded by Mr. Hanlon. Roll call vote: Mr. Hanlon, aye; Mr. McCall, nay; Mr. Gembala, nay; Mr. Myers, aye; Mr. Monanteras, aye. Motion carried with three ayes and two nays.

Mr. Wieser stated that the resolution originally had four legal descriptions attached. The district boundaries have been amended tonight to include only those areas that have been identified as the southeastern and southwestern portions of the planning district and have been included and incorporated. The areas both to the northwest and northeast that are identified on the map and identified by the other legal descriptions are not going to be included in the district and are not subject at this point in time for any further consideration.

SANITARY DISTRICT

Old Business

LS #3 – Capacity Review –
Mr. Pete Faberbock from Robinson Engineering presented a copy of an agreement for the preliminary design and capacity analysis for current and future not to exceed $30,000.00. Mr. Myers motioned to recommend approval of the contract. Seconded by Mr. Hanlon. Motion unanimously passed.

(Mr. Wieser left the meeting at 7:30 p.m.)

Eastside Interceptor Project Update –
Mr. Faberbock stated that they were working on the design and are taking soil borings on 93rd Avenue to see what kind of soil they are dealing with. They are trying to get access to the property. Mr. Pharazyn stated the railroad is willing to extend the lease of the railroad easement and he is trying to negotiate a better rate.

New Business

Introduction of Resolution approving system development charges -
Mr. Phil Faccenda, Jr. from Barnes & Thornburg, explained the resolution. He stated that the charges are based on historical data of expenses incurred by the Town rather than that of the Sanitary District. Normally, this board handles the background work and makes a recommendation to the Town Council recommending the rates. Mr. Faccenda, Jr. read the resolution, #SD 04-05-17A. He stated the resolution reads the same for the Waterworks Resolution with the only substitution being that it identifies the Waterworks District with a resolution number of #WD04-05-17A. Mr. Steve Carter, Umbaugh & Associates, explained the ratios used in the rate calculations. Mr. Myers motioned to accept the resolution as submitted with the charges outlined on page four from the analysis presented by the financial consultant. Seconded by Mr. McCall. Motion unanimously passed.

Mr. McCall motioned to amend the agenda to consider the resolution under the Waterworks District. Seconded by Mr. Hanlon. Motion unanimously passed.

WATERWORKS DISTRICT

Mr. Monanteras referenced resolution # WD04-05-17A, Resolution of the Board of Waterworks of the Town of St. John, Lake County, Indiana Concerning Water Rates and Charges. Mr. Myers motioned to accept the resolution as written with the charges so indicated from Mr. Steve Carter. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Payment of Bills - #2042 - #2057 for $63,472.46 and Wastewater Utility #6095 - #6016 for $52,840.51 –

Mr. Myers motioned to approve APV’s #2042 - #2057 for $63,472.46 and the Wastewater Utility APV’s #6095 - #6116 for $52,840.51. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board

Ms. Sury stated that over the years, the State Board of Accounts during their audit prepared the town’s financial reports. With the enactment of GASB 34 the individual towns must now prepare their own reports. All the town assets, including infrastructure need to be identified and verified as well as the inventory. Ms. Sury received a proposal from T.M. Wells Valuation Services to perform this work and prepare the report for submission. The charge for the collection, preparation and tracking of assets/inventory for this service is approximately $12,000 plus set up fees and tags for bar coding. She requested that the cost of this service be divided equally among the Town Council, Sanitary District and Waterworks District. Mr. McCall motioned to charge $4,000.00 to the Sanitary District for the preparation of the GASB 34 report for the Town of St. John. Seconded by Mr. Myers. Motion unanimously passed.

Public Comment

Mr. Joseph Hero, 11723 S. Oakridge – asked for clarification of the Sanitary District expansion maps. He asked when the tax will start and when the residents will receive service. He also asked about what was repealed in Section four.

Patti Bayer, 9111 Cline – asked about the residents being taxed and not receiving service.

Tom Kowalik, 10617 Calumet – stated that it is ludicrous to have to pay for something he’s not getting.

Janet Daniel, 8651 Marquette – stated that Indiana Code 8-1.5-4-4 specifies the duties of the Sanitary Board, which states the district may tax them but the district must supply water. Mr. Wyllie was asked to research this and respond.

Phyllis Bergiel, 14350 West 101st Avenue – asked why the south section was singled out; a fifth area could have been drawn up. The residents also could have been asked to sign a covenant agreeing not to take water from other services.

WATERWORKS DISTRICT

Old Business

Iron removal from settling basin at treatment plant –
Mr. Pharazyn stated that they began a week ago Monday and that they should finish up in the next two days.
Update – Eastside Pumping Booster Station –
Mr. Pharazyn stated that the church accepted the developer’s offer. The developer feels very strongly that the booster station should be up and running by July 15th.

Mr. Monanteras asked that a map of the new district boundaries be given to each board member and available as handouts as soon as possible.

Update – Well #4 Real Estate Title –
Mr. Wyllie stated this is the Shrine property on US 41 that has the incorrect legal description. Mr. Kil needs to meet with the property owner for signature and then it can be submitted to the Recorder's office.
Update – SBC –
Mr. Pharazyn contacted Mr. Meyers of SBC for an update. Mr. Meyers stated there were issues with customers in St. John. SBC has submitted a counter offer of $5,000 to the original asking price of $20,000. Mr. Pharazyn and Mr. Wyllie will work together to obtain a better price; it was stated that the town should not accept anything under $10,000.

New Business

Payment of Bills - #3045 - #3061 for $17,403.61 for Waterworks District and #4196 - #4244 for $108,936.31 for Water Utility –

Mr. Hanlon motioned to approve payment of APV’s #3045 - #3061 for Waterworks District and APV’s #4196 - #4244 for $108,936.31. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Ms. Sury requested a motion for the Waterworks Board to pay for one third of the expenses involved in the preparation of the report for GASB 34 compliance. Mr. Hanlon motioned to charge $4,000.00 to the Waterworks District for the preparation of the GASB 34 report for the Town of St. John. Seconded by Mr. Myers. Motion unanimously passed.

Public Comment

Mr. Wyllie cautioned the board on his giving legal opinion to anyone other than the board members. He will research the referenced Indiana Code and respond to the Board.

Mr. Pharazyn stated a Public Works employee will start in two weeks.

Mr. Monanteras asked Mr. Pharazyn to determine the next step in the waterworks expansion with wells. Mr. Pharazyn is considering a new water treatment plant on the south side. Mr. Myers stated the developers should incur that cost.

Mr. Pharazyn stated that a credit was given to St. John Evangelist Church in the amount of $300.00. The town was making a repair to the water main that resulted in a leak in the service line.

Mr. Monanteras mentioned that the bond issue would be on the agenda of the next Town Council meeting.

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:45 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

06-21-2004 Sanitary District Waterworks District

June 21, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting of the Sanitary/Waterworks Districts to order at 7:02 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Robert Myers; Member; Adam James for Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Kenneth Gembala, Member and Jerri Teibel, Town Council Liaison was absent.

Approval of the minutes of the May 17, 2004 Regular Meeting –

Mr. Hanlon motioned to approve the minutes of the May 17th, 2004 Regular Meeting. Seconded by Mr. Myers. Motion unanimously passed.

Reschedule July Study Session date due to July 4th holiday –

Discussion on availability of members on an alternate date and if the study session could be cancelled for the month. Mr. Monanteras stated that he wanted to hear the update on the Interceptor Project and discussion ensued. Mr. McCall motioned to move this item to the end of the agenda. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Presentation by V3/Lake Hills –
Presenter was not present and Mr. Pharazyn noted that the Public Hearing that was scheduled with the Plan Commission was tabled. He stated that there were some issues with the engineering part of the development that had to be worked out. Also mentioned was that this project was a month behind schedule. Mr. Monanteras referenced a request he had from V3 requesting to execute a Grant of Easement and Waiver of Right to Remonstrate Against Annexation along with their request to be on the agenda. It was determined that this request was a non-issue as the Lake Hills property is now annexed.
Update – Railroad Lease Agreement –
Mr. Wyllie stated that he has been communicating with the railroad to make some changes to the agreement and that his only concern was the clause where it states we are paying for the rights to the easement when they may not have the right to give the easement. Mr. Pharazyn confirmed that the agreed upon price is $10,000 for the first year; and the second year will be $11,000 due to the insurance policies.
Authorization to go out for bids for the Interceptor Project –
Mr. Monanteras asked Mr. James for a ballpark figure for the project bid now that the routing and soil boring information is available. Mr. James stated that they plan to structure the bid using 36” pipe instead of the 42” pipe and that they are looking at multiple types of pipe. The flood plain south of 93rd Avenue creates a problem so the developer is not sure how the property will be divided. Mr. James stated that they are also waiting for the results of the soil borings. Mr. Monanteras asked Mr. James for an engineering estimate of the cost from 93rd north to the interceptor and if the bid would be in two pieces, north of 93rd and south. Mr. James responded that there is a culvert in Lake Hills that the developer may be able to lower, therefore, this estimate cannot be provided at this time. Discussion ensued. Mr. Myers stated that since they are not going for bid at this time, there is no need to press for this estimate. Mr. Monanteras stated that he needed this updated engineering estimate so he could meet with the Town Council, Town Manager as well as the attorney to plan for a possible increase in the project cost if needed. Mr. James stated that it takes an extensive amount of time to prepare an intermediary estimate. Mr. McCall explained how the board looks at these updates and changes in terms of the total dollar cost and project progress. Discussion ensued. Mr. Monanteras stated that he would plan a meeting with Robinson Engineering.
WWTP Upgrade Plant Expansion Invoice –
Mr. McCall motioned to approve the payment of $3,600.00 to the Town of Schererville for our 20% portion of the $18,000,00 invoice for services rendered by Hasse Construction. Seconded by Mr. Hanlon. Motion unanimously passed.
Grant of Right to Install Sewer Lines for Mr. Bassler –
Mr. McCall motioned to authorize Ms. Sury to notify the Basslers to make arrangements to execute the Grant of Right to install sewer lines and to pay the $25.00 administrative fee and to authorize the Board President to execute this document at the next meeting or sooner if needed. Seconded by Mr. Hanlon. Motion unanimously passed.
Sewage Treatment Capacity Charges
Unicorp Credit Union –
Mr. Myers motioned to approve the capacity charges of $1,379.00 for the Unicorp Credit Union, 8615 Wicker Avenue. Seconded by Mr. Hanlon. Motion unanimously passed.
DeYoung Interiors –
Mr. Hanlon motioned to approve the capacity charges of $1,970.00 for DeYoung Interiors, 8365 Wicker Avenue, owner John DeYoung. Seconded by Mr. Myers. Motion unanimously passed.
Update – Passage of System Development Charges by the Town Council on June 17, 2004 from recommendation of the sewer utility board –
Ms. Sury stated that the copies of the Town Council ordinances included in their packets was for their information and that the charges will go into effect July 1st.

New Business

Sewage Treatment Capacity Charges for Holy Shepherd Lutheran Church – Addition –
Mr. Pharazyn stated that the church is remodeling and replacing the existing 1” service line with a 2 or 2 1/2 line. Ms. Sury is researching what the church originally paid in fees and Mr. Wyllie will review the ordinance to make sure all applicable fees chargeable are so charged.

Payment of Bills - #2058 -#2071 for $86,188.36 and Wastewater Utility #6117 - #6159 for $1,466,422.05 –

Mr. Hanlon motioned to approve payment of $86,188.36 for APV’s #2058 - #2071 for the Sanitary District and $1,466,422.05 for APV’s #6117 - #6159 for the Wastewater Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras asked Mr. Pharazyn about Performance Pipeline and if there were any more bills from Nies Engineering. Mr. Pharazyn confirmed that money is still being withheld and he will check on the status of the Nies Engineering billing.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Update – Eastside Pumping Booster Station –
Mr. Pharazyn stated that the V3 development will need a water pressure booster and that they are considering taking the one that is designed for the previous site and putting it on this property. He also met with Olthof development and they are not too concerned.
Update – SBC –
Mr. Pharazyn stated that he left two messages with them and he has not received a return call yet.
Update – Well #4 Real Estate Title –
Mr. Wyllie stated that the deed was given to Mr. Wachter seven weeks ago who said it was incorrect, the bank should not have been listed. Mr. Wyllie found a title that included the bank and questioned why the Town is doing all the paperwork. He will contact Mr. Muenich, as he is presently involved in purchasing this property from the Wachters on behalf of his clients.
Update – Capacity Water Treatment plant –
Mr. Pharazyn stated that he met with Robinson Engineering on Friday, their hydrological representative, Tom Nagel. He plans to be here on Wednesday and Mr. Pharazyn will take him on a tour of the plant.
Update – Passage of System Development Charges by the Town Council on June 17, 2004, from recommendation of the water utility board.
Ms. Sury stated that the copies of the Town Council ordinances included in their packets was for their information and that the charges will go into effect July 1st.
Filter Media Testing –
Mr. Pharazyn stated that he received some estimates from a Wisconsin Company and does not plan to proceed further into this until he can determine the cause of the problem.

New Business

Payment of Bills - #3062 - #3073 for $9,714.28 for the Waterworks District and #4245 - #4304 for $90,730.96 for the Water Utility –

Mr. Hanlon motioned to approve payment of $9,714.28 for APV’s #3062 - #3073 for the Waterworks District. Seconded by Mr. McCall. Motion unanimously passed.

Mr. Hanlon motioned to approve payment of $90,730.96 for APV’s #4245 - #4304 for the Water Utility. Seconded by Mr. McCall. Motion unanimously passed.

Any and all business that may come before the Board

Mr. McCall asked if there was any information available regarding the softening process, he wanted to know what was new and what options were available. Mr. Pharazyn stated that there are new things out there that are not as labor intensive as in the past.

Mr. Monanteras asked about the status of the Vulnerability Assessment. Mr. Pharazyn advised that it is basically complete; he will review it before it is forwarded to the Government.

Mr. Pharazyn stated that he intended to have Robinson Engineering provide for review one week prior to the meeting the plans on when the North 93rd Ave to 85th Avenue segment can go out for bid. He also mentioned that there is a pipe along the railroad that no one knows anything about.

Mr. Monanteras stated that he still wants a “gee whiz” number as well as the bid information in three weeks. He also mentioned that there will be this Wednesday, a meeting on the Comprehensive Plan.

Reschedule July Study Session date to July 4th holiday - It was stated that it was not necessary to have a study session in July. Ms Sury stated that she would post and distribute the necessary notices.

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:25 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

07-19-2004 Sanitary District Waterworks District

July 19, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 7:01 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney and Sherry Sury, Clerk-Treasurer. Absent were Kenneth Gembala, Member and Jerri Teibel, Town Council Liaison. Also present was Steve Kil, Town Manager.

Approval of the Minutes - Regular Meeting of June 21st –

Mr. Hanlon motioned to approve the minutes of the June 21st regular meeting. Seconded by Mr. Myers. Motion unanimously passed.

Mr. Myers motioned to amend the agenda to add New Business on both the Sanitary and Waterworks agenda regarding the Municipal Complex Project. Seconded by Mr. Hanlon. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Update-Railroad Lease Agreement –
Mr. Wyllie stated that he received a telephone call today from Sheila Billingsly of the railroad; she indicated he would have something from the railroad by the end of this week. Mr. Myers motioned to authorize the President of the Sanitary District to execute the license agreement with the railroad upon completion by the legal counsel. Seconded by Mr. Hanlon. Motion unanimously passed.
Authorization to go out for bids for Interceptor Project –
Mr. Monanteras stated that he met with Robinson Engineering since the last Sanitary District meeting, it is impossible to go out for bid for both, the North and South sides of 93rd Avenue. Mr. Hanlon motioned to authorize the Clerk-Treasurer to advertise for bids for the interceptor project from 85th Avenue to just South of 93rd Avenue. Seconded by Mr. Myers. Motion unanimously passed.
Sewage Treatment Capacity Charges for Holy Shepherd Lutheran Church-Addition –
Mr. Faberbock stated that the average usage this year has been 7,043 gallons, which calculates to a fee of $1,387.47 according to the ordinances. Mr. Myers motioned to approve the Sewage Treatment Capacity Charge of $1,387.47 for Holy Shepherd Lutheran Church. Seconded by Mr. Hanlon. Motion unanimously passed.
Update - Grant of Right to Install Sewer Lines - Basler –
Ms. Sury stated that Mr. Basler has not paid the $50.00 inspection fee or the $1,379.00 capacity charges. In addition, he will also be charged a System Development Fee of $1,000.00. She also said that Mr. Trgovich from the Lake County Health Department would maintain in contact with her regarding this situation. Mr. Monanteras asked Mr. Kil to pursue annexation of this property.

New Business

Motion to authorize the sale of bonds in the amount of $3,000,000 –
Mr. Hanlon motioned to direct the Bond Counsel and the Financial Advisor to sell the bonds pursuant to the terms of the bond ordinance that has been passed by the Town Council. Seconded by Mr. Myers. Motion passed with three ayes and one nay by Mr. McCall.
Sewage Treatment Capacity Charges for St. John Retail Shops (Walgreen’s Development) –
Mr. Faberbock stated that he used Lake Central Plaza as a guide, he calculated the average usage per square foot which was 1.84 gallons per square foot. This building is 9,876 square feet, which calculates to a charge of $3,579.88. Mr. McCall motioned to approve the Sewage Treatment Capacity Charge of $3,579.88 for the St. John Retail Shops also known as the Walgreen’s Development. Seconded by Mr. Hanlon. Motion unanimously passed.
Municipal Complex Project –
Mr. Kil explained the property where the Public Works building would be located and the process involved along with the anticipated time frame encompassing a 90 to 120 day period before the funds would be requested. Mr. Hanlon motioned that the Sanitary District support the Municipal Complex Project and pledge financial support not to exceed a combined total expense of $350,000 for both the Sanitary and Waterworks Districts if the monies are available. Seconded by Mr. Myers. Motion unanimously passed.

Payment of Bills - #2072 - #2083 for $13,248.68 for the Sanitary District & Wastewater Utility #6160 - #6180 for $97,273.63 –

Mr. Myers motioned to approve the payment of $13,248.68 for APV’s #2072 – #2083 for the Sanitary District and $97,273.63 for APV’s #6160 – #6180 for the Wastewater Utility. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Faberbock stated that he and Mr. Pharazyn decided to hold off on the Interceptor Project bid on the south side of 93rd Avenue until the annexation issues of the Lotton property is complete; this could be included as part of the development costs for that subdivision. Mr. Kil mentioned the feasibility of the recapture agreement for consideration with the developer. Mr. Monanteras requested that Mr. Pharazyn arrange a meeting with Mr. Wyllie, Phil Faccenda Jr., Steve Carter, Mr. Hanlon, Mr. McCall, Mr. Myers, Robinson Engineering, and Ms. Teibel to discuss getting more money from developers to defray the expenses of potential water expansion projects, the issues between the State of Indiana vs. Illinois and other issues. Mr. Monanteras also explained his rationale for incorporating the southwest area into the districts and Mr. Kil mentioned the Saddle Creek subdivision. Mr. Monanteras asked for an update on the lawsuit between the Town and the Sanitary Board and Mr. Wyllie will follow up with him as soon as possible. Mr. Pharazyn advised that the advertisement for the interceptor bid project would be in the paper on July 23rd with the bids being opened during the regular meeting of August 16, 2004. The scheduled completion date is March 1st, 2005.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Update-Eastside Pumping Booster Station –
Mr. Pharazyn stated that he expects the final design and cost estimate the end of this week. The cost would double because the project has increased, going from 2 pumps to 4 pumps, etc.
Update-SBC –
Mr. Pharazyn stated that he did not have an update; he left two messages with SBC and has not heard back.
Update-Well #4 Real Estate Title –
Mr. Kil stated that he met with Mr. Muenich who presented terms that were unacceptable. The property has been sold to Mr. Schilling; Mr. Kil has been told to wait until that transaction is complete and then move forward.
Update-Capacity Water Treatment Plant
Filter Media Testing – Water Softening -
Mr. Pharazyn stated that he met with Tom Nagle and Russ Prekwas. He referenced the prepared letter addressing this issue, their opinion and the preliminary options available. Tom will attend the upcoming study session to discuss the options available including water softening.

New Business

Municipal Complex Project –
Mr. Hanlon motioned that the Waterworks District support the Municipal Complex Project and pledge financial support not to exceed a combined expense of $350,000 for both the Sanitary and Waterworks Districts if the monies are available. Seconded by Mr. McCall. Motion unanimously passed.

Payment of Bills - #3074 - #3087 for $11,045.61 for Water Works District and #4305 - #4353 for $261,669.55 for Water Utility –

Mr. Hanlon motioned to approve the bills of the Water Works District for $11,045.61 for APV’s #3074 - #3087 and the Water Utility for $261,669.55 for APV’s #4305 - #4353. Seconded by Mr. McCall. Motion unanimously passed.

Any and all business that may come before the Board

Ms. Sury reminded the members to attend the budget meetings next month. Mr. Kil introduced the credentials of our new Park Superintendent, Chip Sobek.

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 7:50 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

08-16-2004 Sanitary District Waterworks District

August 16, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 7:02 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member (arrived 7:15); Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director (arrived 7:55); Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison (arrived 8:02); and Sherry Sury, Clerk-Treasurer.

Approval of the minutes – Regular Meeting of July 19, 2004 –

Mr. Hanlon motioned to approve the minutes of the Regular Meeting of July 19, 2004. Seconded by Mr. Myers. Motion carried with three ayes and one abstention by Mr. Gembala who did not attend the referenced meeting.

SANITARY DISTRICT

Old Business

Open Bids – Interceptor Project –
Mr. Wyllie confirmed that the Proofs of Publication were in order. Four bids were received and opened in the order of receipt:
36” Pipe42” Pipe
Knowles Construction$1,675,730.50$1,798,360.00
Grimmer Construction$1,945,259.00$2,121,846.00
Woodruff & Sons, Inc.$2,047,254.14$2,168,359.34
Gough Inc.$1,124,964.35$1,315,243.55

Mr. Wyllie confirmed that all bidders had the bid bonds attached and the bids were in proper form.

Mr. Hanlon motioned to accept the bids as tendered and take them under advisement so that legal counsel can review them more thoroughly and that Robinson Engineering can review the bids and attachments. Seconded by Mr. Myers. Motion unanimously passed.

Update – Railroad Lease Agreement –
Mr. Wyllie stated that he has made several attempts to contact the attorney at the railroad; however, she has not returned his calls. He is documenting his attempts and will continue to pursue contact.
Update – Grant of Right to Install Sewer Lines – Basler –
Ms. Sury stated that nothing has been done. She spoke with Mr. Trgovich from the Lake County Health Department last Wednesday. Since no one has heard back and no action has been taken the next step is condemnation that would be a legal proceeding. He suggested that the town pursue annexation, as the town could remedy the situation faster than the condemnation process would take at County level. Ms. Sury discussed this with Mr. Pharazyn and Mr. Kil with the consensus being that the County handles the condemnation and then the Town would follow up with the annexation process. Mr. Wyllie agreed. Mr. Pharazyn was asked to contact Mr. Trgovich.
Ordinance #SD 88 / #1353 Repealing #SD 50/90 Tap Charges –
Mr. Wyllie stated that this ordinance was discovered when determining the fees to be charged to Mr. Basler. The ordinance was a tapping service the town provided as a service to the citizens of the town and no longer provides. The new ordinance will take away the old ordinance off the books so the residents are not charged the $640.00 fee. He noted a typographical error in the second paragraph of the new ordinance. Mr. Wyllie then read Ordinance #SD 88 / #1353. Mr. Hanlon motioned to consider Ordinance #SD 88 / #1353, an ordinance repealing Ordinance #SD 50 / #980 Tap Charges on first reading with the correction to the typographical error in paragraph two. Seconded by Mr. McCall. Motion unanimously passed.

Mr. Hanlon motioned to adopt Ordinance #SD 88 / #1353, an ordinance repealing Ordinance #SD 50 / #980 Tap Charges. Seconded by Mr. McCall. Motion unanimously passed.

Lift Station #10 – Elimination Plan –
Mr. Faberbock stated that he is getting proposals. One contractor proposed running the sewer down the roadway as opposed to the parkway. Mr. Faberbock gave an estimated cost of approximately $70,000.00 for the project.

New Business

Resolution #SD 04-08-16 – Recommendation of Sewage Rate Increase –
Mr. Carter stated that he reviewed the cash flow history of the district. This resolution will eliminate the tracking factor. Discussion ensued regarding the audit requirement regarding this change. Mr. Hanlon motioned to approve Resolution #SD 04-08-16. Seconded by Mr. Myers. Motion unanimously passed.
Grant of Right to Install Sewer Lines & Waiver of Right to Remonstrate against Annexation – Crown Point Christian School –
Mr. Wyllie stated that the Crown Point Christian School is part of the Lotton development. This item needed to be deferred. Mr. Myers motioned to defer this item from the agenda. Seconded by Mr. McCall. Motion unanimously passed.

Payment of Bills - #2084 - #2097 for $12,737.87 for Sanitary District & Wastewater Utility #6181 - #6207 for $724,768.83 –

Mr. McCall motioned to approve APV’s #2084 - #2097 for the $12,737.87 for the Sanitary District and for the Wastewater Utility, APV’s #6181 - #6207 for $724,768.83. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the Board

Ms. Sury stated there would be a special meeting on August 30th. The agenda includes the Budget Public Hearing and consideration on first reading; the bid award for the Interceptor Project; and consideration of the contract with Umbaugh & Associates for financial services. The budget will be approved at the September 20th meeting. Ms. Sury also mentioned the Public Hearing and the first reading for the Town’s budget will be on August 26th, Mr. Jim Bennett, Financial Consultant, will be in attendance to answer any questions and explain why the budget numbers look the way they do.

Mr. Monanteras stated that the Sanitary Board has not looked at the budget in terms of how much money was spent in each area. He referred to Mr. Carter who put together a proposal that would explain the Sanitary District’s overall financial position.

Mr. Carter stated that he has been doing this for ten years; the database used by the Town does not give a financial picture for any point in time. He generates reports for about 25-30 communities and they compile the financial data annually, quarterly, or whatever is requested. This information can be used to do revenue projections. The reports Ms. Sury has are from tax revenue; his reports would be revenue generated from user fees. The charge for a semi-annual report for both Sanitary and Waterworks would be approximately $6,000.00.

Mr. Monanteras asked the other board members to review the contract and that this item be placed on the agenda for the August special meeting.

Mr. Carter stated that he has submitted proposals for the (BAN) Bond Anticipation Note with responses due this Wednesday. Discussion ensued. The Board decided to get $1,800,000 for the short-term note.

Mr. Pharazyn stated that he has two quotes for the LS #10 removal and they have come in at about $70,000.00. He is not in a hurry to get rid of LS #6 on Acorn Court. The developer will take care of the lift station on the corner of White Oak and 101st.

Mr. Faberbock stated that he calculated the treatment capacity charge for the new St. John Public Library. He used water usage for the Schererville and Dyer libraries and created a ratio to account for building size to determine the treatment capacity charge of $3,599.04 for the new library. It was mentioned that they would also pay the system development charges based on the size of the line. Mr. Hanlon motioned to approve the sewage capacity charge of $3,599.04 for the St. John Public Library. Seconded by Mr. Myers. Motion unanimously passed.

Mr. Faberbock asked that the Engineer Inspection Agreement be placed on the August 30th agenda. Discussion followed. Mr. Faberbock and Mr. Pharazyn will review prior to the next meeting.

Mr. Monanteras requested that an update on LS #3 be placed on the September 20th agenda.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Update – Eastside Pumping Booster Station –
Mr. Pharazyn stated that the design is close to being finished and he plans to meet with the developer. There will be four pumps and the station will be considerably larger than the former one. Mr. Pharazyn expressed concern over how the three developers would split the cost of the new pumping station. Discussion ensued.
Update – SBC –
Mr. Pharazyn stated that he spoke with the local engineers and they said they still want the land, however, he has not heard from them since.
Update – Well #4 Real Estate Title –
Mr. Wyllie stated that Mr. Muenich has become involved and Mr. Wyllie will be drafting new deeds.
Well Sealing – Old Well #3 –
Mr. Pharazyn has not received the second proposal, he is comfortable with the number he has; however, there will be a second number coming. The buildings that needed to be torn down have been torn down; the building with the pump will be the future location of animal control facility.
Update – Capacity Water Treatment plant –
Mr. Pharazyn stated that the capacity is pretty thin at the existing treatment plant; if the iron levels continue to moderately increase there will not be health issues to address, however there could be aesthetic issues; the sidewalks could turn orange, an odor could occur as well as other possible side effects. He introduced Mr. Tom Nagle, from Robinson Engineering who reviewed the flow from 2003 forward, identified the average gallons per day and 49 days when the average was above the filter’s capacity. Mr. Nagle gave an overview of several options to correct the iron filtration. He is looking at whether the filters should be rehabbed or replaced. Rehabbing would cost at least $70,000.00. Mr. Nagle will attend a future meeting to present cost figures.

New Business

Grant of Right to Install Sewer Lines & Waiver of Right to Remonstrate against Annexation – Crown Point Christian School –
Mr. McCall motioned to defer this item. Seconded by Mr. Myers. Motion unanimously passed.

Payment of Bills - #3088 - #3099 for $12,410.76 for Waterworks District and #4354 - #4423 for $92,004.32 for Water Utility –

Mr. Hanlon motioned to approve bills #3088 - #3099 for $12,410.76 for Waterworks District and #4354 - #4423 for $92,004.32 for the Water Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Mr. McCall asked about the water main break that occurred on Park and Lantern Drive; he stated that he received approximately 25 calls from his neighbors and would like information regarding the break. Mr. Pharazyn stated that he would contact Mr. McCall the next day to provide a status report.

Mr. Pharazyn referenced the recent ordinances regarding capacity charges, which are based on the meter size; he recommends the ordinance be changed so the charges are based on line size. Mr. Monanteras suggested that Mr. Pharazyn meet with Mr. Wyllie and Mr. Carter to discuss.

Public Comment -

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion unanimously passed. Meeting adjourned at 9:15 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

08-30-2004 Sanitary District Budget Hearing

August 30, 2004 Sanitary District Budge Hearing Meeting Minutes

Mr. Monanteras opened the budget hearing at 7:05 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Kenneth Gembala, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk Treasurer. Member Robert Myers was absent.

Reading of the Budget Estimate for the Sanitary District Operating and Sanitary District Bond & Interest –

Mr. Wyllie stated that the Proofs of Publication were in order. Mr. Monanteras read the budget estimates for the Sanitary District Operating Fund and the Sanitary District Bond & Interest Funds.

Meeting opened and closed to the public. There were no members of the public present.

Ordinance #SD 89 – 2005 Sanitary District Budget – First Reading –

Mr. Monanteras read Ordinance #SD 89. Mr. Hanlon motioned to consider Ordinance #SD 89 on First Reading. Seconded by Mr. McCall. Motion unanimously passed.

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. McCall. Motion unanimously passed. Meeting adjourned at 7:10 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

08-30-2004 Sanitary District Waterworks District

August 30, 2004 Sanitary/Waterworks District Special Meeting Minutes

Mr. Monanteras called the meeting to order at 7:14 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Kenneth Gembala, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Absent was member Robert Myers.

SANITARY DISTRICT

Old Business

Award Bid for Interceptor Project –
Mr. Wyllie stated that he reviewed the four bids that were received as well as Robinson Engineering. All bids met the requirements of Indiana Code 36-1-12-4 and are eligible for Board approval. Mr. Pharazyn stated that he met three times with Gough Construction, looked at their equipment, the job site, and met with Gough Construction and Robinson Engineering together. Mr. Pharazyn recommended that Gough Construction be awarded the bid. He also stated the 36” pipe can support a town of 41,000 people and the 42” pipe can support 65,000 people. Mr. Pharazyn discussed some of the factors he took into consideration to determine what size pipe would be best utilized. Discussion ensued. Mr. Pharazyn stated that the contractor could begin work September 15th. Mr. McCall motioned to award the contract to Gough Construction for the 36” alternate in the amount of $1,124,964.35 and authorize the President of the Board to execute the contract once its been completed through negotiation with Robinson Engineering and legal counsel. Seconded by Mr. Gembala. Motion unanimously passed.
Contract with Umbaugh & Associates for financial services –
Mr. Carter reviewed parts of the two reports he provided samples of and stated that the reports can be generated as a year-end report and a June 30th report. Mr. McCall motioned to approve the contract with Umbaugh & Associates for financial services for the Sanitary District for a semi-annual report on the financial management not to exceed $6,000.00. Seconded by Mr. Gembala. Motion unanimously passed.

New Business –

None

Any and all business that may come before the Board

Mr. Monanteras stated that on August 6th the existing revenue bonds were paid off. Last Friday the $1,800,000 bonds were sold for 1.64-% interest.

Mr. Pharazyn stated that he has one proposal for LS #10 for $78,894.50; he will have another bid at the next meeting.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Contract with Umbaugh & Associates for financial services –
Mr. McCall motioned to approve the contract with Umbaugh & Associates for the financial management report for the Waterworks District not to exceed $6,000.00. Seconded by Mr. Gembala. Motion unanimously passed.

New Business

Mr. Pharazyn stated that the Old Well #3 has never been capped, he has a bid from Peerless Midwest, there is potential for the bid to go over due to the prior damage to the well. Mr. Hanlon motioned to approve the payment of $3,450.00 to Peerless Midwest to seal and cap Old Well #3 at the Hack Street tower location with the provision that if additional problems are found there may additional expenditures. Seconded by Mr. Gembala. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras referenced the presentation by Mr. Nagle at the previous meeting and the different methods to reduce the iron level.

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion unanimously passed. Meeting adjourned at 8:05 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

08-30-2004 Waterworks District Budget Hearing

August 30, 2004 Waterworks District Budge Hearing Meeting Minutes

Mr. Monanteras called the budget hearing to order at 7:11 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; Kenneth Gembala, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Member Robert Myers was absent.

Reading of the Budget Estimate for the Waterworks District - Operating –

Mr. Wyllie stated that the Proofs of Publication were in order. Mr. Monanteras read the budget estimate for the Waterworks District Opening Fund.

Meeting opened and closed for public comment. There were no members of the public present.

Ordinance #WD 57 – 2005 Waterworks District Budget – First Reading –

Mr. Monanteras read Ordinance #WD57. Mr. Hanlon motioned to consider Ordinance #WD 57 on First Reading. Seconded by Mr. Gembala. Motion unanimously passed.

Adjournment –

Mr. McCall motioned to adjourn the meeting. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 7:13 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

09-20-2004 Sanitary District Waterworks District

September 20, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 7:03 p.m. Roll call was taken with the following members present: Alex Monanteras, President; William McCall, Member; Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Also in attendance were Derwin, Public Works, and Tom Nagle, Robinson Engineering. Absent were Michael Hanlon, Vice-President and Jerri Teibel, Town Council Liaison.

Approval of the minutes – Regular Meeting of August 16, 2004, Public Hearings for the Sanitary/Waterworks 2005 Budget on August 30th and Special Meeting on August 30, 2004 –

Mr. McCall motioned to approve the minutes of the Regular Meeting of August 16, 2004, the Public Hearings for the Sanitary/Waterworks 2005 Budget on August 30th and the Special Meeting on August 30, 2004. Seconded by Mr. Gembala. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Ordinance #SD 89 – 2005 Sanitary District Budget Adoption –
Ms. Sury explained the budget approval process with the state and the receipt of monies in relation to the tax re-assessment. Mr. Wyllie stated that the Proofs of Publication were in order for this proceeding. Mr. Myers motioned to adopt the budget as outlined in Ordinance #SD 89. Seconded by Mr. McCall. Motion unanimously passed.

Mr. McCall motioned to amend the agenda to address the budget and the capacity at the water treatment plant under Waterworks Old Business. Seconded by Mr. Myers. Motion unanimously passed.

Ordinance #WD 57 – 2005 Waterworks District Budget Adoption –
Mr. Wyllie stated that the Proofs of Publication were in order and that the matter to be addressed was the adoption of the budget. Mr. Myers motioned to adopt Ordinance #WD 57. Seconded by Mr. McCall. Motion unanimously passed.
Update – Capacity Water Treatment Plant –
Tom Nagle, Robinson Engineering, presented cost estimates for six scenarios and the pros and cons for each scenario. Discussion ensued regarding the preferred options. Mr. Steve Carter stated that the financials are updated and summarized the information presented. Discussion ensued. Mr. Monanteras requested that Mr. Nagle prepare four price quotes: 1) the “bare bones” building and two new tanks; 2) “bare bones” building, two new tanks and the building expansion; 3) “bare bones” building, two new tanks and the piping expansion; and 4) “bare bones” building, two new tanks, the piping and building expansion. He stated that at a minimum they would like to do the “bare bones” building and two new tanks.

Mr. McCall requested permission to leave the meeting due to a pressing engagement.

Update – Railroad Lease Agreement –
Mr. Wyllie stated that the original lease agreement has been executed by the Town and has been sent by Federal Express to the railroad. The payment is for $11,000.00.
Update – Grant of Right to Install Sewer Lines – Basler –
Ms. Sury stated that Mr. Basler paid all his fees and the road was scheduled to be cut for the connection earlier during the day.
LS # 10 – Elimination Plan –
Mr. Pharazyn summarized the scope of work and stated that he received three proposals. Mr. Myers motioned to authorize Nelson Excavating to do the proposed work for $74,894.50. Seconded by Mr. Gembala. Motion passed with three ayes, no nays.
Update LS # 3 –
Mr. Pharazyn will provide an update at the next study session.
Update – Municipal Complex Project – Financial Support for Property Purchase from Utility –
Mr. Gembala motioned to pay a combined total of $350,000 for both the Sanitary and Waterworks Districts that will be paid through the Utilities. Seconded by Mr. Myers. Motion passed with three ayes, no nays.

New Business

Authorization for Dismissal of Lawsuit, Town Council vs. Sanitary District and Board –
Mr. Wyllie provided an update. Myers motioned to authorize Mr. Wyllie to dismiss the lawsuit against the Town Council vs. the Sanitary District and Board. Seconded by Mr. Gembala with the disclaimer that he was not on the Sanitary Board when the original lawsuit was filed. Motion passed with three ayes, no nays.
Review of System Development Rates and Charges –
Mr. Pharazyn provided an update and requested that the charges be calculated on line sizes rather than meter sizes. Mr. Wyllie and Mr. Faberbock were requested to work on the specifications and policy for discussion at the next study session.

Payment of Bills - #2098 - #2109 for $14,826.26 for Sanitary District & Wastewater Utility #6208 - #6247 for $240,622.33 –

Mr. Myers motioned to approve vouchers #2098 - #2109 for $14,826.26 for the Sanitary District and Wastewater Utility vouchers #6208 - #6247 for $240,622.33. Seconded by Mr. Gembala. Motion passed with three ayes, no nays.

Any and all business that may come before the Board

Mr. Pharazyn stated that there would be an inspection of the wetlands; he does not expect any problems. Later this week they will be clearing trees and they should start laying pipe on the 27th and 28th for the interceptor sewer.

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Update – Eastside Pumping Booster Station –
No update was provided; item to be scheduled on the next study session
Update – SBC –
No update was provided; item to be scheduled on the next study session.
Update – Well #4 Real Estate Title –
Mr. Wyllie stated that he has prepared the deeds and they were presented to Mr. Kil.
Well Sealing – Old Well #3 –
Mr. Pharazyn stated that they are in the process of scheduling the work.
Update – Municipal Complex Project – Financial Support for Property Purchase from Utility –
Mr. Myers motioned to pay a combined total of $350,000 for both Sanitary and Waterworks Districts that will be paid through Utilities. Seconded by Mr. Gembala. Motion unanimously passed.

New Business

Review of System Development Rates and Charges –
This item addressed above under the Sanitary District portion of the meeting as the rates and charges pertain to both districts.

Payment of Bills - #3100 - #3112 for $13,689.07 for Waterworks District and #4424 - #4465 for $148,958.61 for Water Utility –

Mr. Myers motioned to approve vouchers #3100 - #3112 in the amount of $13,689.07 for the Waterworks District and vouchers #4424 - #4465 in the amount of $148,958.61 for the Water Utility. Seconded by Mr. Gembala. Motion passed with three ayes, no nays.

Any and all business that may come before the Board –

Mr. Pharazyn provided a copy of the letter from INDOT to all board members regarding the scheduled Intersection Improvement Project at US 41 and 93rd. He also mentioned that he had signed up the districts for sponsoring a Christmas tree for the “Christmas in the park event”.

Public Comment –

None

Adjournment –

Mr. Myers motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion unanimously passed. Meeting adjourned at 8:55 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

10-18-2004 Sanitary District Waterworks District

October 18, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 7:03 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member (arrived 7:05 p.m.); Robert Myers, Member; Pete Faberbock, Robinson Engineering; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Absent were Kenneth Gembala, Member; Bob Pharazyn, Public Works Director; and Jerri Teibel, Town Council Liaison.

Approval of the minutes of the Regular Meeting of September 20, 2004 –

Mr. Hanlon motioned to approve the minutes of the Regular Meeting of September 20, 2004. Seconded by Mr. Myers. Motion unanimously passed (3-0).

SANITARY DISTRICT

Old Business

Update – Review of System Development Rates & Charges (both districts) –
Mr. Wyllie stated that this could be an administrative language change from the size of the meter to the size of the line whereas smaller meters can be installed. This item will be on the agenda next month for consideration.
Sewage Treatment Capacity Charges – 9580 Industrial Drive –
Mr. Gembala motioned to approve the Sewage Treatment Capacity Charge of $2,899.84 for 9580 Industrial Drive. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business

Mr. Faberbock gave an update on the Interceptor project. He offered to give the board monthly updates.

Mr. Monanteras and Ms. Sury provided an update on the bond sale status. Bank Calumet was awarded the bid and the $30,000.00 “good faith check” was received and deposited.

Payment of Bills - #2110 - #2127 for $18,260.68 for Sanitary District & Wastewater Utility #6248 - #6277 for $322,418.45 –

Mr. Myers motioned to approve payment of APV’s #2110 – #2127 for the Sanitary District for $18,260.68 and APV’s #6248 – #6277 for the Wastewater Utility for $322,418.45. Seconded by Mr. Hanlon. Motion unanimously passed.

Any and all business that may come before the board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business

Update – SBC –
Mr. McCall motioned to remove this item from the agenda. Seconded by Mr. Myers. Motion unanimously passed.
Update – Eastside Pumping Booster Station –
Mr. Faberbock stated that they have submitted a proposal to continue the design, which is about 70% complete. They are meeting with four developers.

New Business

Mr. Monanteras stated that he met with Mr. Fryzel and Ms. Teibel regarding the Water Treatment Plant and suggested a combined study session be scheduled sometime in the future. He stated that there would be a Preliminary Hearing for the St. John Building Corporation this Thursday in reference to the Municipal Town Complex and all the board members are invited to attend. He also mentioned that three of the board members terms would expire the end of this year and suggested that if they wanted to remain on the board that the necessary paperwork needed to be submitted. Ms. Sury provided an update on the purchase of the properties involved for the new Public Works facility.

Payment of Bills - #3113 - #3128 for $15,378.79 for the Waterworks District and #4466 - #4504 for $223,982.14 for the Water Utility –

Mr. Hanlon motioned to approve the payment of bills #3113 - #3128 in the amount of $15,378.79 for the Waterworks District and bills #4466 - #4504 in the amount of $223,982.14 for the Water Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 7:23 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

11-15-2004 Sanitary District Waterworks District

November 15, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 7:01 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; William McCall, Member; Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; and Sherry Sury, Clerk-Treasurer. Town Council Liaison Jerri Teibel was absent. Also in attendance were Mr. George Budwash and Mr. Adam James of Robinson Engineering.

Approval of the Minutes – Regular Meeting of October 18, 2004 –

Mr. Hanlon motioned to approve the minutes of the Regular Meeting of October 18, 2004. Seconded by Mr. Myers. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Update – Review of System Development Rates & Charges (both districts) –
Mr. Wyllie stated that he prepared two proposed ordinances, Section One in both ordinances have been changed to reflect the service line point of connection rather than the meter side. Mr. Myers motioned to recommend that Town Ordinances #1350 and #1349 regarding the system development charges for the sewage system and the waterworks system be amended to state in Section One of both ordinances the service line point of connection. Seconded by Mr. Hanlon. Motion unanimously passed.
Update – Interceptor Sewer Progress –
Mr. Faberbock stated that they are currently in the Lake Hills development and completed a 30-foot cut through on one of the larger cut portions of the project last week. To date they have placed 2600 feet of 36 “pipe and have placed 17 manholes. Their schedule for the next four weeks is the same thing, to continue the 36” sewer and since the pipe has been in the ground for 30 days they will do some air and performance testing. They have had some problems with access in Lake Hills and Fairway Estates; however the project is moving along fine.
Update – LS#3 –
Mr. Adam James, Robinson Engineering, presented an assessment of LS #3 rehabilitation and/or expansion. The two recommendations are based on the new sanitary master plan.

Alternate #1: Construct a 24” gravity sewer from LS #3 to LS #1, expand the pumping capacity of LS #1 and construct a new force main from LS#1 over to the future extension of the east side interceptor. They would leave in place the existing force main from LS #1 to the force main on U.S. 41 that runs up to 93rd Avenue. By doing this LS #3 could be eliminated.

Alternate #2: Rehabilitate and expand LS #3, construct a new force main from LS #3 to the extension of the east-side interceptor. Continue to use the existing 12” gravity sewer that presently goes from LS #3 to LS #1, try to optimize that and minimize the energy costs for pumping.

Discussion followed regarding the financing, timing, project phases and soil borings. Mr. James stated that he would return to a future meeting after the soil borings are completed.

Update – Parallel interceptor sewer to Schererville –
Mr. George Budwash of Robinson Engineering stated that he examined the capacity of the existing 24” interceptor that goes from 85th Avenue to the Schererville Treatment Plant. The capacity is 6.5 to 7 million gallons per day. There is not an emergency or panic situation; however, there will be a problem in the next year or so when there is a very heavy rainfall when the I & I (Infiltration and Inflow) goes into the system, there is that potential. At peak conditions 43% of the total flow would be I & I; a ratio of 6:1 (4:1 is low; 6:1 middle to high; 10:1 high). Nies Engineering gave him flow monitor data that showed most of the Infiltration and Inflow they located is infiltration, which is very difficult to fix.

Inflow comes in real fast and can be fixed easily, such as down spouts. Infiltration would be like ground water leaking through the joints of a sewer pipe. The final recommendation would be to put in a 36” interceptor right away from 85th Avenue to the Schererville Treatment Plant. The estimated cost is between $3 and 3.5 million and should be constructed in the next 2-3 years.

New Business

Recapitulation for Sewer Capacity Charges – LC Plaza South –
Mr. Faberbock stated that the development, with the new restaurant, has a water consumption of 96,500 gallons per month. In 1999 a capacity fee was calculated for roughly $17,900. With the two new ordinances passed since that time he calculated a capacity fee of $19,010.50. Therefore, the development owes the Town just under $1,100.00. Mr. McCall motioned that based on the information provided by Mr. Faberbock regarding the sewage capacity charge recap, the owner of Lake Central Plaza Lot B South Building pay the Town $1,096.90 for the true up capacity charge. Seconded by Mr. Myers. Motion unanimously passed.
2005 Salary Ordinance #SD 90 –
Ms. Sury stated that this reflects the 4% across the board increases as recommended by the Town Council. Mr. Myers motioned to consider on first reading Ordinance #SD 90 being an Ordinance establishing a schedule of wages, salaries and fees for the Sanitary District and Wastewater Utility for the Town of St. John. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Hanlon motioned to adopt Ordinance #SD 90 being an Ordinance establishing a schedule of wages, salaries and fees for the Sanitary District and Wastewater Utility for the Town of St. John. Seconded by Mr. Myers. Motion unanimously passed.

Payment of Bills - #2128 - #2136 for $7,288.74 for Sanitary District & Wastewater Utility #6278 - #6303 for $2,211,263.71 -

Mr. Hanlon motioned to approve the payment of bills #2128 – #2136 for $7,288.74 for the Sanitary District and for the Wastewater Utility bills #6278 - #6303 for $2,211,263.71. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board –

None

Public Comment –

None

WATERWORKS DISTRICT

Old Business –

None

New Business

Consideration of Robinson Engineering Contracts –
Mr. Faberbock reported on the three proposals for consideration:

1) Scada Water System - estimated construction cost $150,000.00 and an estimated engineering cost of $16,500.00. The plans will be completed by February 2005 with construction expected to start June 2005 and completed February 2006. Robinson Engineering will begin upon board approval.

2) Booster Pumping Station - construction cost of approximately $600,000.00 with the same time frame of plan completion by February 2005 and project completion by February 2006. Robinson Engineering will begin upon board approval. The cost is due to a much larger area, about 4,000 acres, having pressure problems. Discussion ensued.

3) Iron Removal System - estimated engineering cost of $115,500.00 and an estimated construction cost of about $2,000,000.00 and a time line of 2005/2006-winter season with completion summer 2006.

SCADA System – Lift Stations -
Mr. Hanlon motioned to approve the Robinson Engineering contract for the SCADA System / Lift Station for a design engineering cost of $16,500.00. Seconded by Mr. Myers. Motion unanimously passed.
Booster Station – Lotton Development -
Mr. Myers motioned to approve the Robinson Engineering contract for the design of the Booster Station for the east side of town. Seconded by Mr. Hanlon. Motion passed with three ayes and two nays by Mr. Gembala and Mr. McCall. Mr. McCall stated that he could not approve the contract without having a discussion with the developers and knowing the total amount of the project involved. Mr. Gembala stated that he had the same concern. Mr. McCall stated that he also believes the developers should incur the cost of the project.
Iron Removal System – Main filtration plant on U.S. 41 -
Mr. Myers motioned to approve the contract with Robinson Engineering of $115,000.00 for the design engineering of the main filtration plant expansion on U.S. 41. Seconded by Mr. Hanlon. Motion passed with four ayes and one nay by Mr. McCall. Mr. McCall stated that he voted against this because there is not a plan yet in place. Discussion ensued.
2005 Salary Ordinance #WD 58 –
Mr. Myers motioned to consider Ordinance #WD 58 on first reading that being an ordinance establishing a schedule of wages, salaries and fees for the Waterworks District and the Water Utility for Town of St. John. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Hanlon motioned to adopt Ordinance #WD 58 that being an ordinance establishing a schedule for wages, salaries and fees for the Waterworks District and the Water Utility for the Town of St. John. Seconded by Mr. Myers. Motion unanimously passed.

Payment of Bills - #3129 - #3137 for $6,543.62 for Waterworks District and #4505 - #4541 for $48,320.58 for Water Utility –

Mr. Hanlon motioned to approve the payment of bills #3129 - #3137 for $6,543.62 for the Waterworks District and payment of bills #4505 - #4541 for $48,320.58 for the Water Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Pharazyn stated that Robinson Engineering has been looking at the intersection of 93rd & Rt. 41 and the relocation of the existing 6” water main that will fall under the new pavement section. He also mentioned that about 260 new customers have been added to the water distribution system through the building permits. He expects the total new customers to reach about 280 by year-end.

Public Comment –

None

Adjournment –

Mr. Hanlon motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 8:30 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

12-20-2004 Sanitary District Waterworks District

December 20, 2004 Sanitary/Waterworks District Meeting Minutes

Mr. Monanteras called the meeting to order at 7:00 p.m. Roll call was taken with the following members present: Alex Monanteras, President; Michael Hanlon, Vice-President; Kenneth Gembala, Member; Robert Myers, Member; Pete Faberbock, Robinson Engineering; Bob Pharazyn, Public Works Director; Randy Wyllie, Attorney; Jerri Teibel, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. William McCall, Member was absent.

Approval of the minutes – Regular Meeting of November 15, 2004 –

Mr. Hanlon motioned to approve the minutes of the November 15, 2004 meeting. Seconded by Mr. Myers. Motion unanimously passed.

SANITARY DISTRICT

Old Business

Update – Interceptor Sewer Progress –
Mr. Faberbock stated that the construction crew was unable to work for about two weeks after the Thanksgiving holiday due to freezing weather; work resumed on December 10th with no problems. He provided a verbal report as well as distributed a copy of this report and a map of the project and its’ progress.
Approval of Pay Request #1 – Partial –
Mr. Myers motioned to approve the first pay request for $228,874.07 to Gough Construction. Seconded by Mr. Hanlon. Motion unanimously passed.
Recapitulation for Sewer Capacity Charges – LC Plaza South –
Mr. Hanlon motioned to extend the base period for calculating the true up for the Lake Central Plaza South building for the sewage capacity recap. Seconded by Mr. Myers. Motion unanimously passed.
Amendment to 2005 Salary Ordinance #SD 91 –
Mr. Hanlon motioned to approve Ordinance #SD 91. Seconded by Mr. Myers. Motion unanimously passed.

New Business

Permission to delete customer accounts paid in full for both Districts –
Mr. Myers motioned to give Ms. Sury permission to delete the customer accounts paid in full and to include the write offs for the list of utility billing customers received today. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Myers motioned to amend the agenda to add an item under New Business to approve Robinson Engineering as the Sanitary and Waterworks Districts’ engineer for 2005 and to approve the law firm of Wieser and Sterba for 2005. Seconded by Mr. Hanlon. Motion unanimously passed. Mr. Monanteras stated the fees and charges would remain the same in 2005 as they were in 2004.

Mr. Myers motioned to retain the services of Wieser and Sterba for 2005 for both the Sanitary and Waterworks Districts. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Hanlon motioned to approve the retention of Robinson Engineering for services in 2005 for both the Sanitary and Waterworks Districts. Seconded by Mr. Myers. Motion unanimously passed.

Payment of Bills - #2137 - #2149 for $25,161.61 for Sanitary District & WW Utility #6304 - #6336 for $388,630.43 –

Mr. Hanlon motioned to approve the payment of bills #2137 - #2149 for $25,161.61 for the Sanitary District and the payment of $388,630.43 for Wastewater Utility vouchers #6304 - #6336. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Pharazyn stated that the Lift Station #10 elimination project is complete. They do need to return in the spring to grind and resurface the road. He is also looking at the possibility of eliminating Lift Station #6 on the west side of town.

It was decided that Mr. Pharazyn and Mr. Monanteras would meet soon to look at the Capital Improvement Plan to determine what the priorities are at this time. Mr. Pharazyn stated that LS #4 lost power this past weekend, and that there was also a problem with the emergency generator. They were unaware of the problem until they stopped by the lift station this morning. When the SCADA system is implemented the police station would be notified.

Public Comment

Mr. Sheldon and Mr. Mark Begs addressed the board regarding the property on 93rd & Blaine; they are interested in getting water and sewer to the property that is approximately 14 acres for the development of 20 homes. Mr. Monanteras suggested that they submit a plan to Mr. Steve Kil.

WATERWORKS DISSTRICT

Old Business

Update – Capacity Water Treatment Plant –
Mr. Faberbock stated that they are still working on the project design.
Mr. Faberbock stated that they are still in the discussion phase of this project.
Paint water tank on Hack Street –
Mr. Pharazyn stated that he has been meeting with vendors and will have additional information to provide at the next meeting.

New Business

Permission to delete customer accounts paid in full –
This agenda item was addressed and approved above under the Sanitary District part of meeting.

Payment of Bills - #3138 - #3151 for $10,475.57 for Water Works District and #4542 - #4587 for $248,486.68 for Water Utility –

Mr. Hanlon motioned to approve vouchers #3138 - #3151 for $10,475.57 for the Waterworks District and vouchers #4542 - #4587 for $248,486.68 for the Water Utility. Seconded by Mr. Myers. Motion unanimously passed.

Any and all business that may come before the Board

Mr. Monanteras asked Mr. Pharazyn to provide the water comparison report and provide an update on the chlorine and sodium fluoride, and water related materials requests for pricing. The correspondence the board received from Mr. Muenich regarding the underground utilities was discussed. Mr. Wyllie stated that he is working with Mr. Kil regarding the real estate title for Well #4 that is ongoing.

Public Comment –

None

Adjournment –

Mr. Gembala motioned to adjourn the meeting. Seconded by Mr. Myers. Motion unanimously passed. Meeting adjourned at 7:42 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

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