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Sanitary District Meeting Minutes 2021

Meeting Minutes

01-19-2021 Sanitary District

January 19, 2021 Sanitary District Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Regular Meeting to order on Tuesday, January 19, 2021, at 8:24 p.m., with the members attending in person and remotely, and led all in The Pledge of Allegiance.

ROLL CALL:

Members present: Ken Gembala; Kim Krull; Richard Setlak; Patricia Sims-Smierciak, Vice-President; and Rob Kmetz, President. Also Present: Wayne Pondinas, Town Council Liaison; and Beth Hernandez, Clerk-Treasurer. Absent: None. A quorum was attained.

ELECTION OF OFFICERS:

President: Mr. Kmetz called for nominations for President. Ms. Sims-Smierciak nominated Rob Kmetz as President; Mr. Setlak seconded the nomination. Hearing no further nominations, Mr. Kmetz called for the vote. Mr. Kmetz was elected as President unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

Vice-President: Mr. Kmetz called for nominations for Vice-President. Ms. Krull nominated Patti Sims-Smierciak as Vice-President; Mr. Setlak seconded the nomination. Ms. Sims-Smierciak was elected as Vice-President unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

APPROVAL OF MINUTES:

None were available for action.

NEW BUSINESS:

A. Baker Tilly Professional Services Agreement
Ms. Sims-Smierciak made a motion to accept the Baker Tilly Professional Services Agreement as proposed; Mr. Gembala seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

B. New SCADA System Proposals – Continued Discussion
Mr. Kmetz noted that the Waterworks Board tabled their decision and asked the Members what their preference is on this matter.

Ms. Sims-Smierciak made a motion to award Austgen the project based on their proposal as presented in accordance with the RFP; Mr. Setlak seconded the motion. Motion carried 4-1 by roll-call vote.

Mr. Gembala Nay
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

C. US 41 Utility Relocation Project – Update
Mr. Matt Miniel with Haas & Associates reported that construction of the project commenced on January 6, 2021, the construction is going well, and the project is approximately 25% completed. Negotiations are ongoing for costs applicable to Change Order No. 3, and he hopes to have that ready to present at the next meeting. There are some cost savings as a telephone line that would have required removal and replacement has been averted. The 6-inch gas main rising above the street level is the way it is due to the berm in that area.
D. Easement Agreement with Northern Indiana Public Service Company, LLC, (NIPSCO)
Mr. Kmetz advised that this easement agreement with NIPSCO is for Electric Facilities, known as Easement No. 45115, located at the property with the lift station on the west side of U.S. 41 just north of West Creek.

Mr. Setlak made a motion to grant the Easement Agreement with NIPSCO and authorize the Sanitary District President to sign the same; Ms. Sims-Smierciak seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

E. Follow Up to the January 19, 2021, Joint Study Session
None was had.
F. Consider Annual Write-Offs
Ms. Beth Hernandez, Clerk-Treasurer, explained the annual write-offs. Ms. Sims-Smierciak requested that Ms. Hernandez research increasing the deposits. Ms. Hernandez advised that she has Town Attorney Dave Westland looking into the particulars of what can be done.

Mr. Setlak made a motion to write off certain customers’ accounts in the amount of $2740.01; Ms. Sims-Smierciak seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

REPORTS AND CORRESPONDENCE:

Mr. Dravet advised that he received the Wonderware license renewal and asked for a favorable recommendation to the Town Council to pay the Request to Purchase in the amount of $4077.

Mr. Setlak made a motion to send a favorable recommendation to the Town Council to approve the Wonderware annual software licensing renewal in the amount of $4077; Ms. Sims-Smierciak seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

PAYMENT OF BILLS:

Ms. Krull made a motion to pay the Sanitary District APVs for September of $14,926.27; Mr. Setlak seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

Ms. Krull made a motion to pay the Wastewater APVs for September of $705,513.69; Mr. Setlak seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

PUBLIC COMMENT:

None was had.

ADJOURNMENT:

Ms. Sims-Smierciak made a motion to adjourn the meeting; Mr. Setlak seconded the motion. Motion carried unanimously by roll-call vote.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

Mr. Kmetz adjourned the meeting at 8:58 p.m.

Respectfully Submitted:

Margaret R. Abernathy, Recording Secretary
St. John Sanitary District

02-16-2021 Sanitary District

February 16, 2021 Sanitary District Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Regular Meeting to order on Tuesday, February 16, 2021, at 6:53 p.m. with the members attending in person and remotely, and led all in The Pledge of Allegiance.

ROLL CALL:

Members present: Ken Gembala, Kim Krull, Richard Setlak, Patricia Sims-Smierciak, Vice President, and Rob Kmetz, President. Also present: Wayne Pondinas, Town Council Liaison. Absent: Beth Hernandez, Clerk-Treasurer. Absent: None. A quorum was attained.

APPROVAL OF MINUTES:

Mr. Setlak made a motion to approve the October 20, 2020 regular meeting minutes. Ms. Krull seconded the motion. The motion carried by a unanimous 4-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Abstained from vote because she was absent from this meeting.

A motion was made to approve the November 17, 2020 regular meeting minutes. The motion carried by a unanimous 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

Mr. Setlak made a motion to approve the December 15, 2020 regular meeting minutes. Ms. Krull seconded the motion. The motion carried by a unanimous 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

Ms. Sims-Smierciak made a motion to approve the January 19, 2021 regular meeting minutes. Mr. Setlak seconded the motion. The motion carried by a unanimous 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

NEW BUSINESS:

A. Consider Change Order No. 3 from Haas & Associates, an increase of$18,142.00.
Mr. Gembala made a motion to approve Change Order No. 3 from Haas & Associates for an increase of $18,142.00. Ms. Sims-Smierciak seconded the motion. The motion carried by a 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

B. Consider Sewer Credit in the amount of $147.02 for Joseph Krivickas at 13371 Redbud Drive.
Mr. Setlak made a motion to approve a Sewer Credit in the amount of $147.02 for Joseph Krivickas at 13371 Redbud Drive for extra sewer charges for new sod at his residence. Mr. Gembala seconded the motion. The motion carried by a 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

C. Consider Sewer Credit in the amount of $204.44 for Jeffrey and Kristin Hoeksema at 8351 Declan Court.
Ms. Sims-Smierciak made a motion to approve a Sewer Credit in the amount of $204.44 for Jeffrey and Kristin Hoeksema at 8351 Declan Court for extra sewer charges for new sod at their residence. Ms. Krull seconded the motion. The motion carried by a 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

REPORTS AND CORRESPONDENCE

None was had.

PAYMENT OF BILLS

Mr. Gembala made a motion to pay the Sanitary District APVs for February in the amount of $214,796.97, Ms. Krull seconded. The motion carried by a 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

Wastewater dockets - Mr. Kmetz was questioning the purchase of $600+ in iPad cases purchased by the Public Works Department for the Trimble Unity program. They will be used for the new locate project which will be integrated into our GIS System. The iPads will arrive the week of February 22nd.

Ms. Sims-Smierciak made a motion to pay the Wastewater APVS for February in the amount of $274,166.17. Mr. Gembala seconded the motion. The motion carried by a 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

PUBLIC COMMENT

None was had.

ADJOURNMENT

Ms. Krull made a motion to adjourn the meeting at 7:11 p.m. Mr. Setlak seconded the motion. The motion carried by a 5-0 roll-call vote.

Mr. Gembala Aye
Mr. Kmetz Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

03-16-2021 Sanitary District

March 16, 2021 Sanitary District Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Regular Meeting to order at 6:54 p.m. on Tuesday, March 16, 2021, attended by its members, on-site and virtually, and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Ken Gembala, Richard Setlak, Patricia Sims-Smierciak, Vice President; Kim Krull and Robert Kmetz, President. Also present: Wayne Pondinas, Town Council Liaison; Town Attorney, Dave Westland. Absent: None. A quorum was attained.

APPROVAL OF MINUTES:

Mr. Setlak made a motion to approve the February 16, 2021 regular meeting minutes as presented. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Ms. Krull Aye
Mr. Kmetz Aye

NEW BUSINESS:

A. Consideration of Resolution No. 2021-03-16SD
There were no further questions on the resolution.

Ms. Krull made a motion to approve the resolution. Mr. Setlak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Ms. Krull Aye
Mr. Kmetz Aye

B. Consider Settlement with LBL Development and BLB St. John
This settlement agreement is with the Lotton Entities concerning the development and annexation of The Gates East property and some of the commitments that were made in 2019. The case pending on appeal is the one the Sanitary District was specifically named as a defendant, which is why the Sanitary District has to approve this settlement agreement. It is necessary for the Sanitary District to take action tonight because the Town Council formally approved the settlement on February 24, 2021. The Sanitary District is a party to two separate interceptor agreements with BLB. The Sanitary District needs to take formal action to approve the settlement agreement and authorize the Town Council to take the necessary steps on its behalf to carry out the terms of that settlement. That would allow the Sanitary District to be dismissed from the lawsuit.

Since none of the Board members had gotten a copy of the Settlement Agreement, the board will schedule a special meeting on Tuesday, March 23rd, after all members review the document.

REPORTS AND CORRESPONDENCE

None was had.

PAYMENT OF BILLS

Mr. Setlak made a motion to pay the Sanitary District APVs in the amount of $25,163.82. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Ms. Krull Aye
Mr. Kmetz Aye

Mr. Setlak made a motion to pay the Wastewater APVs in the amount of $539,019.18. Ms. Krull seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Ms. Krull Aye
Mr. Kmetz Aye

PUBLIC COMMENT

None to be had.

ADJOURNMENT

Ms. Sims-Smierciak made a motion to adjourn the meeting at 7:12 p.m. Ms. Krull seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Ms. Krull Aye
Mr. Kmetz Aye

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

03-23-2021 Sanitary District

March 23, 2021 Sanitary District Special Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Special Meeting to order at 5:02 p.m. on Tuesday, March 23, 2021, attended by its members, virtually, and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Kim Krull, Richard Setlak, Patricia Sims-Smierciak, Vice President; and Robert Kmetz, President. Also present: Town Attorney, Dave Westland and Wayne Pondinas, Town Council Liaison. Absent: Ken Gembala. A quorum was attained.

APPROVAL OF MINUTES:

No minutes to approve.

NEW BUSINESS:

A. Consider Settlement with LBL Development and BLB St. John
Mr. Kmetz was not comfortable with paragraphs two and five regarding which manufacturer and supplier the Town chooses for hardy board and smart siding.

Ms. Sims-Smierciak stated that a lot of the items in the settlement would fall under a homeowner’s association covenant agreement.

Mr. Westland responded regarding building requirements and restrictions. Because this is going to be a PUD, there’s really not an issue with regard to precedential value with other developments. In every PUD, there’s a give and take between the developer and the Town as far as what the building requirements are.

Ms. Sims-Smierciak wanted clarification about the time mandate for the bike trail. She would like the document cleaned up a bit because too much is open for speculation.

There were no more questions or comments.

Mr. Setlak made a motion to approve the Settlement with LBL Development and BLB St John. There was no second, so the motion was denied.

Ms. Sims-Smierciak made a motion to table this discussion until the next meeting and a possible change in verbiage to an actual date in Item #16. Ms. Krull seconded. The motion carried by a roll-call vote of 3-1 and 1 abstention.

Ms. Krull Aye
Mr. Setlak Nay
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

REPORTS AND CORRESPONDENCE

None to be had.

PUBLIC COMMENT

None to be had.

ADJOURNMENT

Ms. Sims-Smierciak made a motion to adjourn the meeting at 5:23 p.m. Mr. Setlak seconded the motion. The motion carried by a unanimous roll-call vote 4-0.

Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

03-31-2021 Sanitary District

March 31, 2021 Sanitary District Special Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Special Meeting to order at 6:00 p.m. on Wednesday, March 31, 2021, attended by its members, virtually.

ROLL CALL:

Board Members present: Ken Gembala, Robert Kmetz, President; Kim Krull, Patricia Sims-Smierciak, Vice President. Absent: Richard Setlak. Also present: Wayne Pondinas, Town Council Liaison; Dave Westland, Town Attorney. A quorum was attained.

APPROVAL OF MINUTES:

No minutes to approve.

NEW BUSINESS:

A. Consider Amended Settlement with LBL Development and BLB St. John
Since everybody had a chance to review the Amended Settlement Agreement, Mr. Kmetz asked for questions or comments. Only one comment was made by Mr. Westland.

Mr. Westland wanted to clarify that the Board needs to approve the settlement as well as the amendments to the interceptor agreements covered in paragraph six of the agreement and to authorize Mr. Swets from the Town Council to sign all documents.

Mr. Kmetz asked for a motion to approve the Amended Settlement with LBL Development and BLB St John and to authorize Mr. Swets to sign the agreement in our absence.

Ms. Sims-Smierciak made the motion as stated. Mr. Gembala seconded. The motion was carried by a unanimous roll-call vote 4-0.

Mr. Gembala Aye
Ms. Krull Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

ADJOURNMENT

Ms. Krull made a motion to adjourn the meeting at 6:10 p.m. Mr. Gembala seconded the motion. The motion carried by a unanimous roll-call vote 4-0.

Mr. Gembala Aye
Ms. Krull Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

04-20-2021 Sanitary District

April 20, 2021 Sanitary District Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Regular Meeting to order at 6:47 p.m. on Tuesday, April 20, 2021, attended by its members, on-site and virtually, and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Ken Gembala, Kim Krull, Richard Setlak, Patricia Sims-Smierciak, Vice President; and Robert Kmetz, President. Also present: Town Attorney, Dave Westland; Wayne Pondinas, Town Council Liaison. Absent: None. A quorum was attained.

APPROVAL OF MINUTES:

Ms. Krull made a motion to approve the March 16, 2021 regular meeting minutes as presented. Mr. Setlak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

Ms. Sims-Smierciak made a motion to approve the March 23, 2021 special meeting minutes as presented. Mr. Setlak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

Ms. Krull made a motion to approve the March 31, 2021 special meeting minutes as presented. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous roll-call vote 4-0.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Abstained – not present
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

NEW BUSINESS:

A. Consider allowing Sanitary District President to sign previously approved agreement with Grimmer Construction for the U.S. Highway 41 Utility Relocation Project.
Ms. Sims-Smierciak made a motion to allow the Sanitary District President to sign the previously approved agreement. Mr. Setlak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye Ms. Krull Aye Mr. Setlak Aye Ms. Sims-Smierciak Aye Mr. Kmetz Aye

The Board is requesting Mr. Pondinas get status updates on all of the projects that the Sanitary District is approving money for.

B. Consider Waiver of St. John Utility Connection regarding the property located approximately 1,330 feet south of Route 231 on U.S. 41, as detailed in correspondence from Wieser & Wyllie, LLP.
Mr. Gembala made a motion to change the Waiver of St. John Utility Connection to St. John Sewer Connection. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

C. Consider a sewer credit in the amount of $1,364.58 for Michael Naughton at 10625 Wicker Avenue. Mr. Naughton incurred extra sewer charges due to a burst pipe in his crawl space.
Mr. Gembala made a motion to grant the sewer credit of $1,364.58 for Mr. Naughton. Ms. Krull seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

REPORTS AND CORRESPONDENCE

Mr. Setlak had some concerns regarding the infiltration to our sanitary system. He is requesting Mr. Pondinas examine this issue with Bob Valois, the Town Water Operator.

PAYMENT OF BILLS

Ms. Sims-Smierciak made a motion to pay the Wastewater APVs in the amount of $230,565.77. Mr. Setlak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

Ms. Krull made a motion to pay the Sanitary District APVs in the amount of $17,050.94. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Ms. Krull Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Mr. Kmetz Aye

PUBLIC COMMENT

Mr. Gembala would like members to consider moving the Sanitary District Meeting to a different night.

ADJOURNMENT

Ms. Sims-Smierciak made a motion to adjourn the meeting at 7:25 p.m. Ms. Krull seconded the motion. The motion carried by a unanimous roll-call vote 5-0.

Mr. Gembala Aye
Mr. Setlak Aye
Ms. Sims-Smierciak Aye
Ms. Krull Aye
Mr. Kmetz Aye

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

05-18-2021 Sanitary District

May 18, 2021 Sanitary District Meeting Minutes

CALL TO ORDER:

Ms. Sims-Smierciak called the St. John Sanitary District Regular Meeting to order at 6:22 p.m. on Tuesday, May 18, 2021, attended by its members, on-site and virtually, and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Kim Krull, Richard Setlak, Patricia Sims-Smierciak, Vice-President. Also present: Dave Westland, Town Attorney; Wayne Pondinas, Town Council Liaison. Absent: Ken Gembala, Robert Kmetz.

APPROVAL OF MINUTES:

Mr. Setlak made a motion to approve the April 20, 2021 regular meeting minutes as presented. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

NEW BUSINESS:

A. Consider a sewer credit in the amount of $9.90 for Mark Hajek of Woodlawn Dr.
Ms. Krull made a motion to approve the sewer credit in the amount of $9.90 for Mr. Hajek. Mr. Setlak seconded. The motion carried by a unanimous vote of 3-0.
B. Consider sewer credit in the amount of $118.72 for William Wisniewski of W. 103rd Place.
Mr. Setlak made a motion to approve the sewer credit of $118.72 for Mr. Wisniewski. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

REPORTS AND CORRESPONDENCE

None to be had.

PAYMENT OF BILLS

Mr. Setlak made a motion to pay the Sanitary District APVs in the amount of $16,449.68. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

Ms. Sims-Smierciak added one additional item to the docket because it was received late Friday. It is Haas & Associates’ documentation verifying work completed by Grimmer Construction. It is a complete and accurate cost for the US 41 Utility Relocation Project.

Ms. Krull made a motion to pay the original docket of Wastewater District APVs in the amount of $720,935.67. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 3-0.

Mr. Setlak made a motion for a separate pay authorization, reference Haas & Associates correspondence in the amount of $292,459.35. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

PUBLIC COMMENT

Mr. Setlak is looking for a final statement from Haas & Associates to compare with the contract the Board signed.

Some discussion entailed regarding infiltration into the sanitary system. The Board would like to review the last three years of infiltration from the Public Works Dept.

The Board is requesting the Public Works Dept. submit a monthly general review of the overall workings of the department, i.e. water main breaks, meter installs, leaks...etc.

ADJOURNMENT

Mr. Setlak made a motion to adjourn the meeting at 7:09 p.m. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

06-15-2021 Sanitary District

June 15, 2021 Sanitary District Meeting Minutes

CALL TO ORDER:

Ms. Sims-Smierciak called the St. John Sanitary District Regular Meeting to order at 6:38 p.m. on Tuesday, June 15, 2021, attended by its members, on-site and virtually, and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Ken Gembala, Kim Krull, Richard Setlak, Patricia Sims-Smierciak, Vice-President; Robert Kmetz, President (virtual). Also present: Wayne Pondinas, Town Council Liaison; Chris Salatas, Town Manager. Absent: Dave Westland, Town Attorney.

APPROVAL OF MINUTES:

Mr. Setlak made a motion to approve the May 18, 2021 regular meeting minutes as presented. Ms. Krull seconded the motion. The motion carried by a unanimous roll call vote of 3-0.

Ken Gembala Abstained (not present at meeting)
Kim Krull Aye
Richard Setlak Aye
Patricia Sims-Smierciak Aye
Robert Kmetz Abstained (not present at meeting)

NEW BUSINESS:

A. Consider landscape credits.
Mr. Kmetz arrived at the meeting at 6:42 p.m. and all five board members are physically present. Ms. Sims-Smierciak turned the meeting over to Mr. Kmetz, President.

The Board would like the Town Attorney to look at an amendment or draft a new ordinance regarding the policy on sewer/water credits.

Mr. Gembala made a motion for the Town Council to have the Town Attorney look at an amendment or create a new ordinance regarding the policy on sewer/water credits. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 5-0.

LANDSCAPE CREDITS:
  • DeYoung, Jeff & Cathy, sewer credit of $14.36.
Ms. Sims-Smierciak made a motion to approve the DeYoung’s credit request. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Harris, James, sewer credit of $108.40.
The request was denied due to lack of documentation. Mr. Setlak made a motion to refer the Harris credit request back to the Clerk’s office for proper documentation. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Hescott, Zachary, sewer credit of $262.85.
Ms. Sims-Smierciak made a motion to approve the Hescott credit request. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Isaacson, Caitlyn & Matthew, sewer credit of $61.38.
Mr. Setlak made a motion to approve the Isaacson’s credit request. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Leake, Roger & Lindsey, sewer credit of $241.56.
Mr. Setlak made a motion to approve the Leake’s credit request. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Luna, Carlos, sewer credit of $116.82.
Ms. Sims-Smierciak made a motion to approve the Luna credit request. Ms.Krull seconded the motion. The motion carried by a unanimous vote of 5-0.
  • McDermott, John & Caryn, sewer credit of $233.14.
Ms. Sims-Smierciak made a motion to approve the McDermott’s credit request. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Messina, Mike & Karen, sewer credit of $71.28.
The credit request was denied due to lack of documentation. Mr. Sims-Smierciak made a motion to refer the Messina’s credit request back to the Clerk’s office for proper documentation. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Olthof, Scott & Bonnie, sewer credit of $161.37.
Ms. Sims-Smierciak made a motion to approve the Olthof’s credit request. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Remboski, Daniel sewer credit of $256.91.
Mr. Setlak made a motion to approve the Remboski credit request. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Rodriguez, Roberto & Vimarie sewer credit of $443.03.
Ms. Sims-Smierciak made a motion to approve the Rodriguez’s credit request. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.
  • Venkatesan, Vinod sewer credit of $14.36.

Ms. Sims-Smierciak made a motion to approve the Venkatesan’s credit request. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 5-0.

REPORTS AND CORRESPONDENCE

Ms. Sims-Smierciak commented that a new subdivision called Parrish Woods was approved and she wants to make sure that the developer pays for the lift station and the necessary new SCADA installation.

Mr. Dravet stated the Plan Commission approved Parrish Woods with four contingencies and to his knowledge, none have been met yet. It’s still in the pending approval state. It will probably come before the Plan Commission’s next regular meeting in July. We should know then if the developer has agreed.

Mr. Sedlak is still concerned about infiltration into the sanitary system. Mr. Salatas will canvas the surrounding towns regarding this issue and see how we fair among them. This will serve as a starting point to see if we should investigate this issue further.

PAYMENT OF BILLS

Ms. Krull made a motion to pay the Sanitary District APVs in the amount of $203,648.95. Ms. Sims-Smierciak seconded the motion. The motion carried by a unanimous vote of 5-0.

Ms. Sims-Smierciak made a motion to pay the original docket of Wastewater District APVs in the amount of $1,700,668.10. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.

PUBLIC COMMENT

None to be had.

ADJOURNMENT

Ms. Sims-Smierciak made a motion to adjourn the meeting at 7:31 p.m. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 5-0.

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

07-20-2021 Sanitary District

July 20, 2021 Sanitary District Meeting Minutes

CALL TO ORDER:

Mr. Kmetz called the St. John Sanitary District Regular Meeting to order at 6:18 p.m. on Tuesday, July 20, 2021, attended by its members, on-site and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Ken Gembala, Kim Krull, Richard Setlak Robert Kmetz, President. Absent: Patricia Sims-Smierciak. Also present: Wayne Pondinas, Town Council Liaison; Chris Salatas, Town Manager. Matt Miniel, Haas & Associates.

APPROVAL OF MINUTES:

Mr. Setlak made a motion to approve the June 15, 2021 regular meeting minutes as presented. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 4-0.

NEW BUSINESS:

A. Consider Haas & Associates’ Change Order No. 4 from the original contract amount of $483,654.00 to $480,096.00 for the US 41 Highway Utility Relocation Project performed by Grimmer Construction, a decrease in the amount of $3,558.00.
Mr. Miniel, Project Manager from Haas, explained Change Order No. 4. There are no more construction costs anticipated because all of the work is complete. Once Grimmer completes a couple of outstanding minor items, and they meet Haas’ approval, the final pay request will be issued. This should be done within a week or two.

Mr. Gembala made a motion to approve Change Order No. 4 from $483,654.00 to $480,096.00. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 4-0.

B. Consider Landscape Credits:
• Aaron Gibson landscape credit of $495.50.

Mr. Gembala made a motion to approve the Gibson’s credit request. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 4-0.

• Thinle Chodon landscape credit of $94.55.

Mr. Setlak made a motion to approve the Chodon’s credit request. Mr. Gembala seconded the motion. The motion carried by a unanimous vote of 4-0.

OLD BUSINESS:

Effective immediately, the Board will go back to the policy of the Town Manager approving landscape/sewer credits for residents.

Mr. Salatas did canvas Lowell and Cedar Lake regarding water infiltration. Some information is included for St. John, Lowell and Cedar Lake. There was no information from Schererville yet.

Mr. Salatas stated that Haas and Associates is in the process of doing a water/sewer study to determine what parts of town we need to focus on as far as water infrastructure and I&I. The study will include a list of recommendations and should be coming out soon. He also submitted general information from another engineering firm regarding I&I and how to correct it. We should be getting Schererville’s sewer agreement soon for review.

REPORTS AND CORRESPONDENCE

Mr. Pondinas forwarded an email from Austgen regarding the progress of the new SCADA system.

Mr. Dravet stated that Austgen got a better price from Dell for the server that will have the Wonderware software installed. Mr. Dravet got a good discount through the Town’s Dell representative for this server. With the savings, the entire control box at the Mallard Lane lift station will be replaced. Mr. Dravet will initiate a zero dollar change order to reflect that the server savings will be used for the entire control box at that lift station.

PAYMENT OF BILLS

Mr. Gembala made a motion to pay the Sanitary District APVs in the amount of $25,117.09. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 4-0.

Ms. Krull made a motion to pay the Wastewater District APVs in the amount of $619,459.01. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 4-0.

PUBLIC COMMENT

None to be had.

ADJOURNMENT

Mr. Gembala made a motion to adjourn the meeting at 7:04 p.m. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 4-0.

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

08-17-2021 Sanitary District

August 17, 2021 Sanitary District Meeting Minutes

CALL TO ORDER:

Ms. Sims-Smierciak called the St. John Sanitary District Regular Meeting to order at 6:25 p.m. on Tuesday, August 17, 2021, attended by its members, on-site and led all in The Pledge of Allegiance.

ROLL CALL:

Board Members present: Kim Krull, Richard Setlak and Patricia Sims-Smierciak. Absent: Ken Gembala, Robert Kmetz. Also present: Wayne Pondinas, Town Council Liaison; Chris Salatas, Town Manager. A quorum is attained.

APPROVAL OF MINUTES:

Since Ms. Sims-Smierciak was not present for the July 20, 2021 meeting, Ms. Krull made a motion to defer the July 20, 2021 regular meeting minutes to the next meeting because a unanimous vote cannot be attained. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 3-0.

NEW BUSINESS:

A. Consider Austgen Electric Change Order No. 1 for the SCADA system. This is a zero cost change order.
Mr. Salatas stated this change order was an email received from Mr. Pondinas at our last meeting recognizing that there were some cost savings in the SCADA system. These savings allowed us to replace the rusty control box.

Mr. Setlak made a motion to approve Change Order No. 1 with a zero cost. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

Bob Valois, our current Water Operator, will be leaving the Town after 22 years of service. The Board would like to thank Bob for his service and wish him well.

OLD BUSINESS:

None to be had.

REPORTS AND CORRESPONDENCE

Mr. Salatas stated that Austgen extended an invitation for two board members to see how the SCADA system is programmed. Austgen will be here on August 19th . Also, Mr. Salatas wanted the board to know there were no landscaping credits for this month.

PAYMENT OF BILLS

Mr. Setlak made a motion to approve the Sanitary District Docket in the amount of $13,536.16. Ms. Krull seconded the motion. The motion carried by a unanimous vote of 3-0.

Ms. Krull made a motion to pay the Wastewater Docket in the amount of $217,466.57. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 3-0.

PUBLIC COMMENT

None to be had.

ADJOURNMENT

Ms. Krull made a motion to adjourn the meeting at 6:31 p.m. Mr. Setlak seconded the motion. The motion carried by a unanimous vote of 3-0.

Respectfully Submitted:

Gerri Kudzia, Recording Secretary
St. John Sanitary District

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