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Sanitary District Waterworks District Meeting Minutes 2003

Meeting Minutes

01-20-2003 Sanitary District Waterworks District

January 20, 2003 Sanitary/Waterworks District Meeting Minutes

Mr. Herr called the Sanitary District regular meeting to order at 7:01 p.m. Roll call was taken with the following members present: John Herr, Mike Hanlon, Alex Monanteras, James Wieser, and Sherry Sury, Secretary Pro-Tem. Ken Johnston was absent.

Election of Officers - Sanitary District -

Mr. Hanlon nominated John Herr for President; seconded by Mr. Monanteras. Mr. Herr accepted the nomination and was unanimously elected. Mr. Hanlon nominated Mr. Monanteres for Vice President; seconded by Mr. Herr. Mr. Monanteras accepted and was elected unanimously.

Election of Officers - Waterworks -

Mr. Hanlon nominated Ken Johnston to remain as President, motion died due to lack of a second. Mr. Hanlon nominated John Herr as President then withdrew the nomination. Mr. Hanlon nominated Mr. Monanteras for President, seconded by Mr. Herr. Mr. Monanteras accepted the nomination and was elected by a unanimous vote. Mr. Hanlon nominated John Herr as Vice President; Mr. Monanteras seconded. Mr. Herr accepted the nomination and was elected by a unanimous vote.

Establish Meeting Dates –

Mr. Monanteras made a motion, seconded by Mr. Hanlon, to continue the meeting and study session schedule on the first and third Monday of every month. Motion carried.

Appointment of Attorney & Engineer -

Discussion of potential contract and billing rate changes. The proposed 2003 contracts and rates will be available for the next study session. Mr. Monanteras motioned we continue with existing attorney (Wieser & Sterba) and engineer (Nies Engineering) under their 2002 contracts until 2003 contracts can be reviewed and executed at the next meeting. Mr. Hanlon seconded. Motion carried.

Approval of Minutes –

Mr. Monanteras motioned and Mr. Hanlon seconded to accept the minutes of the November 25, 2002, and the December 16, 2002, Sanitary District regular meeting and November 25, 2002, and the December 16, 2002, Waterworks regular meeting. Motion carried.

WWTP Capacity Upgrade Project – Invoice for $3,013.80 – McDonough Associates Inc. Payment #6 –

Brief discussion about status of project and monies spent. Mr. Monanteras motioned to approve payment of $3,013.80 to the Town of Schererville for McDonough Associates, Inc. Payment #6. Seconded by Mr. Hanlon. Motion carried.

Maginot Meadows Interceptor Sewer Project Update –

Mr. Pharazyn reported that the additional ten-foot construction easement agreement has been signed. Excavation will start this Thursday.

Lift Station #1 Improvement Project Update – LS #1 Bypass Proposals –

Mr. Pharazyn reported the reason for the bypass and the need for two special valves. They will arrive in four weeks. The contractor is concerned this will delay IDEM certification. Discussed when contractor hookup would be needed and when the proposed contract should be voted on. Mr. Hanlon motioned to accept the proposal from Snow & Son in the amount of $11,600. Seconded by Mr. Monanteras. Motion carried.

Lift Station #4 Improvement Project Update –

Approval of Pay Request #1 – Delco, Inc. - $79,900.50 - Mr. Pharazyn reported they are waiting for NIPSCO to come out so the new pumps and elbows can then be installed and the project will be completed. Mr. Monanteras made a motion, seconded by Mr. Hanlon to approve payment to Delco, Inc. for the amount of $79,900.50. Motion carried.

Authorization for Execution of Capacity Permit Letters – (3) –

Mr. Phipps summarized the letter he sent to the Board regarding lift station design, capacity and restrictions. The LS1 bypass should be complete by April 1. There was discussion about when in the process the certification letter could be approved, IDEM approval and the impact on the contractor’s. Additional discussion about exactly what is being certified design vs. average flow. NEED TO LIST MOTION HERE AND identify THE THREE ENTITIES THAT WERE VOTED ON

Mr. Monanteras made a motion, seconded by Mr. Hanlon motion carried. Three Springs, Weston Ridge, Tiburon

LS1 Heavy Rain Capacity –

Mr. Pharazyn will present at the next study session information regarding infiltration for the past five years. A response will also be prepared and forwarded to the Plan Commission regarding the status of the sanitary sewer capacity issues presented by Ms. Aldridge.

Sewage Treatment Capacity Charge – 10067 Ravenwood Dr –

Nies Engineering estimates a cabinet shop at this location’s monthly water use will be half the minimum residential charge, based on that he is recommending they be charged the minimum of $1,379.00. Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the minimum sewer treatment capacity charge of $1,379.00 for the proposed cabinet shop and showroom at 10067 Ravenwood Dr. Motion carried.

Generator Repairs to LS #12 –

Mr. Pharazyn has two estimates to repair a head gasket. He recommends the $1,700.00 estimate from Alternative Energy Solutions be approved. Mr. Monanteras motioned, seconded by Mr. Hanlon, that Mr. Pharazyn proceed with the repairs at LS #12 for $1,700.00. Motion carried.

Request to Purchase – Both Districts – Key-billing for Windows from Keystone – Proposal for $10,185.00 -

Ms. Sury stated this is an upgrade from DOS to Windows which can generate reports and notices. Mr. Monanteras would like to meet with Ms. Sury, Mr. Pharazyn and Ms. Gorney to find out exactly what enhancements the upgrade can bring. Ms. Sury will have material available for the next study session.

Payment of Bills - #2000 through #2005 –

Mr. Monanteras motioned, seconded by Mr. Hanlon, to pay vouchers #2000 through #2005. Motion carried.

Any necessary business that may come before the District –

Mr. Phipps compared sewer usage for Elmwood Chapel, Lake Central and Fagen Miller to determine sewer capacity charge recapitulation. Discussion ensued regarding the computations. Ms. Sury will find out the status of these inquiries and what the ordinance says. Mr. Monanteras motioned, seconded by Mr. Hanlon, to table until the February meeting. Motion carried. There was additional discussion about the expansion project. Mr. Pharazyn mentioned two items for the upcoming study session. Mr. Wieser stated the need for quarterly meetings.

Mr. Monanteras opened the Waterworks District portion of the meeting.

Water Improvement Project #1 update –

Mr. Monanteras questioned whether the Town owes the Waterworks District money for Town work that was done as part of this contract. A lengthy discussion followed with explanations from Mr. Phipps regarding the specified funds method of payment.

Water Improvement Project #2 update –

Snow-N-Sons, Inc. Change Order #2 for $56,444.00 – Pay Request #6 is for $182,173.73 and includes Change Order #2 for Snow-N-Sons. Mr. Herr made a motion, seconded by Mr. Hanlon to approve Pay Request #6 and Change Order #2 for the $56,444.00, which is included in the pay request. Motion carried.

Needs Assessment Survey – Federal EPA –

Mr. Pharazyn explained that the Town of St. John was chosen for the survey and how this information is used by the Federal Government to provide grants.

Payment of Bills –

Mr. Herr motioned, seconded by Mr. Hanlon, to pay vouchers #3000 through #3001 for the Waterworks District and vouchers #4000 through #4023 for the Water Utility. Motion carried.

Any necessary business that may come before the District - Mr. Pharazyn received approval from FCC for radio frequency.

Mr. Herr made motion, seconded by Mr. Hanlon, to adjourn. Motion carried. The meeting adjourned at 9:38 p.m.

Attest:

______________________________
SHERRY P. SURY, Secretary Pro-Tem

02-17-2003 Sanitary District Waterworks District

February 17, 2003 Sanitary/Waterworks District Meeting Minutes

Mr. Herr called the Sanitary District regular meeting to order at 7:00 p.m. Roll call was taken with the following members present: John Herr, Alex Monanteras, Michael Hanlon, William McCall, Jim Wieser, and Sherry Sury, Clerk-Treasurer. Ken Johnston was absent.

Appointment of Attorney – Contract -

Mr. Monanteras motioned, seconded by Mr. McCall, to appoint the law firm of Wieser and Sterba as attorney’s for the Sanitary District for remainder of 2003. Motion passed.

Appointment of Engineering Firm - Contract –

Mr. Monanteras motioned; seconded by Mr. Hanlon, to award the contract for routine engineering services for the Sanitary District to Nies Engineering for the year 2003, as stated in their proposal dated February 5, 2003. Motion carried.

Approval of minutes of the January 20, 2003 regular meeting –

Mr. Hanlon motioned, seconded by Mr. Monanteras, to approve the minutes along with an attachment of the motion to authorize execution of capacity certification / allocation letters. Motion carried.

East Side Interceptor Sewer Project – update –

Mr. Herr asked that the members read through material from Nies Engineering regarding the town’s master plan. Mr. Phipps will discuss at next study session.

WWTP Capacity Upgrade Project – Pay Request #8 for $52,470.90 –

Mr. Monanteras motioned, seconded by Mr. Hanlon to approve payment to the Town of Schererville for $52,470.90 which is 20% of construction cost. Motion carried.

WWTP Improvements – Engineering Services – Pay Request #7 for $2,493.74 & #8 for $2,645.38 –

Mr. Monanteras motioned, seconded by Mr. Hanlon to approve payment to the Town of Schererville of pay request #7 and #8 for a total of $5,139.12, St. John’s portion of the project through last December. Motion carried.

Request to connect to Town water & sewer – Jostes –

Mr. Monanteras motioned, seconded by Mr. Hanlon, to authorize the President of the Board to execute the Grant of Right to Install Sewer Lines, Connect to the Sanitary Sewer System and Waiver of Right to remonstrate against annexation for Ms. Jostes. Motion carried.

Amend the agenda to bring the request for water connection to the Sanitary District portion of the meeting. Mr. McCall motioned, seconded by Mr. Hanlon, to amend the agenda. Motion carried. Mr. Hanlon motioned, seconded by Mr. Ippolito, to authorize the President of the Board to execute the Grant of Right to Install Water Lines, Connect to the Water Utility System, and Waiver of Annexation for Ms. Jostes. Motion carried.

Request for credit – Rich Paruszkiewicz –

After discussion, Mr. Herr moved this item to the Waterworks agenda under New Business.

Recapitulation for Sewer Capacity Charges – Elmwood Chapel, Lake Central Plaza, Fagen-Miller & Community Hospital –

Mr. Monanteras motioned seconded by Mr. Hanlon to refund $1,568.32 for Elmwood Chapel for capacity charges. Motion carried. Mr. McCall motioned, seconded by Mr. Monanteras to take no action on Lake Central Plaza’s capacity charges because the building has not been completely leased. Motion carried. Mr. Monanteras motioned, seconded by Mr. McCall, to refund Fagen-Miller $388.48 as a refund for capacity charges. Motion carried. Mr. Hanlon motioned, seconded by Mr. Monanteras, that no action be taken for Community Hospital due to a meter malfunction during the time frame that is being reviewed. Motion carried.

Sewage Treatment Capacity Charge – Fire Service, Inc. –

Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the sewage treatment capacity charge of $1,379.00 for Fire Service, Inc.; office located at 9545 Industrial Drive. Motion carried.

Keystone Proposal –

Mr. McCall motioned, seconded by Mr. Hanlon, to approve the purchase of $10,185.00 of software with an amendment in Section 1B payment terms and 50% of the total cost would be paid by the Sanitary District. Motion carried.

Utility Standards –

this item will be addressed in Waterworks District agenda.

Maginot Interceptor Sewer Project – Pay Request #1 for $71,918.22 –

Discussion about lien release for all of contractor’s suppliers and what the contract verbiage states. Mr. Monanteras motioned, seconded by Mr. Hanlon, to postpone pay request #1 until there are more facts regarding the different waivers, which will be discussed at a special meeting on March 3rd. Motion carried.

Maginot Phase II – Capacity Permit Letter –

Certification Allocation letter states that the Sanitary Board understands the amount of gallons per day that Phase II will be pouring into the sanitary system and Lift Station One has the capacity to handle it. Mr. Monanteras seconded by Mr. Hanlon, to approve the request for Tram Development for Maginot Meadows Phase II and authorize the President of Sanitary District, Mr. Herr, to sign capacity certification letter. Mr. Monanteras, aye, Mr. Hanlon, aye, Mr. McCall, nay, Mr. Herr, aye. Three ayes, one nay, motion carried.

Quarterly Meeting –

With Schererville and both utility boards, engineers and attorneys. Meeting will be held tomorrow morning at Schererville Town Hall. Mr. Herr and Mr. Wieser will report the meeting activities at the next study session.

Payment of Bills - #2006 through 2025 –

Mr. Hanlon motioned to pay vouchers #2006 through #2025 Mr. Monanteras seconded. Motion carried.

Any other business that may come before the District –

Mr. Rudy explained the status of two petitions for annexation, the Malsch Property a/k/a Naples Dev and the Kuiper property.

Adjournment –

Mr. Hanlon motioned to adjourn seconded by Mr. Monanteras. Motion carried.

Mr. Herr opened the Waterworks District portion of the meeting. Roll call was taken with the following members present: John Herr, Michael Hanlon, William McCall, Michael Ippolito and Sherry Sury, Clerk-Treasurer, Ken Johnston was absent.

Election of President –

Mr. Hanlon nominated Mr. Herr, he accepted and was unanimously elected.

Election of Vice-President –

Mr. Herr nominated Mr. Hanlon; he accepted and was unanimously elected.

Appointment of Attorney – Contract –

Mr. Hanlon motioned to accept the contract from Wieser and Sterba, seconded by Mr. Ippolito. Motion carried.

Appointment of Engineering Firm – Contract –

Mr. Hanlon motioned, seconded by Mr. Ippolito to accept Nies Engineering contract for the year 2003.

Approval of minutes of the January 20, 2003 regular meeting –

Mr. Hanlon motioned, seconded by Mr. Ippolito to approve the minutes of the January 20, 2003 regular meeting.

Request to connect to Town water & sewer – Jostes –

Item moved to Sanitary District meeting. See above.

Keystone Proposal –

Mr. McCall motioned, seconded by Mr. Hanlon, to approve the purchase the Keystone software, with the payment terms discussed in the Sanitary District meeting above with the other 50% of the total cost paid by the Waterworks District.

Utility Standards –

Mr. McCall motioned, seconded by Mr. Hanlon, to approve the Utility Standards with the two corrections. Four ayes, one abstain. Motion carried.

Payment of Bills - #3002 through #3013 for Waterworks District and #4024 through #4070 for Water Utility –

Mr. Hanlon moved to pay vouchers #3002 through #3013 and #4024 through #4070, seconded by Mr. Ippolito. Motion carried.

Request for Credit – Rich Paruszkiewicz –

Lengthy discussion regarding this unique situation. For details see tape recording incorporated by reference. Mr. McCall made a motion, seconded by Mr. Hanlon, due to the fact the error in reporting was the Town’s, and this individual brought it to the Town’s attention and made a good faith effort of payment, the Waterworks District Board will allow a $100.00 discount. Motion carried.

Any other business that may come before the District –

Suncrest Christian Church, problem with leak, will be taken up at the March Study Session. Mr. McCall has been in contact with Munster Town Hall and St. John Town Hall about wireless internet and wireless networking, he will give status update at next study session. Mike Muenich submitted information on Lake Michigan water. It was requested that the1999 Feasibility Study prepared by Cole Associates be copied to the board members for review as this will be an ongoing study session item. Reference was made regarding the workshop to be held on Saturday about subdivision planning.

Adjournment –

Mr. Hanlon moved to adjourn the meeting, seconded by Mr. McCall. Motion carried.

Attest:

/s/ SHERRY P. SURY, Clerk-Treasurer

03-03-2003 Sanitary District Waterworks District

March 3, 2003 Sanitary/Waterworks District Special Meeting Minutes

Mr. Herr called the meeting to order at 7:05 p.m. Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Michael Hanlon, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; Robert Pharazyn, Public Works Director, and Sherry Sury, Clerk-Treasurer.

Sanitary District

Maginot Interceptor Sewer Project – Pay Request #1 for $71,918.22 –
Mr. Hanlon motioned, seconded by Mr. Monanteras, to approve pay request #1 for $71,918.22, motion passed unanimously.
Printer Quotes for 2 Units –
in conjunction with change over from DOS to Windows – Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the purchase of an HP9000 printer with a 2000 sheet tray from Computer Bay for $3,878.00; and a HP4300 from Computer Bay for $1,439.00, total cost is divided equally between the districts. Motion passed unanimously.

Any other business that may come before the District

Jostes – Grant of Right –
Request returned by Town Council. Discussion regarding the Sunset provision and modification to the wording of paragraph 8. Mr. Wieser suggested the following verbiage removed from paragraph 8 “...unless the Grantee shall commence construction, if applicable, on the subject property by having applied for, and obtained a valid building construction permit.” And add the following: “...shall make application to the proper authorities of the Town of St. John and connects to the sanitary sewer system in 12 months.” Mr. Monanteras motioned, seconded by Mr. Hanlon, that the District ratify the approval of the Grant of Right of Way and Waiver of Annexation for Ms. Sandra Jostes subject to making the changes to paragraph 8 stated by Mr. Wieser (above) and her execution of the document. Motion carried unanimously.

Adjournment –

Mr. Monanteras motioned, seconded by Mr. Hanlon to adjourn the Sanitary District part of the meeting. Motion carried.

Waterworks District

Mr. Herr called the meeting to order. Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; Robert Pharazyn, Public Works Director and Sherry Sury, Clerk-Treasurer.

Printer Quotes for 2 Units – in conjunction with change over from DOS to Windows –

Mr. Ippolito motioned, seconded by Mr. Hanlon, to approve the purchase of an HP9000 printer with a 2000 sheet tray from Computer Bay for $3,878.00; and a HP4300 from Computer Bay for $1,439.00, total cost is divided equally between the districts. Motion passed unanimously.

Any other business that may come before the District

Jostes – Grant of Right –
Request returned by Town Council. Discussion regarding the Sunset Provision and modification to the wording of paragraph 8. Mr. Wieser suggested the following verbiage removed form paragraph 8 “...unless the Grantee shall commence construction, if applicable, on the subject property by having applied for, and obtained a valid building construction permit.” And add the following: “...shall make application to the proper authorities in the Town of St. John and connects to the water system in 12 months.” Mr. Ippolito motioned, seconded by Mr. Hanlon, that the District ratify the approval of the Grant of Right of Way and Waiver of Annexation for Ms. Sandra Jostes subject to making the changes to paragraph 8 stated by Mr. Wieser (above) and her execution of the document. Motion carried unanimously.

Mr. Pharazyn stated Midwest has completed an inspection of PW #3 and found that it is 25% off capacity. He would like approval to pull the well and determine the extent of the damage. The cost to pull well and replace without any repair is $8,759.00; however, Midwest recommends the motor be serviced while it is out which is not included in the above price quote. Mr. Johnston motioned, seconded by Mr. Hanlon, to approve the Peerless Midwest quote of $8,759.00 to remove the pump. Motion carried unanimously.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Johnston to adjourn the Waterworks District meeting. Motion carried.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

03-17-2003 Sanitary District Waterworks District

March 17, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:05 p.m. Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Michael Hanlon, Member; Ken Johnston, Member; Jim Wieser, Attorney; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. William McCall was absent.

Approval of minutes of the February 17, 2003 regular meeting –

Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the minutes of the Sanitary District for the February 17, 2003 meeting. Motion unanimously passed.

Weston Ridge – Alternate A or B –

Mr. Pharazyn explained alternates A & B and lift station 10. Further discussion about the master plan and potential costs. Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve Alternate B not to exceed $6,768.00. Motion unanimously passed.

Olthof Development –

Mr. Todd Olthof presented his proposal for inclusion into the Sanitary and Water Districts. Lengthy discussion ensued regarding impact on Lift Station #1, location and proposed layout of subdivision, future annexation, tap availability for future development within the town limits, and fairness to the citizens and developers within St. John. Mr. Monanteras motioned, seconded by Mr. Johnston, to approve the extension of Sanitary Services to subject site with conditions contained in the March 17th letter. Letter will be modified to attach a maximum of 60 taps to commence within first two years of first building permit (see attached letter dated March 19, 2003). Meeting next month will have Waiver for Grant of Right to Install Water and Sewer Lines. Motion passed with three ayes and one abstention by Mr. Hanlon.

WWPT Capacity Upgrade Project - Pay Request #9 and #10 for $56,821.80 –

Discussion regarding change order #5, is it part of construction or maintenance issue that may be covered by their insurance carrier. Mr. Wieser will send letter to contractor. Mr. Johnston motioned, seconded by Mr. Monanteras, to approve Pay Request #9 and #10 for $56,821.80. Motion unanimously passed.

Lift Station #1 – Pay Request #1 – Delco for $1,323.00 –

Mr. Johnston motioned, seconded by Mr. Monanteras, to approve Pay Request #1 to Delco for $1,323.00. Motion unanimously carried.

Lift Station #4 – Pay Request #2 – Delco For $10,482.00 –

Mr. Johnston motioned, seconded by Mr. Monanteras, to approve Pay Request #2 to Delco for $10,482.00. Motion unanimously carried.

Payment of Bills #2023 through #2036 for $91,436.15 –

Mr. Johnston motioned, seconded by Mr. Hanlon, to approve payment of vouchers #2023 through #2036 for $91,436.15. Motion unanimously carried.

Any other business that may come before the District

Mr. Pharazyn would like approval to purchase an air compressor; cost will be divided among four town accounts. Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve purchase of an Ingersoll Rand air compressor for $10,683.00 of which 25% will be charged to the Sanitary District. Motion unanimously passed.

Update on Interceptor Project Maginot Phase I is complete all pipe has been laid.

Joint meeting will be at next study session on April 7th. The issue will be the interceptor and boundaries and needed funding.

Adjournment –

Mr. Monanteras motioned, seconded by Mr. Hanlon to adjourn the Sanitary District meeting. Motion carried.

Waterworks District

Mr. Herr called the meeting to order at 8:15 p.m. Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; Ken Johnston, Member; Jim Wieser, Attorney; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. William McCall was absent.

Approval of minutes of the February 17, 2003 regular meeting –

Mr. Hanlon motioned, seconded by Mr. Ippolito, to approve the minutes of the Waterworks District for the February 17, 2003 meeting. Motion unanimously passed.

T-Mobile –

Mr. Wieser brought up concerns regarding types of contracts and contents. Mr. Rudy will contact Mr. Kil to see if the Smart Government group has any information. Also, this will also be presented to the Town Council. Subject tabled pending further research.

Olthof Development –

Mr. Johnston motioned, Mr. Herr seconded (after passing gavel to Mr. Hanlon), to approve the extension of Waterworks to subject site with conditions contained in the March 17th letter. Letter will be modified to attach a maximum of 60 taps to commence within first two years of first building permit (see attached letter dated March 19, 2003). Meeting next month will have Waiver for Grant of Water and Sewer. Two ayes, one nay by Mr. Ippolito, one abstention by Mr. Hanlon. Motion did not pass. Mr. Johnston motioned to reconsider, seconded by Mr. Hanlon (who returned gavel to Mr. Herr), three ayes, one nay by Mr. Ippolito. Motion passed. Mr. Johnston motioned, seconded by Mr. Hanlon, to approve the extension of Waterworks to subject site with conditions contained in the March 17th letter. Motion passed three ayes, one nay by Mr. Ippolito, and no abstentions.

New Business –

None.

Payment of Bills – Waterworks District #3012 - #3026 for $14,167.11 and Water Utility #4061 - #4118 for $193,496.74 –

Mr. Johnston motioned, seconded by Mr. Hanlon, to approve payment. Motion unanimously carried.

Any other business that may come before the District –

Purchase of air compressor –
Mr. Hanlon moved, seconded by Mr. Ippolito to approve purchase of an Ingersoll Rand air compressor for $10,683.00 of which 25% will be charged to the Waterworks District. Motion unanimously passed.
Car Wash Request –
The board delegated write off authority to the Clerk-Treasurer.
Peerless Midwest Revision –
Mr. Pharazyn said pump pulled last Thursday. The company has identified necessary repairs to change the contract amount from $8,759.00 to $13,978.00. Mr. Hanlon moved, seconded by Mr. Johnston, to approve the additional repairs for a total contract amount of $13,978.00. Motion unanimously passed.
Fitting Replacement Project -
Mr. Pharazyn said the WWPT project is now complete; they replaced a total of 26 which is six more than anticipated. The cost is increased by $310.00.
National Safe Drinking Water Week -
Mr. Pharazyn would like approval to purchase water bottles to give to 4th grade students attending his annual presentation in April and May. Total cost $2,100.00. Mr. Johnston motioned, seconded by Mr. Hanlon, to approve the purchase of the water bottles for a total cost of $2,100.00. Motion unanimously carried.
Comments from Mr. Wieser –
Regarding Mr. Herr’s achievements so noted in the newspaper and congratulated him.

Adjournment -

Mr. Hanlon motioned, seconded by Mr. Ippolito to adjourn the Waterworks District meeting. Motion carried.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

04-21-2003 Sanitary District Waterworks District

April 21, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:12 p.m. Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Michael Hanlon was absent.

Approval of minutes of the March 3, 2003 Special Meeting and the Regular meeting of March 17, 2003 –

Mr. Monanteras motioned, seconded by Mr. Johnston, to approve the minutes of the Sanitary District with an amendment on the March 3 minutes to add a “d” to the word “an”. Motion unanimously passed.

Re-schedule study session date of May 5, 2003; meeting room will be in use due to election on May 6, 2003 –

All were in agreement to change the study session to Monday, May 12, 2003.

Old Business -

None

New Business

Tim Kuiper – S/W utility extension –
Attorney Dave Austgen attended for Tim Kuiper and gave an overview of proposed development of Old Teibel Farm located at least ½ mile outside of the St. John border, there is not contiguity. Developer wants a commitment to connect to the utilities. Discussion ensued. District members would like a bulleted list from the developer and the conceptual layout. Mr. Austgen will bring to next study session.

Mr. Wieser stated that he had to leave and requested to defer from the agenda and address the status regarding the T-mobile issue (see Waterworks item below). Also, he wanted to report on the proposed biennial sewage treatment agreement with Schererville and the timetable for execution. Mr. Steve Carter is reviewing and they will bring any issues to next study session. Proposed change is from $1.51 to $1.58. Mr. Wieser has not received clarification of project change order #5.

Emergency Sewer Repair –
Mr. Pharazyn showed camera video of sewer and explained damage that caused sinkhole on Rt. 41 by Walgreen’s. 517 feet of sewer needs immediate repair. Mr. Pharazyn provided three proposals; his staff will need to work with and assist the contractor with the repairs. Mr. Monanteras motioned, seconded by Mr. Johnston, to approve an estimated cost of $18,600.00 and public works not to go beyond four days of project labor. Motion unanimously passed.
Inflow & Infiltration Program Proposal –
Mr. Johnston motioned, seconded by Mr. Monanteras, to table the proposal until the next study session. Motion unanimously passed.
Maginot Interceptor Sewer Project PR #2 - $89,365.53 –
Mr. Monanteras motioned, seconded by Mr. Johnston, to approve payment of $89,365.53 for Maginot Interceptor Sewer Project pay request #2 to LGS Plumbing Inc. Motion unanimously passed.
LS #1 – PR #2 - $14,329.80 –
Mr. Monanteras motioned, seconded by Mr. Johnston, to approve payment of $14, 329.80 for LS #1 pay request #2 to Delco, Inc. Motion unanimously passed.
LS #4 – PR #3 - $8,070.00 – change order included – contract price decreased by $300.00 –
Mr. Monanteras motioned, seconded by Mr. Johnston, to approve pay request #3 for LS #4 for Delco, for $8,070.00 which includes a $300.00 decrease in cost of project based upon change order #1, which brings total project cost to $103,650.00. Motion unanimously passed.
Capacity Certification/Allocation Letter for Weston Ridge – Phase 2 -
Discussion if this is average flow or peak flow. Mr. Monanteras motioned, seconded by Mr. Johnston, to approve between 40 & 50 taps for Weston Ridge subdivision. Motion unanimously passed.
Weston Ridge – Cottage Homes –
IDEM Sanitary Sewer Construction Permit Application No action required by District board.
Sewage Treatment Capacity Charge for Ms. Jostes –
Mr. Johnston motioned, seconded by Mr. Monanteras, to approve the sewage treatment capacity charge of $1,379.00. Motion unanimously passed.
H J Umbaugh & Associates – Agreement for Biennial Rate Review –
Mr. Johnston motioned, seconded by Mr. Monanteras, to accept the contract for the biennial rate review dated March 25, 2003 in the amount of $5,900.00. Motion unanimously passed.
WWTP – Request for Payment - #9 and #10 in the amount of $9,199.71 for construction engineering services –
Schererville did not bill for 9/21/02 – 11/1/02 which is pay request #9 (Ms. Sury verified payment was not made); pay request for #10 is current billing. Mr. Monanteras motioned, seconded by Mr. Johnston, to approve payment of $9,199.71 to the Town of Schererville for construction engineering services for payment requests #9 and #10 for the waste water treatment plant improvement. Motion unanimously carried.
Landscaping for LS #12 –
Mr. Monanteras motioned, seconded by Mr. McCall, to table for May study session. Motion unanimously carried.

Payment of Bills - #2037 - #2046 for $19,271.51 –

Mr. Johnston motioned, seconded by Mr. Monanteras, to approve payment of vouchers #2037 - #2046. Motion unanimously carried.

Any other business that may come before the District:

Letter from V3 Realty, developer of Lake Hills, would like to attend May study session and provide a presentation on proposed development. Sewer expansion project update to be provided at May 12th study session.

Adjournment –

Mr. Monanteras motioned, seconded by Mr. McCall to adjourn. Motion unanimously passed.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 9:13 p.m. Roll call was taken with the following members present: John Herr, President; Michael Ippolito, Member; Ken Johnston, Member; William McCall, Member; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Michael Hanlon was absent. Mr. Wieser left during Sanitary portion of meeting.

Approval of minutes of the March 3, 2003 Special Meeting and the Regular Meeting of March 17, 2003 –

Mr. Johnston motioned, seconded by Mr. Ippolito, to approve the minutes of the Waterworks District for the March 3, 2003 Special Meeting and the March 17, 2003 Regular Meeting with one correction. Change “an” to “and” on the last page of the minutes in the Jostes Grant of Right item. Motion unanimously passed.

Re-schedule study session date of May 5, 2003. Meeting room will be in use due to election on May 6, 2003 –

All were in agreement to change the study session to Monday, May 12, 2003. The meeting will begin at 6:30 P.M.

Old Business

U.S. 41 Reconstruction Project – Mr. Pharazyn received final field checks for project and provided update.

New Business

Pressure Regulation Problems Wells #3, 4, and 5 –
Mr. Pharazyn described problem. He will get proposals and bring to May study session.

Payment of Bills – Waterworks District #3027 - #3037 for $12,004.79 and Water Utility #4119 - #4174 for $84,969.38 –

Mr. Ippolito motioned, seconded by Mr. McCall to approve payment of Waterworks District vouchers #3027 - #3037 for $12,004.79 and Water Utility vouchers #4119 - #4174 for $84,969.38. Motion unanimously passed.

Any other business that may come before the District:

Mr. Monanteras expressed concern that Mr. Wieser is attorney for V3 project. Legal issues are not anticipated. Mr. Herr will call Mr. Wieser to see how they would like to handle.

Mr. Herr inquired about 1998 and 1999 water study; the projections should be compared to actual. Item referred to August Study Session.

Mr. Ippolito expressed his concern of providing water to the Old Teibel farm and the effect it will have on the Town water supply. Lengthy discussion followed. Item will be discussed further at July study session.

Mr. Phipps of Nies Engineering stated he is doing work with Consumers Illinois and has advised their management he is not available to look at sewer issues for them that would conflict with the Town of St. John proposals.

(From Sanitary District – request to defer from agenda – page 1)
Mr. Wieser discussed the T-Mobile research done with Mr. Pharazyn. He is seeking approval to continue research and prepare an agreement to present to T-Mobile, which would be billable time. The consensus was for Mr. Wieser to meet with T-Mobile and discuss bullet points from his research so there is a framework for future requests. T-Mobile has been the only company that has been aggressive to place antennas.

Mr. McCall stated there is potential economic development in wireless Internet and wireless networking services. The District needs to look at vendors that are not limited in the type of service they provide. High speed Internet access in St. John would be a selling point in attracting business.

Adjournment –

Mr. Johnston motioned, seconded by Mr. Ippolito to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 9:40 P.M.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

05-19-2003 Sanitary District Waterworks District

May 19, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:02 p.m. Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Michael Hanlon, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn, Public Works Director; and Sherry Sury, Clerk-Treasurer.

Approval of minutes of the April 21, 2003 Regular Meeting –

Mr. Hanlon motioned, seconded by Mr. Johnston, to approve the minutes of the April 21, 2003 Regular Meeting. Motion unanimously passed.

Old Business

LS # 1 – Pay Requests #3 and #4 –
Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve pay request #3 to Delco for $42,157.20 and pay request #4 to Delco for $6,710.00. Motion unanimously carried.
WWTP – Pay Request #11 – Hasse Construction –
Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve payment of $5,424.21 to the Town of Schererville for Hasse Construction. Motion unanimously passed.
Old Teibel Farm/Kuiper S/W utility extension –
Mr. Herr stated this item is still at the staff level; there should be an update at the June study session.
V3 Realty –
Mr. Herr stated this item is still at the staff level; there should be an update at the June study session.

New Business

Grant of Right to Install Sewer/Water lines – Bloos –
Mr. Wieser summarized the request. It is a single-family home located at 8472 Patterson. The Bloos’ have lived there almost 30 years and are on septic and well. Having problems with well and must be replaced. There are water and sewer lines available across the street at 85th and Patterson. The residence is outside town limits but inside the sanitary and water districts. Discussion ensued regarding exact location of home. Mr. Monanteras motioned, seconded by Mr. Johnston, to table and schedule a short special meeting at the beginning of the next study session to make a final decision. Motion unanimously carried.
Grant of Right to Install Sewer/Water lines – Rybarski Farm/Tram Development –
149 lots on approximately 80 acres; Mr. Phipps mentioned the high ground; and the booster pump system. Mr. Wieser stated the application needs the updated form with the paragraph about connection within 12 months. Mr. Johnston motioned, seconded by Mr. Hanlon, to table until June meeting and for discussion in next study session. Motion unanimously carried.
Malsch Annexation –
Town Council approved the annexation pending Sanitary District / Waterworks District confirmation that they could accommodate the additional homes. Mr. Johnston motioned, seconded by Mr. Monanteras, to recommend to the Town Council that the water and sewer services are available for the Malsch development. Four ayes, one nay by Mr. McCall. Motion carried.

Payment of Bills - #2047 - #2058 for $21,386.85 S/D and Wastewater Utility #6108 – #6130 for $114,806.72 –

Mr. Johnston motioned, seconded by Mr. Monanteras, to approve payment of Sanitary District vouchers #2047 - #2058 and the Wastewater Utility vouchers #6108 - #6130 for $114,806.72. Motion unanimously carried.

Any other business that may come before the District

Mr. Phipps – follow up of capacity availability request. Compared historic customer base and new customers (both within and outside the town limits) to project future customer needs. With current rate of development steps need to be taken in 2005 to ensure needs will be met in 2007.

Mr. Monanteras distributed a handout of median incomes for three counties.

Mr. Pharazyn - Sewer project was successful may be under budget. Checking with State to see if section under bridge should be replaced.

Mr. Wieser – copy of letter regarding change order #5 has been submitted to insurance carrier. He received the filed/recorded copy of grants and waivers of annexation regarding the Jostes matter. Last item – Schererville annexation on North side of town; two parcels are involved, one in Schererville (restaurant building) and one in planning district of St. John utilities (restaurant parking lot). The property owner will meet with the Sanitary District at the June 2nd meeting.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Monanteras, to adjourn. Motion unanimously passed. Meeting adjourned at 8:30 p.m.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 8:40 p.m. Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn, Public Works Director; and Sherry Sury, Clerk-Treasurer.

Approval of the minutes of the April 21, 2003 Regular Meeting –

Mr. Hanlon motioned, seconded by Mr. McCall, to approve the minutes of the Waterworks District for the April 21, 2003 Regular Meeting. Motion unanimously passed.

Old Business

Waive $300 water tap fee for Girls’ Softball Bldg./Heartland -
Mr. Johnston motioned, seconded by Mr. Ippolito, to waive the $300.00 water tap fee for the Girls’ Softball Bldg. at Heartland Park. Motion unanimously passed.
Approval of gift certificate awards from Borders for 2002 Water Quality Report cover contest –
Mr. Ippolito motioned, seconded by Mr. Johnston, to approve three gift certificates to Borders for the Water Quality Report cover contest. Motion unanimously carried.
Approval to reimburse SunCrest Christian Church –
Payment of $7,150.00 pending Mr. Wieser’s verification of the easement and Mr. Pharazyn’s confirmation that the landscaping has been completed. Mr. McCall motioned, seconded by Mr. Johnston, to approve payment subject to legal and public works signing off on work. Motion unanimously passed.
Old Teibel Farm/Kuiper S/W utility extension–
Mr. Herr stated this item is still at the staff level; there should be an update at the June study session.

New Business

Grant of Right to Install Water/Sewer lines – Bloos –
Mr. Johnston motioned, seconded by Mr. Ippolito, to have a special meeting on June 2nd of the Waterworks District to discuss the grant to install the sewer and water lines for Mr. Bloos. Motion unanimously carried.
Grant of Right to install Water/Sewer lines – Rybarski Farm/Tram Development –
Mr. Johnston motioned, seconded by Mr. McCall to table until the June 2nd study session. Motion unanimously carried.

Payment of Bills – #3038 - #3048 for $18,286.45 for the Waterworks District and #4175 - #4220 for $84,969.38 for the Water Utility –

Mr. Johnston motioned, seconded by Mr. Hanlon, to approve payment of vouchers #3038 - #3048 for $18,286.45 for the Waterworks District and vouchers #4175 - #4220 for $84,969.38 for the Water Utility. Motion unanimously carried.

Any other business that may come before the District

Mr. Wieser – discussed the bi-annual rate. Mr. Carter will be at the June 2nd meeting with his findings.

Mr. Wieser - would like the T-Mobile agreement presented at the next Town Council meeting for their approval. Mr. McCall motioned, seconded by Mr. Ippolito, that the Board of Waterworks recommends to the Town Council that they execute the Tower License Agreement between T-Mobile and the Town of St. John subject to final legal review. Four ayes, one nay by Mr. Johnston. Motion carried.

Mr. McCall – proposal from Net Works Inc, discussed compatibility issues and the value to the Town. He and Mr. Pharazyn see potential in Wireless Networking option. Item will be included in June 2nd study session.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Johnston to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 9:20 P.M.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

06-02-2003 Sanitary District Waterworks District

June 2, 2003 Sanitary/Waterworks District Special Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:05 p.m. Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Michael Hanlon, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer.

Mr. Monanteras motioned, seconded by Mr. Hanlon, to rearrange the agenda to discuss Waterworks District New Business Item #5 first and then return to Sanitary District business followed by Waterworks District agenda. Motion unanimously passed.

WATERWORKS DISTRICT

New Business

Chris Gil – driveway restoration at 10281 Joliet Street –
The Gil’s stated driveway is five years old and described damage. Their driveway was cut back further to remove “B” box that was under driveway. Town procedure is to repair damaged area. Mr. Herr’s concern is if entire section is replaced, it will set precedence. Mr. Gil presented a petition of 37 names of homeowners (attached) that are not satisfied with the post storm sewer work. Discussion followed about backfill settlement and punch list issues. Mr. Johnston motioned, seconded by Mr. Hanlon, that the 10 x 10 section of the Gil’s driveway be replaced. Part of this section is not on the easement need permission to go on their property. Mr. Wieser will prepare agreement between the Town and the Gil’s. Mr. Johnston motioned, seconded by Mr. Hanlon to amend his motion to also include the findings. Three ayes; two nays by Mr. Herr and Mr. McCall. Motion carried.

Mr. Ippolito motioned, seconded by Mr. Johnston, that the Town contractor cuts to the first joint. Motion unanimously passed. Mr. Snow will work with Mr. Gil and their contractor, Price-Rite.

Petition of unhappy homeowners –
Mr. Pharazyn will meet with each homeowner to discuss and create a punch list. Mr. Snow already made punch list. Mr. Albert Crenshaw, 10317 Joliet has water backup in basement, previous owner did not have any problems. Mrs. Crilley, 10173 Joliet, has water in basement not there before project as stated by her son. Possible sag in the line. Mr. Pharazyn will dye test, may have to dig up connection. Mr. Herr committed that the board will correct anything they caused.

SANITARY DISTRICT

Commitments for Water and Sewer Connections Outside the Municipal Boundaries –
Direction received from the Town Council – letter from Town Council. Mr. Wieser has many legal concerns. The separation of servicing district for the water and sewer utilities is based on an agreement with the Federal government within a planning area. A significant concern is if service within an area is refused, the applicant can file complaints with the State and Federal governments. Mr. Muenich gave a history of how the planning district came about, the boundaries, funding source, and the intent of the districts and scope of the project. Both the Malsch and Rybarski properties meet the requirements.

Mr. Rudy and Mr. Volk stated the intent of the letter from the Town Council. Annexation discussion followed. Mr. Wieser stated the reason the Town Council is notified of the Grant of Right execution is because of the Waiver of Right to Remonstrate Against Annexation.

Olthof has withdrawn original plan from County Plan Commission; they are drawing up plan for single family units. They still need 30 taps per year for a total of 120 taps.

Mr. Monanteras motioned, seconded by Mr. Hanlon, to maintain the lines of communication and provide the Town Council with information regarding extension of water and sewer utility connections outside the town boundaries. Joint motion of Sanitary and Waterworks boards unanimously passed.

Withdrawal of previous commitment to Developer –
Mr. Johnston motioned, seconded by Mr. Hanlon, to deny request of Town Council to withdraw and rescind previous commitment to Olthof. Joint motion of Sanitary and Waterworks boards unanimously passed.

Old Business

Grant of Right to Install sewer/water lines – Bloos –
Mr. Pharazyn stated it is feasible for him to connect both water and sewer. Mr. Bloos agrees to grant of easement and waiver of annexation. Mr. Monanteras motioned, seconded by Mr. Johnston, to approve the Bloos request for connection to sanitary and waterworks system subject to standard agreement of waiver of annexation. Motion unanimously carried.

Any other business that may come before the District -

None

Adjournment –

Mr. Johnston motioned, seconded by Mr. Hanlon, to adjourn. Motion unanimously passed. Meeting adjourned at 9:33 p.m.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 9:40 p.m. Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Member; Ken Johnston, Member; Michael Ippolito, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer.

Commitments for Water and Sewer Connections Outside the Municipal Boundaries – Direction received from the Town Council -

Mr. Ippolito motioned, seconded by Mr. Johnston, to concur with the Sanitary District. Motion unanimously passed.

Withdrawal of previous commitment to Developer –

Mr. Ippolito motioned, seconded by Mr. Johnston, to concur with the Sanitary District. Motion unanimously passed.

Old Business

Grant of Right to Install sewer/water lines – Bloos –
Mr. Pharazyn stated it is feasible for him to connect both water and sewer. Mr. Bloos agrees to grant of easement and waiver of annexation. Mr. Ippolito motioned, seconded by Mr. Johnston, to concur with the Sanitary District. Motion unanimously carried.

Any other business that may come before the District –

None

Adjournment –

Mr. Hanlon motioned, seconded by Mr. McCall to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 9:45 P.M.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

06-16-2003 Sanitary District Waterworks District

June 16, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:06 p.m.

Special Presentation – Awards for cover of 2002 Water Report –

Mr. Herr gave and overview of the contest and presented the award winners with a gift certificate to a local bookstore. Third Place winner Peter Silman, Kolling Elementary School received a $30.00 gift certificate; Second Place winner, Jenna R. Potter, Lincoln Elementary School received a $40.00 gift certificate; and First Place winner, Amanda Albin, Kolling Elementary School received a $50.00 gift certificate.

Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Michael Hanlon, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; and Barbara Haralovich, Recording Secretary. Ken Johnston, Member; Robert Pharazyn and Sherry Sury, Clerk-Treasurer were absent.

Approval of minutes of the May 19, 2003 Regular Meeting –

Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the minutes of the May 19, 2003 Regular Meeting. Motion unanimously passed.

Old Business

Northwoods Property –
Mr. Wieser met with Dave Austgen this morning and he mentioned that Mr. Maschmeyer would be at tonight’s meeting. Mr. Wieser reported that this property annexation (to Schererville) was adopted at first reading and was deferred for sixty days so this issue could be resolved. It has already been 30 – 40 days. Mr. Maschmeyer did not attend the meeting.
Maginot Interceptor – Pay Request #3 - $25,126.45 –
Mr. Monanteras motioned, seconded by Mr. McCall, to approve payment of $25,126.45 to LGS Plumbing for Pay Request #3 for the Maginot Interceptor Project. Motion unanimously passed.
WWTP – Pay Requests #12 and #13 - $31,854.22 –
Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve payment of $31,854.22 for Pay Requests #12 and #13 for the Wastewater Treatment Plant for the Town of Schererville. Motion unanimously passed.
Biennial Rate – Update –
In Mr. Carter’s absence Mr. Wieser stated that late Friday afternoon he received a revised biennial sewer study based on the additional information and discussions H. J. Umbaugh had with London Witte Group. Mr. Wieser believes Mr. Carter now has all the information he needs to make a decision. This item will be discussed further at the July study session.
LS #1 – Pay Request #5, Change Order #1 –
Mr. Phipps stated change order #1 was to take a credit of $7,455.00 for generator overhaul. Mr. McCall motioned, seconded by Mr. Hanlon, to accept change order #1 to reduce the contract amount by $7,455.00. Motion unanimously passed.

Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the payment of $23,372.75 to Delco for Pay Request #5 for LS #1 project. Motion unanimously passed.

Mr. Phipps mentioned that the specs are ready for the replacement generator for LS #1; Mr. Pharazyn has asked for District’s permission to send out for proposals.

Landscaping for LS #12 –
waiting for proposals, will discuss at study session.
Interceptor Update -
Mr. Herr and some staff met informally with the developers of V 3 and the former Teibel Farm property in an effort to incorporate their needs and the Interceptor Project. An overall plan has been agreed upon; however, the financials and agreements have not been finalized. Brian Blackmore from V 3, described the route that was mutually agreed upon. Discussion followed. Mr. David Austgen, Attorney for the developers of the former Teibel Farm property, presented their proposal. Additional discussion followed. The proposals will be discussed in the next study session. Mr. Herr anticipates the proposals will save the district about $1.2 Million in construction costs. Mr. Wieser, Mr. Herr, Mr. Monanteras representing Sanitary and Mr. Ippolito representing Water will meet before the study session and determine the exact dollars involved. V 3 will be going to Town Council for annexation, District needs to advise the Town Council that sewer and water services are available. Mr. Monanteras motioned, seconded by Mr. Hanlon, based on Interceptor Project going through V 3’s subdivision, the District has the ability to provide them with sewers. Motion unanimously passed.

New Business

Grant of Right to Install Sewer/Water – Olthof -
Mr. Olthof’s attorney sent Mr. Wieser a proposal on Thursday afternoon that is a re-draft of the District’s usual document. Mr. Wieser was unable to contact the attorney to request the signatures of the property owner. Therefore, the District cannot act on the item.

Mr. Wieser has signed paperwork from the Bloos Grant of Right request. Mr. Monanteras motioned, seconded by Mr. Hanlon, to amend the agenda under 5 a to include Bloos. Motion unanimously passed.

Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the Grant of Right to Install Sewer Lines and Waiver of Right to Remonstrate Against Annexation to Kenneth and LuAnn Bloos and to authorize the District President to execute the agreement. Motioned unanimously passed.

LS #1 by-pass Valve Update –
Mr. Phipps stated the faulty valve would be replaced by Troy Manufacturing sometime this week.

Payment of Bills - #2059 - #2071 for $24,119.34 S/D and Wastewater Utility #6131 – #6170 for $162,313.61 –

Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve payment of vouchers #2059 - #2071 for $24,119.34 for the Sanitary District and vouchers #6131 - #6170 for $162.313.61 for the Wastewater Utility. Motion unanimously carried.

Any other business that may come before the District

Mr. Joseph Hero, 11723 S. Oakridge,
shared his displeasure with the actions of the board.

Mr. Wieser would like a brief public meeting before the next study session to present the Olthof and Rybarski Grant of Right to Install. Special meeting will begin at 6:30 p.m., study session will begin at 7:00 p.m.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. McCall, to adjourn. Motion unanimously passed. Meeting adjourned at 8:32 p.m.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 8:45 p.m. Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; and Barbara Haralovich, Recording Secretary. Ken Johnston, Member; Robert Pharazyn and Sherry Sury, Clerk-Treasurer were absent.

Approval of the minutes of the May 19, 2003 Regular Meeting –

Mr. McCall motioned, seconded by Mr. Hanlon, to approve the minutes of the Waterworks District for the May 19, 2003 Regular Meeting. Motion unanimously passed.

Old Business

Wells #3, #4 and #5 – Proposal Update –
Mr. Phipps presented three proposals. Mr. Hanlon motioned, seconded by Mr. McCall, to accept the low bid from Peerless Midwest for approximately $34,900.00. Motion unanimously passed.
T-Mobile Update –
Mr. Wieser received letter from Town Attorney with changes. T-Mobile representative will incorporate changes. The Town Council has the letter and will discuss in their study session tomorrow night. The Town Attorney agrees with Mr. Wieser that the Park Board is the appropriate entity to sign the agreement with T-Mobile.
Wireless/Internet Update –
Mr. Wieser will give an update at study session. Mr. McCall stated that the town needs the services that are being offered and will be discussing with attorneys.
Punch list update for Chris Gil and other Joliet Street residents –
Mr. Wieser will prepare agreement so Town can go on private property for repairs. Mr. Herr stated Public Works has contacted all people on petition.

New Business

Grant of Right to Install Sewer/Water – Olthof -
Mr. Olthof’s attorney sent Mr. Wieser a proposal on Thursday afternoon that is a re-draft of the District’s usual document. Mr. Wieser was unable to contact the attorney to request the signatures of the property owner. Therefore, the District cannot act on the item.

Mr. Wieser has signed paperwork from the Bloos Grant of Right request. Mr. Hanlon motioned, seconded by Mr. McCall, to amend the agenda under 5 a to include Bloos. Motion unanimously passed.

Mr. Hanlon motioned, seconded by Mr. McCall, to approve the Grant of Right to Install Water Lines and Waiver of Right to Remonstrate Against Annexation to Kenneth and LuAnn Bloos and to authorize the District President to execute the agreement. Motioned unanimously passed.

Tiberon Unit III Permit –
Developer installed water main prior to receiving IDEM permit and was not inspected by Town. Discussion followed regarding methods of inspection. Mr. Ippolito motioned, seconded by Mr. McCall, to dig up and inspect two fire hydrants and one “T”, and make the 43 taps available for inspection, and re-chlorinate the line. Motion unanimously passed.

Payment of Bills – #3049 - #3059 for $14,879.84 for the Waterworks District and #4221 - #4259 for $41,108.13 for the Water Utility –

Mr. Hanlon motioned, seconded by Mr. McCall, to approve payment of vouchers #3049 - #3059 for $14,879.84 for the Waterworks District and vouchers #4221 - #4259 for $41,108.13 for the Water Utility. Motion unanimously carried.

Any other business that may come before the District

Mr. Wieser would like a brief public meeting before the next study session to present the Olthof and Rybarski Grant of Right to Install, and the Wireless Internet. Special meeting will begin at 6:30 p.m., study session will begin at 7:00 p.m.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. McCall to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 9:23 P.M.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

07-07-2003 Joint Sanitary District Waterworks District

July 7, 2003 Sanitary/Waterworks District Special Meeting Minutes

JOINT SESSION: SANITARY AND WATERWORKS DISTRICTS

Mr. Herr called the meeting to order at 6:35 p.m.

Roll call was taken with the following Sanitary District members present: John Herr, President; Alex Monanteras, Vice-President; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Michael Hanlon was absent.

Roll call was taken with the following Waterworks District members present: John Herr, President; Michael Ippolito, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Michael Hanlon was absent.

Old Business

Rybarski – Grant of Right to Install Sewer/Water Lines –
Mr. Monanteras motioned, seconded by Mr. Johnston, to approve the Grant of Right to install sewer lines and the Waiver of Right to remonstrate against annexation for the Rybarski petition for both water and sewer, and authorize the President of the respective boards to execute those documents accordingly. Four ayes; one abstention by Waterworks Board Member, Mr. Ippolito. Motion carried.
Northwoods Property – Mr. Maschmeyer –
Mr. Maschmeyer would like the St. John Township portion of his property be removed from the St. John Utility District. Mr. Monanteras motioned, seconded by Mr. Ippolito, to direct Mr. Wieser to advise the Town of Schererville the remonstrance to this project has been removed. Motion unanimously passed.

Any other business that may come before the District

Mr. Pharazyn presented three proposals for emergency asphalt repairs on Rt. 41 where it intersects with Joliet Street due to 3 water main breaks within 55 feet of one another in the northbound lane. He recommends Ristich Paving proposal of $4,450.00. Mr. Ippolito motioned, seconded by Mr. McCall, to accept Mr. Pharazyn’s recommendation to use Ristich Paving for an amount not to exceed $4,450.00. Motion unanimously passed.

The expansion project ties in at 85th and Alexander will be on railroad property. Application fee to railroad for right of way for $1,830.00; application for pipe or wire occupancy from district to Norfolk Southern Railroad. Mr. Monanteras motioned, seconded by Mr. Johnston, to approve the application for pipe or wire occupancy to Norfolk Southern Railroad for $1,830.00. Motion unanimously passed.

Mr. McCall described the proposal changes for the Wireless Internet. Mr. McCall motioned, seconded by Mr. Johnston, to recommend to the Park Board and the Town Council the proposal from Net Works, Inc. for Wireless Internet service subject to engineering, staff approval and legal review of their July 7, 2003 proposal. Process establishes template for future solicitations. Motion unanimously passed.

Mr. Johnston motioned, seconded by Mr. Ippolito, to accept the proposal from Dixon Engineering for $1,500.00, (reimbursement from T-Mobile) which includes consulting, initial site inspection review, and final inspection. Additional services beyond the scope of work will be billed as time and material. Motion unanimously passed.

Mr. Joseph Hero, 11723 S Oakridge - stated for the record his objection to the approvals of water and sewer taps outside of town. He also would like his driveway apron replaced; it is sinking because of the sanitary sewer. Mr. Pharazyn will check out the situation.

Adjournment –

Mr. Johnston motioned, seconded by Mr. Monanteras, to adjourn. Motion unanimously passed. Meeting adjourned at 7:23 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

07-21-2003 Sanitary District Waterworks District

July 21, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Monanteras called the meeting to order at 7:05 p.m.

Roll call was taken with the following members present: Alex Monanteras, Vice-President; Michael Hanlon, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. John Herr was absent.

Approval of the minutes of the Special Meeting of June 2, 2003 and the Regular Meeting of June 16, 2003 –

Mr. Hanlon motioned, seconded by Mr. McCall, to approve the minutes of the June 2, 2003 Special Meeting and the June 16, 2003 Regular Meeting. Motion unanimously passed.

Old Business

Biennial Rate –
Mr. Johnston motioned, seconded by Mr. Hanlon, to accept the proposed rate of $1.58 for 1,000 gallons based upon the recommendation of H. J. Umbaugh & Associates for the biennial period 2003/2004. Motion unanimously passed. Mr. Wieser will work on the ordinance for the next study session.

Mr. Pharazyn left the meeting at 7:13 P.M. after providing an update on the storm damage and work in process.

Landscaping for LS #12 –
Mr. Johnston motioned, seconded by Mr. Hanlon, to authorize Mr. Pharazyn to complete this project at a price not-to-exceed $8,037.00. Motion unanimously passed.
U.S. 41 Update –
Mr. Johnston motioned, seconded by Mr. McCall, to table this item. Motion unanimously passed.
Vehicle Replacement (2) –
Mr. Hanlon motioned, seconded by Mr. Johnston, to table. Motion unanimously passed.
LS #1 – Pay Request #6 for $3,877.00 –
Mr. McCall motioned, seconded by Mr. Hanlon, to approve Pay Request #6 for $3,877.00. Motion unanimously passed.
WWTP – Plant Expansion PR #14 - $5,300.00 –
Mr. Hanlon motioned, seconded by Mr. McCall, to approve payment of $5,300.00 to the Town of Schererville for Pay Request #14 for the Wastewater Treatment Plant expansion. Motion unanimously passed.
WWTP – Construction Engineering Services PR #11 for $2,285.75 –
Mr. Hanlon motioned, seconded by Mr. Johnston, to approve payment to the Town of Schererville for McDonough Associates for $2,285.75 for Construction Engineering Services. Motion unanimously passed.
Request to purchase – Modules for 6000 Smart Switch Concentrator (split between both boards) –
Mr. McCall motioned, seconded by Mr. Hanlon, to approve $500.00 toward the purchase of a 6000 Smart Switch Concentrator. Motion unanimously passed.
Salary Amendment – Position – Foreman –
New position is in effect; Mr. Wieser stated this needs to be formalized as an ordinance. Tabled for August meeting agenda.

New Business –

None

Payment of Bills - #2072- #2085 for $114,530.33 S/D and Wastewater Utility #6171 - #6205 for$200,230.49 –

Mr. Hanlon motioned, seconded by Mr. Johnston, to approve payment of vouchers #2072 - #2085 for the Sanitary District and vouchers #6171 - #6025 for $200.230.49 for the Wastewater Utility. Motion unanimously passed.

Any other business that may come before the District

Mr. Wieser gave an update of the working group’s review of proposal from the developer of the Old Teibel Farm. A letter was sent to the developer on July 1st, a meeting was held with the developer and working group last week. A second letter was sent dated today stating the proposal was completely unacceptable; they have until month’s end to accept a proposal that is consistent with how sewer and water is extended in this planning district.

Adjournment –

Mr. Johnston motioned, seconded by Mr. Hanlon, to adjourn. Motion unanimously passed. Meeting adjourned at 7:40 p.m.

WATERWORKS DISTRICT

Mr. Hanlon called the meeting to order at 7:41 p.m. Roll call was taken with the following members present; Michael Hanlon, Vice-President; Michael Ippolito, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, Nies Engineering; and Sherry Sury, Clerk-Treasurer. John Herr and Robert Pharazyn were absent.

Approval of the minutes of the Special Meeting of June 2, 2003 and the Regular Meeting of June 16, 2003 –

Mr. Ippolito motioned, seconded by Mr. Johnston, to approve the minutes of the Waterworks District for the Special Meeting of June 2, 2003 and the Regular Meeting of June 16, 2003. Motion unanimously passed.

Old Business

Update on Heron Lake – Water Main –
Mr. Phipps stated there is no action to be taken. Mr. Ippolito motioned, seconded by Mr. McCall, to table for the August meeting. Motion unanimously passed.
Punch list update for Joliet Street residents –
Mr. Phipps stated the issues have been resolved. Mr. Wieser stated the bill for the restoration has not been presented. Matter to be placed on agenda for August.
Final Pay Request – for West Elevated Tank $2,000.00 –
Mr. Johnston motioned, seconded by Mr. Ippolito, to pay the $2,000.00 according to the Nies Engineering letter dated July 2, 2003, final pay request for final grass restoration. Motion unanimously passed.

New Business

Request to purchase – Modules for 6000 Smart Switch Concentrator (split between both boards) –
Mr. McCall motioned, seconded by Mr. Johnston, to approve payment of not more than $500.00 toward the purchase of a 6000 Smart Switch Concentrator. Motion unanimously passed.
Salary Amendment – Position – Foreman –
Tabled for August agenda. Mr. Johnston motioned, seconded by Mr. McCall, for Mr. Wieser to follow up on the ordinance. Motion unanimously passed.

Payment of Bills - #3060 -#3073 for $16,902.17 for the Waterworks District and #4260 - #4328 for $298,261.75 for the Water Utility –

Mr. Johnston motioned, seconded by Mr. McCall to approve payment of vouchers #3060 - #3073 for $16,902.17 for the Waterworks District and vouchers #4260 - #4328 for $298.261.75 for the Water Utility. Motion unanimously passed.

Any other business that may come before the District

Mr. Monanteras asked for an update on T-Mobile and Wireless Network Proposals. Discussion followed. Mr. McCall will follow up for the next study session.

Proposals for Wells #3, #4 and #5 will be discussed at the next study session.

Adjournment –

Mr. Johnston motioned, seconded by Mr. Ippolito to adjourn the meeting. Motion unanimously passed. Meeting adjourned at 8:07 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

08-18-2003 Sanitary District Waterworks District

August 18, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:05 p.m.

Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Michael Hanlon, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer.

Approval of the minutes of the Special Meeting of July 7, 2003 and the Regular Meeting of July 21, 2003 –

Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the minutes of the Special Meeting of July 7, 2003 and the regular Meeting of July 21, 2003. Motion unanimously passed.

Old Business

LS #4 – Final Pay Request $5,197.50 –
this is the final pay request. Mr. Phipps stated everything is done. Mr. Monanteras motioned, seconded by Mr. Johnston, to approve payment of $5,197.50 to Delco as the final payment for LS #4. Motion unanimously passed.
H J Umbaugh Biennial Rate Study – approval to pay –
Mr. Johnston motioned, seconded by Mr. Hanlon, to pay H J Umbaugh and Associates $5,900.00 based on invoice #202859 dated July 31, 2003. Motion unanimously passed.
U.S. 41 Update –
Mr. Pharazyn stated that no work has been done on this project since the last meeting. He would like to ask Nies Engineering to draw up a proposal defining the scope of the work, draw up the contract and then the project would go out for bid. Anticipated cost of the project is $120,000. Mr. Phipps stated he would prepare the basic specifications going from one manhole to another etc. The cost for defining this scope should cost $2,500.00 with one pay request, a construction permit from IDEM would not be required. Discussion followed. Mr. McCall motioned, seconded by Mr. Monanteras, to authorize Mr. Pharazyn to work with Mr. Phipps (Nies Engineering) under a formal engineering contract not to exceed $2,500.00, to develop a scope of work and specification book to get project underway. Motion unanimously passed.
Vehicle Replacement (2) –
Mr. Pharazyn referenced the August 12th memo to the Town Manager. The trucks will be used by three departments who each share 1/3 of the cost. Ms. Sury stated the payment could come out of the Wastewater Improvement Fund. This also needs to go before the Town Council. Mr. Johnston questioned where the money is coming from since Sanitary and Waterworks will be paying 2/3’s the cost. The vehicles being replaced are a 1988 Chevy pick up with 135,065 miles, and a 1990 Chevy cargo van. Mr. Monanteras motioned, seconded by Mr. McCall, to approve the purchase of the two vehicles that are described in the memo from Mr. Pharazyn to Mr. Kil on August 12, 2003 for a total of $52,005.00; and that 1/3 of that amount be allocated to Sewer. Four ayes and one nay by Mr. Johnston. Motion carried.
LS #1 – proposal review of generator upgrade –
Mr. Pharazyn received four proposals; lowest proposal was about $10,000 over anticipated cost. He met with vendor to see if proposal could be modified. He would like to defer this matter to the study session. Mr. Hanlon motioned, seconded by Mr. Monanteras, to table the LS #1 generator upgrade to the study session at the next meeting. Motion unanimously passed.
Salary Amendment – position – Foreman (both boards) –
Mr. Wieser presented Ordinance SD#85, this formalizes the action during the June meeting regarding the promotion of Bob Davis to Foreman position. This ordinance is amending Ordinance SD#83 which establishes the schedule rate for the salaries of the Sanitary District of the Town of St. John for employees and officials. It creates the position of Public Works Foreman and shows the pay is retroactive to July 21st. Mr. Monanteras motioned, seconded by Mr. Hanlon, to unanimously consider Ordinance #SD85 on first reading. Motion unanimously passed. Mr. Monanteras motioned, seconded by Mr. Hanlon, to unanimously adopt Ordinance #SD85. Motion unanimously passed.
Position description review of Public Improvement/Safety Coordinator (both boards) –
Mr. Pharazyn stated this would not make it to the agenda for the next Town Council meeting; it would be better for Town Council to discuss this at their study session. Mr. Monanteras motioned, seconded by Mr. McCall, to table the position description for the Public Improvement Inspector for the September study session. Motion unanimously passed.
Authorization to purchase trailer –
Mr. Pharazyn would like to purchase a flat bed trailer. Existing trailer is not large enough to haul large pieces of equipment. He has a proposal of $2,950.00. Discussion followed. Money would come from the operating fund. Audience member suggested purchasing a used trailer. Mr. McCall motioned, seconded by Mr. Johnston; to authorize the Public Works Director to purchase a replacement trailer not to exceed $3,000.00 to the vendor he chooses is the most qualified and represents the best of our needs. Motion unanimously passed.
Flow meter update –
Mr. Pharazyn stated he began quarterly calibration of the flow meter; minor problems were found. Meter is six years old and he began to seek proposals for a replacement. It has since been struck by lightning and is totally disabled. He could not substantiate cause of failure as an insurable loss. He authorized JGI, the company that does calibrations, to purchase a new meter and replace the existing meter for no more than $2,400.00. He did so as an emergency action. It took about five days to get the new meter. Those days are billed at the average for the previous calendar year.
Infiltration/Inflow – logo manhole cover purchase –
Mr. Pharazyn stated the cost difference between a standard manhole cover compared to a Town logo manhole cover. Mr. Monanteras motioned, seconded by Mr. Hanlon, to put Town logo on Sanitary District manhole covers. Discussion followed. Two ayes by Mr. Monanteras and Mr. Hanlon three nays by Mr. Herr, Mr. Johnston and Mr. McCall. Motion did not pass.

New Business

Request for sewer/water service – 40 acre parcel from Richard Budziak –
Mr. Pharazyn has previously spoken with Mr. Budziak and advised him that because the site is out of the utility district, the board has not looked favorably at these requests. Mr. Wieser stated that the County Plan Commission tells the petitioner to tie into the District, when they have a formal denial, the County will grant permission for well and septic. Mr. Monanteras motioned, seconded by Mr. Hanlon, to formally deny the request from Richard Budziak for the extension of sewer to his 40-acre parcel south of 109th Avenue. Motion unanimously passed.
Discussion of pipe replacement under bridge –
Discussed with U.S. 41 item above.

Payment of Bills - #2086 - #2096 for $27,772.27 S/D and Wastewater Utility #6206 – #6226 for $129,092.08 –

Mr. Johnston motioned, seconded by Mr. Hanlon, to approve payment of vouchers #2086 - #2096 for $27,772.27 for the Sanitary District and vouchers #6206 - #6226 for $129,092.08 for the Wastewater Utility. Motion unanimously carried.

Any other business that may come before the District

Mr. Monanteras wanted an update on LS#12 improvements. Mr. Pharazyn stated the improvements started this week.

Mr. Wieser mentioned the Water, Environment and Technology magazine featured an article about the Wastewater Treatment Plant expansion of Schererville’s plant

Mr. Joseph Hero, 11723 S. Oakridge - remonstrated against the Ordinance that was passed at the public hearing. He stated this is an unequal sewer rate because people who are outside the corporate limits are paying less. Mr. Wieser and Mr. Herr advised Mr. Hero that because the public hearing was concluded his comments would be accepted for filing.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Monanteras, to adjourn. Motion unanimously passed. Meeting adjourned at 8:00 p.m.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 8:01 p.m. Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; Ken Johnston, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer.

Approval of the minutes of the Special Meeting of July 7, 2003 and the Regular Meeting of July 21, 2003 –

Mr. Hanlon motioned, seconded by Mr. Ippolito, to approve the minutes of the Waterworks District for the Special Meeting of July 7, 2003 and the Regular Meeting of July 21, 2003. Motion unanimously passed.

Old Business

Update on Heron Lake – Water Main –
Mr. Pharazyn stated the road has been lowered. No action is needed.
T-Mobile contract status – revision –
Mr. Wieser spoke with Mr. Wickland’s secretary and was advised that revisions have been made to the contract. Fully executed copies have been made and were in Mr. Pharazyn’s office. Mr. Pharazyn stated two sets of executed contracts were sent to the Town and should arrive tomorrow. T-Mobile cannot start until signed and initialed contracts are in hand which should be tomorrow. Mr. McCall is meeting with Town Council at study session to discuss Wireless Internet.
Salary Amendment – position – foreman (both boards) –
This is the companion ordinance to Sanitary District Ordinance SD#85. Mr. McCall motioned, seconded by Mr. Johnston, to unanimously consider Ordinance WD#53 on first reading. Motion unanimously passed.

Mr. Johnston motioned, seconded by Mr. Hanlon, to unanimously adopt Ordinance WD#53. Motion unanimously passed.

Position description review of Public Improvement/Safety Coordinator (both boards) –
Mr. McCall motioned, seconded by Mr. Hanlon, to table the position description of Public Improvement/Safety Coordinator until the Town Council has made their requests and requirements. Motion unanimously passed.
Request for Proposals – update – Lake Michigan water – for hydro-geological study.
Mr. Phipps provided the names of four national firms and one regional firm: CH2M-Hill (HQ in Denver); Camp, Dresser and McKee; LBG-Leggette, Brashears and Graham; Arcadis-Geraghty and Miller; and Peerless Midwest. Mr. Phipps stated there is a lot of published data available on aqua firm related subjects. The companies are basically asked to compile that data and prepare an opinion on how much water there is. Mr. McCall motioned, seconded by Mr. Johnston, that the Public Works Director work with the Engineer to develop a request for a proposal to move forward on the well water study from a hydro-geological company. Motion unanimously passed. Mr. Phipps thinks this would run about $25-30,000.00. Mr. Monanteras asked Mr. Wieser if he was able to contact anyone from the state regarding this topic. Mr. Hero asked what the scope/boundary of the study would be. Mr. Herr stated it would be in the confines of the Planning District.

New Business

Vehicle Replacement (2) –
Purchase of 2 vehicles for Public Works Department, Waterworks would pay 1/3; money would come from Water Improvement Fund. Mr. McCall motioned, seconded by Mr. Ippolito, to purchase 1/3 of the bid proposal by the Public Works Director for the two F-250 trucks. Four ayes and one nay by Mr. Johnston. Motion carried.
Authorization to purchase trailer –
Mr. McCall motioned, seconded by Mr. Hanlon, to authorize Public Works Director to expend no more than $3,000.00 in the purchase of a replacement trailer from a vendor he deems qualified. Mr. Johnston asked what fund the money would come from. Ms. Sury stated that it would be from the Water Improvement Fund. Mr. McCall amended his motion to include 50% of the purchase price; which would be $1,500.00. Four ayes and one nay by Mr. Johnston. Motion carried.
Request for water service – 40-acre parcel from Richard Budziak –
Mr. Johnston motioned, seconded by Mr. Hanlon, to deny the request of Richard Budziak for water service/connection. Motion unanimously passed.

Payment of Bills – #3074 - #3085 for $10,993.59 for the Waterworks District and #4329 - #4366 for $97,826.55 for the Water Utility –

Mr. Johnston motioned, seconded by Mr. Hanlon, to approve payment of vouchers #3074 - #3085 for $10,993.59 for the Waterworks District and vouchers #4329 - #4366 for $97,826.55 for the Water Utility. Motion unanimously carried.

Any other business that may come before the District

Mr. Steve Hastings, 8740 Patterson – provided a summary of the water problem on Patterson Street since July 6th. He called Public Works July 11th and got the answering machine; called Police Dept on July 12th and July 13th. Mr. Pharazyn came out and stated it was groundwater from the previous rains. Mr. Hastings stated that the leak started before the rains. He asked them to check where NIPSCO installed the lines for new homes. A water main was also installed in the street. Water samples were taken. July 18th the street started to sink. About 200 feet has sunk 8 inches. Leaking from 3 homes on top of the hill at Patterson north to Oakwood into the street and ditch. He is upset because he was told it was groundwater problem and not a water leak. Mr. Phipps stated there was a water leak in a service line about 200 feet north uphill of his home. Mr. McCall stated the contractor caused the problem and should be responsible for the repairs. Mr. Pharazyn stated the several people involved thought this was a groundwater problem. Tests indicated this was a groundwater problem, another test was done and the water main leak was found. Extensive discussion followed. Mr. Herr believes this is a contractor problem and this should be covered by the warranty. He stated in the future any problems that occur during the warranty problem should be reported to the contractor

Mr. Carter, 8756 Patterson - also reported the leak after July 17th.

Ms. Sury requested the budget public hearing and study session be held on Tuesday, September 2nd, instead of Monday due to the Labor Day holiday.

Mr. Herr acknowledged a letter from Jerry Rudy with an attachment regarding a statement of principles pertaining to the Ethics Ordinance for their feedback.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Ippolito to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 8:55 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

09-15-2003 Sanitary District Waterworks District

September 15, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:30 p.m.

Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Michael Hanlon, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Ken Johnston was absent.

Approval of the minutes of the Public Hearing and the Regular Meeting of August 18, 2003 –

Mr. Hanlon motioned, seconded by Mr. Monanteras, to approve the minutes of the Public Hearing and the Regular Meeting of August 18, 2003. Motion unanimously passed.

Old Business

LS #1 – Pay Request #7 for $10,193.00 –
Mr. Monanteras motioned, seconded by Mr. McCall, to approve Pay Request #7 for Delco for LS #1 in the amount of $10,193.00. Motion unanimously passed.
LS #1 – Generator Upgrade Proposals –
Mr. Phipps summarized the proposals and recommended the Sweney Electric proposal. Mr. McCall motioned, seconded by Mr. Monanteras, to award the LS #1 Generator Project to Sweney Electric subject to approval by the board attorney for $43,500. Motion unanimously passed.
US 41 main repair review scope of work –
Mr. Phipps gave specifications to Mr. Pharazyn, a modification was suggested and they will then be ready to advertise for proposals. The project entails cleaning the line and replacing the inside surface of the 24” sanitary sewer. Approximate budget cost is $120,000. Mr. McCall motioned, seconded by Mr. Monanteras, to instruct Sanitary District Engineer to procure bids for lining project and have bid opening at said time and day (Oct 15th, 3:00 p.m.). Motion unanimously passed.
Authorize for purchase/payment of Stolen Pump –
Mr. Monanteras motioned, seconded by Mr. Hanlon, to authorize the payment of $24,300 for replacement pump with the understanding of a $23,300 insurance reimbursement with an outlay of $1,000.00 to the Town. Motion unanimously passed.

New Business –

None.

Payment of Bills - #2097 - #2113 for $21,230.55 S/D and Wastewater Utility #6227 – #6256 for $100,889.73 –

Mr. McCall motioned, seconded by Mr. Monanteras, to approve payment of vouchers #2097 - #2113 for $21,230.55 for the Sanitary District and vouchers #6227 - #6256 inclusive for $100,889.73 for the Wastewater Utility. Motion unanimously carried.

Any other business that may come before the District

Mr. Phipps – explained the letter regarding the sewage treatment capacity charges for Dunkin Donuts / Baskin Robbins; the developer presented water use records for a similar store in a different location which indicated his projected water use would be approximately 32,000/month. Using the formula this would result in a capacity charge of $6,119.31. Mr. Monanteras motioned, seconded by Mr. Hanlon, to approve the recommendation by Mr. Phipps for the Sewage Treatment Capacity Charge of $6,119.31 for the Dunkin Donuts / Baskin Robbins proposed to be located at 9407 Wicker Avenue. Motion unanimously passed.

Mr. Herr stated a copy of Ethics Resolution passed in December 1998 was distributed at the last Study Session. The Resolution has been reviewed by the members of the Sanitary Board and has been deemed proper and will be retained in place.

Adjournment –

Mr. Monanteras motioned, seconded by Mr. McCall, to adjourn. Motion unanimously passed. Meeting adjourned at 7:55 p.m.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 7:56 p.m.

Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Ken Johnston was absent.

Approval of the minutes of the Public Hearing and the Regular Meeting of August 18, 2003 –

Mr. Hanlon motioned, seconded by Mr. McCall, to approve the minutes of the Public Hearing and the Regular Meeting of August 18, 2003. Motion unanimously passed.

Old Business

Joliet Street restoration –
Mr. Wieser explained the interaction of the three insurance companies involved (representing the Cockerhams, the Town of St. John, and Snow–N’-Son, INC.) and that it is not legally appropriate to discuss this with the parties involved. Several residents expressed their displeasure with the entire situation and the Town’s response. Mr. Ippolito motioned, seconded by Mr. Hanlon, to hire the Town Engineer, Haas & Associates, to look over the entire matter and give their opinion. Motion unanimously passed. Mr. McCall stated the findings should be presented to the Waterworks Board only and treated as confidential.

Mr. Berg, 10351 Joliet – stated that he still has problems with his driveway.

Mr. Joseph Hero, 11723 S. Oakridge – believes Joliet Street problems are due to the water project; follow up has not been done, and does not believe problems cannot be discussed due to the insurance claims.

Mr. Alex Monanteras – as a citizen, stated that he resents Mr. Hero’s comments about stonewalling; he is concerned about the residents’ problems, the cost to the Town and does want to find out the source of the problem, which is why a second opinion is being sought.

Hydro-geological study – Mr. Phipps distributed a draft text for review; the purpose is to be used as a reference and computational study. Mr. Ippolito motioned, seconded by Mr. McCall, to send out a request for proposals. Motion unanimously passed.

Authorization/permission to pay for attendance at American Water Association’s Fall Meeting in Michigan City, IN – Mr. Pharazyn and three staff members will be attending. One staff member will receive an award for their 30-year membership in the Association. Mr. McCall motioned, seconded by Mr. Hanlon, to approve the $100.00 expenditure for meeting registration for four staff members. Motion unanimously passed.

Update – Eastside water pressure pump station – Mr. Pharazyn stated some progress has been made.

New Business –

None.

Payment of Bills – #3086 - #3098 for $12,662.18 for the Waterworks District and #4367 - #4411 for $182,729.36 for the Water Utility –

Mr. Hanlon motioned, seconded by Mr. McCall, to approve payment of vouchers #3086 - #3098 for $12,662.18 for the Waterworks District and vouchers #4367 - #4411 for $182,729.36 for the Water Utility. Motion unanimously carried.

Any other business that may come before the District

Mr. Wieser stated the contact in the Governor’s Office for the Great Lakes water issue is Beth Ann Compton.

Mr. Herr stated a copy of Ethics Resolution passed in December 1998 was distributed at the last Study Session. The Resolution has been reviewed by the members of the Waterworks Board and has been deemed appropriate and will be retained in place.

Mr. Mark Beggs, is purchasing property at 93rd & Blaine and would like the Water District extended for a small subdivision, 12 lots on 13 acres.

Mr. Phipps stated the Board made a wise decision seeking a second opinion on the Joliet Street situation.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Ippolito to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 9:08 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

09-15-2003 Sanitary District Waterworks District Budget Adoption

September 15, 2003 Sanitary/Waterworks District Meeting Minutes

SANITARY DISTRICT 2004 BUDGET ADOPTION

September 15, 2003

Mr. Herr called the meeting to order at 7:07 p.m.

Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice-President; Michael Hanlon, Member; William McCall, Member; Jim Wieser, Attorney; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Ken Johnston was absent.

Reading of Budget Estimate –

Mr. Herr read the Budget Estimate for the Sanitary District Operating Fund and the Sanitary District Bond & Interest Fund.

Ordinance SD #86 – 2004 Sanitary District Budget -

Mr. Monanteras motioned, seconded by Mr. Hanlon, to adopt the proposed Sanitary District Budget for 2004. Motion unanimously passed. Mr. Herr read Ordinance SD #86. Mr. Monanteras motioned, seconded by Mr. Hanlon, to adopt Ordinance SD #86. Motion unanimously passed.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Monanteras, to adjourn. Motion unanimously passed. Meeting adjourned at 7:11 p.m.

Attest:

_________________________
/s/ Sherry P. Sury, Clerk-Treasurer

WATERWORKS DISTRICT 2004 BUDGET ADOPTION

September 15, 2003

Mr. Herr called the meeting to order at 7:15 p.m.

Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; William McCall, Member; Jim Wieser, Attorney; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Ken Johnston was absent.

Reading of Budget Estimate –

Mr. Herr read the Budget Estimate for the Waterworks District Operating Fund.

Ordinance WD #54 – 2004 Waterworks District Budget –

Mr. Hanlon motioned, seconded by Mr. Ippolito, to approve the 2004 budget as presented. Motion unanimously passed. Mr. Herr read Ordinance WD #54. Mr. Hanlon motioned, seconded by Mr. Ippolito, to adopt Ordinance WD #54. Motion unanimously passed.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. McCall, to adjourn. Motion unanimously passed. Meeting adjourned at 7:18 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

10-20-2003 Sanitary District Waterworks District

October 20, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:05 p.m.

Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Member; William McCall, Member; Randy Wyllie for Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Alex Monanteras and Ken Johnston were absent.

Approval of the minutes of the Budget Public Hearing of September 2nd, Budget Adoption and Regular Meeting of September 15, 2003 –

Mr. McCall motioned, seconded by Mr. Hanlon, to approve the minutes of the Public Hearing of September 2nd, the Budget Adoption and Regular Meeting of September 15, 2003. Motion unanimously passed.

Old Business

WWTP – Pay Request #12 - $822.13 (McDonough & Assoc.) –
Mr. McCall motioned, seconded by Mr. Hanlon, to approve Pay Request #12 in the amount of $822.13 to McDonough & Associates. Motion unanimously passed.
Update – Number of taps remaining –
Discussion regarding the number of taps committed and the anticipated availability. Request made for a monthly report on the number of taps approved.
Grant of Right to install sewer/water lines –
Mark Beggs and Consideration of expansion of boundaries – Discussion regarding the impact of an installation outside of the planning district. Mr. McCall motioned to table the grant to install sewer lines, seconded by Mr. Hanlon. Motion unanimously passed. Tabled until next study session.
Consideration of expansion of boundaries –
Mr. Rudy suggested that a joint study session with the Town Council be scheduled to discuss this topic and the above mentioned. After discussion, a joint study session was scheduled for November 11, 2003.

New Business

Award of US 41 Lining Project –
Mr. Hanlon motioned to accept the bid from Performance Pipe Lining for $176,995.00, seconded by Mr. McCall. Motion unanimously passed.

Payment of Bills - #2114 - #2126 for $13,127.54 S/D and Wastewater Utility #6257 – #6284 for $156,336.46 –

Mr. McCall motioned, seconded by Mr. Hanlon, to approve payment of claims #2114 - #2126 inclusive for the amount of $13,127.54 for the Sanitary District, and Wastewater Utility #6257 - #6284 in the amount of $156,336.46. Motion unanimously carried.

Any other business that may come before the District

Mr. Herr read a letter from Ken Johnston resigning from the Sanitary and Waterworks Boards.

Mr. Phipps expressed concern that the US 41 lining project begin as soon as possible. Mr. McCall motioned that a Notice To Proceed be sent and that the Board President is authorized to sign the contract with Performance Pipe upon verification of insurance, seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Joseph Hero, 11723 S Oakridge - asked about the boundary extension requested by Mr. Beggs, the number of taps given to various developments, the maximum number of taps that can be hooked up to existing system, and how many are currently hooked up. Also discussed Tiburon water pressure problem.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. McCall, to adjourn. Motion unanimously passed. Meeting adjourned at 8:05 p.m.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 8:06 p.m.

Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; William McCall, Member; Randy Wyllie for Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Ken Johnston was absent.

Approval of the minutes of the Budget Public Hearing of September 2nd, Budget Adoption and Regular Meeting of September 15, 2003 –

Mr. McCall motioned, seconded by Mr. Hanlon, to approve the minutes of the Budget Public Hearing of September 2nd and the Budget Adoption and Regular Meeting of September 15, 2003. Motion unanimously passed.

Old Business

Update – Hydro-geological study –
Mr. Phipps stated that five proposals were requested and three were received. Mr. Phipps will review and report at the November Study Session.
Update – Pressure Valves –
Mr. Pharazyn stated since the installation there has been a significant improvement in the pressure fluctuation. There will be one payment on the contract.
Update – Contact with Ms. Compton regarding Lake Michigan water supply –
Mr. Wyllie stated they have not heard back from Ms. Compton and have left several messages. They will keep trying.
Grant of Right to install sewer/water lines – Mark Beggs -
Discussion regarding the impact of an installation outside of the planning district. Mr. McCall motioned to table the grant to install water lines, seconded by Mr. Ippolito. Motion unanimously passed. Tabled until next study session.

New Business –

None

Payment of Bills – #3099 - #3112 for $11,999.53 for the Waterworks District and #4412 - #4466 for $98,454.97 for the Water Utility –

Mr. Hanlon motioned, seconded by Mr. Ippolito, to approve payment of vouchers #3099 - #3112 for $11,999.53 for the Waterworks District and vouchers #4412 - #4466 for $98,454.97 for the Water Utility. Motion unanimously carried.

Any other business that may come before the District

Mr. Pharazyn attended a three-day course, which included information on terrorist attacks and weapons from Homeland Security. A plan must be submitted by June 2004 and the plan must be implemented by December. He mentioned a new law that water and sewer information is no longer considered public information.

Mr. Herr mentioned that a motion was executed at the June meeting regarding Lake Hills and the grant to connect sewer but a motion for the grant to connect water was not executed. Mr. Ippolito motioned to approve the Lake Hills project as it was designed and in place at the District’s June meeting for approval of water, seconded by Mr. McCall. Mr. Ippolito amended his motion to reflect the density limitations as they were in the June meeting. Mr. McCall seconded amended motion. Lengthy discussion followed regarding the status of the Lake Hills project and the advisability and necessity of passing this motion. Mr. Ippolito withdrew his motion and Mr. McCall withdrew his second.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Ippolito to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 9:00 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

11-17-2003 Sanitary District Waterworks District

November 17, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:05 p.m.

Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice President; Michael Hanlon, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer.

Approval of the minutes of the October 20, 2003 Regular Meeting –

Mr. McCall motioned, seconded by Mr. Hanlon, to approve the Sanitary District Meeting minutes of October 20, 2003. Three ayes and one abstention by Mr. Monanteras who did not attend the October meeting. Motion carried.

Old Business

Maginot Sanitary Sewer – Approval of Change Order #1 – final –
Mr. Monanteras motioned to approve the change order for a reduction of the contract value of $6,790.60 to LGS Plumbing, which will reduce the contract price to $216,795.40. Motion seconded by Mr. Hanlon. Motion unanimously passed.
Maginot Sanitary Sewer – Pay Requests #4, #5 and #6 –
Based on staff comments if the developers have followed through on their responsibilities, Mr. McCall motioned to pay requests #4, #5 and #6 in their entirety’s. Mr. Hanlon seconded. Three ayes and one nay by Mr. Herr. Motion carried.
Capacity Certification Allocation Letters for Willow Ridge Manor Phase 2 – Weston Ridge, Unit 4 and Woods of Weston Ridge –
Mr. Monanteras concerned when LS #1 will reach capacity. Discussion followed. Mr. Herr stated there is a countdown report. Mr. Pharazyn will distribute the report at the monthly meetings. Mr. Monanteras motioned to approve the Capacity Allocation Certification Letter (for Willow Ridge Manor Phase 2) in the amount of 11, 780 gallons per day on average which translates into 38 taps. Mr. Hanlon seconded. Discussion of what is being certified: taps, flow, lots and where the numbers come from. Mr. Monanteras withdrew his motion. Mr. Hanlon withdrew his second. Mr. McCall motioned to defer the Willow Ridge certification to the next meeting subject to the staff working on where the numbers are coming from. Mr. Monanteras seconded. Motion unanimously passed.

Mr. Monanteras motioned to approve an average flow rate of 31,310 gallons per day as the flow rate for Weston Ridge Unit 4 for use in the Capacity Certification/Allocation Letter. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. McCall motioned to approve the total average flow of 17,980 gallons per day for the Woods of Weston Ridge. Seconded by Mr. Hanlon. Motion unanimously passed.

New Business –

None

Payment of Bills - #2127 - #2138 for $39,183.97 for the Sanitary District and Wastewater Utility #6285 – #6307 for $94,957.18 –

Mr. Hanlon motioned, seconded by Mr. Monanteras, to pay Sanitary District bills #2127 - #2138 inclusive in the amount of $39,183.97 and for the Wastewater Utility #6285 - #6307 inclusive in the amount of $94,957.18. Motion unanimously carried.

Any other business that may come before the District

Mr. Pharazyn reported on a situation whereas a resident’s front parkway has been sinking over a period of time. The property is across from Lake Central School along US 41. Mr. Pharazyn had the line videotaped and no major problems were detected. Discussion followed. He will request Performance Pipelining, Inc. (contractor for Lining Project) to review his findings for verification and will report the status at the next study session.

Mr. Monanteras asked Ms. Sury about the appropriation reports and the bank balances for funds #265 and #266. He inquired about the balances versus the appropriation totals. Discussion followed. Ms. Sury stated she would have her deputy, Ms. Michalski, attend the next study session to explain in detail the present financial situation.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. McCall, to adjourn. Motion unanimously passed. Meeting adjourned at 8:12 p.m.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 8:13 p.m.

Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; Michael Ippolito, Member; William McCall, Member; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer. Jim Wieser was absent.

Approval of the minutes of the October 20, 2003 Regular Meeting –

Mr. Hanlon motioned, seconded by Mr. McCall, to approve the minutes of the October 20, 2003 meeting. Motion unanimously passed.

Old Business

Change Order #3 (Final) for Contract #2 –
Lengthy discussion regarding the reason for the change order, how the contract was bid and the communication regarding unanticipated changes. Mr. McCall motioned to approve Change Order #3 in the amount of $8,812.20. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. McCall left the meeting at 8:40 p.m.

Contract #2, Watermain Improvement Project Pay Requests #7 and #8 –
Mr. Hanlon motioned to defer both pay requests until the Board has legal assistance at the December Regular Meeting. Mr. Ippolito seconded. Motion unanimously passed.
Patterson St. Watermain Project – Final Pay Request #7 –
Mr. Hanlon motioned to pay the current payment due on Patterson Street of $3,121.45. Seconded by Mr. Ippolito.
Hydro-geological Study – award of bid –
Mr. Pharazyn summarized the three bids. Mr. Hanlon motioned to award the bid to Peerless – Midwest Inc. for an amount not to exceed $14, 850.00. Mr. Ippolito seconded. Motion unanimously passed.

New Business –

None.

Payment of Bills – #3113 - #3122 for $9,452.05 for the Waterworks District and #4467 - #4511 for $151,198.42 for the Water Utility –

Mr. Hanlon motioned to approve payment of vouchers #3113 - #3122 inclusive for $9,452.05 for the Waterworks District and vouchers #4467 - #4511 for $151,198.42 for the Water Utility. Seconded by Mr. Ippolito. Motion unanimously carried. Any other business that may come before the District

Mr. Pharazyn received a letter from IDEM regarding the water pressure at Tiburon. IDEM wants a written response by November 29th from the Town stating their plan to correct the problem. Mr. Pharazyn proposes a booster station by the Community Church across from Sierra Point.

Mr. Monanteras read a letter dated November 1, 2003 from Bill and Lori Kieth and family. He requested the letter to be attached to the minutes.

Mr. Pharazyn stated that Haas & Associates has completed their evaluation and legal counsel is reviewing the final report of the Joliet Street project. An executive session (due to pending litigation) will be scheduled for discussion after Mr. Wieser completes his review.

Councilman Jerry Rudy gave an update on the pending annexations. He also stated the Ethics Ordinance was passed by the Town Council at the November 11th, 2003, meeting. A copy of this ordinance will be sent to all Town employees and Board and Commission members.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. Ippolito to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 9:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

12-15-2003 Sanitary District Waterworks District

December 15, 2003 Sanitary/Waterworks District Meeting Minutes

Sanitary District

Mr. Herr called the meeting to order at 7:10 p.m.

Mr. Monanteras motioned to amend the agenda to hold the Waterworks District meeting first, as there were members of the audience present solely for the Waterworks meeting. Mr. Hanlon seconded. Motion unanimously passed.

WATERWORKS DISTRICT

Mr. Herr called the meeting to order at 7:12 p.m.

Roll call was taken with the following members present: John Herr, President; Michael Hanlon, Vice-President; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer.

Approval of the minutes of the November 17, 2003 Regular Meeting –

Mr. Hanlon motioned to approve the minutes of the November 17, 2003 meeting. Motion seconded by Mr. McCall. Motion unanimously passed.

Mr. Wieser noted that the Board had an Executive Session prior to this meeting starting at 6:00 p.m. and ending several minutes after 7:00 p.m. During that meeting items of litigation were discussed and there were no votes taken on any matter.

Mr. McCall motioned to amend the agenda under Old Business to add discussion of the Joliet Street Water Main Improvement Project. Mr. Hanlon seconded the motion. Motion unanimously passed.

Old Business

Joliet Street Water Main Improvement Project –
Mr. McCall motioned that the District accept the Joliet Street Water Report received from Haas & Associates and make it part of the public record and available to the public in the Clerk-Treasurer’s Office during normal business hours. Mr. Hanlon seconded. Motion unanimously passed.

Mr. Herr opened for public comment.

Mr. Gill asked how a report can be completed without input from the residents of the property in question. Mr. Herr stated the report shows a time line of the events. Mr. Wieser stated that it is not the District’s role how an independent entity performs their service. Discussion followed.

Mr. Herr closed public comment.

Contract #2, Water main Improvement Project – Pay Requests #7 and #8 for Springhill & Park Drives, Hart & Joliet Streets, and 93rd Street –
Mr. Wieser stated the payments can be deferred until the Board can make a determination of how the insurance company views the claim. Mr. McCall motioned to defer Pay Requests #7 and #8 until the next scheduled Waterworks District meeting. Mr. Hanlon seconded. Motion unanimously passed.
Award of Proposal for Chlorine Gas & Sodium Fluoride –
Mr. Hanlon motioned to award the annual Chlorine, Gas and Sodium Fluoride purchases from Ulrich Chemical per the recommendation of the Public Works Director according to his letter dated November 12, 2003. Mr. McCall seconded. Motion unanimously passed.
Consideration of Salary Ordinance #WD55 –
Mr. McCall motioned to unanimously consider the adoption of Salary Ordinance #WD55 on first reading. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. McCall motioned to unanimously adopt Salary Ordinance #WD55. Mr. Hanlon seconded. Motion unanimously passed.

Approval of Position Description of Public Improvement Inspector –
Mr. Hanlon motioned to adopt the Position Description of the Public Improvement Inspector. Seconded by Mr. McCall. Motion unanimously passed.
Approval of Position Description of Water Operator –
Mr. Hanlon motioned to adopt the Position Description of the Water Operator. Mr. McCall seconded. Motion unanimously passed.

New Business

Permission to delete customer accounts paid in full –
Mr. McCall motioned to give the Clerk-Treasurer permission to delete the accounts paid in full. Seconded by Mr. Hanlon. Motion unanimously passed.
Permission to remove/write off customer accounts not feasible to pursue for collection –
Mr. Hanlon motioned to remove/write off customer accounts not feasible to pursue for collection. Mr. McCall seconded. Motion unanimously passed.

Payment of Bills – #3123 - #3133 for $12,513.07 for the Waterworks District and #4512 - #4551 for $93,122.62 for the Water Utility –

Mr. Hanlon motioned to approve payment of vouchers #3123 - #3133 in the amount of $12,513.07 for the Waterworks District and vouchers #4512 - #4551 in the amount of $93,122.62 for the Water Utility. Seconded by Mr. McCall. Motion unanimously carried.

Any other business that may come before the District

Mr. Monanteras asked about the status of the water pressure at Tiburon. Mr. Herr stated that they informally met with the developers. Mr. Phipps will develop a brief Scope of Work for the booster station and present it to the developers. A follow up meeting will be held in January.

Adjournment –

Mr. Hanlon motioned, seconded by Mr. McCall to adjourn the meeting. Motion unanimously carried. Meeting adjourned at 7:40 p.m.

SANITARY DISTRICT

Mr. Herr called the meeting to order at 7:41 p.m.

Roll call was taken with the following members present: John Herr, President; Alex Monanteras, Vice President; Michael Hanlon, Member; William McCall, Member; Jim Wieser, Attorney; John Phipps, NIES Engineering; Robert Pharazyn and Sherry Sury, Clerk-Treasurer.

Approval of the minutes of the November 17, 2003 Regular Meeting –

Mr. McCall motioned to approve the minutes of the November 17, 2003 Sanitary District Meeting. Seconded by Mr. Monanteras. Motion unanimously passed.

Old Business

Authorization for Public Works Director to execute Capacity Certification Allocation Letters –
Mr. Monanteras stated in light of the fact that Lift Station #1 is now at capacity, he motioned to ask the Public Works Director to complete and sign the Capacity Certification Allocation Letters for the State of Indiana as long as he is giving the Board the monthly reports in terms of the effect it is having. Mr. Hanlon seconded. Motion unanimously passed.
Capacity Certification Allocation Letter for Willow Ridge Manor, Phase 2 –
addressed in previous motion.
Update – settlement across from Lake Central –
Mr. Pharazyn stated they hope to start in the next couple of weeks; he gave a budget estimate of $5,000.00. He will have more information at the next Study Session.
Consideration of Salary Ordinance #SD77 –
Mr. Monanteras motioned that the Board unanimously consider Salary Ordinance #SD77 on the first reading. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Monanteras motioned that the Board adopt Salary Ordinance #SD77. Mr. Hanlon seconded. Motion unanimously passed.

Consideration of RES #SD 03-12-15 – Transfer of Appropriation –
Mr. Monanteras motioned that the Board adopt Resolution #SD 03-12-15. Seconded by Mr. Hanlon. Motion unanimously passed.
Approval of Position Description of Public Improvement Inspector –
Mr. Hanlon motioned to adopt the Position Description of the Public Improvement Inspector. Seconded by Mr. Monanteras. Motion unanimously passed.

New Business

Change Order for LS #1 –
Mr. Monanteras motioned to approve Change Order #2 to the LS #1 Upgrade, which would bring the adjusted contract price up to $117,188.42; this includes a $5,143.42 increase in the contract. Mr. Hanlon seconded. Mr. Herr asked why the contractor is due $3,852.45 because of weather delays on three separate occasions. Mr. Phipps and Mr. Pharazyn explained the circumstances involved. Discussion followed. Motion unanimously passed.
Lift Station #1 – pay requests 8 and 9 –
Mr. McCall motioned to approve pay requests #8 and #9 in the amount of $450.00 and $14,745.67. Seconded by Mr. Hanlon. Motion unanimously passed.
Status report – License Agreement with DMJM+HARRIS –
Mr. Wieser stated that there’s a possibility that all of the right of way may not be necessary. There may be another route to pursue that may be less expensive. It may be premature to contact DMJM+HARRIS. There may be an alternative, which he will explore further. Mr. Herr asked that this be referred to on future agendas as Railroad Right of Way.
Permission to delete customer accounts paid in full –
Mr. Monanteras motioned to give the Town Clerk permission to delete customer accounts paid in full for Sanitary bills. Mr. Hanlon seconded. Motion unanimously passed.
Permission to remove/write off customer accounts not feasible to pursue for collection –
Mr. Monanteras motioned to give the Town Clerk permission to remove and write off all the customer accounts listed that are not feasible for collection for the Sanitary District. Mr. Hanlon seconded. Motion unanimously passed.

Payment of Bills - #2139 - #2147 for $9,416.74 S/D and Wastewater Utility #6308 – #6330 for $125,250.34 –

Mr. Hanlon motioned to pay vouchers #2139 - #2147 in the amount of $9,416.74 and the Wastewater Utility #6308 - #6330 in the amount of $125,250.34. Seconded by Mr. Monanteras. Motion unanimously carried.

Any other business that may come before the District

Mr. Wieser stated the Board discussed in the earlier Executive Session several items of litigation. One of which is right now scheduled for a hearing injunction one week from tomorrow. He asks that the board authorize him to proceed to defend that litigation consistent with the manner in which that was discussed in the Executive Session. Mr. Monanteras motioned to authorize Mr. Wieser to defend the referenced litigation. Seconded by Mr. Hanlon. Motion unanimously passed.

Mr. Pharazyn mentioned the generator change over for LS#1 was successful. He also mentioned that the Board considers coordinating other projects in conjunction with the elimination of LS#10 in the spring. He will look at how future projects can be combined with scheduled changes.

Adjournment –

Mr. Monanteras motioned to adjourn. Seconded by Mr. Hanlon. Motion unanimously passed. Meeting adjourned at 8:20 p.m.

Attest:

/s/ Sherry P. Sury, Clerk-Treasurer

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